Lanier D8400 Operating instructions

Type
Operating instructions
Operating Instructions
TABLE OF CONTENTS
How to Read This Manual................................................................................................................................. 5
Symbols...........................................................................................................................................................5
Disclaimer........................................................................................................................................................5
Notes...............................................................................................................................................................5
Terminology........................................................................................................................................................ 6
1. Overview
Things You Can Do with Interactive Whiteboard.............................................................................................7
Starting/Ending RICOH Interactive Whiteboard Lt for Open Controller...................................................... 9
Starting RICOH Interactive Whiteboard Lt for Open Controller................................................................ 9
Ending RICOH Interactive Whiteboard Lt for Open Controller................................................................. 9
Screen Configuration.......................................................................................................................................10
Screen Display Modes.................................................................................................................................... 13
Capturing the Desktop Screen of the Interactive Whiteboard................................................................. 13
Capturing the Screen of the Device Connected to the Whiteboard........................................................14
Icons Displayed on the Interactive Whiteboard............................................................................................ 16
Operating the Screen...................................................................................................................................... 21
Inserting a USB Flash Memory Device...........................................................................................................23
Devices That Can Be Connected to the Capture Board and Controller Unit..............................................24
2. Using a Whiteboard
Basic Operations..............................................................................................................................................27
Writing on the Screen..................................................................................................................................27
Deleting Strokes........................................................................................................................................... 34
Enlarging, Reducing, or Moving the Strokes.............................................................................................39
Cutting, Copying, or Pasting Strokes......................................................................................................... 41
Changing Colors of Strokes........................................................................................................................42
Changing the Display Magnification/Moving the Display Area............................................................43
Undoing Operations....................................................................................................................................46
Operating a Page............................................................................................................................................ 48
Adding a Page.............................................................................................................................................48
Adding a Template...................................................................................................................................... 49
Deleting a Page............................................................................................................................................50
Turning Pages...............................................................................................................................................51
Operating a Page from the Page List Screen.............................................................................................52
1
Operating a File............................................................................................................................................... 55
Saving Pages................................................................................................................................................55
Importing a File............................................................................................................................................ 56
Sending Pages by E-mail............................................................................................................................ 57
Specifying Destinations............................................................................................................................... 60
3. Operating a Computer Screen from the Machine
IWB Remote Desktop Software Overview.....................................................................................................65
Installing IWB Remote Desktop Software.......................................................................................................66
Installing the Software to Windows Operating Systems.......................................................................... 66
Installing the Software to Mac Operating Systems...................................................................................67
Using IWB Remote Desktop Software............................................................................................................68
Starting IWB Remote Desktop Software.................................................................................................... 68
Using the Machine to Perform Operations on a Computer Screen.........................................................68
Uninstalling IWB Remote Desktop Software..................................................................................................71
Uninstalling the Software from Windows Operating Systems................................................................. 71
Uninstalling the Software from Mac Operating Systems..........................................................................71
4. Using a Remote Whiteboard to Share the Screen
Overview of Remote Whiteboard...................................................................................................................73
Opening a Remote Whiteboard Session....................................................................................................... 76
Closing a Remote Whiteboard Session..........................................................................................................78
Participating in a Remote Whiteboard Session............................................................................................. 79
Participating from the Interactive Whiteboard.......................................................................................... 79
Leaving a Remote Whiteboard Session......................................................................................................... 82
Checking the Remote Whiteboard Information............................................................................................. 83
5. Changing the Interactive Whiteboard Settings
Changing the Detailed Settings.......................................................................................................................85
Starting RICOH Interactive Whiteboard Lt for Open Controller Settings....................................................86
