Kodak S1700 User manual

A-61593 September 2007 i

Contents

1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Using this manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Starting the s1700 Operating System Software . . . . . . . . . . . . . . . . . . . . . . 1-3

Exiting the operating system software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

2 Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

The main window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Turning the scanner off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

SCAN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Menu bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Tray menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Machine Control menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

View menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Extras menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Information menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Context Selection bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

Toolbar buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11

The Display area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-12

Status bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-14

Changing table properties and global fields. . . . . . . . . . . . . . . . . . . . . . . . 2-15

Description of special system on the Document List . . . . . . . . . . . . . . . . . 2-15

TOOLS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18

Menu bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Processing menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Task menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

View, Extras and Information menus . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20

Toolbar buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

The Task table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-22

Task table for Convert and Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-22

Task table for Statistics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Message panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25

Property panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25

Status bar. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27

ii A-61593 September 2007

3 Using the Software and Clearing Document Jams. . . . . . . . . . . . . . . . . 3-1

Starting the s1700 Operating System Software . . . . . . . . . . . . . . . . . . . . . . 3-1

Finishing a run . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3

Handling document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5

Extended jam clearing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-6

Jam clearing colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Using the No Jam function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7

Controlled runs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Second pass encoding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Fine sort (optional) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Colors in Lookahead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

Jam handling in Controlled runs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

The Lookahead window and buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Performing a Print test . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

4 Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Compare Module errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Scanner Module errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-1

Encoder errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Endorser errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Format Module errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Logic Module errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Control of the Operating System Software errors . . . . . . . . . . . . . . . . . . . . 4-7

Operating System Software Document List errors. . . . . . . . . . . . . . . . . . . 4-11

Run and Jam Management errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

OCX Interface errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

5 Troubleshooting - Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

Convert errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-1

PCN - Native Converter errors. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-2

PSE - Split errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

PTE - Transfer errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-6

PTN - Native Transfer errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-8

PTW - Transfer warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-10

PXE - Tools errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

PXW - Tools errors. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5-11

Appendix A Table Properties and Global Fields . . . . . . . . . . . . . . . . . . . . .A-1

Table Properties Column descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . .A-3

A-61593 September 2007 1-1

1 Introduction

The Kodak s1700 Operating System Software controls the Kodak

s1740 Capture System and provides the following features:

• An easy to use interface allows you to easily access the tools you

need via icons, toolbars and pull-down menus.

• Captures the information that enables automatic post-sorting into 2,

6, 8 or 12 pockets based on smart imaging.

• For document completeness, easy separation and tracking, you can

encode MICR data on documents. With the barcode encoding option,

you can imprint the same barcode (up to three barcodes in one run),

on every page of a document to keep pages from the same file

together.

• For electronic distribution or archiving you can define tags to facilitate

the sharing of data and choose the image format (JPEG or TIF) that

best meets your needs.

• Specify up to six different images (color, grayscale and black and

white; both front and back) in one pass.

• Statistical information is easy accessed on the documents

processed.

System requirements See the Installation Planning Guide, A-61595 for software and

hardware requirements.

1-2 A-61593 September 2007

Using this manual This User’s Guide describes the functions and procedures of the Kodak

s1700 Operating System Software.

Chapter 1, Introduction — provides a brief overview of product

features, a description of what information you will find in other chapters

of this User’s Guide and procedures to logging into the software and

how to exit the software.

Chapter 2, Getting Started — describes the windows, menus, and

toolbars that are available when using the Kodak s1700 Operating

System Software.

NOTE: Most options on the menus can also be performed by using the

toolbar, icon bar or a Ctrl key sequence. For the purpose of this

manual, all procedures are described using the menu options.

Chapter 3, Using the Software and Clearing Document Jams —

provides procedures using the Scan, Convert and Transfer modules

and how they all work together to run a job. Also provides procedures

for clearing a document jam.

Chapter 4, Troubleshooting and Chapter 5, Troubleshooting -

Tools — provides a listing of errors that you may encounter when using

the Scan or Tools modules.

Appendix A, Table Properties and Global Fields — provides a

description of available table properties and how to change them.

A-61593 September 2007 1-3

Starting the s1700

Operating System

Software

1. If the scanner is not turned on, turn the scanner on before you turn

on the host PC.

2. Turn on the host PC.

3. Double-click on the s1700 Operating System Software icon. The

Login screen will be displayed.

4. Enter your Account name and Password and click Login. The Run

Selection dialog box will be displayed.

5. Select the job you want to run and click Select.

1-4 A-61593 September 2007

When you select the job you want to run, the main screen will be

displayed.

NOTE: The following screen may appear differently depending on

your system configuration.

Exiting the operating

system software

To exit the operating system software:

• Click Exit on the icon bar.

A-61593 September 2007 2-1

2 Getting Started

This chapter describes the windows, menus and toolbars that are

available when using the Kodak s1700 Operating System Software.

