Xerox WORKCENTRE PRO 165 Owner's manual

Quick Reference Guide

604P17510

MAXIMISE YOUR PRODUCTIVITY...

...by taking advantage of all the capabilities of your device. A

Training and Information CD was supplied with your product.

The CD provides animated tutorials and interactive screens.

When installed on your network it will always be available to

everyone, or load it on your hard drive for easy access.

Prepared by:

The Document Company Xerox

GKLS European Operations

Bessemer Road

Welwyn Garden City

Hertfordshire

AL7 1HE

ENGLAND

Copyright protection claimed includes all forms and matters of copyrighted material and information

now allowed by statutory or judicial law or hereinafter granted, including without limitations, material

generated from the software programs which are displayed on the screen, such as icons, screen

displays, looks etc.

Xerox

®

, The Document Company

®

, the digital X

®

and all Xerox products mentioned in this

publication are trademarks of Xerox Corporation. Product names and trademarks of other

companies are hereby acknowled

ged.

The information in this document is correct at the time of publication. Xerox reserves the right at any

time to change the information without notice. Changes and technical updates will be added in

subsequent editions of the documentation. For the latest information go to www.xerox.com.

Quick Reference Guide Page -i

Contents

1 Welcome.................................................................................1-1

Introduction ................................................................................................1-2

Additional Resources ................................................................................1-3

System Administration CD (CD1).................................................................1-3

Training and Information CD (CD2) .............................................................1-3

Utilities CD (CD3).........................................................................................1-3

Conventions ...............................................................................................1-4

Overview of Features at the Machine.......................................................1-6

Overview of Features at the Workstation ................................................1-8

Safety ..........................................................................................................1-9

Introduction ..................................................................................................1-9

Safety Notes.................................................................................................1-9

Environmental Compliance.....................................................................1-11

ENERGY STAR .........................................................................................1-11

Regulatory Information............................................................................1-12

European Regulatory Information - Embedded Fax Kit option...................1-13

2 Product Overview ..................................................................2-1

Introduction ................................................................................................2-2

CopyCentre C165/175 ................................................................................2-3

WorkCentre M165/M175.............................................................................2-5

WorkCentre Pro 165/175............................................................................2-7

3 Getting Started.......................................................................3-1

Control Panel Overview.............................................................................3-2

Power On or Off..........................................................................................3-3

Loading Paper ............................................................................................3-4

Making Copies............................................................................................3-5

Sending an Embedded Fax .......................................................................3-6

Sending a Server Fax.................................................................................3-7

Sending an Internet Fax ............................................................................3-8

Scanning a Document to a File.................................................................3-9

Sending an E-mail ....................................................................................3-10

Page -ii Quick Reference Guide

Printing from a PC ...................................................................................3-11

Printing with Internet Services ...............................................................3-12

Logging On / Logging Off .......................................................................3-13

Customising your Machine .....................................................................3-14

Further Assistance ..................................................................................3-15

4 Copy ....................................................................................... 4-1

Copy ............................................................................................................4-2

Basic Copying ............................................................................................4-3

Output ..........................................................................................................4-4

2-Sided.........................................................................................................4-6

Reduce/Enlarge ........................................................................................... 4-7

Paper Supply ............................................................................................... 4-9

Image Adjustment....................................................................................4-10

Image Quality............................................................................................. 4-11

More Image Quality....................................................................................4-12

Bound Originals .........................................................................................4-13

Edge Erase ................................................................................................4-14

Original Input..............................................................................................4-15

Image Shift.................................................................................................4-16

Output Format .......................................................................................... 4-17

Transparencies ..........................................................................................4-18

Booklet Creation ........................................................................................4-19

Multi-Up...................................................................................................... 4-20

Invert Image ...............................................................................................4-21

Covers........................................................................................................4-22

Job Assembly...........................................................................................4-24

Build Job ....................................................................................................4-25

Sample Set ................................................................................................ 4-27

Stored Programming.................................................................................. 4-28

Inserts ........................................................................................................4-29

5 Fax.......................................................................................... 5-1

Fax...............................................................................................................5-2

Basic Faxing - Embedded Fax ..................................................................5-3

Dialling Options............................................................................................5-4

Resolution ....................................................................................................5-6

Sides Scanned.............................................................................................5-7

Image Adjustment...................................................................................... 5-8

