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bizhub 42

Konica Minolta bizhub 42, bizhub 36 User manual

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User’s Guide [Fax Operations]
bizhub 42/36 Contents-1
Table of contents
1 Introduction
1.1 Welcome .......................................................................................................................................... 1-2
1.1.1 User's guides ..................................................................................................................................... 1-2
1.1.2 User's Guide ...................................................................................................................................... 1-2
1.2 Conventions used in this manual .................................................................................................. 1-3
1.2.1 Symbols used in this manual ............................................................................................................. 1-3
To use this machine safely................................................................................................................. 1-3
Procedural instruction........................................................................................................................ 1-3
Key symbols....................................................................................................................................... 1-4
1.2.2 Original and paper indications ........................................................................................................... 1-4
Original and paper sizes .................................................................................................................... 1-4
Original and paper indications ........................................................................................................... 1-4
2 Before using the Fax function
2.1 Information ...................................................................................................................................... 2-2
2.1.1 Fax function ....................................................................................................................................... 2-2
Function type ..................................................................................................................................... 2-2
Notes on using fax (G3)/PC-FAX functions........................................................................................ 2-2
Notes on using Internet Fax/PC-FAX functions................................................................................. 2-3
Notes on using Internet Fax functions ............................................................................................... 2-3
2.1.2 User authentication............................................................................................................................ 2-4
Device authentication ........................................................................................................................ 2-4
External server authentication ........................................................................................................... 2-4
Account Track.................................................................................................................................... 2-5
2.1.3 Restriction of file name ...................................................................................................................... 2-5
2.2 Overview .......................................................................................................................................... 2-6
2.2.1 Available operations with fax (G3) function........................................................................................ 2-6
Sending/receiving fax (G3)................................................................................................................. 2-6
Polling ................................................................................................................................................ 2-6
2.2.2 Available operations with Internet Fax function ................................................................................. 2-7
2.2.3 Available operations with PC-FAX function ....................................................................................... 2-8
PC-FAX transmission......................................................................................................................... 2-8
PC-FAX reception .............................................................................................................................. 2-9
3 Control Panel/Liquid Crystal Display
3.1 Control Panel................................................................................................................................... 3-2
3.2 Touch Panel..................................................................................................................................... 3-4
3.2.1 Screen component............................................................................................................................. 3-4
Icons that appear in the touch panel ................................................................................................. 3-4
3.2.2 Job ..................................................................................................................................................... 3-6
4 Registering the basic information
4.1 To begin operation.......................................................................................................................... 4-2
4.1.1 Environment and device requirements .............................................................................................. 4-2
4.1.2 Fax Settings ....................................................................................................................................... 4-2
4.1.3 Connection of modular cable............................................................................................................. 4-3
4.1.4 Connection and settings of network cable ........................................................................................ 4-4
Connection of network cable............................................................................................................. 4-4
Network settings ................................................................................................................................ 4-4
Specifying an E-mail address for this machine.................................................................................. 4-4
4.1.5 Connection of USB cable .................................................................................................................. 4-5
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4.1.6 Installation of fax driver...................................................................................................................... 4-5
4.2 Store Address.................................................................................................................................. 4-6
4.2.1 Address Book .................................................................................................................................... 4-6
4.2.2 Group ................................................................................................................................................. 4-6
4.2.3 Program destination........................................................................................................................... 4-6
5 Installation of Fax Driver
5.1 Connection method and installation procedure .......................................................................... 5-2
5.1.1 Windows Vista/7/Server 2008/Server 2008 R2.................................................................................. 5-2
5.1.2 Windows XP/Server 2003 .................................................................................................................. 5-3
5.2 Installer-based auto install............................................................................................................. 5-4
5.2.1 Operating environment of the installer............................................................................................... 5-4
5.2.2 Settings of this machine .................................................................................................................... 5-4
TCP/IP settings of this machine......................................................................................................... 5-4
RAW port number/IPP setting of this machine .................................................................................. 5-5
