TA Triumph-Adler 4056i Owner's manual

Category
Multifunctionals
Type
Owner's manual

This manual is also suitable for

Operation Guide
4056i
5056i
6056i
> Preface
i
Preface
Thank you for purchasing this machine.
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take
simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.
Please read this Operation Guide before using the machine.
We recommend the use of our own brand supplies.
Please use our genuine toner containers, which have passed rigorous quality control testing.
The use of non-genuine toner containers may cause failure.
We will not be liable for any damages caused by the use of third party supplies in this machine.
Checking the Equipment's Serial Number
The equipment's serial number is printed in the location shown in the figure.
You'll need the equipment's serial number when contacting your Service Representative. Please check the number
before contacting your Service Representative.
ii
Contents
Preface ..................................................................................................................................... i
Contents.................................................................................................................................. ii
Overview ................................................................................................................................ xi
Machine Features ................................................................................................................. xii
Color and Image Quality Functions.................................................................................. xvii
Basic Color Modes ..................................................................................................... xvii
Adjusting Image Quality and Color............................................................................. xviii
Guides Provided with the Machine.................................................................................... xix
About the Operation Guide (this Guide) ........................................................................... xxi
Structure of the guide.................................................................................................. xxi
Conventions Used in This Guide................................................................................ xxii
Menu Map............................................................................................................................ xxv
1 Legal and Safety Information ................................................................... 1-1
Notice ................................................................................................................................. 1-2
Safety Conventions in This Guide ............................................................................. 1-2
Environment .............................................................................................................. 1-3
Precautions for Use ................................................................................................... 1-4
Laser Safety (Europe) ............................................................................................... 1-5
Legal Restriction on Copying/Scanning .................................................................... 1-6
EN ISO 7779 ............................................................................................................. 1-6
EK1-ITB 2000 ............................................................................................................ 1-6
Wireless Connection (Mexico only) ........................................................................... 1-6
Security Precautions when Using Wireless LAN (If equipped) ................................. 1-6
Limited Use of This Product (If equipped) ................................................................. 1-7
Legal Information ...................................................................................................... 1-8
Energy Saving Control Function ............................................................................. 1-14
Automatic 2-Sided Print Function ............................................................................ 1-14
Resource Saving - Paper ........................................................................................ 1-14
Environmental benefits of "Power Management" .................................................... 1-14
Energy Star (ENERGY STAR®) Program ............................................................... 1-14
2 Installing and Setting up the Machine ..................................................... 2-1
Part Names (Machine Exterior) ........................................................................................ 2-2
Part Names (Connectors/Interior) .................................................................................... 2-4
Part Names (With Optional Equipments Attached) ........................................................ 2-5
Connecting the Machine and Other Devices .................................................................. 2-6
Connecting Cables ............................................................................................................ 2-7
Connecting LAN Cable .............................................................................................. 2-7
Connecting USB Cable ............................................................................................. 2-8
Connecting the Power Cable .................................................................................... 2-8
Power On/Off ..................................................................................................................... 2-9
Power On .................................................................................................................. 2-9
Power Off .................................................................................................................. 2-9
Using the Operation Panel ............................................................................................. 2-10
Operation Panel Keys ............................................................................................. 2-10
Adjusting the Operation Panel Angle ...................................................................... 2-11
Assigning Functions to Function Keys .................................................................... 2-12
Touch Panel ..................................................................................................................... 2-14
Home Screen .......................................................................................................... 2-14
Display for Device Information ................................................................................ 2-18
Display Setting Screen ............................................................................................ 2-18
Functions Key ......................................................................................................... 2-19
Using the Screen ..................................................................................................... 2-19
Display of Keys That Cannot Be Set ....................................................................... 2-20
Original Preview ...................................................................................................... 2-20
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Entering Numbers ................................................................................................... 2-23
Using the Enter Key ................................................................................................ 2-24
Using the Quick No. Search Key ............................................................................. 2-24
Help Screen ............................................................................................................ 2-25
Accessibility Functions (Magnifying the View) ........................................................ 2-26
Login/Logout ................................................................................................................... 2-27
Login ....................................................................................................................... 2-27
Logout ..................................................................................................................... 2-28
Default Settings of the Machine ..................................................................................... 2-29
Setting Date and Time ............................................................................................ 2-29
Network Setup ................................................................................................................. 2-30
Configuring the Wired Network ............................................................................... 2-30
Configuring the Wireless Network ........................................................................... 2-32
Setting Wi-Fi Direct ................................................................................................. 2-36
Configuring NFC ..................................................................................................... 2-38
Energy Saver Function ................................................................................................... 2-39
Low Power Mode .................................................................................................... 2-39
Sleep ....................................................................................................................... 2-39
Auto Sleep ............................................................................................................... 2-40
Sleep Rules (models for Europe) ............................................................................ 2-40