Image Quality...............................................................................................5-9

Original Input..............................................................................................5-10

Quick Reference Guide Page -iii

Bound Originals..........................................................................................5-11

Added Fax Features.................................................................................5-12

Fax Sending Features................................................................................5-12

Fax Reports................................................................................................5-18

Mailboxes ...................................................................................................5-19

Comment Setup .........................................................................................5-20

Advanced Fax Features .............................................................................5-20

Dial Directory Setup ...................................................................................5-23

Basic Faxing - Server Fax .......................................................................5-24

Dialling Options ..........................................................................................5-25

Resolution ..................................................................................................5-26

Sides Scanned ...........................................................................................5-27

More Fax Features ...................................................................................5-28

Image Quality .............................................................................................5-29

More Image Quality....................................................................................5-30

Original Input..............................................................................................5-31

Delayed Send.............................................................................................5-32

Authentication Mode................................................................................5-33

6 Internet Fax ............................................................................6-1

Internet Fax.................................................................................................6-2

Send:............................................................................................................6-3

Entering an E-mail Address for Internet Fax ................................................6-4

Image Adjustment ......................................................................................6-6

Image Quality ...............................................................................................6-7

More Image Quality......................................................................................6-8

Sides Scanned .............................................................................................6-9

Resolution ..................................................................................................6-10

Original Input..............................................................................................6-11

Output Format ..........................................................................................6-12

Document Format ......................................................................................6-13

Acknowledgment Report ............................................................................6-14

Reply To.....................................................................................................6-15

Message Body ...........................................................................................6-15

Authentication Mode................................................................................6-16

7 Network Scanning .................................................................7-1

Scan.............................................................................................................7-2

Scanning Resources ....................................................................................7-2

Network Scanning......................................................................................7-3

Repositories .................................................................................................7-3

Template Overview ......................................................................................7-4

Page -iv Quick Reference Guide

Template Destinations ................................................................................. 7-4

Destination Details .......................................................................................7-5

Image Adjustment...................................................................................... 7-6

Image Quality...............................................................................................7-7

More Image Quality......................................................................................7-8

Sides Scanned.............................................................................................7-9

Edge Erase ................................................................................................7-10

Original Input..............................................................................................7-11

Resolution .................................................................................................. 7-12

Output Format .......................................................................................... 7-13

Document Name ........................................................................................7-13

If File Already Exists ..................................................................................7-14

Document Format ......................................................................................7-15

Document Management Fields ..................................................................7-16

Add File Destination...................................................................................7-16

Refresh Destinations ............................................................................... 7-17

Authentication Mode ...............................................................................7-18

8 E-mail ..................................................................................... 8-1

E-mail .......................................................................................................... 8-2

Send:............................................................................................................ 8-3

Address List .................................................................................................8-4

Entering an E-mail Address .........................................................................8-4

Image Adjustment...................................................................................... 8-6

Image Quality...............................................................................................8-7

More Image Quality......................................................................................8-8

Sides Scanned.............................................................................................8-9

Edge Erase ................................................................................................8-10

Original Input..............................................................................................8-11

Resolution .................................................................................................. 8-12

Output Format .......................................................................................... 8-13

Document Format ......................................................................................8-14

Reply To..................................................................................................... 8-15

Message Body ...........................................................................................8-15

Secure Send ..............................................................................................8-16

Authentication Mode ...............................................................................8-17

9 Print........................................................................................ 9-1

Introduction to Print ..................................................................................9-2

Print Driver Features ................................................................................. 9-3

Control Options ............................................................................................ 9-3

Quick Reference Guide Page -v

Print Drivers................................................................................................9-4

Paper/Output................................................................................................9-4

Advanced .....................................................................................................9-5

Image Options..............................................................................................9-5

Layout/Watermark........................................................................................9-6

10 Maintenance .........................................................................10-1

Consumables............................................................................................10-2

Customer Replaceable Units .....................................................................10-2

Staple Cartridges .......................................................................................10-3

Cleaning the Machine ..............................................................................10-4

Further Assistance...................................................................................10-5

11 Troubleshooting ..................................................................11-1

General......................................................................................................11-2

Fault Clearance ........................................................................................11-3

Paper jams .................................................................................................11-3

Document jams ..........................................................................................11-3