Icons Displayed in RICOH Interactive Whiteboard Lt for Open Controller Settings............................. 86
Changing General Settings.............................................................................................................................88
Changing the Security Settings....................................................................................................................... 91
Changing the Email Settings............................................................................................................................93
Settings for Using the Mail to Print Function...............................................................................................95
Adding or Deleting Your Remote License.......................................................................................................96
2
Adding Your Remote License...................................................................................................................... 96
Deleting a Remote License.......................................................................................................................... 96
Managing a Remote Contact List....................................................................................................................98
Creating a Remote Contact List...................................................................................................................98
Adding a Remote Contact List.................................................................................................................. 100
Exporting a Remote Contact List...............................................................................................................101
Managing an Email Address Book.............................................................................................................. 102
Creating an Email Address Book............................................................................................................. 102
Adding an Email Address Book............................................................................................................... 104
Exporting an Email Address Book............................................................................................................105
Managing a Template...................................................................................................................................106
Creating a Template File...........................................................................................................................106
Importing a Template................................................................................................................................ 108
Expoting a Template................................................................................................................................. 109
Displaying the Template when the Interactive Whiteboard Starts........................................................ 109
Managing a Custom Stamp..........................................................................................................................110
Importing a Custom Stamp....................................................................................................................... 110
Exporting a Custom Stamp....................................................................................................................... 111
Deleting a Custom Stamp......................................................................................................................... 111
Collecting Logs...............................................................................................................................................112
Saving the Log........................................................................................................................................... 112
6. Troubleshooting
If a Message is Displayed during Operation..............................................................................................113
Error Messages Related to Drawing/Editing/Erasing Strokes............................................................. 113
Error Messages Related to Remote Whiteboard....................................................................................114
Error Messages Related to PDF File Importing/Saving......................................................................... 116
Error Messages Related to the System.................................................................................................... 118
Error Messages Related to Configuration Settings.................................................................................120
Other Error Messages...............................................................................................................................122
When You Cannot Use the Interactive Whiteboard As You Want........................................................... 125
When Starting RICOH Interactive Whiteboard Lt for Open Controller................................................125
When Using the System as a Whiteboard.............................................................................................. 126
While Using Remote Whiteboard............................................................................................................127
3
When Using IWB Remote Desktop Software..........................................................................................127
7. Appendix
List of Video Input Signals Supported by the Machine...............................................................................129
Trademarks.....................................................................................................................................................134
4
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates points to pay attention to when using the software. Be sure to read these explanations.
Indicates supplementary information that you may find helpful, but not essential to completing a task.
[ ]
Indicates the names of screens, menus, settings, and buttons.
Disclaimer
To the maximum extent permitted by applicable laws, in no event will the manufacturer be liable for any
damages whatsoever arising out of failures of this product, losses of documents or data, or the use or
non-use of this product and operation manuals provided with it.
Make sure that you always copy or have backups of important documents or data. Documents or data
might be erased due to your operational errors or malfunctions of the machine. Also, you are
responsible for taking protective measures against computer viruses, worms, and other harmful software.
In no event will the manufacturer be responsible for any documents created by you using this product or
any results from the data executed by you.
Notes
Contents of this manual are subject to change without prior notice.
Some illustrations or explanations in this guide may differ from your product due to improvement or
change in the product.
The manufacturer shall not be responsible for any damage or expense that might result from the use of
parts other than genuine parts from the manufacturer with your office products.
Two kinds of size notation are employed in this manual.
5
Terminology
This section explains the terms used in this manual.
Captured page
A page captured to the RICOH Interactive Whiteboard Lt for Open Controller.
Touch pen
A pen that is used to draw strokes on the whiteboard and operate the machine.
Stroke
A line can be drawn with the touch pen, your fingers, or the mouse. A stroke starts when you start
drawing and ends when the tip of the touch pen, your fingers, or the mouse is moved away from
the surface of the screen.
6
1. Overview
This chapter provides an overview of the whiteboard function of RICOH Interactive Whiteboard
products. It also explains how to view the screen and devices that can be connected to the capture
board and controller unit.
Things You Can Do with Interactive
Whiteboard
You can use the Interactive Whiteboard in a variety of ways to fit your needs.
Use a Whiteboard
This chapter provides an overview of the
whiteboard function of Interactive Whiteboard
products. It also explains how to view the screen.