Sleep Level (Energy Saver) (models except for Europe) ........................................ 2-40
Energy Saver Recovery Level ................................................................................. 2-40
Weekly Timer Settings ............................................................................................ 2-40
Power Off Timer (models for Europe) ..................................................................... 2-41
Quick Setup Wizard ......................................................................................................... 2-42
Installing Software .......................................................................................................... 2-45
Software on DVD (Windows) .................................................................................. 2-45
Installing Software in Windows ............................................................................... 2-46
Uninstalling the Software ........................................................................................ 2-51
Installing Software in Mac Computer ...................................................................... 2-53
Setting TWAIN Driver .............................................................................................. 2-55
Setting WIA Driver ................................................................................................... 2-57
Checking the Counter ..................................................................................................... 2-58
Additional Preparations for the Administrator ............................................................. 2-59
Sending Documents to a PC ................................................................................... 2-59
Strengthening the Security ...................................................................................... 2-59
Embedded Web Server RX ............................................................................................. 2-61
Accessing Embedded Web Server RX ................................................................... 2-62
Changing Security Settings ..................................................................................... 2-63
Changing Device Information .................................................................................. 2-64
E-mail Settings ........................................................................................................ 2-65
Registering Destinations ......................................................................................... 2-69
Creating a New Custom Box ................................................................................... 2-70
Printing a document stored in a Custom Box .......................................................... 2-71
Transferring Data from Our Other Products ................................................................. 2-73
Migrating the Address Book .................................................................................... 2-73
3 Preparation before Use ............................................................................. 3-1
Loading Paper ................................................................................................................... 3-2
Precaution for Loading Paper ................................................................................... 3-2
Selecting the Paper Feeder Units ............................................................................. 3-3
Loading in Cassette 1 ............................................................................................... 3-4
Loading in Cassette 2 ............................................................................................... 3-7
Loading Envelopes or Cardstock in the Cassettes ................................................. 3-10
Loading in the Large Capacity Feeder .................................................................... 3-13
Loading in the Side Feeder ..................................................................................... 3-15
Precautions for Outputting Paper .................................................................................. 3-17
Paper Stopper ......................................................................................................... 3-17
Envelope Stack Guide ............................................................................................. 3-17
iv
Stack Level Adjuster ............................................................................................... 3-18
Preparation for Sending a Document to a Shared Folder in a PC .............................. 3-19
Making a note of the computer name and full computer name ............................... 3-19
Making a note of the user name and domain name ................................................ 3-20
Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-21
Configuring Windows Firewall ................................................................................. 3-24
Registering Destinations in the Address Book ............................................................ 3-29
Adding a Destination (Address Book) ..................................................................... 3-29
Adding a Destination on One Touch Key (One Touch Key) .................................... 3-36
4 Printing from PC ........................................................................................ 4-1
Printer Driver Properties Screen ............................................................................... 4-2
Displaying the Printer Driver Help ............................................................................. 4-3
Changing the Default Printer Driver Settings (Windows 8.1) .................................... 4-3
Printing from PC ................................................................................................................ 4-4
Printing on Standard Sized Paper ............................................................................. 4-4
Printing on Non-standard Sized Paper ...................................................................... 4-6
Banner Printing ......................................................................................................... 4-9
Canceling Printing from a Computer ....................................................................... 4-15
Printing from the Handheld Device ............................................................................... 4-16
Printing by AirPrint .................................................................................................. 4-16
Printing by Google Cloud Print ................................................................................ 4-16
Printing by Mopria ................................................................................................... 4-16
Printing with Wi-Fi Direct ......................................................................................... 4-16
Printing with NFC .................................................................................................... 4-17
Printing Data Saved in the Printer ................................................................................. 4-18
Specifying the Job Box from a Computer and Storing the Job ............................... 4-18
Printing Documents from Private Print Box ............................................................. 4-19
Deleting the Documents Stored in the Private Print Box ......................................... 4-19
Printing Document from Stored Job Box ................................................................. 4-20
Deleting the Documents Stored in the Stored Job Box ........................................... 4-20
Printing Document from Quick Copy Box ................................................................ 4-21
Deleting the Documents Stored in the Quick Copy Box .......................................... 4-21
Printing Document from Proof and Hold Box .......................................................... 4-22
Deleting the Documents Stored in the Proof and Hold Box .................................... 4-22
Monitoring the Printer Status (Status Monitor) ............................................................ 4-23
Accessing the Status Monitor .................................................................................. 4-23
Exiting the Status Monitor ....................................................................................... 4-23
Quick View State ..................................................................................................... 4-23
Printing Progress Tab ............................................................................................. 4-24
Paper Tray Status Tab ............................................................................................ 4-24
Toner Status Tab .................................................................................................... 4-24
Alert Tab .................................................................................................................. 4-25
Status Monitor Context Menu .................................................................................. 4-25
Status Monitor Notification Settings ........................................................................ 4-26
5 Operation on the Machine ........................................................................ 5-1
Loading Originals .............................................................................................................. 5-2
Placing Originals on the Platen ................................................................................. 5-2
Loading Originals in the Document Processor .......................................................... 5-3
Loading Paper in the Multi Purpose Tray ....................................................................... 5-6