Xerox Welcome and Support Centre......................................................11-4

Locating the serial number.........................................................................11-4

Troubleshooting Tips ..............................................................................11-5

Power .........................................................................................................11-5

Document Handler .....................................................................................11-5

Paper Handling ..........................................................................................11-6

Finisher ......................................................................................................11-7

Output Quality ............................................................................................11-8

Fax ...........................................................................................................11-11

Fault Messages will not clear ...................................................................11-11

12 Index ......................................................................................12-i

Page -vi Quick Reference Guide

Quick Reference Guide Page 1-1

1 Welcome

¾ Introduction .....................................................1-2

¾ Additional Resources......................................1-3

¾ Conventions....................................................1-4

¾ Overview of Features at the Machine .............1-6

¾ Overview of Features at the Workstation........1-8

¾ Safety..............................................................1-9

¾ Environmental Compliance........................... 1-11

¾ Regulatory Information .................................1-12

Page 1-2 Quick Reference Guide

Introduction

Welcome to your new Xerox machine.

This Quick Reference Guide provides you with an overview of the features and

options that may be available on your machine. To help you familiarise yourself with

your new machine please refer to:

Chapter 2 Product Overview

Chapter 3 Getting Started

Further chapters within this guide offer additional information on the features and

options available.

For additional assistance at the machine press the Help button. If your machine is

connected to the network, use the CentreWare Help system or click on the Help

button in the Print Driver.

NOTE: The graphic representations of the touch screen displayed throughout this

Quick Reference Guide are based on a fully configured WorkCentre

Pro. The

appearance of the touch screens may differ slightly on other configurations.

However, feature descriptions and functionality as described remain the same.

Quick Reference Guide Page 1-3

Welcome

Additional Resources

System Administration CD (CD1)

Contained in the CD Pack delivered with your machine, the System Administration

CD (CD1) offers detailed information on configuring your machine for network

printing and instructions on installing any of the optional features.

The System Administration CD (CD1) is intended for System/Machine

Administrators.

Training and Information CD (CD2)

For detailed information on any of the features or functions available on your

machine, please refer to the Training and Information CD (CD2), contained in the

CD Pack delivered with your machine.

The Training and Information CD is intended for all users, including Machine

Administrators. It contains comprehensive information about your new product

including interactive how-to’s and tutorials. To ensure maximum productivity is

gained from your machine, please copy the programme contained on the CD onto

your network so that all users have access.

Utilities CD (CD3)

Contained in the CD pack, the Utilities CD (CD3) contains a utility for upgrading to

new versions of software on the machine.

NOTE: This CD is not required during installation.

Page 1-4 Quick Reference Guide

Conventions

Throughout this Guide, you will find that some terms are used interchangeably:

¾ Paper is synonymous with media.

¾ Document is synonymous with original.

¾ CopyCentre/WorkCentre/WorkCentre

Pro is synonymous with the machine.

The following pages offer further information about the conventions used within this

Guide.

Orientation

Orientation refers to the direction of images on the page. When the image is upright,

the paper (or other media) can be one of two ways:

Long Edge

Feed (LEF) /

Portrait

When observed from the front of the machine, paper or originals with the long edges

to the left and right of the paper tray or document handler.

Short Edge

Feed (SEF) /

Landscape

When observed from the front of the machine, paper or originals with the short

edges to the left and right of the paper tray or document handler.

Italic typeface

The Italic typeface is used to emphasise a word or phrase. In addition, references

to other publications are displayed in Italic typeface. For example:

- For more information refer to the System Administration CD (CD1), contained

in the CD Pack delivered with your machine.

A

LEF Orientation

Paper feed direction

A

Paper feed direction

SEF Orientation

Quick Reference Guide Page 1-5

Welcome

Bracket text typeface:

The [Bracket Text] typeface is used to emphasise the selection of a feature mode

or button. For example:

¾ Select [Machine Details].

Notes

Notes are statements that provide additional information. For example:

NOTE: Originals must be loaded in the Document Handler when using this feature.

Hints

Hints help users to perform a task. For example:

HINT: This option is useful for saving toner consumption for images with a dark

background and white text.

Specification note

Offers more in-depth specification information relating to the machine. For example:

L Tray 2 holds 500 sheets of 80 g/m

2

paper. Weight ranges from 60 - 200 g/m

2

. Sizes

range from A5 LEF to A3 SEF.