5.2.3 Installing............................................................................................................................................. 5-5
5.3 Installation using Add Printer Wizard.......................................................................................... 5-10
5.3.1 Settings of this machine .................................................................................................................. 5-10
TCP/IP settings of this machine....................................................................................................... 5-10
RAW port number setting of this machine....................................................................................... 5-10
LPD setting of this machine............................................................................................................. 5-10
5.3.2 Windows Vista/7/Server 2008/Server 2008 R2................................................................................ 5-10
5.3.3 Windows XP/Server 2003 ................................................................................................................ 5-14
5.4 Installing using plug and play ...................................................................................................... 5-18
5.4.1 Windows Vista/7/Server 2008/Server 2008 R2................................................................................ 5-18
Making the installed fax driver known to the computer................................................................... 5-18
Installing the fax driver when connecting the machine.................................................................... 5-18
Updating the driver after connecting this machine.......................................................................... 5-19
5.4.2 Windows XP/Server 2003 ................................................................................................................ 5-20
5.5 Uninstalling the fax driver ............................................................................................................ 5-21
5.5.1 When the fax driver uninstaller is installed....................................................................................... 5-21
5.5.2 When the fax driver uninstaller is not installed ................................................................................ 5-21
6 Sending (G3/I-FAX)
6.1 Operation flow................................................................................................................................. 6-2
6.1.1 Fax (G3).............................................................................................................................................. 6-2
6.1.2 Internet Fax ........................................................................................................................................ 6-4
6.1.3 Recalling a program destination ........................................................................................................ 6-5
6.1.4 Broadcasting...................................................................................................................................... 6-7
6.2 Fax screen ....................................................................................................................................... 6-9
6.2.1 Description of screen components.................................................................................................... 6-9
6.3 Favorites ........................................................................................................................................ 6-10
6.4 Direct Input .................................................................................................................................... 6-11
6.4.1 Fax ................................................................................................................................................... 6-11
6.4.2 Internet Fax ...................................................................................................................................... 6-12
6.5 Others............................................................................................................................................. 6-13
6.5.1 Log ................................................................................................................................................... 6-13
6.5.2 Memory RX ...................................................................................................................................... 6-13
6.6 Address Book................................................................................................................................ 6-14
6.6.1 LDAP (G3) ........................................................................................................................................ 6-14
Search.............................................................................................................................................. 6-15
Advanced Search............................................................................................................................. 6-15
6.6.2 Search.............................................................................................................................................. 6-16
Type ................................................................................................................................................. 6-16
Name................................................................................................................................................ 6-16
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6.7 Off-Hook (G3)................................................................................................................................. 6-17
Manual transmission ........................................................................................................................ 6-17
6.8 Settings - Scan Settings............................................................................................................... 6-18
6.8.1 Original Type.................................................................................................................................... 6-18
6.8.2 Resolution ........................................................................................................................................ 6-18
6.8.3 Separate Scan ................................................................................................................................. 6-19
6.8.4 Density ............................................................................................................................................. 6-19
6.8.5 Background Removal ...................................................................................................................... 6-19
6.8.6 Sharpness ........................................................................................................................................ 6-20
6.9 Settings - Comm. Settings ........................................................................................................... 6-21
6.9.1 Line Settings (G3)............................................................................................................................. 6-21
ECM OFF ......................................................................................................................................... 6-21
V34 OFF ........................................................................................................................................... 6-21
Check Dest. & Send......................................................................................................................... 6-21
6.9.2 Comm. Method (G3) ........................................................................................................................ 6-21
Polling RX - Polling RX..................................................................................................................... 6-21
Polling RX - Bulletin ......................................................................................................................... 6-22
Timer TX........................................................................................................................................... 6-22
Password TX.................................................................................................................................... 6-23
F-Code TX........................................................................................................................................ 6-23