Program ............................................................................................................................ 5-10
Registering Programs ............................................................................................. 5-11
Recalling Programs ................................................................................................. 5-11
Editing Programs ..................................................................................................... 5-12
Deleting Programs .................................................................................................. 5-12
Application ....................................................................................................................... 5-13
Installing Applications .............................................................................................. 5-13
v
Activating Applications ............................................................................................ 5-14
Deactivating Applications ........................................................................................ 5-15
Uninstalling Applications ......................................................................................... 5-15
Registering Shortcuts
(Copy, Send, and Document Box Settings) .................................................................. 5-16
Adding Shortcuts ..................................................................................................... 5-16
Editing Shortcuts ..................................................................................................... 5-17
Deleting Shortcuts ................................................................................................... 5-17
Copying ............................................................................................................................ 5-18
Basic Operation ....................................................................................................... 5-18
Proof Copy .............................................................................................................. 5-20
Interrupt Copy ......................................................................................................... 5-21
Canceling Jobs ........................................................................................................ 5-21
Frequently-Used Sending Method ................................................................................. 5-22
Sending Document via E-mail ........................................................................................ 5-23
Configuring Settings before Sending ...................................................................... 5-23
Sending Scanned Document via E-mail .................................................................. 5-23
Sending Document to Desired Shared Folder on a Computer (Scan to PC) ............. 5-24
Configuring Settings before Sending ...................................................................... 5-24
Sending Document to Desired Shared Folder on a Computer ................................ 5-24
Sending Document to Folder on an FTP Server (Scan to FTP) ................................... 5-27
Configuring Settings before Sending ...................................................................... 5-27
Sending Document to Folder on an FTP Server ..................................................... 5-27
Scanning using TWAIN or WIA ...................................................................................... 5-29
Configuring Settings before Sending ...................................................................... 5-29
Scanning Document Using Application ................................................................... 5-29
Scanning Document stored in a Custom Box .............................................................. 5-30
Configuring Settings before Sending ...................................................................... 5-30
Scanning Document Stored in a Box ...................................................................... 5-30
Useful Sending Method .................................................................................................. 5-31
WSD Scan ........................................................................................................................ 5-32
Installing the Driver ................................................................................................. 5-32
Executing WSD scan .............................................................................................. 5-33
DSM Scan ......................................................................................................................... 5-35
Configuring Settings before Sending ...................................................................... 5-35
Executing DSM Scan .............................................................................................. 5-35
Scanning with File Management Utility ......................................................................... 5-37
Configuring Settings before Sending ...................................................................... 5-37
Using FMU Connection to Scan an Original ........................................................... 5-37
Sending to Different Types of Destinations (Multi Sending) ....................................... 5-38
Send to Me (E-mail) ......................................................................................................... 5-39
Configuring Settings before Sending ...................................................................... 5-39
Sending a Document to the Mail Address of the Logged In User ........................... 5-39
Canceling Sending Jobs ................................................................................................. 5-40
Handling Destination ...................................................................................................... 5-41
Specifying Destination ............................................................................................. 5-41
Choosing from the Address Book ........................................................................... 5-41
Choosing from the One Touch Key ......................................................................... 5-43
Choosing from the Speed Dial ................................................................................ 5-43
Checking and Editing Destinations ......................................................................... 5-44
Confirmation Screen of Destinations ....................................................................... 5-45
Recall ...................................................................................................................... 5-46
How to use the FAX Function ........................................................................................ 5-47
Using Document Boxes .................................................................................................. 5-48
What is Custom Box? .............................................................................................. 5-48
What is Job Box? .................................................................................................... 5-48
What is Removable Memory Box? .......................................................................... 5-49
Fax Box ................................................................................................................... 5-49
Basic Operation for Document Box ......................................................................... 5-49
Creating a New Custom Box ................................................................................... 5-53
vi
Editing Custom Box ................................................................................................. 5-54
Deleting Custom Box .............................................................................................. 5-55
Storing Documents to a Custom Box ...................................................................... 5-55
Printing Documents in Custom Box ........................................................................ 5-56
Saving Scanned Documents to a Custom Box ....................................................... 5-57
Sending Documents in Custom Box ....................................................................... 5-57
Sending Documents in Custom Box to E-mail Address of Logged In User. ........... 5-58
Moving Documents in Custom Box ......................................................................... 5-60
Copying Documents in Custom Box into Other Boxes ............................................ 5-60
Copying Documents in Custom Box to Removable Memory .................................. 5-61
Joining Documents in Custom Box ......................................................................... 5-61
Deleting Documents in Custom Box ....................................................................... 5-62
Job Box ............................................................................................................................ 5-63
Outputting Repeat Copy Jobs ................................................................................. 5-63
Form for Form Overlay ............................................................................................ 5-63
Operating using Removable USB Memory ................................................................... 5-65
Printing Documents Stored in Removable USB Memory ........................................ 5-65
Saving Documents to USB Memory (Scan to USB) ................................................ 5-67
Check the USB Memory Information ....................................................................... 5-68