Cautions

Cautions are statements that suggest mechanical damage as a result of an action.

For example:

CAUTION: Use of controls or adjustments or performance of procedures

other than those specified herein may result in hazardous radiation

exposure.

Warnings

Warnings are statements that alert users to the possibility of personal injury. For

example:

WARNING: This product must be connected to a protective earthing circuit.

Page 1-6 Quick Reference Guide

Overview of Features at the Machine

Using the powerful features available on your machine you can:

Scan Once and Print Many

When making copies your machine only has to scan a document once regardless

of the number of copies needed. This reduces the risk of jams and damage to

originals.

Perform Different Tasks Simultaneously

Your machine performs different tasks simultaneously. A job can be added to the

job queue by scanning it, even while the machine is printing another job.

Make Copies Look Like Originals

Your machine allows the reproduction of high quality images, especially

photographs, graphics, text, or a combination. Compare your output to that from

other copiers and see the difference.

Customise Image Size and Placement

You can manipulate the appearance of the image on the output stock.

- Shift the image to create margins for binding.

- Automatically reduce, enlarge, or centre your images.

- Print multiple reduced images on a single page.

Use Digital Features to Simplify your Work Process

Use the Build Job feature to divide a copy or embedded fax job into different

segments and apply different settings to each of the segments. This allows you to:

- Combine originals from the Document Glass and the Document Handler into a

single job.

- Create a single job, using different programming features for each original.

- Feed more than the maximum number of originals through the Document

Handler without reprogramming.

Quick Reference Guide Page 1-7

Welcome

Use the Transparency feature to produce transparencies with transparency

separators in one step.

Use the Booklet Creation feature to automatically sequence and reduce or enlarge

the images when making booklets.

Use the Covers feature to automatically add covers to your documents.

Use the Mixed Size Originals feature to copy mixed size originals simultaneously.

Produces copies on uniform size paper or mixed size paper.

Be Environmentally Friendly

This product complies with a variety of international standards for environmental

protection and is compatible with most recycled paper.

Scan Documents to Create Electronic Files (Optional)

This feature, available on the WorkCentre

Pro configuration, allows you to create

electronic files from your originals which can be:

- Filed on the server.

- Routed over the network to your desktop.

- Distributed through an e-mail system.

- Automatically placed into a Document Management Application.

- Converted into an electronic digital document which can be edited, managed,

shared and distributed, using a wide variety of software applications.

Fax Documents (Optional)

The optional Embedded Fax service is a walk up feature that enables you to

transmit and receive hard copy faxes using a telephone network.

The optional Server Fax service is a walk up feature available only on the

WorkCentre

Pro configuration. When enabled you will be able to scan your

documents and send them to any type of fax machine that is connected to a

telephone network, via your fax server.

NOTE: Both Embedded and Server Fax can be installed on the WorkCentre

Pro at

the same time, however only one service can be enabled for use.

The optional Internet Fax service, available only on the WorkCentre

Pro

configuration, allows users to transmit and receive documents as an e-mail

attachment. This type of fax travels over the internet or intranet.

Page 1-8 Quick Reference Guide

Overview of Features at the Workstation

If your machine is connected to a network you can use the following features.

Contact your System Administrator to get connected.

CentreWare Print Drivers

The Print Driver extends the productivity power of your machine to your desktop.

Options include:

• 1-sided or 2-sided

• Collated and stapled sets, depending on the finisher options available on the

machine.

• Resolutions up to 1200x1200 dpi

• Add standard or customised watermarks

• Printing multiple images on one page

CentreWare Tools

The CentreWare software suite also offers optional User Management Tools and

Network Scanning tools.

CentreWare Internet Services

A ‘built in’ web Home Page which allows print-ready files to be sent via the World

Wide Web. This feature is accessed via Internet Services.

Quick Reference Guide Page 1-9

Welcome

Safety

Introduction

Your Xerox product and supplies have been designed and tested to meet strict

safety requirements. These include safety agency approval and compliance to

established environmental standards. Please read the following instructions

carefully before operating the product and refer to them as needed to ensure the

continued safe operation of your product.

The safety testing and performance of this product have been verified using

Xerox materials only.

Follow all warnings and instructions marked on, or supplied with the product.

