Inter-Tel 8601 User manual

Model 8601

User Guide

SoftPhone for Pocket PC

Notice

This Inter-Tel

®

user guide is released by Inter-Tel, Inc. as a guide for end-users. It pro-

vides information necessary to use the Model 8601 SoftPhone for Pocket PC endpoint.

The contents of this user guide, which reflect current Inter-Tel standards, are subject to

revision or change without notice. Some features or applications mentioned may require a

future release and are not available in the initial release. Future product features and

applications are subject to availability and cost. Some features or applications may

require additional hardware and/or specific software.

Some system features can only be accessed by an

administrator. For information about these features, see the Fre-

quently Asked Questions on page 54.

For sales, service, or technical support,

contact your local authorized Inter-Tel reseller.

Comments about this user guide or other

technical documentation should be directed to

Inter-Tel’s Technical Publications Department at:

T[email protected]

All products and services mentioned in this publication are the trademarks, service marks,

registered marks, or registered service marks of their respective owners.

Inter-Tel

®

and Enterprise

®

Messaging are registered trademarks of Inter-Tel, Incorpo-

rated.

Microsoft

®

and Outlook

®

are registered trademarks of Microsoft Corporation.

HP

®

and Compaq

®

are registered trademarks of Hewlett-Packard Development Com-

pany.

Toshiba

®

is a registered trademark of the Toshiba Corporation.

Dell Axim™ is a trademark of Dell Computer Corporation.

iii

©Inter-Tel, Inc. April 2005 printed in US

CONTENTS PAGE

Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Software Compatibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

About Your Endpoint . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

About Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Enterprise Messaging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Automatic Speech Recognition (ASR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Setting Up Voice Mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Initializing Your Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Recording Your Personal Greetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Recording Your Voice Mail Directory Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Option Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Connection Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Features and Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Sharing an Extension . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Using Hot Dial. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Making and Receiving Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Switching Between Two Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Ending Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Placing Calls on Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Muting Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Placing Conference Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Transferring Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Using Reverse Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Redialing Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Using Do-Not-Disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Selecting Ring Tones . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Speed Dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Listening to Message(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Accessing Your Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Disabling and Enabling ASR. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Accessing Voice Mail Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Recovering Deleted Voice Mail Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Table of Contents

CONTENTS PAGE

iv

CONTENTS PAGE

Recording and Sending Voice Mail Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Canceling Unheard Voice Mail Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Setting Mailbox Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Screening Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Using the Voice Mail Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Working in Hunt Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Using E-Mail Reader . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

E-Mail Reader Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Using Your Advanced Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Setting Up Your E-Mail Password. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Accessing E-Mail Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Accessing Fax Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Recovering Deleted Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Changing Message Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Voice Mail Flowchart (Advanced Mailbox) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

1

Inter-Tel

®

Model 8601 SoftPhone for Pocket PC User Guide

WELCOME

The Model 8601 SoftPhone for Pocket PC is a software-based, Session Initiation Pro-

tocol (SIP) softphone that runs on the Pocket PC 2002 (or later) Personal Digital

Assistant (PDA) platforms.

With your Model 8601 endpoint, you can place or receive calls from anywhere within

the same wireless network. The Model 8601 works just like other Inter-Tel

®

SIP end-

points. In addition, the Model 8601 supports the Shared Extension feature. This fea-

ture allows you to share the same extension between your Model 8601 and up to four

other SIP endpoints. This provides you with mobility so that you do not miss any calls

when you are away from your desk.

The Model 8601 SoftPhone for Pocket PC is currently supported by the following

PDAs:

• Compaq

®

iPAQ H3970, 400 MHz

• Compaq iPAQ H3875, 400 MHz

• Dell Axim

™

X5, 400 MHz

• Dell Axim X30, 624 MHz

• Hewlett Packard

®

iPAQ H5550, 400 MHz

• Hewlett Packard iPAQ H5450, 400 MHz

• Hewlett Packard iPAQ h4150, 400MHz

• Hewlett Packard iPAQ h4350, 400 MHz

• Hewlett Packard iPAQ PocketPC hx4700, 624MHz

• Hewlett Packard iPAQ PocketPC h6315

• Toshiba

®

E800, 400MHz

2

Inter-Tel

®

Model 8601 SoftPhone for Pocket PC User Guide

SOFTWARE COMPATIBILITY

Depending upon which software version your telephone system is using, some of the

features included in this guide may not be available for your endpoint. Check with

your system administrator to see which software version your telephone system cur-

rently uses and if there are any features restrictions for your system.