In addition to drawing freehand lines, you can also
convert freehand-written characters to text data,
correct or align freehand-drawn shapes and lines,
and enter stamps and figures.
See page 27 "Writing on the Screen".
Y440IA0104
Operate pages
You can add or delete pages. You can switch
between pages to write, draw, or edit text and
figures. You also can change the display
magnification of the displayed page.
See page 48 "Operating a Page".
DAB002
Save pages
You can combine all the pages within a single PDF
file. This file can be saved or sent by e-mail.
See page 55 "Saving Pages".
Y419IA0101
7
Import a file and write text or draw figures
You can import and display a PDF file on the screen,
and write text or draw figures on the displayed file.
See page 56 "Importing a File".
Y419IA0110
Display the screen of a computer and write text or
draw figures
You can display an image from a computer, tablet,
or document camera. You can also write text or
draw figures on the image that is displayed.
See page 13 "Screen Display Modes".
Y440IA0106
Share a screen with other devices via remote
whiteboard
You can share a screen with multiple devices
connected via a network. You can also perform
operations on the shared screen.
See page 73 "Using a Remote Whiteboard to
Share the Screen".
DAB006
Display the screen of a computer connected via a
network
You can use IWB Remote Desktop Software to
display the screen of a computer connected via a
network. You can also operate the computer from
the machine.
See page 68 "Using IWB Remote Desktop
Software".
Y440IA0107
1. Overview
8
Starting/Ending RICOH Interactive
Whiteboard Lt for Open Controller
To configure settings to use RICOH Interactive Whiteboard Lt for Open Controller, see the manual that is
provided with the installer.
Starting RICOH Interactive Whiteboard Lt for Open Controller
Start RICOH Interactive Whiteboard Lt for Open Controller, and display the whiteboard screen.
• You cannot start the RICOH Interactive Whiteboard Lt for Open Controller when whiteboard
power is turned off.
• To start RICOH Interactive Whiteboard Lt for Open Controller, 300 MB or more of free disk or
memory space is required.
1. From the [Start] menu of your Interactive Whiteboard, touch [RICOH IWB Lt OP] under
[Ricoh].
RICOH Interactive Whiteboard Lt for Open Controller starts.
• Depending on your environment, two arrows may be displayed on the upper-right corner of the
short cut icon. This is a specification of Windows, and does not affect operations of the application.
Ending RICOH Interactive Whiteboard Lt for Open Controller
RICOH Interactive Whiteboard Lt for Open Controller ends.
1. Touch , the Close icon.
2. On the screen that appears, touch [Close].
• To save the whiteboard contents that have been drawn or the screen that has been captured
before exiting the whiteboard, touch [Save File] on the screen that appears, and then specify
where to save the file. For details about saving files, see page 55 "Saving Pages".
Starting/Ending RICOH Interactive Whiteboard Lt for Open Controller
9
Screen Configuration
1
5
4
2
3
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1. Floating toolbar
The floating toolbar can be dragged anywhere on the screen, and it can be folded by touching .
The following icons are displayed:
Icon Description
Capture Full
Screen
• Captures an entire desktop screen of the Interactive Whiteboard or an
entire image from the connected device, and displays the captured image
on the whiteboard.
• See page 13 "Screen Display Modes".
Capture Part of
the Screen
• Captures a part of the desktop screen of the Interactive Whiteboard or a
part of the image from the connected device, and displays the captured
image on the whiteboard.
• See page 13 "Screen Display Modes".
1. Overview
10
Icon Description
• Desktop
Mode
• Displayin
g External
Input
Mode
• Switches the screen to desktop mode or to the screen of the device that is
connected to the whiteboard.
• See page 13 "Screen Display Modes".
Whiteboard
Mode
• Switches the screen to whiteboard mode.
• See page 13 "Screen Display Modes".
2. Information display area
This area displays the following information:
• Date and time
This area displays the current date and time.
• IP address
Indicates the IP address of the Interactive Whiteboard.
• Host name
Indicates the host name of the Interactive Whiteboard. If no host name is specified, this area is blank.
