Copystar TASKalfa 2554ci Operating instructions

Category
Copiers
Type
Operating instructions

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kyoceradocumentsolutions.com
Operation Guide
2554ci 3554ci
> Preface
i
Preface
Thank you for purchasing this machine.
This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take
simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.
Please read this Operation Guide before using the machine.
We recommend the use of our genuine toner containers, which have passed rigorous quality
control testing, to maintain quality.
The use of non-genuine toner containers may cause failure.
We will not be liable for any damages caused by the use of third party supplies in this machine.
A label is affixed to our genuine supplies, as shown below.
Checking the Equipment's Serial Number
The equipment's serial number is printed in the location shown in the figure.
You'll need the equipment's serial number when contacting your Service Representative. Please check the number
before contacting your Service Representative.
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Contents
Preface ..................................................................................................................................... i
Contents.................................................................................................................................. ii
Overview ................................................................................................................................ xi
Machine Features ................................................................................................................. xii
Color and Image Quality Functions................................................................................. xviii
Basic Color Modes ..................................................................................................... xviii
Adjusting Image Quality and Color.............................................................................. xix
Guides Provided with the Machine.................................................................................... xxi
About the Operation Guide (this Guide) ......................................................................... xxiii
Structure of the guide................................................................................................. xxiii
Conventions Used in This Guide............................................................................... xxiv
Menu Map.......................................................................................................................... xxvii
1 Legal and Safety Information ................................................................ 1-1
Notice ................................................................................................................................. 1-2
Safety Conventions in This Guide ............................................................................. 1-2
Environment .............................................................................................................. 1-3
Precautions for Use ................................................................................................... 1-4
Laser Safety (Europe) ............................................................................................... 1-5
SAFETY OF LASER BEAM (USA) ........................................................................... 1-6
Safety Instructions Regarding the Disconnection of Power ...................................... 1-7
Compliance and Conformity ...................................................................................... 1-7
Radio Tag Technology .............................................................................................. 1-8
Other precautions (for users in California, the United States) ................................... 1-8
Legal Restriction on Copying/Scanning .................................................................... 1-9
EN ISO 7779 ............................................................................................................. 1-9
EK1-ITB 2000 ............................................................................................................ 1-9
Wireless Connection (Mexico only) ........................................................................... 1-9
Security Precautions when Using Wireless LAN (If equipped) ................................. 1-9
Limited Use of This Product (If equipped) ............................................................... 1-10
Legal Information .................................................................................................... 1-11
Energy Saving Control Function ............................................................................. 1-13
Automatic 2-Sided Print Function ............................................................................ 1-13
Resource Saving - Paper ........................................................................................ 1-13
Environmental benefits of "Power Management" .................................................... 1-13
Energy Star (ENERGY STAR®) Program ............................................................... 1-13
Warranty (the United States and Canada) .............................................................. 1-14
2 Installing and Setting up the Machine .................................................. 2-1
Part Names (Machine Exterior) ........................................................................................ 2-2
Part Names (Connectors/Interior) .................................................................................... 2-4
Part Names (With Optional Equipments Attached) ........................................................ 2-5
Connecting the Machine and Other Devices .................................................................. 2-6
Connecting Cables ............................................................................................................ 2-7
Connecting LAN Cable .............................................................................................. 2-7
Connecting USB Cable ............................................................................................. 2-8
Connecting the Power Cable .................................................................................... 2-8
Power On/Off ..................................................................................................................... 2-9
Power On .................................................................................................................. 2-9
Power Off .................................................................................................................. 2-9
Using the Operation Panel ............................................................................................. 2-10
Operation Panel Keys ............................................................................................. 2-10
[Job Separator] indicator ......................................................................................... 2-10
Adjusting the Operation Panel Angle ...................................................................... 2-11
Touch Panel ..................................................................................................................... 2-12
Using the Touch Panel ............................................................................................ 2-12
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Home Screen .......................................................................................................... 2-14
Assigning Functions to Function Keys .................................................................... 2-19
Display for Device Information ................................................................................ 2-21
Display Setting Screen ............................................................................................ 2-22
Display of Keys That Cannot Be Set ....................................................................... 2-23
Original Preview ...................................................................................................... 2-23
Entering Numbers ................................................................................................... 2-25
Help Screen ............................................................................................................ 2-27
Accessibility Functions (Magnifying the View) ........................................................ 2-28
Login/Logout ................................................................................................................... 2-29
Login ....................................................................................................................... 2-29
Logout ..................................................................................................................... 2-30
Default Settings of the Machine ..................................................................................... 2-31
Setting Date and Time ............................................................................................ 2-31
Network Setup ................................................................................................................. 2-32
Configuring the Wired Network ............................................................................... 2-32
Configuring the Wireless Network ........................................................................... 2-34
Setting Wi-Fi Direct ................................................................................................. 2-40
Configuring NFC ..................................................................................................... 2-42
Motion Sensor ......................................................................................................... 2-43
Energy Saver function .................................................................................................... 2-44
Low Power Mode .................................................................................................... 2-44
Sleep ....................................................................................................................... 2-45
