Lexmark 901 User manual

Pro910 Series User's Guide

July 2011 www.lexmark.com

Machine type(s):

4449

Model(s):

901

Contents

Safety information.......................................................................................6

About your printer.......................................................................................7

Thank you for choosing this printer!.........................................................................................................7

Minimizing your printer's environmental impact......................................................................................7

Finding information about the printer......................................................................................................8

Understanding the parts of the printer...................................................................................................10

Ordering and replacing supplies.................................................................13

Ordering ink cartridges............................................................................................................................13

Using genuine Lexmark ink cartridges.....................................................................................................13

Replacing ink cartridges..........................................................................................................................14

Ordering paper and other supplies.........................................................................................................15

Recycling Lexmark products....................................................................................................................16

Using the printer control panel buttons and menus....................................17

Using the printer control panel...............................................................................................................17

Understanding the home screen.............................................................................................................18

Navigating menus using the touch screen..............................................................................................19

Changing the Sleep timeout....................................................................................................................20

Saving paper and energy.........................................................................................................................21

Restoring factory default settings...........................................................................................................21

Using the printer software.........................................................................22

Minimum system requirements..............................................................................................................22

Using the Windows printer software......................................................................................................22

Using the Macintosh printer software....................................................................................................24

Finding and installing optional software.................................................................................................25

Updating the printer software................................................................................................................26

Downloading PCL and PS drivers (Windows only)...................................................................................26

Reinstalling the printer software.............................................................................................................26

Loading paper and original documents.......................................................28

Loading the paper tray............................................................................................................................28

Loading envelopes or photo paper.........................................................................................................31

Contents

2

Loading various paper types...................................................................................................................33

Saving paper default settings..................................................................................................................36

Loading original documents on the scanner glass...................................................................................37

Loading original documents into the ADF...............................................................................................37

Linking trays............................................................................................................................................37

Printing......................................................................................................39

Tips for printing.......................................................................................................................................39

Printing basic documents........................................................................................................................39

Printing specialty documents..................................................................................................................42

Working with photos...............................................................................................................................45

Printing on both sides of the paper (duplexing)......................................................................................49

Managing print jobs................................................................................................................................51

Printing from a mobile device.................................................................................................................55

Copying......................................................................................................56

Tips for copying.......................................................................................................................................56

Making copies.........................................................................................................................................56

Copying an ID card...................................................................................................................................57

Enlarging or reducing images..................................................................................................................57

Adjusting copy quality.............................................................................................................................57

Making a copy lighter or darker..............................................................................................................57

Collating copies using the printer control panel.....................................................................................58

Placing separator sheets between copies...............................................................................................58

Copying multiple pages on one sheet.....................................................................................................58

Placing an overlay message on each page..............................................................................................59

Removing the background of a copy.......................................................................................................59

Making a duplex copy..............................................................................................................................59

Canceling copy jobs.................................................................................................................................60

Scanning....................................................................................................61

Tips for scanning......................................................................................................................................61

Scanning to a local computer..................................................................................................................61

Scanning to a network computer............................................................................................................62

Scanning a two‑sided document using the ADF......................................................................................62

Scanning to a flash drive or memory card...............................................................................................62

Scanning photos into an editing application...........................................................................................63

Contents

3

Scanning documents into an editing application....................................................................................64

Scanning directly to e‑mail using the printer software...........................................................................65

Scanning to a PDF....................................................................................................................................66

Scanning FAQ...........................................................................................................................................67

Canceling scan jobs.................................................................................................................................67

E-mailing....................................................................................................68

Setting up the printer to e-mail...............................................................................................................68

Creating an e-mail contact list.................................................................................................................69

Sending e-mail.........................................................................................................................................71

Canceling an e‑mail.................................................................................................................................72

Faxing........................................................................................................73

Setting up the printer to fax....................................................................................................................73

Configuring the fax settings.....................................................................................................................84

Creating a contact list..............................................................................................................................86

Sending faxes...........................................................................................................................................87

Receiving faxes........................................................................................................................................89

Faxing FAQ...............................................................................................................................................90

Networking................................................................................................97

Installing the printer on a wireless network............................................................................................97

Advanced wireless setup.......................................................................................................................104

Installing the printer on an Ethernet network......................................................................................112

Networking FAQ....................................................................................................................................115

Using SmartSolutions...............................................................................129

What are SmartSolutions?....................................................................................................................129

Creating and customizing printer solutions..........................................................................................129