6.9.3 E-mail Settings (I-FAX) ..................................................................................................................... 6-24
6.10 Settings - Original Settings .......................................................................................................... 6-25
6.10.1 Original Size ..................................................................................................................................... 6-25
[Standard Size]................................................................................................................................. 6-25
[Custom Size]................................................................................................................................... 6-25
6.10.2 Long Original.................................................................................................................................... 6-26
6.10.3 Simplex/Duplex................................................................................................................................ 6-26
6.10.4 Binding Position............................................................................................................................... 6-27
6.11 Mode Check .................................................................................................................................. 6-28
6.12 Redialing (G3) ................................................................................................................................ 6-29
6.12.1 Auto redialing ................................................................................................................................... 6-29
7 Receiving (G3/I-FAX)
7.1 Receiving (G3: Without external telephone connected) .............................................................. 7-2
7.1.1 Auto RX (Dedicated for fax line)......................................................................................................... 7-2
7.2 Receiving (G3: With external telephone connected).................................................................... 7-3
7.2.1 Manual RX (Dedicated telephone line) ............................................................................................... 7-3
Remote RX......................................................................................................................................... 7-4
7.2.2 DRPD ................................................................................................................................................. 7-4
7.3 Receiving (I-FAX)............................................................................................................................. 7-5
Receiving E-mails automatically ........................................................................................................ 7-5
7.4 In-memory proxy reception............................................................................................................ 7-6
7.4.1 In-memory proxy reception................................................................................................................ 7-6
7.5 Printing upon data reception ......................................................................................................... 7-7
7.5.1 Printing at full size.............................................................................................................................. 7-7
7.5.2 Printing at reduced size ..................................................................................................................... 7-7
7.5.3 Printing at reduced size to fit the paper size to be printed................................................................ 7-8
Step 1: Select optimal paper size ...................................................................................................... 7-8
Step 2: Select actual print paper size ................................................................................................ 7-8
Reducing and splitting ....................................................................................................................... 7-9
7.6 Footer Position .............................................................................................................................. 7-10
Inside Body Text .............................................................................................................................. 7-10
Outside Body Text ........................................................................................................................... 7-10
Not Printed....................................................................................................................................... 7-10
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8 Sending a PC-FAX
8.1 Sending a PC-FAX........................................................................................................................... 8-2
8.1.1 Sending operation.............................................................................................................................. 8-2
8.1.2 Selecting a recipient from a phone book........................................................................................... 8-4
8.1.3 Selecting a recipient from an address book ...................................................................................... 8-5
8.1.4 Configuring the transmission conditions ........................................................................................... 8-6
8.1.5 Creating a fax cover sheet ................................................................................................................. 8-7
8.2 Default settings of the fax driver ................................................................................................. 8-10
8.2.1 Displaying the Properties window ................................................................................................... 8-10
8.2.2 [Configure] tab ................................................................................................................................. 8-10
8.2.3 [Settings] tab.................................................................................................................................... 8-11
8.3 Common Settings ......................................................................................................................... 8-12
8.4 Parameter details.......................................................................................................................... 8-14
8.4.1 [FAX] tab........................................................................................................................................... 8-14
8.4.2 [Basic] tab ........................................................................................................................................ 8-15
Configuring a custom size ............................................................................................................... 8-15
Configuring user authentication settings ......................................................................................... 8-16
Configuring account track settings.................................................................................................. 8-17
8.4.3 [Layout] tab ...................................................................................................................................... 8-18
Combining pages (N in 1 printing) ................................................................................................... 8-18
8.5 Using phone books ....................................................................................................................... 8-19
8.5.1 Adding recipients to a phone book.................................................................................................. 8-19
8.5.2 Editing a phone book....................................................................................................................... 8-21
Changing the personal information.................................................................................................. 8-21
Changing group membership .......................................................................................................... 8-21
Changing a group name .................................................................................................................. 8-22
Creating a folder .............................................................................................................................. 8-22
Searching for personal information.................................................................................................. 8-22