Auto Sleep ............................................................................................................... 2-45
Sleep Rules (models for Europe) ............................................................................ 2-45
Sleep Level (Energy Saver) (models except for Europe) ........................................ 2-46
Energy Saver Recovery Level ................................................................................. 2-46
Weekly Timer Settings ............................................................................................ 2-46
Power Off Timer (models for Europe) ..................................................................... 2-46
Quick Setup Wizard ......................................................................................................... 2-47
Installing Software .......................................................................................................... 2-50
Published Software (Windows) ............................................................................... 2-50
Installing Software in Windows ............................................................................... 2-51
Uninstalling the Software ........................................................................................ 2-56
Installing Software in Mac Computer ...................................................................... 2-57
Setting TWAIN Driver .............................................................................................. 2-60
Setting WIA Driver ................................................................................................... 2-62
Checking the Counter ..................................................................................................... 2-63
Additional Preparations for the Administrator ............................................................. 2-64
Sending Documents to a PC ................................................................................... 2-64
Strengthening the Security ...................................................................................... 2-64
Command Center RX ...................................................................................................... 2-66
Accessing Command Center RX ............................................................................ 2-67
Changing Security Settings ..................................................................................... 2-68
Changing Device Information .................................................................................. 2-69
E-mail Settings ........................................................................................................ 2-70
Registering Destinations ......................................................................................... 2-74
Creating a New Custom Box ................................................................................... 2-75
Printing a Document Stored in a Custom Box ......................................................... 2-76
Transferring Data from Our Other Products ................................................................. 2-77
Migrating the Address Book .................................................................................... 2-77
3 Preparation before Use .......................................................................... 3-1
Loading Paper ................................................................................................................... 3-2
Precaution for Loading Paper ................................................................................... 3-2
Selecting the Paper Feeder Units ............................................................................. 3-3
Loading in Cassette 1 ............................................................................................... 3-4
Loading in Cassette 2 ............................................................................................... 3-7
Loading Envelopes or Cardstock in the Cassettes ................................................. 3-10
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Loading in the Large Capacity Feeder .................................................................... 3-14
Loading in the Side Feeder ..................................................................................... 3-16
Precautions for Outputting Paper .................................................................................. 3-18
Paper Stopper ......................................................................................................... 3-18
Envelope Stack Guide ............................................................................................. 3-18
Stack Level Adjuster ............................................................................................... 3-19
Folding Unit (For 4,000-sheet Finisher) .................................................................. 3-21
Preparation for Sending a Document to a Shared Folder in a PC .............................. 3-22
Making a Note of the Computer Name and Full Computer Name .......................... 3-22
Making a Note of the User Name and Domain Name ............................................. 3-22
Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-23
Configuring Windows Firewall ................................................................................. 3-27
Turn off password-protected sharing (Windows 10 only) ........................................ 3-31
Scan to Folder Setup Tool for SMB ........................................................................ 3-32
Registering Destinations in the Address Book ............................................................ 3-36
Adding a Destination (Address Book) ..................................................................... 3-36
Adding a Destination on One Touch Key ................................................................ 3-43
4 Printing from PC ..................................................................................... 4-1
Printer Driver Print Settings Screen ................................................................................ 4-2
Displaying the Printer Driver Help ............................................................................. 4-3
Changing the Default Printer Driver Settings (Windows 10) ..................................... 4-3
Printing from PC ................................................................................................................ 4-4
Printing on Standard Sized Paper ............................................................................. 4-4
Printing on Non-standard Sized Paper ...................................................................... 4-6
Banner Printing ......................................................................................................... 4-9
Canceling Printing from a Computer ....................................................................... 4-15
Printing from the Handheld Device ............................................................................... 4-16
Printing by AirPrint .................................................................................................. 4-16
Printing by Mopria ................................................................................................... 4-16
Printing with Wi-Fi Direct ......................................................................................... 4-17
Printing with NFC .................................................................................................... 4-17
Printing Data Saved in the Printer ................................................................................. 4-18
Specifying the Job Box from a Computer and Storing the Job ............................... 4-18
Printing Documents from Private Print Box ............................................................. 4-19
Deleting the Documents Stored in the Private Print Box ......................................... 4-19
Printing Document from Stored Job Box ................................................................. 4-20
Deleting the Documents Stored in the Stored Job Box ........................................... 4-20
Printing Document from Quick Copy Box ................................................................ 4-21
Deleting the Documents Stored in the Quick Copy Box .......................................... 4-21
Printing Document from Proof and Hold Box .......................................................... 4-22
Deleting the Documents Stored in the Proof and Hold Box .................................... 4-22
Monitoring the Printer Status (Status Monitor) ............................................................ 4-23
Accessing the Status Monitor .................................................................................. 4-23
Exiting the Status Monitor ....................................................................................... 4-23
Quick View State ..................................................................................................... 4-23
Printing Progress Tab ............................................................................................. 4-24
Paper Tray Status Tab ............................................................................................ 4-24
Toner Status Tab .................................................................................................... 4-24
Alert Tab .................................................................................................................. 4-25
Status Monitor Context Menu .................................................................................. 4-25
Status Monitor Notification Settings ........................................................................ 4-26
5 Operation on the Machine ..................................................................... 5-1
Loading Originals .............................................................................................................. 5-2
Placing Originals on the Platen ................................................................................. 5-2
Loading Originals in the Document Processor .......................................................... 5-3
