Triumph Adler fax 950 Operating instructions

UTAX LF 85

your office partner

INSTRUCTION HANDBOOK

please read the instruction handbook

carefully before using this machine. keep it

close to the machine for easy reference.

Windows™ and MS-DOS® are registered trademarks of Microsoft

Corporation.

IBM and IBM PC/AT are registered trademarks of International

Business Machines, Inc.

Centronics is a registered trademark of Centronics Corporation.

HP PCL is a trademark of Hewlett-Packard Corporation.

Symantec and WinFax Pro are registered trademarks of Symantec

Corporation.

Adobe and Photoshop are trademarks of Adobe Systems

Incorporated.

Xerox and TextBridge are trademarks of Xerox Corporation.

All other company and product names are trademarks or registered

trademarks of their respective company.

As an ENERGY STAR Partner, UTAX (UTAX GmbH) has determined

that this product meets the ENERGY STAR guidelines for energy efficiency.

The ENERGY STAR program is an energy reduction plan introduced by the

United States Environmental Protection Agency in response to environmental

issues and for the purpose of advancing the development and utilization of

more energy efficient office equipment.

* ENERGY STAR is a U.S. registered mark.

Important! Please read first.

This section contains notes and cautions which

should be read prior to using the facsimile for the

first time in order to ensure safe and proper

operation of this facsimile.

Fax Operation (Basic)

This section contains explanations from setting

paper through to basic fax operation. The

procedure in this section on setting paper should

be read even if this fax unit is to be used as a

printer or for copying purposes.

Various Copy Functions

This section contains information on procedures to

make copies from your originals. A number of

convenient copying modes, such as Standard

copying, Group copying, Sort copying and Duplex

copying are available.

Fax Operation (Various functions)

This section contains explanations of transmission

and reception procedures which are somewhat

more elaborate than the basic operation and

include communications which use the timer, as

well as broadcast transmission which allows

automatic transmission of the same document to

multiple destinations.

Replacing Consumables and Maintenance

This section contains explanations on replacing the

imaging unit and the toner cartridge, as well as

cleaning inside the facsimile.

Troubleshooting

This section contains explanations on handling

problems which may occur during daily operation of

your facsimile such as communications errors and

paper jams, as well as information on

troubleshooting procedures.

Fax Operation (Other functions)

This section contains explanations on somewhat

more complicated functions of the facsimile which,

through their use, can make the facsimile an even

more convenient tool.

Management Report/List Print Out

This section contains explanations on how to print

out the various management reports and lists

which contain important information about fax

communications and facsimile settings.

Other Settings and Registration

This section contains explanations on certain

settings which the user can adjust themselves.

Refer to this section to change default settings.

Options

This section contains explanations on use when

one or more of the available options is installed in

this facsimile. The options available for use with

this fax are: the Optional Cassette, the RS-232C

board, the Printer board and the Dual Line Kit.

Reference

This section contains information on operation flow,

error code explanations and machine

specifications.

Using this Instruction Handbook

Operational procedures and explanations have been separated into different sections in order to allow

those using a facsimile for the first time, as well as those familiar with fax operation, to use this facsimile

efficiently and properly and with relative ease. A basic introduction to each section can be found below for

reference.

Please read the instruction handbook before using the facsimile.

Keep it close to the facsimile for easy reference.

The sections of this handbook and parts of the facsimile marked with symbols are safety

warnings meant to protect the user, other individuals and surrounding objects, and

ensure correct and safe usage of the facsimile. The symbols and their meanings are

indicated below.

DANGER: Indicates that serious injury or even death will very possibly result from

insufficient attention to or incorrect compliance with the related points.

WARNING: Indicates that serious injury or even death may result from insufficient

attention to or incorrect compliance with the related points.

CAUTION: Indicates that personal injury or mechanical damage may result from

insufficient attention to or incorrect compliance with the related points.

Symbols

The symbol indicates that the related section includes safety warnings. Specific

points of attention are indicated inside the symbol.

...........[General warning]

...........[Warning of danger of electrical shock]

...........[Warning of high temperature]

The symbol indicates that the related section includes information on prohibited

actions. Specifics of the prohibited action are indicated inside the symbol.