Your Model 8601 SoftPhone for Pocket PC is compatible with the following Inter-Tel

software:

• Inter-Tel

®

5000 system software v1.0 and later

• Axxess

®

system software v8.1 and later

• Unified Communicator

®

v2.1 and later

• Enterprise

®

Messaging v1.0 and later

GETTING STARTED

To start the Model 8601:

Select

Model 8601 from the Start menu. The Model 8601 display appears. The dis-

play on the Model 8601 should change from “Connecting...” to the display name (or

extension number) that your system administrator has programmed.

NOTE: If the status remains “Connecting...,” verify that the network connection is

active. If the network is active, consult your system administrator. For information about

how to program the Model 8601, contact your system administrator or refer to the

Model 8601 SoftPhone for Pocket PC Installation Manual.

3

Inter-Tel

®

Model 8601 SoftPhone for Pocket PC User Guide

ABOUT YOUR ENDPOINT

The following shows the default Model 8601 display. Brief descriptions of icons and

menus are described on the following page.

1

13

8

1816

3

2

4

5

7

9

6

17

Default Model 8601 Display:

12

10

11

14 15

19

Minimized Model 8601 Display:

4

Inter-Tel

®

Model 8601 SoftPhone for Pocket PC User Guide

The following table describes the Model 8601 icons and menus.

No# ICON/MENU DESCRIPTIONS

REF.

PAGE

1

TALK

Places a call. This icon changes to HOLD or RESUME,

depending on the endpoint status.

18

2

CALL LOG

Opens the Call Log that shows the call history of up to 30 calls.

This icon changes to MUTE or RESUME, depending on the

endpoint status.

12

3

MSG

Plays the message that was left on your voice mail. This icon

changes to END during a call.

24

4

Blank Icon

Changes, depending on the endpoint status. The possible

icons are RESUME and TRANS (Transfer).

--

5

SPD DIAL

Displays the Speed-Dial List. This icon changes to CNF (Con-

ference) or RESUME, depending on the endpoint status.

13

6

Keyboard

Opens the soft keyboard.

--

7

-- Help

Shows the version status and online help.

--

8

-- Options

Contains the Connection, Media, Preferences, and Diagnostics

options.

14

9

-- Phone

Contains the Call Log, Speed Dial, DND, and Message(s)

options.

12

10

Backspace

Backspaces the cursor and deletes characters in the display.

This icon changes to SWAP when you have two calls.

--

11

Hot Dial

Enabled

Places an intercom (IC) call without requiring you to tap TALK.

18

Hot Dial

Disabled

Requires you to tap TALK to place an IC call.

12

Contacts

Displays the Contact List on the PDA.

--

13

Volume

Changes the volume settings on the Model 8601.

--

14

Start

Opens the application drop-down menu.

--

15

Connection

Status

Shows the connection status of the Model 8601.

16

Volume

Changes the volume settings on the PDA.

14

17

-- Time

Displays the current time. This is a standard feature of the

Pocket PC 2002 (or later) platform.

--

18

or --

Shows X or OK, depending on the display status.

--

19

Model 8601

Icon

Opens the drop-down menu that contains the Phone, Call Log,

and Message(s) options.

--

5

Inter-Tel

®

Model 8601 SoftPhone for Pocket PC User Guide

ABOUT VOICE MAIL

Voice mail is an application that is part of the Inter-Tel voice processing system.

Using voice mail, you and other callers can send and receive recorded messages from

any supported endpoint on the system. To use voice mail features, each user (or sub-

scriber) is assigned a mailbox, which usually corresponds to the extension number

assigned to your endpoint. You can, however, have an unassociated mailbox that does

not correspond to an extension. (Unassociated mailboxes are typically used for agents

or other personnel who don’t have a permanent office.)

With your mailbox, you can use personal or system greetings to let callers know if

you are out of town, on a call, etc. If a caller reaches your mailbox, they can leave a

message, hang up, or access an attendant. In addition, if your voice mail administrator

sets up one or more “group lists” of mailboxes, you can send a message to a group of

people by entering one number instead of everyone’s individual mailbox number.

Inter-Tel voice mail systems support the following types of mailboxes:

• Advanced Mailbox: If E-Mail Reader is enabled for your mailbox, you have

access to voice mail, e-mail, and fax messages in your mailbox. You can also cus-

tomize your personal mailbox options, and access advanced messaging features.

See page 41 for information and instructions about using E-Mail Reader features.

For a voice mail flowchart for advanced mailbox users, see page 52.

• Standard Voice Mailbox: This type of mailbox allows you to send and receive

voice mail messages, record personal greetings, and allows you to customize per-

sonal mailbox options. A standard voice mailbox does not allow you to access e-

mail and fax messages. For a voice mail flowchart for standard mailbox users,

see page 59.