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Loading Paper in the Multipurpose Tray ......................................................................... 5-6
Favorites .......................................................................................................................... 5-11
Registering Favorites .............................................................................................. 5-12
Recalling Favorites .................................................................................................. 5-12
Editing Favorites ..................................................................................................... 5-13
Deleting Favorites ................................................................................................... 5-13
Application ....................................................................................................................... 5-14
Installing Applications .............................................................................................. 5-14
Activating Applications ............................................................................................ 5-15
Deactivating Applications ........................................................................................ 5-16
Uninstalling Applications ......................................................................................... 5-16
Registering Shortcuts
(Copy, Send, and Document Box Settings) .................................................................. 5-17
Adding Shortcuts ..................................................................................................... 5-17
Editing Shortcuts ..................................................................................................... 5-18
Deleting Shortcuts ................................................................................................... 5-18
Copying ............................................................................................................................ 5-19
Basic Operation ....................................................................................................... 5-19
Proof Copy .............................................................................................................. 5-21
Interrupt Copy ......................................................................................................... 5-22
Canceling Jobs ........................................................................................................ 5-22
Frequently-Used Sending Method ................................................................................. 5-23
Sending Document via E-mail ........................................................................................ 5-24
Configuring Settings before Sending ...................................................................... 5-24
Sending Scanned Document via E-mail .................................................................. 5-24
Sending Document to Desired Shared Folder on a Computer (Scan to PC) ............. 5-26
Configuring Settings before Sending ...................................................................... 5-26
Sending Document to Desired Shared Folder on a Computer ................................ 5-26
Sending Document to Folder on an FTP Server (Scan to FTP) ................................... 5-29
Configuring Settings before Sending ...................................................................... 5-29
Sending Document to Folder on an FTP Server ..................................................... 5-29
Scanning using TWAIN or WIA ...................................................................................... 5-31
Configuring Settings before Sending ...................................................................... 5-31
Scanning Document Using Application ................................................................... 5-31
Scanning Document stored in a Custom Box .............................................................. 5-32
Configuring Settings before Sending ...................................................................... 5-32
Scanning Document Stored in a Box ...................................................................... 5-32
Useful Sending Method .................................................................................................. 5-34
WSD Scan ........................................................................................................................ 5-35
Installing the Driver ................................................................................................. 5-35
Executing WSD scan .............................................................................................. 5-36
DSM Scan ......................................................................................................................... 5-37
Configuring Settings before Sending ...................................................................... 5-37
Executing DSM Scan .............................................................................................. 5-37
Scanning with File Management Utility ......................................................................... 5-39
Configuring Settings before Sending ...................................................................... 5-39
Using FMU Connection to Scan an Original ........................................................... 5-39
Using MultiCrop Scan ..................................................................................................... 5-40
Configuring Settings before Scanning ..................................................................... 5-40
Using MultiCrop Scan to Send/Store an Original .................................................... 5-40
Sending to Different Types of Destinations (Multi Sending) ....................................... 5-42
Send to Me (Email) .......................................................................................................... 5-43
Configuring Settings before Sending ...................................................................... 5-43
Sending a document to the mail address of the logged in user .............................. 5-43
Using a Fax Server to Send (Fax Server Send) ............................................................ 5-44
Canceling Sending Jobs ................................................................................................. 5-46
Handling Destination ...................................................................................................... 5-47
Specifying Destination ............................................................................................. 5-47
Choosing from the Address Book ........................................................................... 5-47
Choosing from the One Touch Key ......................................................................... 5-49
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Choosing from the Search (No.) ............................................................................. 5-49
Checking and Editing Destinations ......................................................................... 5-50
Confirmation Screen of Destinations ....................................................................... 5-51
Recall ...................................................................................................................... 5-51
How to use the FAX Function ........................................................................................ 5-52
Using Document Boxes .................................................................................................. 5-53
What is Custom Box? .............................................................................................. 5-53
What is Job Box? .................................................................................................... 5-53
What is USB Drive Box? ......................................................................................... 5-54
Fax Box ................................................................................................................... 5-54
Basic Operation for Document Box ......................................................................... 5-54
Creating a New Custom Box ................................................................................... 5-58
Editing Custom Box ................................................................................................. 5-59
Deleting Custom Box .............................................................................................. 5-60
Storing Documents to a Custom Box ...................................................................... 5-60
Printing Documents in Custom Box ........................................................................ 5-61
Saving Scanned Documents to a Custom Box ....................................................... 5-62
Sending Documents in Custom Box ....................................................................... 5-63
Sending Documents in Custom Box to E-mail Address of Logged in User ............. 5-64
Moving Documents in Custom Box ......................................................................... 5-64
Copying Documents in Custom Box into Other Boxes ............................................ 5-65
Copying Documents in Custom Box to USB Drive .................................................. 5-65
Joining Documents in Custom Box ......................................................................... 5-66
Deleting Documents in Custom Box ....................................................................... 5-67
Job Box ............................................................................................................................ 5-68
Outputting Repeat Copy Jobs ................................................................................. 5-68
Form for Form Overlay ............................................................................................ 5-69
Operating using Removable USB Drive ........................................................................ 5-70
Printing Documents Stored in Removable USB Drive ............................................ 5-70
Saving Documents to USB Drive (Scan to USB) .................................................... 5-72