8.6 Saving the fax driver settings ...................................................................................................... 8-23
8.6.1 Saving the settings........................................................................................................................... 8-23
8.6.2 Recalling settings............................................................................................................................. 8-24
8.6.3 Editing settings ................................................................................................................................ 8-24
8.6.4 Importing settings/Exporting settings.............................................................................................. 8-25
9 Convenient functions (G3/I-FAX/PC-FAX)
9.1 Memory RX (G3/I-FAX) ................................................................................................................... 9-2
9.2 Fax forwarding (G3/I-FAX).............................................................................................................. 9-3
9.3 Night reception (G3/I-FAX) ............................................................................................................. 9-4
9.4 Closed network reception (G3)...................................................................................................... 9-5
9.5 Confidential transmission (G3/PC-FAX)........................................................................................ 9-6
Sending by confidential transmission ................................................................................................ 9-6
9.6 Relay distribution (G3) .................................................................................................................... 9-7
Sending by requests a relay transmission ......................................................................................... 9-7
9.7 PC-FAX reception (PC-FAX)........................................................................................................... 9-8
10 Description of reports and lists
10.1 Types of reports and lists............................................................................................................. 10-2
10.1.1 Reports ............................................................................................................................................ 10-2
10.1.2 Lists.................................................................................................................................................. 10-2
10.2 Common reports ........................................................................................................................... 10-3
10.2.1 [Communication Report].................................................................................................................. 10-3
Print sample ..................................................................................................................................... 10-3
Information included in the list......................................................................................................... 10-4
10.2.2 [TX Result Report] ............................................................................................................................ 10-5
10.2.3 [Broadcast Result Report]................................................................................................................ 10-5
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10.3 Report printed for fax (G3)/PC-FAX............................................................................................. 10-6
10.3.1 [Reservation TX Report] ................................................................................................................... 10-6
10.3.2 [Broadcast Reservation Report]....................................................................................................... 10-6
10.4 Report printed for Internet Fax .................................................................................................... 10-7
10.4.1 [Internet Fax Rx Error Report] .......................................................................................................... 10-7
10.5 Report printed for PC-FAX ........................................................................................................... 10-8
10.5.1 [PC-Fax TX Error Report] ................................................................................................................. 10-8
10.6 Common lists ................................................................................................................................ 10-9
10.6.1 [Speed Address List]........................................................................................................................ 10-9
Print sample ..................................................................................................................................... 10-9
Information included in the list......................................................................................................... 10-9
10.6.2 [Group Address List] ...................................................................................................................... 10-10
Print sample ................................................................................................................................... 10-10
Information included in the list....................................................................................................... 10-10
10.6.3 [Program List]................................................................................................................................. 10-11
Print sample ................................................................................................................................... 10-11
Information included in the list....................................................................................................... 10-11
10.6.4 [Fax Set UP Information List] ......................................................................................................... 10-12
11 User Mode Settings
11.1 [Address Registration].................................................................................................................. 11-2
11.1.1 Fax ................................................................................................................................................... 11-2
11.1.2 Program destination......................................................................................................................... 11-4
Registering program destinations.................................................................................................... 11-4
Details .............................................................................................................................................. 11-5
Delete............................................................................................................................................... 11-5
11.2 [User Settings]............................................................................................................................... 11-6
11.2.1 Machine Settings - Fax Default Tab ................................................................................................ 11-6
11.2.2 Fax Settings ..................................................................................................................................... 11-6
12 PageScope Web Connection
12.1 Using PageScope Web Connection ............................................................................................ 12-2
12.1.1 Operating environment .................................................................................................................... 12-2
12.1.2 Accessing PageScope Web Connection ......................................................................................... 12-2
12.1.3 Web browser cache ......................................................................................................................... 12-3
For Internet Explorer ........................................................................................................................ 12-3
For Mozilla Firefox............................................................................................................................ 12-3
12.2 Logging in and logging out .......................................................................................................... 12-4
12.2.1 Login ................................................................................................................................................ 12-4
Display Language ............................................................................................................................ 12-4