NOTE: If you have the Enterprise

®

Messaging (EM) voice mail system, you also have

access to advanced communication and messaging features such as E-Mail Reader

and Automatic Speech Recognition (ARS). For more information about EM, see page 7.

6

Inter-Tel

®

Model 8601 SoftPhone for Pocket PC User Guide

The instructions for many voice mail tasks are identical for standard voice mailbox

and advanced mailbox users. The instructions for the following common mailbox

tasks are included in this guide.

• Initializing your mailbox (see page 9)

• Recording your personal greetings (see page 10)

• Recording your voice mail directory name (see page 11)

• Accessing your mailbox (see page 22)

• Disabling and enabling ASR (see page 23)

• Accessing voice mail messages (see page 24)

• Recording and sending voice mail messages (see page 27)

• Canceling unheard voice mail messages (see page 29)

• Changing your mailbox password (see page 30)

• Changing the call screening transfer method (see page 32)

• Programming a fax destination (see page 33)

• Changing the message search order (see page 34)

• Programming remote messaging (see page 35)

• Screening calls (see page 37)

• Using the voice mail directory (see page 38)

NOTE: Voice mail displays are not supported in SIP mode, however audio prompts are

supported.

7

Inter-Tel

®

Model 8601 SoftPhone for Pocket PC User Guide

Enterprise Messaging

Enterprise Messaging (EM) is the Inter-Tel messaging system that uses industry-stan-

dard protocols for communication and messaging. EM unifies communication and

messaging by providing access to voice mail, fax, and e-mail messages in your mail-

box. The EM system provides voice mail users with the following advanced messag-

ing features:

• Automatic Speech Recognition (ASR): ASR can be enabled for the entire sys-

tem or it can be enabled for specific applications (like voice mail) or mailboxes.

When ASR is enabled for your mailbox, you can issue spoken commands to navi-

gate the voice mail menus. ASR also allows subscribers and non-subscribers to

navigate automated attendant menus, call routing applications, and search the

directories. ASR can be enabled for standard voice mailboxes and advanced mail-

boxes (see page 43). For more information about ASR, see page 8.

• E-Mail Reader: E-Mail Reader allows you to access voice, e-mail, and fax mes-

sages from your mailbox. For e-mail messages, E-mail Reader uses Text-to-

Speech (TTS) capabilities included with EM to convert the text in an e-mail mes-

sage to a .wav file. For fax messages, E-Mail Reader announces the fax enve-

lope. If E-Mail Reader has been enabled for your mailbox, your voice mail, e-

mail, and fax messages are unified in one convenient location. For more informa-

tion and instructions about how to use E-Mail Reader features, see page 41.

Consult your voice mail administrator to see if ASR and/or E-Mail Reader is enabled

for your mailbox.

8

Inter-Tel

®

Model 8601 SoftPhone for Pocket PC User Guide

Automatic Speech Recognition (ASR)

Automatic Speech Recognition (ASR) is a feature available for systems using EM.

Because ASR is a very flexible feature, it can be enabled or disabled on several differ-

ent levels. When ASR is enabled for your mailbox, you can issue spoken commands

to navigate the voice mail menus. ASR also allows subscribers and non-subscribers to

navigate automated attendant menus, call routing applications, and search the directo-

ries using voice commands.

When you access voice mail, if you are given the option to say a command or tap a

dialpad digit to complete a task, then ASR is enabled for your mailbox. If you are

only prompted to tap a dialpad digit, ASR is not enabled for your mailbox. If your

mailbox is not ASR-enabled, you can still navigate the menus and perform tasks by

tapping the appropriate dialpad digits when prompted by the system.

When using ASR, follow these guidelines for best results:

• When completing a mailbox-related task, either say the command each time or

tap the dialpad digits each time.

• When you use the dialpad digits to complete a task, you are sometimes prompted

to tap to indicate to the system that you have finished entering digits. It is not

necessary to say “Pound” or “Hash” when using ASR. The silence that follows

your voice command replaces the digit.

• While you are recording a message, ASR is temporarily disabled, therefore you

cannot issue spoken commands to access options like pause and erase. If you

attempt to issue a spoken command while you are recording, your recording will

include the command you issued. To access the pause and erase options, you

must tap the appropriate dialpad digits.

• You cannot use ASR to set up your e-mail password (see page 44). For security

reasons, you must enter your e-mail password characters by tapping the appropri-

ate dialpad digits. Entering passwords this way prevents others from overhearing

your password.