...........[Warning of prohibited action]

...........[Disassembly prohibited]

The

● symbol indicates that the related section includes information on actions which

must be performed. Specifics of the required action are indicated inside the symbol.

...........[Alert of required action]

...........[Remove the power plug from the outlet]

...........[Always connect the facsimile to an outlet with a ground connection]

Please contact your service representative to order a replacement if the safety warnings

in the handbook are illegible or if the handbook itself is missing. (fee required)

<Note>

Due to performance updating, information in this instruction handbook is subject to

change without notice.

I
Contents
The ERROR Indicator is Lit ...................................6-2
The MEMORY Indicator is Lit................................6-2
This Message is Displayed....................................6-2
A Power Failure Report is Printed Out.................6-3
Paper has Jammed ................................................6-4
A Document or Original has Jammed..................6-7
Troubleshooting Tables ........................................6-8
Section 6    Troubleshooting
6HFWLRQ Replacing Consumables and
Maintenance
Replacing the Toner Cartridge..............................5-2
Replacing the Imaging Unit...................................5-4
Cleaning Inside the Facsimile...............................5-5
(1) Cleaning the Main Charger............................5-5
(2) Cleaning the Document Scanning Section....5-6
6HFWLRQImportant! Please read first.
6HFWLRQ Fax Operation (Basic)
6HFWLRQ Making Copies
CAUTION LABELS ..........................................1-2
INSTALLATION PRECAUTIONS.....................1-2
PRECAUTIONS FOR USE...............................1-3
Names of Parts.......................................................2-2
(1) Main Body......................................................2-2
(2) Operation Panel.............................................2-4
Preparation .............................................................2-6
(1) Caution On Moving the Fax Unit ...................2-6
(2) Attaching the included seals..........................2-6
(3) Setting Paper.................................................2-6
(4) Connecting the Power Cord ..........................2-7
(5) Warm Up .......................................................2-7
Functions and Features of this Facsimile ...........2-8
(1) Initial Mode ....................................................2-8
(2) File Number...................................................2-8
(3) F-Code Based Communication .....................2-8
(4) Dual Access...................................................2-9
(5) Duplex Fax Reception ...................................2-11
(6) Batch Transmission.......................................2-11
(7) ECM (Error Correction Mode) 
Communication............................................2-11
(8) Password Check Reception 
(Restricted Communication) ........................2-11
(9) Auto Shut-Off Function..................................2-11
(10) Auto Clear Function.....................................2-11
(11) Memory Reception ......................................2-11
(12) Memory Back-Up Function..........................2-11
Sending Documents (Auto Fax Transmission) ...2-12
Receiving Documents (Auto Fax Reception) ......2-17
Canceling a Communication.................................2-18
One-Touch Keys.....................................................2-19
(1) Registering ....................................................2-19
(2) Modifying and Deleting..................................2-20
(3) Printing Out the One-Touch Key and 
Abbreviated Number Lists............................2-20
● Entering Characters...........................................2-21
Abbreviated Numbers............................................2-22
(1) Registering ....................................................2-22
(2) Modifying and Deleting..................................2-23
(3) Dialing............................................................2-24
Directory .................................................................2-25
Redialing Functions...............................................2-26
(1) Automatic Redialing.......................................2-26
(2) Manual Redialing...........................................2-26
Standart Copying and Group Copying.................3-2
Sort Copying...........................................................3-3
Duplex Copying (1-sided to 2-sided)....................3-4
Duplex Copying (2-sided to 2-sided)....................3-5
Duplex Copying (2-sided to 1-sided)....................3-6
6HFWLRQ Fax Operation 
(Various Functions)
Standby Transmission...........................................4-2
Interrupt Transmission..........................................4-2
Communication Using the Timer..........................4-2
Broadcast Transmission .......................................4-3
Manual Fax Transmission .....................................4-4
Manual Fax Reception ...........................................4-4
Auto FAX/TEL Switching.......................................4-5
TAD Reception .......................................................4-6