This WARNING mark alerts users to the possibility of personal injury.

This WARNING mark alerts users to heated surfaces.

Safety Notes

WARNING: This product must be connected to a protective earthing circuit.

This product is equipped with a 3-wire type plug, provided with a protective earthing

pin. This plug will fit only into an earthed power outlet. This is a safety feature. To

avoid risk of electric shock, contact your electrician to replace the receptacle if you

are unable to insert the plug into the outlet. Never use an earthed adapter plug to

connect the product to a power source receptacle that lacks an earth connection

terminal.

This product should be operated from the type of power source indicated on the

marking label. If you are not sure of the type of power available, consult your local

power company.

The Disconnect Device for this product is the power cord. To remove all electrical

power to the product, disconnect the power cord from the power receptacle.

Do not put your hands into the fuser area, located just inside the exit tray area, as

you may be burned.

Do not use pressurised air-spray cleaning aids on or in this equipment. Some

pressurised air-spray containers contain explosive mixtures and are not suitable for

use in electrical applications. Use of such cleaners can result in a risk of explosion

and fire.

If you need additional safety information concerning the product or Xerox

supplied materials please call the following number:

+44 (0) 1707 353434

Page 1-10 Quick Reference Guide

Laser Safety

CAUTION: Use of controls or adjustments or performance of procedures

other than those specified herein may result in hazardous radiation

exposure.

With specific regard to lasers, the equipment complies with laser product

performance standards set by governmental, national and international agencies as

a Class 1 Laser Product. It does not emit hazardous radiation as the beam is totally

enclosed during all phases of customer operation and maintenance.

Safety Standards

This Xerox product is safety certified by Underwriters Laboratories Incorporated.

Standard IEC60950 (EN60950) Amendments A1, A2, A3 and A4.

Quick Reference Guide Page 1-11

Welcome

Environmental Compliance

ENERGY STAR

As an ENERGY STAR partner, Xerox Corporation has determined that this product

meets the ENERGY STAR guidelines for energy efficiency. ENERGY STAR and

the ENERGY STAR mark are registered U.S. marks.

Products that carry the ENERGY STAR label are designed to be energy efficient

and help protect the environment.

Your machine will be delivered with the timer for switching to Low Power Mode from

the last copy/print out, set at 15 minutes. The time to switch to power save (auto off/

sleep) mode is set at 60 minutes from the last copy/print out. A more detailed

description of these modes, together with instructions on changing the default times

to suit your work pattern, can be found in Tutorials, Machine Administration, Change

Default Settings, Set (Power Save) Duration Times of the Training and Information

CD (CD2).

Page 1-12 Quick Reference Guide

Regulatory Information

The CE marking applied to this product symbolises Xerox Limited Declaration of

Conformity with the following applicable Directives of the European Union as of the

dates indicated:

January 1,

1995:

Council Directive 73/23/EEC amended by Council Directive 93/68/EEC,

approximation of the laws of the member states related to low voltage equipment.

January 1,

1996:

Council Directive 89/336/EEC, approximation of the laws of the member states

related to electromagnetic compatibility.

March 9, 1999 Council Directive 99/5/EC on radio equipment and telecommunications terminal

equipment and the mutual recognition of their conformity.

A full declaration, defining the relevant directives and referenced standards can be

obtained from your Xerox Limited representative or by contacting:

Environment, Health and Safety

The Document Company Xerox

Bessemer Road

Welwyn Garden City

Herts

AL7 1HE

England

Tel Number +44 (0) 1707 353434

WARNING:This system is certified manufactured and tested in compliance

with strict safety and radio frequency interference regulations. Any

unauthorised alteration which includes the addition of new functions or the

connection of external devices may impact this certification. Please contact

your local Xerox Limited representative for a list of approved accessories.

WARNING:In order to allow this equipment to operate in proximity to

Industrial, Scientific and Medical (ISM) equipment, the external radiation

from the ISM equipment may have limited or special mitigation measures

taken.

WARNING:This is a Class A product in a domestic environment. This product

may cause radio frequency interference in which case the user may be

required to take adequate measures.

Shielded cables must be used with this equipment to maintain compliance with

Council Directive 89/336/EEC.

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Xerox WORKCENTRE PRO 165 Owner's manual

Xerox WORKCENTRE PRO 165 Owner's manual

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