Logging in as a public user .............................................................................................................. 12-4
Logging in as a registered user........................................................................................................ 12-5
Logging in to the administrator mode.............................................................................................. 12-5
12.2.2 Logout.............................................................................................................................................. 12-5
12.3 Page Configuration....................................................................................................................... 12-6
12.4 Current Status ............................................................................................................................... 12-7
12.5 User Mode Overview .................................................................................................................... 12-8
12.5.1 System ............................................................................................................................................. 12-8
12.5.2 Job ................................................................................................................................................... 12-9
12.5.3 Print................................................................................................................................................ 12-10
12.5.4 Storage........................................................................................................................................... 12-11
[Scan to HDD] ................................................................................................................................ 12-11
[PC-Fax] ......................................................................................................................................... 12-11
12.5.5 Address.......................................................................................................................................... 12-12
[Address Book]............................................................................................................................... 12-13
[Group] ........................................................................................................................................... 12-15
[Program] ....................................................................................................................................... 12-16
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Program (New Registration)........................................................................................................... 12-17
Program (Edit) ................................................................................................................................ 12-18
[Subject] ......................................................................................................................................... 12-20
[Text] .............................................................................................................................................. 12-21
12.6 Administrator mode .................................................................................................................... 12-22
13 Troubleshooting for fax problems
13.1 Cannot send faxes ........................................................................................................................ 13-2
13.1.1 Fax (G3)............................................................................................................................................ 13-2
13.1.2 Internet Fax sending ........................................................................................................................ 13-3
13.1.3 PC-FAX ............................................................................................................................................ 13-4
13.2 Cannot receive faxes .................................................................................................................... 13-5
13.2.1 Fax (G3)............................................................................................................................................ 13-5
13.2.2 Internet Fax ...................................................................................................................................... 13-6
13.2.3 PC-FAX ............................................................................................................................................ 13-6
13.3 Cannot configure settings/cannot send faxes according to the settings ............................... 13-7
13.4 Error messages ............................................................................................................................. 13-8
13.5 If [Service Call] is displayed......................................................................................................... 13-9
14 Appendix
14.1 Product specifications.................................................................................................................. 14-2
14.1.1 Fax (G3) function.............................................................................................................................. 14-2
14.1.2 Internet Fax function ........................................................................................................................ 14-2
14.1.3 PC-FAX function .............................................................................................................................. 14-3
14.2 Glossary ......................................................................................................................................... 14-4
15 Index
15.1 Index by item ................................................................................................................................. 15-2
15.2 Index by button.............................................................................................................................. 15-5
1Introduction
bizhub 42/36 1-2
1.1 Welcome 1
1 Introduction
1.1 Welcome
Thank you for purchasing this machine.
This User's Guide describes the functions, operating instructions, precautions for correct operation, and sim-
ple troubleshooting guidelines of this machine. In order to obtain maximum performance from this machine
and use it effectively, please read this User's Guide as necessary.
1.1.1 User's guides
1.1.2 User's Guide
This User's Guide is intended for users ranging from those using this machine for the first time to administra-
tors.
It describes basic operations, functions that enable more convenient operations, simple troubleshooting op-
erations, and various setting methods of this machine.
Note that basic technical knowledge about the product is required to enable users to perform troubleshooting
operations. Limit your troubleshooting operations to the areas explained in this manual.
Should you experience any problems, please contact your service representative.
Printed manual Overview
[Quick Guide Copy/Print/Fax/Scan Operations] This manual describes operating procedures and the
functions that are most frequently used in order to en-
able you to begin using this machine immediately.
This manual also contains notes and precautions that
should be followed to ensure safe usage of this ma-
chine.
Please be sure to read this manual before using this
machine.
User's guide CD manuals Overview
[User's Guide Copy Operations] This manual describes details on copy mode opera-
tions and the settings of this machine.
• Specifications of originals and copy paper
• Copy function
• Maintaining this machine
• Troubleshooting
[User's Guide Print Operations] This manual describes details on printer functions.
• Printer settings and operations
• Printer troubleshooting
[User's Guide Scan Operations] This manual describes details on scan functions.
• Scan settings and operations
• Scan troubleshooting
[User's Guide Fax Operations] This manual describes details on fax functions.
• Fax settings and operations
• Fax troubleshooting
[User's Guide Administrator Operations] This manual describes the functions or settings that
the administrator of the machine uses.
• Settings using the Control Panel
• Settings using PageScope Web Connection
[Trademarks/Copyrights] This manual describes details on trademarks and
copyrights.
• Trademarks and copyrights
bizhub 42/36 1-3
1.2 Conventions used in this manual 1
1.2 Conventions used in this manual
1.2.1 Symbols used in this manual
Symbols are used in this manual to express various types of information.