II
Contents
Remote Switching..................................................7-2
(1) Operation.......................................................7-2
(2) Changing the Remote Switching Number .....7-2
Polling Communication.........................................7-2
(1) Polling Transmission .....................................7-2
(2) Memory Polling Transmission .......................7-3
(3) Polling Reception...........................................7-3
(4) Continuous Polling Reception .......................7-4
(5) Reverse Polling .............................................7-5
(6) F-Code Based Confidential Polling 
Reception.....................................................7-5
(7) Storing Documents in a Confidential Box 
(F-Code Based Confidential Polling
Transmission) ..............................................7-6
F-Code Based Confidential Communication.......7-7
(1) Registering Confidential Boxes .....................7-7
(2) Deleting Confidential Boxes ..........................7-8
(3) F-Code Based Confidential Transmission.....7-8
(4) Printing Out Documents from 
a Confidential Box........................................7-9
(5) Printing Out a Confidential Box Report..........7-10
(6) Printing Out a Confidential File List ...............7-10
F-Code Based Relay Broadcast Transmission ...7-11
(1) Registering Relay Boxes ...............................7-11
(2) Deleting Relay Boxes ....................................7-12
(3) Sending Documents ......................................7-13
(4) Printing Out a Relay Box Report ...................7-13
Encryption Communication ..................................7-14
(1) Registering and Modifying Encryption 
Keys.............................................................7-14
(2) Required Operation .......................................7-15
(3) Printing Out an Encryption Key List...............7-15
Fax Forwarding ON/OFF........................................7-16
Group Dial Keys .....................................................7-16
(1) Registering ....................................................7-16
(2) Modifying and Deleting..................................7-17
(3) Dialing with a Group Dial Key........................7-18
(4) Printing Out a Group Dial List........................7-18
Chain Dial Keys......................................................7-18
(1) Registering ....................................................7-18
(2) Modifying and Deleting..................................7-19
(3) Using a Chain Dial Key..................................7-20
(4) Printing Out a Chain Dial List ........................7-20
Program Keys.........................................................7-20
(1) Registering ....................................................7-20
(2) Modifying and Deleting..................................7-24
(3) Using a Program Key ....................................7-25
(4) Printing Out a Program Dial List....................7-25
6HFWLRQ Fax operation (Other functions)
Restricted Access..................................................7-25
(1) Restricted Access ON/OFF ...........................7-26
(2) Registering Department Codes .....................7-26
(3) Deleting Department Codes ..........................7-27
(4) Message Display in the Initial Mode 
(Restricted Access is Turned ON) .................7-27
(5) Entering Your Access Code ..........................7-28
(6) Printing Out the Department List ...................7-28
(7) Changing the Management Password ..........7-28
Activity Report........................................................8-2
(1) Automatic Print Out .......................................8-2
(2) Manual Print Out............................................8-2
Transmission Report .............................................8-2
Reception Report ...................................................8-3
Delayed Communication Report 
(Memory Entry Report) ........................................8-3
(1) Automatic Print Out .......................................8-3
(2) Manual Print Out............................................8-4
User Setting List.....................................................8-4
Confirmation Report ..............................................8-4
Restricted Access Report .....................................8-5
(1) Automatic Print Out .......................................8-5
(2) Manual Print Out............................................8-5
6HFWLRQ Management Report/List Print
Out
Setting the Date and Time.....................................9-2
Registering your Self-station Information 
(fax number and name)........................................9-2
TTI Transmission ON/OFF.....................................9-3
Reception Date and Time Print Out ON/OFF .......9-3
Add Sample Image on Reports ON/OFF ..............9-4
Message Display and Reports/Lists Language...9-4
Password Check Reception ON/OFF ...................9-5
Speaker Monitor Volume.......................................9-5
Alarm ON/OFF ........................................................9-6
Speaker Monitor ON/OFF ......................................9-6
Bulletin Board Function ON/OFF..........................9-7
Super Fine Function ON/OFF................................9-7
Setting the Paper Size ...........................................9-8
Duplex Fax Reception ON/OFF.............................9-8
Number of Rings ....................................................9-9
One-Touch Dial Confirmation ON/OFF.................9-9
Changing the Automatic Reception Mode...........9-10
Auto Shut-Off Time ................................................9-10
Remote Diagnosis ON/OFF ...................................9-11
6HFWLRQ Other Settings and
Registration