Removing USB Memory .......................................................................................... 5-68
Using the Internet Browser ............................................................................................ 5-69
Launching and Exiting the Browser ......................................................................... 5-69
Using the Browser Screen ...................................................................................... 5-70
Manual Staple .................................................................................................................. 5-71
6 Using Various Functions .......................................................................... 6-1
Functions Available on the Machine ............................................................................... 6-2
About Functions Available on the Machine ............................................................... 6-2
How to Select Functions ........................................................................................... 6-2
Copy .......................................................................................................................... 6-2
Send .......................................................................................................................... 6-5
Custom Box (Store File, Printing, Send) ................................................................... 6-8
Removable Memory (Store File, Printing Documents) ............................................ 6-14
Functions ......................................................................................................................... 6-17
Original Size ............................................................................................................ 6-18
Paper Selection ....................................................................................................... 6-19
Mixed Size Originals ............................................................................................... 6-20
Original Orientation ................................................................................................. 6-23
Fold ......................................................................................................................... 6-24
Collate/Offset .......................................................................................................... 6-25
Staple/Punch ........................................................................................................... 6-26
Paper Output ........................................................................................................... 6-30
Density .................................................................................................................... 6-31
Original Image ......................................................................................................... 6-31
EcoPrint ................................................................................................................... 6-32
Color Selection ........................................................................................................ 6-32
Sharpness ............................................................................................................... 6-33
Contrast ................................................................................................................... 6-33
Background Density Adj. (Background Density Adjustment) .................................. 6-34
Prevent Bleed-thru .................................................................................................. 6-34
Zoom ....................................................................................................................... 6-35
Combine .................................................................................................................. 6-38
Margin/Centering, Margin, Centering ...................................................................... 6-40
Border Erase ........................................................................................................... 6-41
Booklet .................................................................................................................... 6-43
Duplex ..................................................................................................................... 6-46
Cover ....................................................................................................................... 6-49
Form Overlay .......................................................................................................... 6-50
Erase Shadowed Areas .......................................................................................... 6-51
vii
Page # ..................................................................................................................... 6-51
Insert Sheets/Chapters ........................................................................................... 6-53
Memo Page ............................................................................................................. 6-54
Image Repeat .......................................................................................................... 6-56
Text Stamp .............................................................................................................. 6-57
Bates Stamp ............................................................................................................ 6-60
Continuous Scan ..................................................................................................... 6-63
Auto Image Rotation ............................................................................................... 6-63
Negative Image ....................................................................................................... 6-64
Mirror Image ............................................................................................................ 6-64
Job Finish Notice ..................................................................................................... 6-64
File Name Entry ...................................................................................................... 6-65
Priority Override ...................................................................................................... 6-65
Repeat Copy ........................................................................................................... 6-66
DP Read Action ....................................................................................................... 6-67
Skip Blank Page ...................................................................................................... 6-67
2-sided/Book Original, Book Original ...................................................................... 6-68
Sending Size ........................................................................................................... 6-69
File Format .............................................................................................................. 6-70
File Separation ........................................................................................................ 6-74
Scan Resolution ...................................................................................................... 6-74
E-mail Subject/Body ................................................................................................ 6-75
Send and Print ........................................................................................................ 6-75
Send and Store ....................................................................................................... 6-75
FTP Encrypted TX ................................................................................................... 6-76
File Size Confirmation ............................................................................................. 6-76
Delete after Printed ................................................................................................. 6-76
Delete after Transmitted .......................................................................................... 6-76
Storing Size ............................................................................................................. 6-77
Long Original ........................................................................................................... 6-77
Encrypted PDF Password ....................................................................................... 6-78
JPEG/TIFF Print ...................................................................................................... 6-78
XPS Fit to Page ....................................................................................................... 6-78
7 Status/Job Cancel ..................................................................................... 7-1
Checking Job Status ......................................................................................................... 7-2
Details of the Status Screens .................................................................................... 7-3
Checking Detailed Information of Jobs ..................................................................... 7-8
Checking Job History ....................................................................................................... 7-9
Checking the Detailed Information of Histories ....................................................... 7-10
Sending the Log History .......................................................................................... 7-10
Job Operation .................................................................................................................. 7-11
Pause and Resumption of Jobs .............................................................................. 7-11