The following describes each symbol related to correct and safe usage of this machine.
To use this machine safely
7 WARNING
-This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
7 CAUTION
-This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury
or property damage.
NOTICE
This symbol indicates a risk that may result in damage to this machine or documents.
Follow the instructions to avoid property damage.
Procedural instruction
0This check mark indicates an option that is required in order to use conditions or functions that are pre-
requisite for a procedure.
1This format number "1" represents the first step.
2This format number represents the order of serial steps.
%This symbol indicates a supplementary explanation of a pro-
cedural instruction.
%This symbol indicates transition of the Control Panel to access a desired menu item.
This symbol indicates a desired page.
The operation proce-
dures are described
using illustrations.
bizhub 42/36 1-4
1.2 Conventions used in this manual 1
d Reference
This symbol indicates a reference.
View the reference as required.
Key symbols
[ ]
Key names on the Touch Panel or computer screen, or a name of user's guide are indicated by these brack-
ets.
Bold text
This presents a key name on the Control Panel, part name, product name or option name.
1.2.2 Original and paper indications
Original and paper sizes
The following explains the indication for originals and paper described
in this manual.
When indicating the original or paper size, the Y side represents the
width and the X side the length.
Original and paper indications
w indicates the paper size with the length (X) being longer than the
width (Y).
v indicates the paper size with the length (X) being shorter than the
width (Y).
2Before using the Fax function
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2.1 Information 2
2 Before using the Fax function
This section describes necessary information you should be aware of before using the fax function of this
machine.
2.1 Information
7 CAUTION
-To turn the Power Switch off and on, first turn the power off, and then on again after 10 or more sec-
onds has elapsed. Not doing so may result in an operation failure.
Reference
-To use the fax function, the optional Fax Kit FK-509 is required.
The Fax Kit FK-509 may not be available depending on the sales area.
-Fax data cannot be sent/received in color with this machine.
2.1.1 Fax function
Function type
Using this machine, scanned images can be sent or received via network or telephone line. This User's Guide
introduces the following functions.
-Fax (G3) function
-Internet Fax (I-FAX) function
-PC-FAX function
Notes on using fax (G3)/PC-FAX functions
This machine can connect to the following telephone lines.
-Subscribed telephone lines (including facsimile communication networks)
-PBX (Private Branch exchange, 2-wire)
Check the following for the telephone line to be used.
-You cannot connect a business phone as an external telephone.
-If a digital dedicated line is multiplexed in an enterprise network, fax transmission speed may be limited,
or the Super G3 fax may not be available.
Communication error may occur on rare occasions due to the factory default setting. This is because the mul-
tiplex device limits the frequency band of the line to the utmost limit based on the assumption that the line is
intended for voice communication. Also, these restrictions differ depending on the device that make up the
network. For details, contact your network administrator.
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2.1 Information 2
Notes on using Internet Fax/PC-FAX functions
The following conditions are required to exist in order to use the Internet Fax and PC-FAX functions under
network connection.
-The machine is connected to the network. (required)
The machine can be used over a TCP/IP network. First, connect the cable for connecting to the network.
For details, refer to page 4-4. In order to use this machine on a network, settings such as the IP address of
the machine must be specified. For details, refer to the [User's Guide Administrator Operations].
Notes on using Internet Fax functions
The following describes the precautions for using the Internet Fax functions.
-The following environment is required to use the Internet Fax function.
– The machine is connected to the network, capable of E-mail communications.
-When an E-mail message is sent, the attachment file may be broken depending on the network status.
Make sure the attachment file of the document is not broken after being sent.
-Even if the transmission result screen or the result area of a communication report indicates "----", due
to a problem in an Internet pathway, the E-mail message may not be delivered to the recipient. "----"
indicates that the E-mail message was successfully delivered to the server.
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2.1 Information 2
2.1.2 User authentication
To use this machine, some devices have been preset so that you must enter an account or user name and a
password. For details on the account or user name available for using the devices, contact your administra-
tor.
Reference
-If a user enters an incorrect password three times continuously, that user will be locked out and will no
longer be able to use the machine. For details on unlocking restricted operations, contact your admin-
istrator.