III
Contents
Optional Cassette ...............................................10-2
(1) Setting the Paper Size................................10-2
(2) Setting the Paper Feed Selection Mode.....10-3
RS-232C Board....................................................10-4
(1) Names of Parts...........................................10-4
(2) Functions of the RS-232C Board................10-4
(3) Precautions.................................................10-4
(4) Connecting the Fax to Your Computer.......10-5
(5) RS-232C Mode ON/OFF ............................10-5
(6) PC-Fax Reception ON/OFF........................10-6
(7) Recommended Computer Environment .....10-6
(8) Installing the TWAIN system ......................10-6
(9) Recommended Applications.......................10-7
(10) Setting the Scanning Parameters.............10-7
(11) Scanning...................................................10-7
(12) Error Messages ........................................10-7
(13) Removing the TWAIN system ..................10-8
Printer Board .......................................................10-9
● Windows 95/98 ...........................................10-9
(1) Names of Parts...........................................10-9
(2) Connecting the Printer to Your Computer ..10-9
(3) Required Computer environment ...............10-9
(4) Installing the Printer Driver Software..........10-9
(5) Connecting to the Printer in Windows 95/98 
and Making a Test Print............................10-10
(6) Setting the Printing Parameters..................10-10
(7) Managing the Printing Process...................10-11
(8) Removing the Printer Driver .......................10-12
(9) Cautions when Printing...............................10-12
● Windows NT4.0...........................................10-13
(1) Names of Parts...........................................10-13
(2) Connecting the Printer to Your Computer ..10-13
(3) Required Computer Environment...............10-13
(4) Installing the Printer Driver Software..........10-13
(5) Connecting to the Printer in 
Windows NT4.0 and Making a Test Print .10-13
(6) Setting the Printing Parameters..................10-13
(7) Managing the Printing Process...................10-14
(8) Removing the Printer Driver .......................10-15
(9) Cautions when Printing...............................10-16
● Windows 3.1 ...............................................10-16
(1) Names of Parts...........................................10-16
(2) Connecting the Printer to Your Computer ..10-16
(3) Required Computer Environment...............10-16
(4) Installing the Printer Driver .........................10-16
(5) Connecting to the Printer in Windows 3.1 ..10-16
(6) Setting the Printing Parameters..................10-17
(7) Managing the Printing Process...................10-18
(8) Removing the Printer Driver .......................10-19
(9) Cautions when Printing...............................10-19
6HFWLRQ Options
Specifications.......................................................11-2
Available Characters Table .................................11-2
Appendix 1: Function Flow Chart.......................11-3
Appendix 2: Error Code Tables ..........................11-6
LASER SAFETY....................................................11-8
6HFWLRQ Reference
PCL 4.5 Emulation ..............................................10-20
(1) Description..................................................10-20
(2) Printing .......................................................10-20
Dual Line Kit ........................................................10-21
(1) The Dual Line Function ..............................10-21
(2) Names of Parts...........................................10-21
(3) Registering your Self-station Information 
(fax number and name) (2nd line) ............10-22
(4) Transmission Line Priority ON/OFF 
(2nd line)...................................................10-22
(5) Canceling a Communication (2nd line).......10-23
(6) Number of Rings (2nd line).........................10-24
(7) Changing the Automatic Reception 
Mode (2nd line).........................................10-24
(8) Fax Forwarding ON/OFF (2nd line)............10-25
(9) Registering and Deleting Confidential 
Boxes(2nd line).........................................10-25 
(10) Printing Out Documents from 
a Confidential Box (2nd line)...................10-26
(11) Registering and Deleting Relay Boxes 
(2nd line).................................................10-26

6HFWLRQ

Important! Please read first.

1-1

INSTALLATION PRECAUTIONS

1-2

CAUTION LABELS

Caution labels have been attached to the facsimile at the following locations for safety purposes.

BE SUFFICIENTLY CAREFUL to avoid fire or electric shock when removing a paper jam or

when replacing toner.

Label 2

High temperature inside. Do not

touch parts in this area, because

there is a danger of getting

burned. ........................................

Label 1

High voltage inside. NEVER

touch parts in this area, because

there is a danger of electric

shock. .........................................

NOTE: DO NOT remove these labels.