Check the USB Drive Information ........................................................................... 5-73
Removing USB Drive .............................................................................................. 5-73
Using the Internet Browser ............................................................................................ 5-74
Launching and Exiting the Browser ......................................................................... 5-74
Using the Browser Screen ...................................................................................... 5-75
Manual Staple .................................................................................................................. 5-76
6 Using Various Functions ....................................................................... 6-1
Functions Available on the Machine ............................................................................... 6-2
About Functions Available on the Machine ............................................................... 6-2
Copy .......................................................................................................................... 6-2
Send .......................................................................................................................... 6-6
Custom Box (Store File, Printing, Send) ................................................................. 6-10
USB Drive (Store File, Printing Documents) ........................................................... 6-16
Functions ......................................................................................................................... 6-19
Original Size ............................................................................................................ 6-20
Paper Selection ....................................................................................................... 6-21
Mixed Size Originals ............................................................................................... 6-23
Original Orientation ................................................................................................. 6-26
Fold ......................................................................................................................... 6-27
Collate/Offset .......................................................................................................... 6-29
Staple/Punch ........................................................................................................... 6-30
Paper Output ........................................................................................................... 6-34
ID Card Copy .......................................................................................................... 6-35
Org. Manual Feed (DP) ........................................................................................... 6-35
Density .................................................................................................................... 6-35
Original Image ......................................................................................................... 6-36
EcoPrint ................................................................................................................... 6-37
Color Selection ........................................................................................................ 6-38
vii
Color Balance .......................................................................................................... 6-39
Hue Adjustment ....................................................................................................... 6-40
One-touch Image Adjust ......................................................................................... 6-41
Sharpness ............................................................................................................... 6-43
Background Density Adj. (Background Density Adjustment) .................................. 6-43
Saturation ................................................................................................................ 6-44
Prevent Bleed-thru .................................................................................................. 6-44
Contrast ................................................................................................................... 6-45
Trapping .................................................................................................................. 6-45
Erase Colors ........................................................................................................... 6-46
Zoom ....................................................................................................................... 6-46
Combine .................................................................................................................. 6-49
Margin/Centering, Margin, Centering ...................................................................... 6-51
Border Erase, Border Erase/Full Scan .................................................................... 6-53
Erase Shadowed Areas .......................................................................................... 6-55
Booklet .................................................................................................................... 6-56
Duplex ..................................................................................................................... 6-59
Cover ....................................................................................................................... 6-62
Form Overlay .......................................................................................................... 6-63
Page # ..................................................................................................................... 6-64
Memo Page ............................................................................................................. 6-66
Poster ...................................................................................................................... 6-67
Insert Sheets/Chapters ........................................................................................... 6-68
Image Repeat .......................................................................................................... 6-69
Text Stamp .............................................................................................................. 6-70
Bates Stamp ............................................................................................................ 6-73
Handwriting Enhancement ...................................................................................... 6-76
Continuous Scan ..................................................................................................... 6-76
Auto Image Rotation ............................................................................................... 6-77
Negative Image ....................................................................................................... 6-77
Mirror Image ............................................................................................................ 6-77
Job Finish Notice ..................................................................................................... 6-78
File Name Entry ...................................................................................................... 6-78
Priority Override ...................................................................................................... 6-79
Repeat Copy ........................................................................................................... 6-79
OHP Backing Sheet ................................................................................................ 6-80
DP Read Action ....................................................................................................... 6-81
Detect Multi-fed Originals ........................................................................................ 6-81
Detect Stapled Originals ......................................................................................... 6-81
Skip Blank Page ...................................................................................................... 6-82
2-sided/Book Original .............................................................................................. 6-82
Sending Size ........................................................................................................... 6-83
Long Original ........................................................................................................... 6-84
File Format .............................................................................................................. 6-84
File Separation ........................................................................................................ 6-91
Scan Resolution ...................................................................................................... 6-91
Email Subject/Body ................................................................................................. 6-92
Send and Print ........................................................................................................ 6-92
Send and Store ....................................................................................................... 6-92
FTP Encrypted TX ................................................................................................... 6-93
Email Encrypted TX ................................................................................................ 6-93
Digital Signature Email ............................................................................................ 6-93
File Size Confirmation ............................................................................................. 6-94
Delete after Printed ................................................................................................. 6-94
Delete after Transmitted .......................................................................................... 6-95
Storing Size ............................................................................................................. 6-95