-If PageScope Authentication Manager is used for authentication, ask your server administrator about
the login procedure.
-When you use the optional Authentication Unit AU-201 for authentication, refer to the [User's Guide
Copy Operations] for the login procedure.
Device authentication
Enter the user name and password, and then press either [Login] or the Access key on the Control Panel.
External server authentication
Enter the user name, password and server, and then press either [Login] or the Access key on the Control
Panel.
bizhub 42/36 2-5
2.1 Information 2
Account Track
Enter the account and password, and then press either [Login] or the Access key on the Control Panel.
2.1.3 Restriction of file name
Name document data to be saved.
Reference
-The names can contain up to 30 characters.
-You can edit the names after the documents have been saved.
-The names can be specified when saving data. Otherwise, when saving the data without specified the
name, a predefined name is applied to the data.
If the data is saved without a name specified, names are created by combining the following elements. The
following describes elements of an example document name "SMFP110511152300".
Item Description
S This character indicates the mode when the document is saved.
S: Scan (Scan to E-mail/Scan to Folder)
F: Fax
P: Print
MFP This represents the name of the device that scanned the data. This item
displays the name that is entered in [Device Name] under [Admin Settings]
ö [Administrator Registration] ö [Machine Settings]. When changing the
displayed name, specify it with up to 10 characters.
110511152300 This indicates the year (last two digits), month, day, hour and minute when
the data was scanned. If a series of documents are scanned at the same
time (minute), serial numbers are attached to the last two digits.
_0001 This indicates the page when multi-page data is scanned. This numeral
does not appear in the File Name column, but is added automatically as
part of the name when the file is transmitted. Consider this part for FTP or
other transmission when a server has restriction regarding file names.
.TIF This is the extension for the specified data format. The characters do not
appear in the File Name column, but is added automatically as part of the
name when the file is transmitted.
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2.2 Overview 2
2.2 Overview
2.2.1 Available operations with fax (G3) function
Sending/receiving fax (G3)
Fax (G3) can be sent or received. Destinations can be selected from the touch panel of this machine for
broadcast transmission.
1. Send
2. Receive
Polling
By sending a polling command, original data can be received from the sender's fax machine (Polling RX).
1. Original
2. Memory/Bulletin board
3. Polling command
4. Receive
1
2
4
3
1
2
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2.2 Overview 2
2.2.2 Available operations with Internet Fax function
Scanned data will be sent and received as an E-mail attachment (TIFF format) via intranet (in-house network)
or Internet. A destination device that supports Internet Fax receives the E-mail and prints the attachment.
Because a communication is performed over an intranet or the Internet, related costs can be much lower than
those required for sending a typical fax. Specify the E-mail address of the destination in order to send data.
This machine can also receive documents via Internet Fax and print them in black and white.
Received documents in black and white can be printed, but received original data in color or gray scale are
discarded and not printed.
1. Original
2. E-mail + Attachment (TIFF format)
3. Intranet/Internet
4. SMTP server
5. POP server
6. Receive Internet Fax
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2.2 Overview 2
2.2.3 Available operations with PC-FAX function
PC-FAX transmission
Usually, for sending a fax, hand-written or printed documents are loaded on the fax machine, and then sent.
Using the fax driver allows you to directly send a fax without using paper simply by operating the computer.
Data created by application are sent to this machine via the USB interface or network using the fax driver.
Then the data is passed to the printer controller of this machine.
The printer controller rasterizes images (expands output target characters and images to bitmap data). This
data is accumulated in the memory of this machine, and sent as a fax in the same manner as usual fax jobs.
1. Windows XP/Vista/7/Server 2003/Server 2008/Server 2008 R2
2. File of the TIFF format
3. Main unit
4. Send
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2.2 Overview 2
PC-FAX reception
The PC-FAX reception function stores a document received as a fax in the SSD. Stored data can be printed
or downloaded on the computer on the network.
1. Sender
2. Original
3. SSD
4. Download
This function cannot be used together with the following functions.
-Memory RX
-Fax Forwarding
-Night reception
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