The Kodak s1700 Operating System Software includes the following

modules:

Scan — the majority of your work will be done using Scan. Detailed

information regarding the menus, tools and windows in Scan follows

the general description of the main window.

Convert — works on the output of Scan, generates individual text and

outputs the scanned images to the desired file format.

Transfer — sends the scanned information to the receiving application.

Run Definition — this is where the job definitions are defined.

Statistics — allows statistical evaluations of former operating system

software sessions.

Split — this module allows you to calculate the runs for fine sorts.

You will use the Scan, Convert and Transfer modules when processing

a run. The windows and toolbars associated with all of these modules

are described in this chapter. Many of the menu and toolbar buttons are

the same for all modules.

See Chapter 3, Using the Software for procedures on how these

modules are used and work together.

2-2 A-61593 September 2007

The main window The main Kodak s1700 Operating System Software window contains

the following elements:

1 Title bar — provides the official name of the operating system

software.

2 Menu bar — provides the available options within each module.

The View, Extras and ? menu items are the same within all

modules.

3 Toolbar — frequently used menu options are also available as

toolbar buttons. These buttons are different based upon which

module you are using.

4 Context Selection bar — provides a listing of the available

modules within the operating system software. The icon

highlighted is the module that is currently being used. The modules

associated with running a run are Scan, Convert and Transfer. Run

Definition and User are available for system maintenance.

5 Display area — shows the progress of the current module. The

display area of Scan contains the Document List and image

monitors. The display area of Convert and Transfer display the

task table, property panel and message panel.

6 Status bar — displays the status of the current run.

1

2

3

4

5

6

A-61593 September 2007 2-3

.

Menu bar The following summarizes the functions associated with each menu.

Tray — provides options that allow you to control the start and finish of

trays and runs.

Machine Control — provides options that allow you to control the

scanner.

View — allows you to change the way information is displayed on the

main screen.

Extras — allows you to change the language, change a password, and

save a log file. Suite configuration (if displayed) is for System

Administrator use only.

? (Information) — displays the About window which allows you to view

operating system information, allows you customize the colors used in

the Document List and provides access to PDF files of supporting

documentation.

Tray menu This menu provides tray-grouping options of documents within a run.

Multiple trays of documents may be scanned within a run.

Finish Run — the current run will be finished and a task for the

operating system software will be created. If a document jam has

occurred and the current batch is not closed, this option will not be

available.

Interrupt — allows you to pause a run in progress. Only runs that are

triggered by task files can be interrupted.

Cancel Run — stops the run that is currently running and the output

files will be discarded.

Next Tray — the current tray will be finished and the next tray will be

started.

Exit — closes the operating system software. This is only available if

the run is closed.

2-4 A-61593 September 2007

Machine Control menu The Machine Control menu provides the following options.

Continuous Feed — starts the feeder and will continue feeding

documents until no more documents are on the continuous feeder.

Single Feed — starts the feeder and feeds one document.

Define Continuous Feed and Single Feed — allows you to enable or

disable double feed detection.

Thick Feed/Special Feed — this menu item will be Thick Feed if

double feed detection is disabled (default). If double feed detection is

enabled, it will be Special Feed. This button allows you to disable

endorsing, encoding or double feed detection on the next document.

Define Special Feed — allows you to enable or disable double feed

detection so you can process unusual documents.

Pause — pauses the scanner. The transport will stop when all

documents have been deposited in a pocket/tray.

Clear Track — when a document jam occurs, before manually

removing documents, select Clear Track. This will deposit any

documents in the track to the overflow pocket. Any remaining

documents will need to be removed manually.

Jam Cleared — when a document jam has been cleared, select Jam

Cleared to return the scanner to the Idle state.

Look Ahead — displays the Look Ahead table when you are using

controlled runs.

Monitor — displays an additional image window which allows you to

view the front and rear of an image at the same time.

A-61593 September 2007 2-5

View menu The View menu provides the following options.

Layout — provides a listing of optional window layouts.

• Automatic Layout: places all the open windows on the screen in an

orderly fashion without any overlapping.

• Freeze Layout: you can move the windows around the screen into a

layout that works best for you. Once you have them the way you want

them, you can select Freeze Layout and the windows will stay in this

position until you change them again.

• Freeze Layout as default: saves the window layout as the default

for all users. This option is available for System Administrators only.

• Set Layout to default: the user layout is deleted and the default

layout will be used instead.

• Show Layout Run: switches the screens between Run view and Idle

view, allowing you to arrange the layout of both screens.

Show Current User — displays the name of the user that is currently

logged into the operating system.

Set toolbar button display — allows you to customize the appearance

of the toolbar buttons.

• Depending on what you want displayed on the button, check or

uncheck Show text and/or Show hotkey and click OK.

2-6 A-61593 September 2007

Extras menu The Extras menu provides the following options.