Encrypted PDF Password ....................................................................................... 6-96
JPEG/TIFF Print ...................................................................................................... 6-96
XPS Fit to Page ....................................................................................................... 6-96
viii
7 Status/Job Cancel .................................................................................. 7-1
Checking Job Status ......................................................................................................... 7-2
Details of the Status Screens .................................................................................... 7-3
Checking Detailed Information of Jobs ..................................................................... 7-8
Checking Job History ....................................................................................................... 7-9
Checking the Detailed Information of Histories ....................................................... 7-10
Sending the Log History .......................................................................................... 7-10
Job Operation .................................................................................................................. 7-11
Pause and Resumption of Jobs .............................................................................. 7-11
Canceling of Jobs .................................................................................................... 7-11
Priority Override for Waiting Jobs ........................................................................... 7-11
Reordering Print Jobs ............................................................................................. 7-12
Device Information .......................................................................................................... 7-13
Checking the Remaining Amount of Toner and Paper (Supplies/Paper) ................... 7-15
8 Setup and Registration (System Menu) ............................................... 8-1
System Menu ..................................................................................................................... 8-2
Operation Method ..................................................................................................... 8-2
System Menu Settings .............................................................................................. 8-3
Device Settings ......................................................................................................... 8-6
Notification/Report ................................................................................................... 8-24
Function Settings .................................................................................................... 8-32
Network Settings ..................................................................................................... 8-52
Security Settings ..................................................................................................... 8-69
Job Accounting/Authentication ................................................................................ 8-82
Add/Delete Application ............................................................................................ 8-82
Adjustment/Maintenance ......................................................................................... 8-83
9 User Authentication and Accounting (User Login, Job Accounting) 9-1
Overview of User Login Administration .......................................................................... 9-2
Managing the Job Account from PC ......................................................................... 9-2
Managing the Users to Use TWAIN for Scanning ..................................................... 9-2
Managing the Users to Use WIA for Scanning .......................................................... 9-2
Managing the Users to Send Faxes from a PC ......................................................... 9-2
Enabling User Login Administration ............................................................................... 9-3
Setting User Login Administration .................................................................................. 9-4
Authentication Security ............................................................................................. 9-4
Adding a User (Local User List) ................................................................................ 9-6
Changing User Properties ....................................................................................... 9-10
User Login Administration for Printing ..................................................................... 9-12
Managing the Users to Scan Using TWAIN ............................................................ 9-13
Managing the Users to Scan Using WIA ................................................................. 9-14
Managing the Users that Send Faxes from a PC .................................................... 9-15
Local Authorization .................................................................................................. 9-16
Server Settings ........................................................................................................ 9-17
Group Authorization Settings .................................................................................. 9-18
Guest Authorization Settings ................................................................................... 9-21
Obtain NW User Property ....................................................................................... 9-24
Simple Login Settings ............................................................................................. 9-26
ID Card Settings ...................................................................................................... 9-29
PIN Login ................................................................................................................ 9-31
Using User Login Administration .................................................................................. 9-32
Login/Logout ........................................................................................................... 9-32
Overview of Job Accounting .......................................................................................... 9-33
To Manage the Number of Sheets Used on Jobs Printed from a PC ..................... 9-33
Managing the Scan Job Account by Using TWAIN ................................................. 9-33
Managing the Scan Job Account by Using WIA ...................................................... 9-33
Managing the FAX Job Transmitted from a PC ...................................................... 9-33
ix
Enabling Job Accounting ............................................................................................... 9-34
Job Accounting (Local) .................................................................................................. 9-35
Adding an Account .................................................................................................. 9-35
Restricting the Use of the Machine ......................................................................... 9-36
Editing an Account .................................................................................................. 9-37
Deleting an Account ................................................................................................ 9-38
Job Accounting for Printing ..................................................................................... 9-39
Job Accounting for Scan Using TWAIN .................................................................. 9-40
Job Accounting for Scan Using WIA ....................................................................... 9-41
Job Accounting for the FAX Transmitted from a Computer .................................... 9-42
Configuring Job Accounting .......................................................................................... 9-43
Default Counter Limit .............................................................................................. 9-43
Count by Paper Size ............................................................................................... 9-45
Counting the Number of Pages Printed .................................................................. 9-46
Print Accounting Report .......................................................................................... 9-48
Using Job Accounting .................................................................................................... 9-49
Login/Logout ........................................................................................................... 9-49
Apply Limit ....................................................................................................................... 9-50
Copier/Printer Count ....................................................................................................... 9-51
Unknown User Settings .................................................................................................. 9-52
Unknown ID Job ...................................................................................................... 9-52
Registering Information for a User whose ID is Unknown ....................................... 9-53
10 Troubleshooting ................................................................................... 10-1
Regular Maintenance ...................................................................................................... 10-2
Cleaning .................................................................................................................. 10-2
Cleaning Glass Platen ............................................................................................. 10-2
Cleaning inside of the Document Processor ........................................................... 10-2
Cleaning Slit Glass .................................................................................................. 10-3
Toner Container Replacement ................................................................................ 10-4
Replace the Waste Toner Box ................................................................................ 10-7