Canceling of Jobs .................................................................................................... 7-11
Priority Override for Waiting Jobs ........................................................................... 7-11
Reordering Print Jobs ............................................................................................. 7-12
Device/Communication ................................................................................................... 7-13
Checking the Remaining Amount of Toner and Paper (Paper/Supplies) ................... 7-14
8 Setup and Registration (System Menu) .................................................. 8-1
System Menu ..................................................................................................................... 8-2
Operation Method ..................................................................................................... 8-2
System Menu Settings .............................................................................................. 8-4
Counter ..................................................................................................................... 8-7
Cassette/MP Tray Settings ....................................................................................... 8-7
Common Settings .................................................................................................... 8-10
Home ....................................................................................................................... 8-31
Copy ........................................................................................................................ 8-32
viii
Send ........................................................................................................................ 8-33
Document Box/Removable Memory ....................................................................... 8-38
FAX ......................................................................................................................... 8-39
Printer ...................................................................................................................... 8-39
Report ..................................................................................................................... 8-42
System/Network ...................................................................................................... 8-47
Edit Destination ....................................................................................................... 8-67
User Login/Job Accounting ..................................................................................... 8-68
User Property .......................................................................................................... 8-68
Date/Timer/Energy Saver ........................................................................................ 8-68
Adjustment/Maintenance ......................................................................................... 8-72
Internet .................................................................................................................... 8-74
Application ............................................................................................................... 8-75
9 User Authentication and Accounting (User Login, Job Accounting) .. 9-1
Overview of User Login Administration .......................................................................... 9-2
Managing the Job Account from PC ......................................................................... 9-2
Managing the Users to Use TWAIN for Scanning ..................................................... 9-2
Managing the Users to Use WIA for Scanning .......................................................... 9-2
Managing the Users to Send Faxes from a PC ......................................................... 9-2
Enabling User Login Administration ............................................................................... 9-3
Setting User Login Administration .................................................................................. 9-5
Authentication Security ............................................................................................. 9-5
Adding a User (Local User List) ................................................................................ 9-8
Changing User Properties ....................................................................................... 9-11
User Login Administration for Printing ..................................................................... 9-14
Managing the Users to Scan Using TWAIN ............................................................ 9-15
Managing the Users to Scan Using WIA ................................................................. 9-16
Managing the Users that Send Faxes from a PC .................................................... 9-17
Local Authorization .................................................................................................. 9-18
Group Authorization Settings .................................................................................. 9-19
Guest Authorization Set. ......................................................................................... 9-22
Obtain NW User Property ....................................................................................... 9-25
Simple Login Settings ............................................................................................. 9-27
ID Card Settings ...................................................................................................... 9-30
PIN Code Authorization ........................................................................................... 9-31
Using User Login Administration .................................................................................. 9-32
Login/Logout ........................................................................................................... 9-32
Overview of Job Accounting .......................................................................................... 9-33
To Manage the Number of Sheets Used on Jobs Printed from a PC ..................... 9-33
Managing the Scan Job Account by Using TWAIN ................................................. 9-33
Managing the Scan Job Account by Using WIA ...................................................... 9-33
Managing the FAX Job Transmitted from a PC ...................................................... 9-33
Enabling Job Accounting ............................................................................................... 9-34
Job Accounting Access ........................................................................................... 9-35
Job Accounting (Local) .................................................................................................. 9-36
Adding an Account .................................................................................................. 9-36
Restricting the Use of the Machine ......................................................................... 9-38
Editing an Account .................................................................................................. 9-39
Deleting an Account ................................................................................................ 9-40
Job Accounting for Printing ..................................................................................... 9-41
Job Accounting for Scan Using TWAIN .................................................................. 9-42
Job Accounting for Scan Using WIA ....................................................................... 9-43
Job Accounting for the FAX Transmitted from a Computer .................................... 9-44
Configuring Job Accounting .......................................................................................... 9-45
Default Setting ......................................................................................................... 9-45
Counting the Number of Pages Printed .................................................................. 9-47
Print Accounting Report .......................................................................................... 9-49
ix
Using Job Accounting .................................................................................................... 9-50
Login/Logout ........................................................................................................... 9-50
Apply Limit ....................................................................................................................... 9-51
Copy/Printer Count ......................................................................................................... 9-52
Unknown User Settings .................................................................................................. 9-53
Unknown ID Job ...................................................................................................... 9-53
Registering Information for a User whose ID is Unknown ....................................... 9-54
10 Troubleshooting ...................................................................................... 10-1
Regular Maintenance ...................................................................................................... 10-2
Cleaning .................................................................................................................. 10-2
Cleaning Glass Platen ............................................................................................. 10-2
Cleaning inside of the Document Processor ........................................................... 10-2
Cleaning Slit Grass ................................................................................................. 10-3
Toner Container Replacement ................................................................................ 10-4