■ Environment

CAUTION

• Avoid placing the facsimile on or in locations which are

unstable or not level. Such locations may cause the

facsimile to fall down or fall over. This type of situation

presents a danger of personal injury or damage to the

facsimile. .......................................................................

•

Avoid locations with humidity or dust and dirt. If dust or

dirt become attached to the power plug, clean the plug

to avoid the danger of fire or electrical shock.

................

• Avoid locations near radiators, heaters, or other heat

sources, or locations near flammable items, to avoid

the danger of fire. ..........................................................

• To keep the facsimile cool and facilitate changing of

parts and maintenance, allow access space as shown

below.

Leave adequate space, especially around the left

cover, to allow air to be properly ventilated out of the

facsimile. .......................................................................

1-3

INSTALLATION PRECAUTIONS

Other precautions

• Adverse environmental conditions may affect the safe

operation and performance of the facsimile. Install in

an air-conditioned room (recommended room

temperature: around 20°C, humidity: around 65%RH)

and avoid the following locations when selecting a site

for the facsimile.

.

Avoid locations near a window or with exposure to

direct sunlight.

.

Avoid locations with vibrations.

.

Avoid locations with drastic temperature fluctuations.

.

Avoid locations with direct exposure to hot or cold air.

.

Avoid poorly ventilated locations.

■ Power supply/Grounding the facsimile

WARNING

• DO NOT use a power supply with a voltage other than

that specified. Avoid multiple connections in the same

outlet. These types of situations present a danger of

fire or electrical shock. ..................................................

■ Cautions when using the facsimile

WARNING

• DO NOT place metallic objects or containers with

water (flower vases, flower pots, cups, etc.) on or near

the facsimile. This type of situation presents a danger

of fire or electrical shock should they fall inside.............

• DO NOT remove any of the covers from the facsimile

as there is a danger of electrical shock from high

voltage parts inside the facsimile...................................

• DO NOT damage, break or attempt to repair the power

cord. DO NOT place heavy objects on the cord, pull it,

bend it unnecessarily or cause any other type of

damage.

These types of situations present a danger of fire or

electrical shock. .............................................................

• NEVER attempt to repair or disassemble the facsimile

or its parts as there is a danger of fire, electrical shock

or damage to the laser. If the laser beam escapes,

there is a danger of it causing blindness. ......................

• If the facsimile becomes excessively hot, smoke

appears from the facsimile, there is an odd smell, or

any other abnormal situation occurs, there is a danger

of fire or electrical shock. Remove the power plug from

the outlet immediately and contact your service

representative................................................................

• If anything harmful (paper clips, water, other fluids,

etc.) falls into the facsimile, remove the power plug

from the outlet immediately to avoid the danger of fire

or electrical shock. Then contact your service

representative. ..............................................................

• DO NOT remove or connect the power plug with wet

hands, as there is a danger of electrical shock. ............

• For safety purposes, ALWAYS remove the power plug

from the outlet when cleaning the main charger. ..........

• ALWAYS contact your service representative for

maintenance or repair of internal parts..........................

• Plug the power cord securely into the outlet. If metallic

objects come in contact with the prongs on the plug, it

may cause a fire or electric shock. ................................

• Always connect the facsimile to an outlet with a ground

connection to avoid the danger of fire or electrical

shock in case of an electric short. If an earth

connection is not possible, contact your service

representative. ..............................................................

Other precautions

• DO NOT connect the facsimile to the same outlet as

an air conditioner or copier, etc.

• Connect the power plug to the closest outlet possible

to the facsimile.

■ Handling of plastic bags

WARNING

• Keep the plastic bags that are used with the facsimile

away from children. The plastic may cling to their

nose and mouth causing suffocation. ..........................

PRECAUTIONS FOR USE

1-4

PRECAUTIONS FOR USE

CAUTION

• DO NOT pull the power cord when removing it from

the outlet. If the power cord is pulled, the wires may

become broken and there is a danger of fire or

electrical shock. (ALWAYS grasp the power plug

when removing the power cord from the outlet.)...........

• ALWAYS remove the power plug from the outlet when

moving the facsimile. If the power cord is damaged,

there is a danger of fire or electrical shock. ..................

•

ALWAYS hold the designated parts only when lifting or

moving the facsimile.