Loading Paper ......................................................................................................... 10-8
Replacing Staples (Inner Finisher) .......................................................................... 10-9
Replacing Staples (1,000-Sheet Finisher) ............................................................ 10-11
Replacing Staples (4,000-Sheet Finisher) ............................................................ 10-12
Disposing of the Staple Waste .............................................................................. 10-14
Disposing of the Punch Waste .............................................................................. 10-16
Troubleshooting ............................................................................................................ 10-22
Solving Malfunctions ............................................................................................. 10-22
Machine Operation Trouble ................................................................................... 10-22
Printed Image Trouble ........................................................................................... 10-27
Color Printing Trouble ........................................................................................... 10-29
Remote Operation ................................................................................................. 10-30
Responding to Messages ...................................................................................... 10-32
Adjustment/Maintenance .............................................................................................. 10-51
Overview of Adjustment/Maintenance ................................................................... 10-51
Color Registration Procedure ................................................................................ 10-52
Tone Curve Adjustment ........................................................................................ 10-56
Drum Refresh ........................................................................................................ 10-57
Calibration ............................................................................................................. 10-58
Laser Scanner Cleaning ........................................................................................ 10-58
Developer Refresh ................................................................................................ 10-58
Clearing Paper Jams ..................................................................................................... 10-59
Jam Location Indicators ........................................................................................ 10-59
Remove any jammed paper in Cassette 1 ............................................................ 10-62
Remove any jammed paper in Cassette 2 ............................................................ 10-65
Remove any jammed paper in Cassette 3 and 4 (500-sheet×2) ........................... 10-68
Remove any jammed paper in Cassette 3 (1,500-sheet×2) .................................. 10-70
Remove any jammed paper in Cassette 4 (1,500-sheet×2) .................................. 10-72
x
Remove any jammed paper in Cassette 5 (Side Feeder) ..................................... 10-75
Remove any jammed paper in the Multipurpose Tray .......................................... 10-77
Remove any jammed paper in Right Cover 1 ....................................................... 10-78
Remove any jammed paper in Right Cover 2 (500-sheet×2) ................................ 10-83
Remove any jammed paper in Right Cover 2 (1,500-sheet×2) ............................. 10-84
Remove any jammed paper in the Bridge Unit ..................................................... 10-86
Remove any jammed paper in the Mailbox ........................................................... 10-87
Remove any jammed paper in the Inner Finisher ................................................. 10-88
Remove any jammed paper in the Document Processor (Reverse Automatic) .... 10-89
Remove any jammed paper in the Document Processor (Dual Scan) .................. 10-91
Remove any jammed paper in the 1,000-Sheet Finisher ...................................... 10-92
Remove any jammed paper in the 4,000-sheet Finisher (Inner) ........................... 10-95
Remove any jammed paper in the 4,000-sheet Finisher (Tray A) ........................ 10-96
Remove any jammed paper in the 4,000-sheet Finisher (Tray B) ...................... 10-100
Remove any jammed paper in the Folding Unit (4,000-sheet Finisher) .............. 10-103
Remove any jammed paper in the Folding Tray (4,000-sheet Finisher) ............. 10-108
Clearing a Staple Jam ................................................................................................. 10-113
Clearing a staple jam of the Inner Finisher ......................................................... 10-113
Clearing a staple jam of the 1,000-Sheet Finisher .............................................. 10-115
Clearing a staple jam of the 4,000-sheet Finisher ............................................... 10-118
Clearing a Staple Jam of the Folding Unit (4,000-sheet Finisher) ...................... 10-120
11 Appendix ............................................................................................... 11-1
Optional Equipment ........................................................................................................ 11-2
Overview of Optional Equipment ............................................................................. 11-2
Applications ............................................................................................................. 11-8
Character Entry Method ................................................................................................ 11-10
Entry Screens ........................................................................................................ 11-10
Entering Characters .............................................................................................. 11-12
Paper .............................................................................................................................. 11-13
Basic Paper Specifications .................................................................................... 11-13
Choosing the Appropriate Paper ........................................................................... 11-14
Special Paper ........................................................................................................ 11-17
Specifications ................................................................................................................ 11-21
Machine ................................................................................................................. 11-21
Copy Functions ..................................................................................................... 11-23
Printer Functions ................................................................................................... 11-24
Scanner Functions ................................................................................................ 11-25
Document Processor ............................................................................................. 11-26
Paper Feeder (500-sheet×2) ................................................................................. 11-27
Large Capacity Feeder (1,500-sheet×2) ............................................................... 11-27
Side Feeder (3,000-sheet) .................................................................................... 11-27
Inner Finisher ........................................................................................................ 11-28
Punch Unit (For Inner Finisher) ............................................................................. 11-28
1,000-sheet Finisher ............................................................................................. 11-29
4,000-sheet Finisher ............................................................................................. 11-30
Punch Unit (For 1,000-sheet/4,000-sheet Finisher) .............................................. 11-30
Mailbox (For 4,000-sheet Finisher) ....................................................................... 11-31
Folding Unit (For 4,000-sheet Finisher) ................................................................ 11-31
Job Separator Tray ............................................................................................... 11-32
Inner Shift Tray ...................................................................................................... 11-32
Banner Tray .......................................................................................................... 11-33
Backing up your data .................................................................................................... 11-34
Backing up your data using KYOCERA Net Viewer .............................................. 11-34
Backing up your data using Command Center ..................................................... 11-34
Backing up your date using USB Drive ................................................................. 11-34
Functions List of Security Quick Setup ...................................................................... 11-35
Glossary ......................................................................................................................... 11-39
Index ............................................................................................................................ Index-1
xi
> Overview
Overview
NOTE
• Before using the machine, be sure to read the following:
Legal and Safety Information
(page 1-1)
• To prepare the device for use, including setting up cable connections and installing software.
Installing and Setting up the Machine
(page 2-1)
• To learn how to load paper, set up shared folders, and add addresses to the address book, refer to the following:
Preparation before Use
(page 3-1)
Operations from your PC
Copy functions
Printer functions
Fax functionsUSB driveSend functions
Document Box functions
Original Electronic data Fax dataUSB drive
Output Data
Application
SecurityInput Data
FAX Operation
Guide
This function serves a variety of
purposes, including saving data in the
machine and on a USB drive.