Maintaining the printer............................................................................131

Maintaining ink cartridges.....................................................................................................................131

Cleaning the exterior of the printer......................................................................................................132

Cleaning the scanner glass....................................................................................................................133

Cleaning the touch screen.....................................................................................................................133

Moving the printer to another location................................................................................................133

Contents

4

Troubleshooting.......................................................................................134

Before you troubleshoot.......................................................................................................................134

If Troubleshooting does not solve your problem..................................................................................134

Setup troubleshooting...........................................................................................................................134

Understanding printer messages..........................................................................................................139

Clearing paper jams...............................................................................................................................148

Print troubleshooting............................................................................................................................155

Copy and scan troubleshooting.............................................................................................................157

E-mail troubleshooting..........................................................................................................................159

Fax troubleshooting..............................................................................................................................160

Memory card troubleshooting..............................................................................................................165

Network troubleshooting......................................................................................................................165

Notices.....................................................................................................177

Product information..............................................................................................................................177

Edition notice........................................................................................................................................177

Power consumption..............................................................................................................................180

Index........................................................................................................195

Contents

5

Safety information

Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible.

Do not place or use this product near water or wet locations.

CAUTION—POTENTIAL INJURY: The lithium battery in this product is not intended to be replaced. There is a

danger of explosion if a lithium battery is incorrectly replaced. Do not recharge, disassemble, or incinerate a

lithium battery. Discard used lithium batteries according to the manufacturer's instructions and local

regulations.

Use only the power supply and power cord provided with this product or the manufacturer's authorized

replacements.

CAUTION—POTENTIAL INJURY: To reduce risk of fire, use only the telecommunications (RJ‑11) cord provided

with this product or a UL Listed 26 AWG or larger replacement when connecting this product to the public

switched telephone network.

CAUTION—SHOCK HAZARD: Make sure that all external connections (such as Ethernet and telephone system

connections) are properly installed in their marked plug-in ports.

This product is designed, tested, and approved to meet strict global safety standards with the use of specific

manufacturer's components. The safety features of some parts may not always be obvious. The manufacturer is not

responsible for the use of other replacement parts.

CAUTION—POTENTIAL INJURY: Do not cut, twist, bind, crush, or place heavy objects on the power cord. Do not

subject the power cord to abrasion or stress. Do not pinch the power cord between objects such as furniture

and walls. If any of these things happen, a risk of fire or electrical shock results. Inspect the power cord regularly

for signs of such problems. Remove the power cord from the electrical outlet before inspecting it.

Refer service or repairs, other than those described in the user documentation, to a professional service person.

CAUTION—SHOCK HAZARD: To avoid the risk of electric shock when cleaning the exterior of the printer, unplug

the power cord from the wall outlet and disconnect all cables from the printer before proceeding.

CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or

make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning

storm.

SAVE THESE INSTRUCTIONS.

Safety information

6

About your printer

Thank you for choosing this printer!

We've worked hard to make sure it will meet your needs.

To start using your new printer right away, use the setup materials that came with the printer, and then skim the

User’s Guide to learn how to perform basic tasks. To get the most out of your printer, read the User’s Guide carefully,

and make sure you check the latest updates on our Web site.

We're committed to delivering performance and value with our printers, and we want to make sure you're satisfied.

If you do encounter any problems along the way, one of our knowledgeable support representatives will be

delighted to help you get back on track fast. And if you find something we could do better, please let us know. After

all, you are the reason we do what we do, and your suggestions help us do it better.

Minimizing your printer's environmental impact

We are committed to protecting the environment and are continually improving our printers to reduce their

environmental impact. By selecting certain printer settings or tasks, you may be able to reduce your printer's

environmental impact even further.

Conserving energy

• Activate Eco-Mode. This feature sets the screen brightness to low and sets the printer to change to Sleep mode

after the printer is left idle for 60 minutes or depending on the setting you have chosen.

• Select the lowest Sleep timeout. The Sleep feature puts the printer in a minimum‑power standby mode after the

printer has been idle for a set amount of time (the Sleep timeout).

• Share your printer. Wireless/network printers allow you to share a single printer among multiple computers,

thus conserving energy and other resources.

Conserving paper

• Print more than one page image on one side of the paper. The Pages per Sheet feature allows you to print

multiple pages on one sheet. You can print up to 16 page images on one side of a sheet of paper.