....................................................

• If dust accumulates within the facsimile, there is a

danger of fire or other trouble. It is therefore

recommended that you consult with your service

representative in regard to cleaning of internal parts.

This is particularly effective if accomplished prior to

seasons of high humidity. Consult with your service

representative in regard to the cost of cleaning the

internal parts of the facsimile.........................................

• For safety purposes, ALWAYS remove the power plug

from the outlet when performing cleaning operations...

Other precautions

• DO NOT place heavy objects on the facsimile or cause

other damage to the facsimile.

• DO NOT open the front cover or pull out the power

plug while transmitting, receiving, or copying.

•

During print out, some ozone is released, but the

amount does not cause any ill effect to one's health. If,

however, the facsimile is used over a long period of time

in a poorly ventilated room or when making an extremely

large number of copies, the smell may become

unpleasant. To maintain the appropriate environment for

the facsimile, it is suggested that the room be properly

ventilated.

• The facsimile may only be used within the country of

purchase due to the different safety and

communication standards in each country.

(International communication standards, however,

make the communication between countries possible.)

• The facsimile may be inoperable in areas with poor

telephone lines or communication conditions.

• “CALL WAITING” or other telephone company optional

services that produce audible tones or clicks on the

line can disrupt or cause termination of facsimile

communications.

• DO NOT touch electrical parts, such as connectors or

printed circuit boards. They could be damaged by

static electricity.

• DO NOT attempt to perform any operations not

explained in this handbook.

• CAUTION: Use of controls or adjustments or

performance of procedures other than those specified

herein may result in hazardous radiation exposure.

• Return used battery to point of sales.

■ Cautions when handling

consumables

CAUTION

• Avoid inhalation, ingestion, skin or eye contact. If

ingestion occurs, dilute stomach contents thoroughly

with water and seek medical treatment. If skin contact

occurs, wash with soap and water. If contact with eyes

occurs, flush thoroughly with water and seek medical

treatment........................................................................

• Prolonged inhalation of excessive dusts may cause

lung damage. Use of this product, as intended, does

not result in inhalation of excessive dusts. ...................

• Do not incinerate toner and toner containers.

Dangerous sparks may cause burn...............................

• Keep away from children. ..............................................

Other precautions

• Always read the safety instructions which are included

in the box or printed on the container when handling

consumables.

• Dispose of the imaging unit in accordance with

Federal, State and Local rules and regulations.

• Store consumables in a cool, dark location.

6HFWLRQ

Fax Operation (Basic)

2-1

Names of Parts

(1) Main Body

2-2

Fax Operation (Basic)

1 Operation panel…Use to operate the fax.

2 Document table…Set documents to be transmitted and originals to be copied here.

3 Document guides…Adjust to match the width of documents and originals.

4 ADF (Automatic Document Feeder) cover…Open when a document or original jams.

5 Main body release button…Press to open the facsimile.

6 Document eject tray…Once ejected, documents and originals are stacked on this tray.

7 Paper eject table…Once ejected, received faxes and copies are stacked on this table.

8 Paper eject table extension…Fold open when receiving faxes or making copies.

9 Paper cassette…Up to 500 sheets of plain paper (75 g/m

2

- 80 g/m

2

) can be set here.

0 Cover plate…Flip the attached cover plate up or down in order to access the desired one-touch key number.

! Duplex unit…Open if a paper jam occurs in the paper cassette during print out of a Duplex fax reception (printing onto both sides of the

paper) or when making Duplex (2-sided) copies.

13

2

0

4

7

!

%

8

5

9

6

(Front view)

2-3

6HFWLRQ Fax Operation (Basic)

@ Imaging unit…This unit plays a major role in creating the image on received faxes and copies. When a message is displayed which tells

you to replace the imaging unit, replace the old unit with a new one.

# Toner cartridge…When a message telling you to replace the toner cartridge is displayed, replace the old unit with a new one.

$ Toner cartridge release lever…Use this lever when replacing the toner cartridge.

% Fax moving handles…Hold these handles when moving the facsimile.

^ Telephone jack…Use this jack to connect a separately purchased telephone.

* This jack is not available on those units purchased in the Netherlands and Ireland.