• Passcode
Indicates the passcode. The passcode is used to join in a remote whiteboard session. In the General
Settings, you can choose whether to manually enter or automatically set the passcode when the machine
starts up. For details about changing the settings, see page 91 "Changing the Security Settings".
The host name, IP address, and passcode can be shown or hidden by pressing , the Information display
icon. The information is automatically hidden one minute after it is displayed by selecting this icon. To continue
displaying the information, change the security settings in RICOH Interactive Whiteboard Lt for Open
Controller Settings. For details about how to change the settings, see page 91 "Changing the Security
Settings".
3. Main operation panel
Captures and displays the desktop screen image on the whiteboard. For details about the icons displayed, see
page 16 "Icons Displayed on the Interactive Whiteboard".
The main operation panel can be shown or hidden by pressing / , the Show and Hide icons.
4. Page operation panel
Icons and thumbnails in this area are used to switch and edit pages. For details about the icons displayed, see
page 16 "Icons Displayed on the Interactive Whiteboard".
The page operation panel can be shown or hidden by pressing / , the Show and Hide icons.
Screen Configuration
11
5. Move main operation panel icon
Moves the main operation panel to the opposite side.
By default, this icon is located on the bottom-left corner of the screen. When the main operation panel is
moved to the left, the icon moves to the bottom-right corner of the screen.
• If you move the floating tool bar to a different position from the default, the floating tool bar
remains in that position even after you restart RICOH Interactive Whiteboard Lt for Open
Controller.
1. Overview
12
Screen Display Modes
You can switch between different display modes of the screen.
Available display modes are as follows:
Display Mode Description Selection Method
Whiteboard Mode
Displays the whiteboard
screen on the whiteboard.
Touch , the Whiteboard icon, on the floating
toolbar while the desktop screen mode or
Displaying External Input Mode is selected.
• Desktop Mode
• Displaying
External Input
Mode
Displays the desktop
screen of the Interactive
Whiteboard or the screen
of the device that is
connected to the
Interactive Whiteboard.
For details, see page 13 "Capturing the
Desktop Screen of the Interactive Whiteboard"
and page 14 "Capturing the Screen of the
Device Connected to the Whiteboard".
Capturing the Desktop Screen of the Interactive Whiteboard
You can capture the desktop screen image of the Interactive Whiteboard as a "Captured page" or
"Captured image", and display the captured image on the whiteboard.
1. Touch , the Desktop Mode icon.
2. Display the application screen that you want to capture.
3. To capture the entire desktop screen to a page, touch , the Capture Full Screen icon on
the floating toolbar. To capture a part of the desktop screen to a page, touch , the
Screen Display Modes
13
Capture Part of the Screen icon on the floating toolbar, and then specify the area to
capture.
Y419OA8100
When you capture a page by touching , the Capture Full Screen icon, the captured page is
added at the end of the page list and displayed on the screen. When you capture a part of a page
by touching
, the Capture Part of the Screen icon, the captured image is pasted in the currently
displayed whiteboard screen.
Screen mode changes to whiteboard mode if desktop mode has been used.
• When you touch , the Capture Full Screen icon or , the Capture Part of the Screen icon, you
can capture the screen on which the floating toolbar is displayed. If [Extended] is selected in the
display setting on the Interactive Whiteboard and if the floating toolbar is not displayed on the
desktop screen that you want to capture, move the toolbar to the screen you want to use.
Capturing the Screen of the Device Connected to the Whiteboard
You can capture the screen of the device connected to the whiteboard as a "Captured page" or
"Captured image", and display the captured image on the whiteboard.
You can use this function when RICOH Interactive Whiteboard Controller OP-5/OP-10 is connected to
RICOH Interactive Whiteboard Capture Box Type 1 or RICOH Collaboration Board 4K Capture Box.
You can also use this function when you are using IWB Remote Desktop Software to display the screen
of an external input device.
1. Connect the external input device to the capture box, or connect the external input device
by using IWB Remote Desktop Software.
The screen of the connected device is displayed on the Interactive Whiteboard.