• Print on both sides of the paper. Duplexing lets you print on both sides of the paper manually or automatically

(depending on your printer model).

• Preview print jobs before printing. Use the preview features found in Toolbars, the Print or Print Preview dialog,

or the printer display (depending on your printer model).

• Use recycled paper.

• Reduce the margins of documents to be printed.

• Scan and save. To avoid printing multiple copies, you can scan documents or photographs and save them to a

computer program, application, or flash drive for presentation.

About your printer

7

Conserving ink

• Use Quick Print or Draft Mode. These modes can be used to print documents using less ink than normal and are

ideal for printing documents that are mostly text.

• Use font types and font settings that requires less ink. Most programs or applications let you adjust the

darkness of the colors.

• Use high yield cartridges. Inks in high yield cartridges allow you to print more pages.

Recycling

• Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collection Program. To return an ink

cartridge, go to www.lexmark.com/recycle. Follow the instructions to request a postage‑paid bag.

• Recycle the product packaging.

• Recycle your old printer instead of throwing it away.

• Recycle paper from discarded print jobs.

• Use recycled paper.

To read the Lexmark Environmental Sustainability Report, see www.lexmark.com/environment.

Note: Your printer may not come with some of these programs or some of the functions of these programs,

depending on the features of the printer that you purchased.

Finding information about the printer

Publications

What are you looking for? Find it here

Initial setup instructions:

• Connecting the printer

• Installing the printer software

Setup documentation

The setup documentation came with the printer and is

also available on the Lexmark Web site at

http://support.lexmark.com.

About your printer

8

What are you looking for? Find it here

Additional setup and instructions for using the printer:

• Selecting and storing paper and specialty media

• Loading paper

• Performing printing, copying, scanning, and faxing tasks,

depending on your printer model

• Configuring printer settings

• Viewing and printing documents and photos

• Setting up and using printer software

• Setting up and configuring the printer on a network,

depending on your printer model

• Caring for and maintaining the printer

• Troubleshooting and solving problems

User's Guide

The User's Guide is available on the installation

software CD.

For updates, check our Web site at

http://support.lexmark.com.

Creating and customizing printer solutions, depending on your

printer model

SmartSolutions User's Guide and Help

Go to http://smartsolutions.lexmark.com. Click HELP

to view basic SmartSolutions information.

Help using the printer software Windows or Mac Help

Open a printer software program or application, and

then click Help.

Click

to view context‑sensitive information.

Notes:

• The Help installs automatically with the printer

software.

• The printer software is located in the printer

program folder or on the desktop, depending on

your operating system.

The latest supplemental information, updates, and online

technical support:

• Troubleshooting hints and tips

• Frequently asked questions

• Documentation

• Driver downloads

• Live chat support

• E‑mail support

Lexmark Support Web site—

http://support.lexmark.com

Note: Select your region, and then select your product

to view the appropriate support site.

Record the following information (located on the store

receipt and the back of the printer), and have it ready

when you contact support so that they may serve you

faster:

• MAC address number

• Serial number

• Date purchased

• Store where purchased

Note: Lift the scanner unit to see the customer support

label.

About your printer

9

What are you looking for? Find it here

Telephone support In the US, call us at:

1‑800‑395‑4039

Monday–Friday (8:00 AM–11:00 PM ET), Saturday

and Sunday (11:00 AM–8:00 PM ET)

Support telephone numbers and hours of operation for

your region or country can be found on the Support

Web site (http://support.lexmark.com) or on the

printed warranty that came with your printer.

Warranty information

• In the US—See the Statement of Limited Warranty

included with this printer, or at

http://support.lexmark.com.

• In other countries or regions—See the printed

warranty that came with your printer.

Note: Your printer may not come with some of these programs or some of the functions of these programs,

depending on the features of the printer that you purchased.

Understanding the parts of the printer

1

7

3

4

6

9

2

5

8

Use the To

1 Automatic Document Feeder

(ADF) tray

Load original documents into the ADF for scanning, copying, or faxing.

Note: Do not load postcards, photos, small items, or thin media (such as

magazine clippings) into the ADF. Place these items on the scanner glass.

2 ADF output tray Hold documents as they exit from the ADF.

About your printer

10

Use the To

3 Memory card slot Insert a memory card.

4 PictBridge and USB port Connect a PictBridge-enabled digital camera, a USB Bluetooth adapter, or a

flash drive to the printer.