Printing Data Saved in the
Printer (page 4-18)
Creating a New Custom Box
(page 5-58)
You can expand the machine
functions according to your needs.
Application (page 5-14)
You can apply the various machine security
levels to your specific needs.
Strengthen security (page xv)
Frequently-Used
Sending Method
(page 5-23)
Command Center RX
You can check the status and change
the settings of the machine from a Web
browser on your computer.
Command Center RX (page 2-66)
Command Center RX User Guide
Copying (page 5-19)
Printing from PC (page 4-1)
Saving Documents
to USB Drive (Scan
to USB) (page 5-72)
xii
> Machine Features
Machine Features
The machine is equipped with many useful functions.
Using Various Functions (page 6-1)
Here are some examples.
Optimize your office workflow
Access to frequently used
functions with just one touch
(Favorites)
You can preset frequently used
functions.
Once you register frequently used
settings as favorite, you can call up
the settings easily. Using this favorite
brings the same results even if
operated by another person.
Favorites (page 5-11)
Interrupt other running jobs and
execute your copy job immediately
(Interrupt Copy)
You can interrupt other running jobs
and execute your copy job
immediately. When other users are
copying a large number of sheets,
this function allows you to interrupt
those jobs and make your copies
immediately.
When the interruption copy ends, the
machine resumes the paused print
jobs.
Interrupt Copy (page 5-22)
Check the finishing before copying
a large number of sheets
(Proof Copy)
It is possible to copy one sheet
before copying a large number of
sheets. This enables you to check the
contents and finishing and copy the
desired number of sheets without
scanning the original again if you are
satisfied with the result. If you want to
make changes, you can change the
settings and copy only one sheet
again.
Proof Copy (page 5-21)
Optimize your office workflow
Scan originals of different sizes at
a time (Mixed Size Originals)
It is useful when preparing
conference materials.
You can set the different sized
originals at one time so you don't
need to reset the originals regardless
of size.
Mixed Size Originals (page 6-
23)
Scan a large number of originals in
separate batches and produce as
one job (Continuous Scan)
It is useful when preparing many-
page handouts.
When a large number of originals
cannot be placed in the document
processor at one time, the originals
can be scanned in separate batches
and then copied or sent as one job.
Continuous Scan (page 6-76)
Send one time with multiple
sending options (Multi Sending)
You can send a same document to
the multiple destinations using a
different method.
You can specify multiple destinations
of different send methods such as E-
mail, SMB, and Fax.
You can reduce your workflow by
sending a job at once.
Sending to Different Types of
Destinations (Multi Sending)
(page 5-42)
1~10
1
1~30
1
11~20
11
21~30
21
xiii
> Machine Features
Optimize your office workflow
Save frequently used documents
in the machine (Custom Box)
You can save the frequently used
document in the machine and print it
when needed.
Creating a New Custom Box
(page 5-58)
Recover from low power mode or
sleep mode automatically
(Motion Sensor)
This model detects that the person is
approaching and recover from low
power mode or sleep mode
automatically.
Reduce waiting time before starting
to work.
Motion Sensor (page 2-43)
Save energy and cost
Save energy as needed
(Energy Saver function)
The machine is equipped with Energy
Saver function that automatically
switched into Low Power Mode or
Sleep Mode. You can set appropriate
Energy Saver Recovery Level
depending on the operation.
In addition, the machine can
automatically be switched into Sleep
and recovered at a specified time for
each day of the week.
Energy Saver function (page 2-
44)
Reduce paper use
(Paper Saving Printing)
You can print originals on both sides
of the paper. You can also print
multiple originals onto one sheet.
Favorites (page 5-11)
Skip blank pages when printing
(Skip Blank Page)
When there are blank pages in a
scanned document, this function
skips the blank pages and prints only
pages that are not blank.
Skip Blank Page (page 6-82)
xiv
> Machine Features
Create attractive documents
Prevent image bleed-through
(Prevent Bleed-through)
You can prevent image bleed-through
from the reverse side when scanning
thin originals.
Prevent Bleed-thru (page 6-44)
Erase the extra shaded area
(Erase Shadowed Areas)
When scanning with the document
processor open, erase the extra
shaded area.
Erase Shadowed Areas (page
6-55)
Create a booklet (Booklet)
It is useful when preparing handout.
You can create a magazine,
pamphlet, or other booklet from sheet
originals.
Facing-page, two-sided copies of
originals can be folded down the
center to create a booklet.
The cover page can be printed onto
colored paper or heavy paper.
Booklet (page 6-56)
Create attractive documents
Print a stamp on copies
(Text Stamp / Bates Stamp)
It is useful when adding text or date
that is not included in originals.
You can add desired text and date as
a stamp.
Text Stamp (page 6-70)
Bates Stamp (page 6-73)
Change appearance of image
easily
(One touch image adjust)
Change the appearance of image by
using the preset settings.
You can change the appearance of
image by simple operation without
making fine adjustment.
One-touch Image Adjust (page
6-41)
xv
> Machine Features
Strengthen security
Password-protect a PDF file
(PDF Encryption Functions)
Use the PDF format's password
security options to restrict document
viewing, printing and editing.