Replace the Waste Toner Box ................................................................................ 10-7
Loading Paper ......................................................................................................... 10-9
Replacing Staples (Inner Finisher) ........................................................................ 10-10
Replacing Staples (1,000-Sheet Finisher) ............................................................ 10-12
Replacing Staples (4,000-Sheet Finisher) ............................................................ 10-13
Replacing Staples (Folding Unit) ........................................................................... 10-15
Disposing of the Punch Waste .............................................................................. 10-17
Troubleshooting ............................................................................................................ 10-23
Solving Malfunctions ............................................................................................. 10-23
Machine Operation Trouble ................................................................................... 10-23
Printed Image Trouble ........................................................................................... 10-28
Responding to Messages ...................................................................................... 10-30
Adjustment/Maintenance .............................................................................................. 10-46
Overview of Adjustment/Maintenance ................................................................... 10-46
Tone Curve Adjustment ........................................................................................ 10-46
Drum Refresh ........................................................................................................ 10-48
Calibration ............................................................................................................. 10-48
Laser Scanner Cleaning ........................................................................................ 10-48
Developer Refresh ................................................................................................ 10-49
Clearing Paper Jams ..................................................................................................... 10-50
Jam Location Indicators ........................................................................................ 10-50
Remove any jammed paper in Cassette 1 ............................................................ 10-51
Remove any jammed paper in Cassette 2 ............................................................ 10-54
Remove any jammed paper in Cassette 3 and 4 (500-sheet×2) ........................... 10-57
Remove any jammed paper in Cassette 3 (1,500-sheet×2) .................................. 10-59
Remove any jammed paper in Cassette 4 (1,500-sheet×2) .................................. 10-61
Remove any jammed paper in Cassette 5 (Side Feeder) ..................................... 10-64
Remove any jammed paper in the Multi Purpose Tray ......................................... 10-66
Remove any jammed paper in Right Cover 1 ....................................................... 10-67
Remove any jammed paper in Right Cover 2 (500-sheet×2) ................................ 10-71
Remove any jammed paper in Right Cover 2 (1,500-sheet×2) ............................. 10-72
Remove any jammed paper in the Bridge Unit ..................................................... 10-74
Remove any jammed paper in the Mailbox ........................................................... 10-75
Remove any jammed paper in the Inner Finisher ................................................. 10-76
Remove any jammed paper in the Document Processor (Reverse Automatic) .... 10-77
Remove any jammed paper in the Document Processor (Dual Scan) .................. 10-79
Remove any jammed paper in the 1,000-Sheet Finisher ...................................... 10-80
Remove any jammed paper in the 4,000-sheet Finisher (Inner) ........................... 10-83
Remove any jammed paper in the 4,000-sheet Finisher (Tray A) ........................ 10-84
Remove any jammed paper in the 4,000-sheet Finisher (Tray B) ........................ 10-88
Remove any jammed paper in the Folding Unit .................................................... 10-91
Remove any jammed paper in the Folding Tray ................................................... 10-96
Clearing a Staple Jam ................................................................................................. 10-101
Clearing a Staple Jam of the Inner Finisher ........................................................ 10-101
x
Clearing a Staple Jam of the 1,000-Sheet Finisher ............................................ 10-103
Clearing a Staple Jam of the 4,000-Sheet Finisher ............................................ 10-106
Clearing a Staple Jam of the Folding Unit ........................................................... 10-108
11 Appendix .................................................................................................. 11-1
Optional Equipment ........................................................................................................ 11-2
Overview of Optional Equipment ............................................................................. 11-2
Optional Applications .............................................................................................. 11-8
Starting Application Use .......................................................................................... 11-8
Checking Details of Application ............................................................................... 11-9
Character Entry Method ................................................................................................ 11-10
Entry Screens ........................................................................................................ 11-10
Entering Characters .............................................................................................. 11-12
Paper .............................................................................................................................. 11-13
Basic Paper Specifications .................................................................................... 11-13
Choosing the Appropriate Paper ........................................................................... 11-14
Special Paper ........................................................................................................ 11-16
Specifications ................................................................................................................ 11-20
Machine ................................................................................................................. 11-20
Copy Functions ..................................................................................................... 11-22
Printer Functions ................................................................................................... 11-23
Scanner Functions ................................................................................................ 11-24
Document Processor ............................................................................................. 11-24
Paper Feeder (500-sheet×2) ................................................................................. 11-25
Large Capacity Feeder (1,500-sheet×2) ............................................................... 11-25
Side Feeder (3,000-sheet) .................................................................................... 11-25
Inner Finisher ........................................................................................................ 11-26
Punch Unit (For Inner Finisher) ............................................................................. 11-26
1,000-Sheet Finisher ............................................................................................. 11-26
4,000-Sheet Finisher ............................................................................................. 11-27
Punch Unit (For 1,000-Sheet/4,000-Sheet Finisher) ............................................. 11-28
Mailbox .................................................................................................................. 11-28
Folding Unit ........................................................................................................... 11-28
Job Separator Tray ............................................................................................... 11-29
Banner Tray .......................................................................................................... 11-29
Glossary ......................................................................................................................... 11-31
Index ............................................................................................................................ Index-1
xi
> Overview
Overview
NOTE
• Before using the machine, be sure to read the following:
Legal and Safety Information
(page 1-1)
• To prepare the device for use, including setting up cable connections and installing software.
Installing and Setting up the Machine
(page 2-1)
• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the following:
Preparation before Use
(page 3-1)
Operations from your PC
Copy functions
Printer functions
Fax functionsUSB memorySend functions
Document Box functions
Original Electronic data Fax dataUSB memory
Output Data
Application
SecurityInput Data
FAX
Operation
Guide
This function serves a variety of
purposes, including saving data in the
machine and on a USB memory stick.
Printing Data Saved in the Printer
(page 4-18)
Creating a New Custom Box
(page 5-53)
You can expand the machine functions
according to your needs.