5 Paper exit tray Hold paper as it exits.

6 Paper tray (Tray 1) Load paper.

7 Paper stop Catch the paper as it exits.

8 Printer control panel Operate the printer.

9 ADF Scan, copy, or fax multiple‑page letter‑, legal‑, and A4‑size documents.

10

16

17

18

19

11

<

L

IN

E

X

T

12

13

14

15

Use the To

10 Scanner unit

• Access the ink cartridges and printhead.

• Remove paper jams.

11 Ink cartridge access area Install, replace, or remove ink cartridges.

12 Ethernet port Connect your printer to a computer, a local network, an external DSL, or a cable

modem.

13 USB port Connect the printer to a computer using a USB cable.

Warning—Potential Damage: Do not touch the USB port except when plugging in or

removing a USB cable or installation cable.

14 LINE Port

Connect the printer to an active telephone line (through a standard wall jack, DSL filter,

or VoIP adapter) to send and receive faxes.

15 EXT Port

Connect additional devices (telephone or answering machine) to the printer and the

telephone line. Use this port if you do not have a dedicated fax line for the printer, and

if this connection method is supported in your country or region.

Note: Remove the plug to access the port.

16 Power supply with port Connect the printer to a power source.

About your printer

11

Use the To

17 Duplex unit

• Print on both sides of a sheet of paper.

• Remove paper jams.

18 Printhead access area Install the printhead.

Note: The carrier moves to the printhead access area when no printhead is installed in

the printer.

19 Jam clearance cover Remove jammed pages.

About your printer

12

Ordering and replacing supplies

Ordering ink cartridges

Lexmark P910 Series

Item

Return Program Cartridge

1

Regular cartridge

2

Black cartridge 150 Not available

High yield black cartridge 150XL, 155XL 150XLA

Yellow color cartridge 150 Not available

High yield yellow color cartridge 150XL 150XLA

Cyan color cartridge 150 Not available

High yield cyan color cartridge 150XL 150XLA

Magenta color cartridge 150 Not available

High yield magenta color cartridge 150XL 150XLA

1

Licensed for a single use only. After use, return this cartridge to Lexmark for remanufacturing, refilling, or recycling.

2

Available only on the Lexmark Web site at www.lexmark.com.

Notes:

• To get more ink, order high yield ink cartridges.

• Depending on your country or region, you may get the ink cartridges individually or in packs.

• You can order a mix of standard ink cartridges and high yield ink cartridges, depending on your needs.

• Check the yield rate on the ink cartridge box, or visit www.lexmark.com/yields.

• For best results, use only Lexmark ink cartridges.

• The cartridges can be used for printing documents and photos.

Using genuine Lexmark ink cartridges

Lexmark printers, ink cartridges, and photo paper are designed to perform together for superior print quality, and

our inks are formulated to work with your printer and help extend the life of your product. We recommend that you

use only genuine Lexmark ink cartridges.

Lexmark's warranty does not cover damage caused by non-Lexmark ink or ink cartridges.

Ordering and replacing supplies

13

Replacing ink cartridges

Make sure you have a new ink cartridge or cartridges before you begin. You must install new cartridges immediately

after removing the old ones, or the ink remaining in the printhead nozzles may dry out.

Removing ink cartridges

1 Turn on your printer.

2 Open the printer.

Note: The printhead moves to the cartridge installation position.

3 Press the release tab, and then remove the used ink cartridge or cartridges.

1

2

Installing ink cartridges

1 Remove the ink cartridge from the pack, and then remove the protective cap from the ink cartridge.

Ordering and replacing supplies

14

If your ink cartridge comes with a twist cap, then remove the cap.

1 2 3

2 Insert each ink cartridge. Slide your finger along the ink cartridge until the cartridge clicks into place.

Notes:

• Install the color ink cartridges first. Then, use two hands to install the black cartridge.

• Install the new ink cartridges immediately after removing the protective cap to avoid exposing the ink to air.

3 Close the printer.

Ordering paper and other supplies

To order supplies or to locate a dealer near you, visit our Web site at www.lexmark.com.

Item Part Number

USB cable 1021294

For more information, go to www.lexmark.com.

Ordering and replacing supplies

15

Paper Paper size

Lexmark Photo Paper

• Letter

• A4

• 4 x 6 in.

• L

Notes:

• Availability may vary by country or region.

• For best results when printing photos or other high-quality images, use Lexmark Photo Paper.

• For more information, go to www.lexmark.com.