Encrypted PDF Password
(page 6-96)
Protect data on the hard disk/SSD
(Encryption / Overwrite)
You can overwrite the unnecessary
data that remains on the hard disk/
SSD automatically.
To prevent an external leakage, the
machine is able to encrypt data
before writing it to the hard disk/SSD.
Data Security (page 8-72)
Prevent loss of finished
documents
(Private Print)
Temporarily saving print jobs in the
main unit document box and
outputting them when in front of the
device can prevent documents from
being taken by others.
Printing Data Saved in the
Printer (page 4-18)
Strengthen security
Log in by ID card
(Card Authentication)
You can log in simply by touching an
ID card. You don't need to enter your
user name and password.
Card Authentication Kit(B) "Card
Authentication Kit" (page 11-6)
Strengthen security
(Settings for Administrator)
Various functions are available for
administrators to strengthen security.
Strengthening the Security
(page 2-64)
OK !
xvi
> Machine Features
Use functions more efficiently
Expand functions as necessary
(Application)
The functionality of the machine can
be expanded by installing
applications.
Applications that help you perform
your daily more efficiently such as a
scan feature and an authentication
feature are available.
Application (page 5-14)
Display file size before sending /
storing a job
(File Size Confirmation)
You can check the file size before
sending/storing the document.
If your server specifies an e-mail size
limit, you can check and change the
size in advance.
File Size Confirmation (page 6-
94)
Install the machine without
concerning the network cables
(Wireless Network)
If there is a wireless LAN
environment, it is possible to install
the unit without worrying about the
network wiring. In addition, Wi-Fi
Direct, etc. are supported.
Configuring the Wireless
Network (page 2-34)
Setting Wi-Fi Direct (page 2-40)
Configuring NFC (page 2-42)
Use functions more efficiently
Use USB drive
(USB Drive)
It is useful when you need to print
documents outside your office or you
cannot print documents from your
PC.
You can print the document from the
USB drive by plugging it directly into
the machine.
Original scanned at the machine can
be saved in the USB drive also.
Printing Documents Stored in
Removable USB Drive (page 5-
70)
Saving Documents to USB
Drive (Scan to USB) (page 5-72)
Specify image file format
(File Format)
You can select the various file
formats when sending/storing
images.
File Format (page 6-84)
Scan the long originals
(Long Original)
You can scan the long originals such
as Contract and Data log.
Long Original (page 6-84)
1 MB
xvii
> Machine Features
Use functions more efficiently
Detect the multiple feeding of
originals
(Detect Multi-fed Originals)
When reading a document from the
document processor, if the multiple
feeding of documents is detected,
then the reading stops automatically.
Detect Multi-fed Originals
(page 6-81)
Detect originals fastened with
staples
(Detect Stapled Originals)
When reading a document from the
document processor, if a stapled
document is detected, then the
reading stops automatically.
Detect Stapled Originals (page
6-81)
Skip the error job
(Job Skip Functions)
When paper empty error occurs at
the cassette by specifying the special
paper size or type, the machine skips
the error job and perform the next
job.
Error Job Skip (page 8-22)
Use functions more efficiently
Perform remote operation
(Command Center RX)
You can access to the machine
remotely to print, send or download
data.
Administrators can configure the
machine behavior or management
settings.
Command Center RX (page 2-
66)
xviii
> Color and Image Quality Functions
Color and Image Quality Functions
The machine is equipped with various color and image quality functions. You can adjust the scanned image as desired.
Basic Color Modes
The basic color modes are as follows.
For details, refer to the following:
Color Selection (page 6-38)
Color mode Description
Reference image
Reference
page
Before After
Auto Color Automatically recognizes whether a
document being scanned is color or
black & white.
page 6-38
Full Color Scans a document in full color. page 6-38
Grayscale Scans a document in grayscale. page 6-38
Single Color Prints in any desired color. page 6-38
Black & White Scans a document in black & white. page 6-38
xix
> Color and Image Quality Functions
Adjusting Image Quality and Color
To adjust the image quality or color of an image, use the following functions.
I want to...
Sample image
Function Page
Before After
Easily adjust the image quality to match your own image
Adjust the skin color.
Example: Create a tanned effect.
One Touch Image
Adjust
[Portrait Photo]
page 6-41
Adjust the blue landscape.
Example: Make the blue more
vivid
One Touch Image
Adjust
[Landscape Photo
(Blue)]
page 6-42
Adjust the green landscape.
Example: Change to
yellowgreen
One Touch Image
Adjust
[Landscape Photo
(Green)]
page 6-42
Produce overall image vividly. One Touch Image
Adjust
[Vivid]
page 6-41
Favorites
[Vivid Copy]
page 5-11
Remove dark background or
bleed-through from the original
such as a newspaper.
Favorites
[Newspaper Copy]
page 5-11
Clearly reproduce fine lines,
faint lines, broken lines, and
other fine details in a CAD or
other drawings.
Favorites
[Drawing Copy]
page 5-11
Clearly reproduce the text or
colors of a highlighter.
Favorites
[Highlighter Copy]
page 5-11
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Copystar TASKalfa 2554ci Operating instructions

Category
Copiers
Type
Operating instructions
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