Application (page 5-13)
You can apply the various machine security
levels to your specific needs.
Strengthen security (page xiv)
Frequently-Used
Sending Method
(page 5-22)
Embedded Web Server RX
You can check the status and change
the settings of the machine from a
Web browser on your computer.
Embedded Web Server RX
(page 2-61)
Embedded Web Server RX User
Guide
Copying (page 5-18)
Printing from PC (page 4-1)
Saving Documents
to USB Memory
(Scan to USB)
(page 5-67)
xii
> Machine Features
Machine Features
The machine is equipped with many useful functions.
Using Various Functions (page 6-1)
Here are some examples.
Optimize your office workflow
Access to frequently used
functions with just one touch
(Favorites)
You can preset frequently used
functions.
Once you register frequently used
settings as favorite, you can call up
the settings easily. Using this favorite
brings the same results even if
operated by another person.
Program (page 5-10)
Interrupt other running jobs and
execute your copy job immediately
(Interrupt Copy)
You can interrupt other running jobs
and execute your copy job
immediately. When other users are
copying a large number of sheets,
this function allows you to interrupt
those jobs and make your copies
immediately.
When the interruption copy ends, the
machine resumes the paused print
jobs.
Interrupt Copy (page 5-21)
Check the finishing before copying
a large number of sheets
(Proof Copy)
It is possible to copy one sheet
before copying a large number of
sheets. This enables you to check the
contents and finishing and copy the
desired number of sheets without
scanning the original again if you are
satisfied with the result. If you want to
make changes, you can change the
settings and copy only one sheet
again.
Proof Copy (page 5-20)
Optimize your office workflow
Scan originals of different sizes at
a time (Mixed Size Originals)
It is useful when preparing
conference materials.
You can set the different sized
originals at one time so you don't
need to reset the originals regardless
of size.
Mixed Size Originals (page 6-20)
Scan a large number of originals in
separate batches and produce as
one job (Continuous Scan)
It is useful when preparing many-
page handouts.
When a large number of originals
cannot be placed in the document
processor at one time, the originals
can be scanned in separate batches
and then copied or sent as one job.
Continuous Scan (page 6-63)
Send one time with multiple
sending options (Multi Sending)
You can send a same document to
the multiple destinations using a
different method.
You can specify multiple destinations
of different send methods such as E-
mail, SMB, and Fax.
You can reduce your workflow by
sending a job at once.
Sending to Different Types of
Destinations (Multi Sending)
(page 5-38)
1~10
1
1~30
1
11~20
11
21~30
21
xiii
> Machine Features
Optimize your office workflow Save energy and cost
Save frequently used documents
in the machine (Custom Box)
You can save the frequently used
document in the machine and print it
when needed.
Creating a New Custom Box
(page 5-53)
Save energy as needed
(Energy Saver function)
The machine is equipped with Energy
Saver function that automatically
switched into Low Power Mode or
Sleep Mode. You can set appropriate
Energy Saver Recovery Level
depending on the operation.
In addition, set the machine to
automatically turn OFF and recovered
at a specified time for each day of the
week.
Energy Saver Function
(page 2-39)
Reduce paper use
(Paper Saving Printing)
You can print originals on both sides
of the paper. You can also print
multiple originals onto one sheet.
Program (page 5-10)
Save energy and cost Create attractive documents
Skip blank pages when printing
(Skip Blank Page)
When there are blank pages in a
scanned document, this function
skips the blank pages and prints only
pages that are not blank.
Skip Blank Page (page 6-67)
Prevent image bleed-through
(Prevent Bleed-through)
You can prevent image bleed-through
from the reverse side when scanning
thin originals.
Prevent Bleed-thru (page 6-34)
Erase the extra shaded area
(Erase Shadowed Areas)
When scanning with the document
processor or original cover open,
erase the extra shaded area.
Erase Shadowed Areas
(page 6-51)
On Off
xiv
> Machine Features
Create attractive documents
Create a booklet (Booklet)
It is useful when preparing handout. You can create a
magazine, pamphlet, or other booklet from sheet
originals.
Facing-page, two-sided copies of originals can be folded
down the center to create a booklet.
The cover page can be printed onto colored paper or
heavy paper.
Booklet (page 6-43)
Print a stamp on copies (Text Stamp / Bates Stamp)
It is useful when adding text or date that is not included in
originals.
You can add desired text and date as a stamp.
Tex t Sta m p (page 6-57)
Bates Stamp (page 6-60)
Strengthen security
Password-protect a PDF file
(PDF Encryption Functions)
Use the PDF format's password
security options to restrict document
viewing, printing and editing.
Encrypted PDF Password
(page 6-78)
Protect data on the hard disk/SSD
(Encryption / Overwrite)
You can overwrite the unnecessary
data that remains on the hard disk/
SSD automatically.
To prevent an external leakage, the
machine is able to encrypt data
before writing it to the hard disk/SSD.