1. Overview
14
If you only want to display the screen of the connected device, without using the capture function,
you can connect the device to the input terminal of the Interactive Whiteboard.
2. To capture the entire screen to a page, touch , the Capture Full Screen icon on the
floating toolbar. To capture a part of the screen to a page, touch , the Capture Part of
the Screen icon on the floating toolbar, and then specify the area to capture.
• To continue to capture other screens, touch , the Displaying External Input Mode icon on
the whiteboard screen, and then repeat Step 2.
• If multiple external input devices are connected, select the input source by touching , the
Displaying External Input Mode icon on the floating toolbar on the whiteboard screen.
Screen Display Modes
15
Icons Displayed on the Interactive Whiteboard
Main operation panel
Icon Description
Share
• This icon is used to:
• host a remote whiteboard session
• participate in the hosted remote whiteboard session
• During a remote whiteboard session, an icon similar to the following
appears:
• See page 76 "Opening a Remote Whiteboard Session".
• See page 79 "Participating in a Remote Whiteboard Session".
• See page 83 "Checking the Remote Whiteboard Information".
Marker Entry
Mode
• Used to draw markers with your finger or touch pen.
• This icon appears when marker entry mode is selected from the pen
submenu.
• See page 27 "Writing on the Screen".
• See page 29 "Writing in marker entry mode".
Pen
Handwritten Entry
Mode
• Used to draw strokes, or figures, or enter a stamp.
• This icon appears when handwritten entry mode is selected from the pen
submenu.
• Used to change the colors and thickness of the drawing.
• Used to display a grid on the screen.
• The color of the icon changes according to the selected color. Also, the
line width of the icon changes according to the selected line width.
• See page 27 "Writing on the Screen".
• See page 30 "Writing in handwritten entry mode".
1. Overview
16
Icon Description
Handwriting-to-text
Entry Mode
• This icon appears when handwriting-to-text entry mode is selected from
the pen submenu.
• Used to write handwritten text and have the text recognized and
converted to typed text data.
• The color of the icon changes according to the selected color.
• See page 27 "Writing on the Screen".
• See page 31 "Writing in handwriting-to-text entry mode".
Line Entry Mode
• This icon appears when line entry mode is selected from the pen submenu.
• Used to draw lines, dotted lines, and arrows.
• The color of the icon changes according to the selected color. Also, the
shape of the icon changes according to the selected line type.
• See page 27 "Writing on the Screen".
• See page 33 "Writing in line entry mode".
Stamp Entry Mode
• This icon appears when stamp entry mode is selected from the pen
submenu.
• Used to select and enter a stamp.
• The color of the icon changes according to the selected color. Also, the
shape of the selected stamp is displayed. If the entered text is too long, an
icon similar to the following appears:
• See page 27 "Writing on the Screen".
• See page 33 "Writing in stamp entry mode".
Icons Displayed on the Interactive Whiteboard
17
Icon Description
Select and Delete
• Used to select a stroke, figure, or stamp to edit.
• Used to delete a stroke, figure, or stamp.
• Used to draw strokes, figures, or cut/copy/paste stamps.
• Depending on the function that is selected on the select or delete submenu,
one of the following icons appears:
DQN021
1. Delete
2. Partially Delete
3. Select
4. Paste
• See page 39 "Enlarging, Reducing, or Moving the Strokes".
• See page 34 "Deleting Strokes".
• See page 41 "Cutting, Copying, or Pasting Strokes".
Undo/Redo
• Used to undo a drawn, edited, or deleted stroke, figure, or stamp.
• Used to redo the operation that was undone.
• See page 46 "Undoing Operations".
Loupe
• Used to change the display magnification.
• Used to move a displayed area.
• See page 45 "Changing the display magnification from the menu".
Remote
Whiteboard
• This icon appears when an externally input image of the whiteboard that is
connected via remote whiteboard is displayed.
• See page 73 "Using a Remote Whiteboard to Share the Screen".
1. Overview
18
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Lanier D8400 Operating instructions

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Operating instructions

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