• If the system cannot interpret your voice commands for three consecutive

attempts, ASR is temporarily disabled by the system for the current call. You can

still complete tasks using the dialpad digits; however, you will no longer be

prompted to say a command.

• You can temporarily disable ASR for the current call by selecting option eight

from the main menu.

#

9

Inter-Tel

®

Model 8601 SoftPhone for Pocket PC User Guide

SETTING UP VOICE MAIL

To begin using your voice mailbox, you will need to complete a few basic set-up pro-

cedures to initialize your mailbox, customize your personal greetings, and record your

voice mail directory name. See page 21 for additional voice mail options.

Initializing Your Mailbox

The first thing you should do is initialize your mailbox. This allows you to:

• Change the default password number to a personal password.

• Record a name to identify yourself in the company directory.

• Listen to the voice mail introduction.

To initialize your mailbox:

1. Enter the voice mail extension number. (You hear the main menu.)

NOTE: If you don’t know what the voice mail extension number is, check with your

system administrator.

2.

Say “Login” or tap to identify yourself as a subscriber.

3. Enter your mailbox number using the dialpad digits.

4. Enter your default password using the dialpad digits.

NOTE: Your mailbox number is your default password.

If you want a password, enter a new password using digits 0-9 (up to 12 digits),

and then tap when you are done. The messaging system plays back your pass-

word.

If you do not want to use a password, just say “Skip” or tap .

5. Say “Accept” or tap to accept the entry or say “Erase” or tap to erase and

re-enter your password. The system prompts you to record your directory name.

6. After the tone, record your first and last names.

7. When prompted, do one of the following:

• Say “Accept” or tap

again to accept the name.

• Say “Replay” or tap

to replay the name you just recorded.

• Say “Append” or tap

to add to your name.

• Say “Re-record” or tap

to erase and re-record your name.

NOTE: The system then plays a prompt that introduces you to the basic voice mail

system features. You can skip this introduction by saying “Skip” or by tapping , if

desired.

#

3

#

1

2

3

#

10

Inter-Tel

®

Model 8601 SoftPhone for Pocket PC User Guide

Recording Your Personal Greetings

You can store two different personal greetings in your voice mailbox: a primary and

an alternate. You may change or choose to use either greeting at any time. You can

then select which greeting you want played when a caller reaches your voice mailbox.

Because the purpose of this greeting is to tell callers why they have reached your

voice mailbox, you should include the following information:

• Whether or not you are in the office and where you can be reached

• When you will be returning calls

• For callers who do not wish to leave a message, how to exit voice mail (say

“Operator” or tap to return to the operator)

The following are some sample greetings to help you plan your message:

• Primary Greeting: Hello, this is __________. I am either on another line or

away from my desk and cannot take your call at this time. If you need to speak to

someone immediately, please dial zero now. Otherwise, leave a detailed message,

and I will return your call as soon as possible. Thank you.

• Alternate Greeting: Hello, this is __________. I will be away from the office

from day/date until day/date. If you need to speak to someone immediately,

please dial zero now. Otherwise, leave a detailed message, and I will return your

call when I return. Thank you.

You can also select the System Greeting if you do not want to record a primary or

alternate greeting. The system greeting states, “Mailbox number (xxxxx) is not avail-

able.” Depending on how your system is programmed, the system greeting may also

include, “After the tone, please record your message. When finished, you may hang

up to deliver the message or press pound for more options.”

0

11

Inter-Tel

®

Model 8601 SoftPhone for Pocket PC User Guide

To record/change your personal greeting:

1. Access your mailbox as described on page 22.

2. Say “Personal” or tap to select the Personal Options Menu.

3. Say “Greeting” or tap to record or change your personal greeting.

4. Do one of the following:

• Say “Primary” or tap to record and/or enable your primary greeting.

• Say “Alternate” or tap to record and/or enable your alternate greeting.

• Say “System” or tap to enable the system default mailbox greeting.

5. If you selected the system greeting option, hang up.

If you selected the primary or alternate greeting option, record your greeting

when prompted, then tap .

If you already have a primary or alternate greeting, it is played when you select

primary or alternate.

You can then do one of the following:

• Say “Accept” or tap to accept the greeting.

• Say “Replay” or tap to replay the greeting.

• Say “Append” or tap , add to the greeting, and then tap .

• Say “Erase” or tap to erase and re-record the greeting.

• Say “Cancel” or tap to exit without changing your greeting.

6. Tap END to hang up.

Recording Your Voice Mail Directory Name

Your recorded name is used to identify you in the voice mail directory and to verify

your mailbox number when messages are addressed to you. Although you record your

name when you first initialize your mailbox, you can change it at any time.