Data Security (page 8-64)
Prevent loss of finished
documents (Private Print)
Temporarily saving print jobs in the
main unit document box and
outputting them when in front of the
device can prevent documents from
being taken by others.
Printing Data Saved in the Printer
(page 4-18)
xv
> Machine Features
Strengthen security Use functions more efficiently
Log in by ID card
(Card Authentication)
You can log in simply by touching an
ID card. You don't need to enter your
user name and password.
Card Authentication Kit(B) "Card
Authentication Kit" (page 11-6)
Strengthen security
(Settings for Administrator)
Various functions are available for
administrators to strengthen security.
Strengthening the Security
(page 2-59)
Expand functions as necessary
(Application)
The functionality of the machine can
be expanded by installing
applications.
Applications that help you perform
your daily more efficiently such as a
scan feature and an authentication
feature are available.
Application (page 5-13)
Use functions more efficiently
Display file size before sending /
storing a job
(File Size Confirmation)
You can check the file size before
sending/storing the document.
If your server specifies an e-mail size
limit, you can check and change the
size in advance.
File Size Confirmation
(page 6-76)
Install the machine without
concerning the network cables
(Wireless Network)
If there is a wireless LAN
environment, it is possible to install
the unit without worrying about the
network wiring. In addition, Wi-Fi
Direct, etc. are supported.
Configuring the Wireless Network
(page 2-32)
Setting Wi-Fi Direct (page 2-36)
Configuring NFC (page 2-38)
Use USB memory
(USB Memory)
It is useful when you need to print
documents outside your office or you
cannot print documents from your
PC.
You can print the document from the
USB memory by plugging it directly
into the machine.
Original scanned at the machine can
be saved in the USB memory also.
Printing Documents Stored in
Removable USB Memory
(page 5-65)
Saving Documents to USB
Memory (Scan to USB)
(page 5-67)
OK !
1 MB
xvi
> Machine Features
Use functions more efficiently
Specify image file format
(File Format)
You can select the various file
formats when sending/storing
images.
File Format (page 6-70)
Scan the long originals
(Long Original)
You can scan the long originals such
as Contract and Data log.
Long Original (page 6-77)
Skip the error job
(Job Skip Functions)
When paper empty error occurs at
the cassette by specifying the special
paper size or type, the machine skips
the error job and perform the next
job.
Error Job Skip (page 8-69)
Use functions more efficiently
Perform remote operation
(Embedded Web Server RX)
You can access to the machine
remotely to print, send or download
data.
Administrators can configure the
machine behavior or management
settings.
Embedded Web Server RX
(page 2-61)
xvii
> Color and Image Quality Functions
Color and Image Quality Functions
The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.
Basic Color Modes
The basic color modes are as follows.
For details, refer to the following:
Color Selection (page 6-32)
Color mode Description
Reference image
Reference
page
Before After
Color/Gray
Color/B & W
Automatically recognizes whether a
document being scanned is color or
black & white.
page 6-32
Full Color Scans a document in full color. page 6-32
Grayscale Scans a document in grayscale. page 6-32
Black & White Scans a document in black & white. page 6-32
xviii
> Color and Image Quality Functions
Adjusting Image Quality and Color
To adjust the image quality or color of an image, use the following functions.
I want to...
Sample image
Function Page
Before After
Easily adjust the image quality to match your own image
Remove dark background or
bleed-through from the original
such as a newspaper.
Program
[Newspaper Copy]
page 5-10
Clearly reproduce fine lines, faint
lines, broken lines, and other fine
details in a CAD or other
drawings.
Program
[Drawing Copy]
page 5-10
Adjust the image quality precisely
Adjust the density. Density page 6-31
Emphasize or blur the image
outline.
Example: Emphasize the image
outlines
Sharpness page 6-33
Adjust the difference between
dark and light parts of the image.
Contrast page 6-33
Darken or lighten the background
(the area with no texts or images)
of a document.
Example: Lightening the
background
Background Density page 6-34
Prevent bleed-through in 2-sided
originals.
Prevent Bleed-
through
page 6-34
Adjust the scanned image
Decrease the file size and
produce the characters clearly.
File format
[High Comp. PDF]
page 6-70
Convert a paper document to PDF
with searchable text.
File format [PDF] or
[High Comp. PDF]
with [OCR]
page 6-70
xix
> Guides Provided with the Machine
Guides Provided with the Machine
The following guides are provided with the machine. Refer to each guide as needed.
The contents of the guides are subject to change without notice for the purpose of improvement of machine
performance.
Printed Guides
Start using the
machine quickly
Quick Guide
Explains how to use basic functions of the machine, how to use convenient
features, how to perform routine maintenance, and what to do when problems
occur.
For safe use of the
machine
Safety Guide
Provides safety and cautionary information for installation environment and use of
the machine. Be sure to read this guide before using the machine.
Safety Guide ()
Indicates the space required for machine installation, and describes the
cautionary labels and other safety information. Be sure to read this guide before
using the machine.
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TA Triumph-Adler 4056i Owner's manual

Category
Multifunctionals
Type
Owner's manual
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