Change Language — displays the Language Selection window which

allows you to change the language of the operating system software.

The language can be changed at any time without closing the run.

• Select the language of choice. Once selected, the window will close

and the operating system software will be displayed in the selected

language.

NOTE: Select Assign new language to user to assign the selected

language permanently to the current user.

Change Password — displays the Change Password window which

allows you to change the password of the current user. Passwords are

case-sensitive.

1. Enter the current password in the Old Password field.

2. Enter the new password in the New Password and New

Confirmation fields.

3. Click Change Password.

A-61593 September 2007 2-7

Suite configuration — this option is for System Administrator’s only.

See the Administrator’s Guide, A-61598 for more information.

Save Logs — when selected, the operating system software will

retrieve the log files. When the files have been retrieved, the Save

Logfiles window will be displayed allowing you to enter pertinent

information about the run and save it to a log file.

1. Enter any information that will help diagnose the problem in the

Problem Description, Precondition for this problem, and the Used

scan material when encountering the problem fields.

2. Check any of the other fields that apply to the problem.

3. Click Save logs. Your comments, all log files, the configuration files

and the run definition will be saved to the .zip file displayed in the

Store zipped log file to path.

2-8 A-61593 September 2007

Information menu The Information menu provides the following options.

About — displays the About window which provides the current version

of the operating system software, the name, version and date of the

modules, the scanner configuration and the installation settings.

The Module Versions tab provides an overview of the operating system

software modules.

If any entries are color-coded, see the table below for a description of

the color.

NOTE: If you send an error report, include these version numbers.

Color Description

Black The version is the same version as the original

release.

Red This module is patched.

Yellow The version of this module is not defined in the

release.

A-61593 September 2007 2-9

Machine Status — when the scanner stops, the Machine Status is

automatically displayed. If you need to display the status, select this

option.

• Review the message and click on Continuous Feed to continue

scanning or OK to close the dialog box. If you want more details

regarding the message, click Details on.

Jam Handling Colors — displays the Color and States of Documents

window which provides an overview of the colors used in the Document

List.

2-10 A-61593 September 2007

Context Selection bar The Context Selection bar provides a listing of the modules within the

Kodak s1700 Operating System Software. Several modules can be run

at one time and you can easily navigate from one module to another by

clicking on the desired module. The available modules depend on the

operating system configuration.

Split — this module allows you to calculate the runs for fine

sorts.

Scan — this is the main module. It controls the scanner and

creates a native output file.

Statistics — this module allows statistical evaluations of the

actions in Scan.

Convert — receives the output from Scan and generates a

text file and image output. The indicators show the status of

the tasks.

Transfer — sends the generated files to the defined output

destination directory. The indicators show the status of the

tasks.

Run Definition — allows you to manage (create, edit, copy

and delete) your runs.

User — allows you to manage users of the operating system

software (i.e., create a new user, edit existing user rights, and

remove a user).

Exit — closes the s1700 Operating System Software.

A-61593 September 2007 2-11

Toolbar buttons The toolbar provides easy access to commonly used functions.

Next Tray — the current tray will be finished and the next tray

will be started.

Finish Run — the run will be finished. This option is not

available when a document jam occurs or if the current batch

is not closed.

Cancel Run — cancels the current run. If you cancel a run,

any output files will be discarded.

Continuous Feed — document feeding will start and

continue until all documents on the continuous feeder have

been fed.

Single Feed — one document will be fed.

Thick Feed — if double feed detection is disabled (default)

this option will be available.

Special Feed — allows you to disable endorsing, encoding

or double feed detection on the next document.

Clear Track — deposits any documents in the track to the

overflow pocket. Any remaining documents will need to be

removed manually.

Pause — pauses the scanner. The transport will stop when

all documents have been deposited in a pocket/tray.

Jam Cleared — when a document jam has been cleared,

select Jam Cleared to return the scanner to the Idle state.

Monitor — displays an additional image window so you can

view the front and rear of the image at the same time.

2-12 A-61593 September 2007

The Display area The display area provides an overview about the scanned documents.

It contains the Document List and image monitors. If you select a

document in the list, the images associated with this document will be

displayed on the image monitor.

Document List — the Document List can be displayed in Idle mode or

when a document jam has occurred. Each line represents a document.

There are a number of columns that can be displayed. The columns

selected in the Table Properties window determine the columns

displayed. See Appendix A, Table Properties and Global fields for more

information.

Buttons — the Mark Jam and No Jam buttons are only available if it is

setup in your user profile. When a jam occurs, you need to verify

whether the document has been scanned correctly and been deposited

in the correct pocket.

• Mark Jam: use this button when a document was scanned correctly

but has not been deposited in the correct pocket. The selected item

will be Blue.

• No Jam: the selected item will be Yellow.

For more information about clearing a document jam, see the section

entitled, “Handling Document Jams” in Chapter 3.

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