Recycling Lexmark products

To return Lexmark products for recycling:

1 Visit our Web site at www.lexmark.com/recycle.

2 Find the product type you want to recycle, and then select your country or region from the list.

3 Follow the instructions on the computer screen.

Note: Printer supplies and hardware not listed in a Lexmark collection program may be recycled through your local

recycling center. Contact your local recycling center to determine the items they accept.

Ordering and replacing supplies

16

Using the printer control panel buttons and menus

Using the printer control panel

Note: The icons appear when they are selectable on the current screen. If an icon does not appear, then the function

is not available.

1 2 3 4

567

Use To

1 Power

• Turn the printer on and off.

• Switch to Sleep mode.

Note: When the printer is on, press

to switch to Sleep mode. Press and

hold

for three seconds to turn off the printer.

2 Back

• Return to the previous screen.

• Exit from one menu level to a higher one.

3 Touch‑screen display

Note: The display is turned off in

Sleep mode.

• Navigate the printer menus.

• Change settings.

• View printer messages and animation.

4 Start

Start a job, depending on which mode is selected.

5 Cancel

Cancel the current job or task.

6 Help

View Help text messages.

View the Tutorial when on the home screen.

7 Home

Return to the home screen.

Using the printer control panel buttons and menus

17

Understanding the home screen

After the printer is turned on and a short warm-up period occurs, the display shows the home screen. Use the home

screen selections to initiate an action, such as copying or faxing, or to change the printer settings.

Scan

Smart

Solutions

Fax

Memory

Device

6

7

A

Copy

1

2

3

4

5

8

9

Use To

1 Copy

A

Access the copy menu and make copies.

2 Scan

Access the scan menu and scan documents.

3 Fax

Access the fax menu and send faxes.

4 Memory Device

or

PictBridge

View, select, print, or attach photos and documents to e‑mail.

Note: This icon appears only when you return to the home screen while a memory card, flash

drive or PictBridge‑enabled camera is connected to the printer.

5 SmartSolutions

Access the SmartSolutions menu.

6 Ink levels icon

• View the current ink levels of the installed cartridges.

• Access cartridge maintenance and information functions.

Using the printer control panel buttons and menus

18

Use To

7 Setup icon

Access the setup menu and change printer settings.

8 Eco‑Mode icon

Activate Eco‑Mode to select the following options:

• Change to Sleep mode after the printer is left idle for 10 minutes.

• Set screen brightness to low.

9 Wi‑Fi indicator

or

Ethernet indicator

Check the network connection status of your printer and access the network settings.

Navigating menus using the touch screen

Paper Size

Paper Type

Photo Size

Layout

Change Print Settings

Letter

Auto Detect

4x6 in.

Select Photos

Layout

1-6of10

12

3

5

6

4

Use To

1 Left arrow

Scroll left.

2 Right arrow

Scroll right.

3Accept

Save your setting.

4 Up arrow

Scroll up.

Using the printer control panel buttons and menus

19

Use To

5 Scroll bar

Scroll up and down the menu list.

6 Down arrow

Scroll down.

Tips:

• Use your fingers to navigate the screen. The touch screen does not work if you use other tools or devices to

navigate.

• Drag the scroll bar or touch the arrows until the menu or setting that you want appears on the display.

• Flick the screen by dragging your finger up or down the screen, and then lifting your finger off the screen. To

navigate to the next or previous screen, flick sideways. It will have the same effect as selecting the left or right

arrow.

• To confirm a setting or select a menu or item, touch it.

• If necessary, touch OK or Accept after making a selection or changing a setting.

Note: All the instructions in this guide start from the home screen. If you are not on the home screen, then touch

.

For example, to navigate to Paper Type and select the default paper type setting:

1 Touch > Paper Setup > Paper Type.

Note: For select printer models with two paper trays installed, touch

> Paper Setup, select the paper tray,

and then touch Paper Type.

2 Scroll up or down (using the scroll bar or arrows, or by flicking the screen up or down) to view the list of paper

types.

3 Select a paper type setting by touching it, and then touch Accept to save the setting.

Changing the Sleep timeout

The Sleep timeout is the time it takes for the printer to switch to Sleep mode when the printer is left idle. The Sleep

feature optimizes energy efficiency by reducing the printer power consumption. To save the most energy, select the

lowest Sleep timeout.

1 From the home screen, touch > Device Setup > Sleep.

2 Select a Sleep timeout, and then touch Accept.

Using the printer control panel buttons and menus

20

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