To record your directory name:

1. Access your mailbox as described on page 22.

2. Say “Personal” or tap to select the Personal Options Menu.

3. Say “Name” or tap . Your recorded name is played.

4. Do one of the following:

• Say “Accept” or tap to accept your recorded name.

• Say “Replay” or tap to replay your recorded name.

• Say “Append” or tap to add to your name.

• Say “Erase” or tap to erase and re-record your name. When you hear a

tone, record your first and last name. Then say “Accept” or tap

to accept

your recorded name.

5. Tap END to hang up.

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Inter-Tel

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Model 8601 SoftPhone for Pocket PC User Guide

OPTION MENUS

The Model 8601 provides various menu options for customizing your Model 8601. To

program the settings, tap the desired option from the bottom bar.

Phone

The Phone menu provides access to call log, speed-dial, Do-Not-Disturb, and mes-

sage(s) settings. Each of these options is described in the following sections.

Call Log

The Call Log option allows you to see the call his-

tory. The Call Log, shown on the right, can list up to

ten received, ten outgoing, and ten missed calls (30

calls total). The second field displays the call infor-

mation that your Model 8601 has selected. The

default is set to show the Missed Calls.

To see the Call Log list, tap

CALL LOG or select

Call Log from the Phone menu.

While viewing the Call Log list, you have the fol-

lowing options:

• Show: Allows you to choose what you want to

display in the Call Log list. The available

options are All Calls, Missed Calls, Outgoing

Calls, or Received Calls.

• Clear: Deletes the entire call log that is shown in the list.

• Call: Places a call to the highlighted number in the list.

• Delete: Deletes the highlighted number in the list.

• Save: Saves the highlighted number to the Pocket Outlook

®

Contacts.

You can also sort the Call Log list in ascending order based on the column selected.

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Inter-Tel

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Model 8601 SoftPhone for Pocket PC User Guide

Speed Dial

The Speed Dial option allows you to save up to ten

numbers.

To see the Speed Dial list, tap

SPD DIAL or select

Speed DIal.

While viewing the Speed Dial list, you have the

following options:

•

Call: Places a call to the highlighted number

in the list.

•

Add: Adds a number to the list.

•

Edit: Edits a number in the list.

•

Delete: Deletes the highlighted number in the

list.

You can also sort the entries in the Name column in ascending order.

DND (Do-Not-Disturb)

If you do not want to be disturbed, you can use the DND feature. This halts all pages

and calls to your endpoint, except queue callbacks, recalls, and direct ring-in calls.

When other users call your endpoint, they hear a repeating signal of four fast tones

and see the DND message. Unlike other traditional Inter-Tel endpoints, the Model

8601 has only one DND message, which is “Do-Not-Disturb.”

To turn on/off the DND status:

Select

DND. A check mark appears next to the DND option, and the display shows

“Do-Not-Disturb.”

NOTE: Inter-Tel endpoints (not including the Model 8601) can be given do-not-disturb

override privilege that allows the user to place an intercom call to a station in do-not-dis-

turb. If a calling party’s endpoint is enabled for do-not-disturb override, they may brake

through your endpoint’s DND when placing an intercom call.

14

Inter-Tel

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Model 8601 SoftPhone for Pocket PC User Guide

Message(s)

When you have received a voice mail message, a display that says, “You have xx mes-

sage(s).” (where the xx indicates the number of the message) appears.

To listen to the message:

Tap

MSG or select Message(s). A call is automatically placed to the endpoint or mes-

sage center that left the message.

To listen to the message from a remote site:

You must first access your mailbox (see page 22 for details about accessing your

mailbox).

Options

The Option menu allows you to program the connection, media, and preferences set-

tings.

NOTE: This section describes only the options that affect basic endpoint operation and

functionality. The options that are not listed in this section are for configuring the end-

point settings. Only your system administrator can change these settings. It is strongly

recommended that you do not change any settings that are not described in this guide.

If you do, you may lose a network connection.

Media

The Media option allows you to program audio and tone settings:

• Audio: The only option that is available is Sys Volume. This option controls the

volume that you hear from the speaker.

NOTE: The Volume setting on the PDA overrides the setting that is programmed

in the Sys Volume field.

NOTICE

To receive a message, your Model 8601 must have a mailbox programmed in the

Inter-Tel telephone system. Or, the call must be programmed to be sent to an atten-

dant or other endpoint. If the Model 8601 does not have a voice mailbox or an

alternate destination, when the message is sent, the call is lost in the network.

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