& Line jack…Use this jack to connect the fax to a telephone line with the modular cord.

* Power receptacle…Connect the power cord here.

%

^

&

*

$

@

#

(Rear view)

(Internal view)

2-4

6HFWLRQ Fax Operation (Basic)

1 STOP key…Press to stop operations in progress, revert to the

initial mode, or eject documents from the ADF (Automatic

Document Feeder).

2 COPY/SPACE key…Press in order to make copies or to change a

character into a space during input of the other party’s name or fax

number.

3 START key…Press to start fax transmission, manual fax reception

or other operations.

4 CLEAR/ON-HOOK key…Press to erase a registered fax number

or other data when registering and cancelling data under a given

function or to dial without the need to pick up the telephone

receiver.

5 ON-HOOK indicator…Lit when the CLEAR/ON-HOOK key has

been pressed while the telephone receiver is still “on the hook”.

6 PAUSE/REDIAL key…Press to redial the last number dialled.

Press also while registering a fax number under an abbreviated

number or one-touch key in order to insert a pause of a few

seconds at that point in dialling.

7 ABBR./DIRECTORY key…Press to dial with abbreviated numbers

or to search the directory for names that are registered under

abbreviated numbers.

8 Message display…Displays the present date, time, operation

procedures and trouble, etc.

9 Resolution select key…Press to select the degree of resolution

most suitable to the documents being transmitted or the originals

being copied.

0 Resolution indicators…The uppermost indicator (PHOTO

MODE) is for the photograph mode, the middle indicator (SUPER

FINE) is for the Super Fine mode, and the lowermost indicator

(FINE) is for the Fine mode. Press the resolution select key to light

the resolution indicator corresponding to the desired mode. When

all of the indicators are out, the fax is in the Normal mode. (Refer

to page 2-13.)

! Reception mode select key…Press to select the desired

reception mode.

@ Reception mode indicators…The uppermost indicator

(MESSAGE TEL.) is for the TAD (message telephone) reception

mode. The bottom indicator (MANUAL RX.) is for the Manual fax

reception mode. When using a separately purchased telephone

with message telephone capabilities in conjunction with the fax,

press the reception mode select key until the MESSAGE TEL.

indicator lights. The Auto fax reception mode is the default setting

in this fax and, in this case, both indicators are out. When using

the Manual fax reception mode with a separately purchased

telephone connected to the facsimile, make sure the MANUAL RX.

indicator is lit.

# FUNCTION key…Press to select one of the facsimile’s functions

or registration procedures.

$ ENTER FUNCTION key…Press during registration and setting

procedures to register the currently entered data under a given

function.

% ON LINE indicator…Lit when the facsimile is to be used as a

printer or scanner.

^ ERROR indicator…Lit when a communications error or

mechanical problem has occurred.

& MEMORY indicator…Lit when there are documents stored in

memory.

A4

8

1

2

8

1

2

C

1

#

3

5

6

4

8

9

7

0

*

2

A A

26 27

28 29 30

21 22

23 24 25

31 32

33 34 35

36 37

38 39 40

41 42

43 44 45

12

345

67

8910

11 12

13 14 15

16 17

18 19 20

ABC

DEF GHI

JKL

MNO

PQR

ST UVW

XYZ

*

# 0~9

@

/

. :

( )

&

? [ ] % !

=

Aa

%

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(2) Operation Panel

With the cover plate flipped down

2-5

6HFWLRQ Fax Operation (Basic)

* Keypad…Use to enter fax numbers.

* Even if your telephone service is for pulse dialling, press the

" " key after connecting to the other party and any key pressed

on the keypad after that will transmit the related tone signal.

( One-touch keys (No. 1 - 45)…Press to dial the fax number

registered under the corresponding one-touch key, as well as to

enter one of the characters marked under that key. Each of these

keys can be designated to function as either a one-touch key, a

program key, a group dial key or a chain dial key. Flip the cover

plate down to access one-touch keys No. 1 - 20, and flip it up to

access one-touch keys No. 21 - 45. When entering characters, flip

the cover plate down and press the one-touch key (No. 1 - 15)

marked with the desired character. One-touch key No. 19 serves

as the CAPS LOCK key. (Refer to “● Entering Characters”,

page 2-21.)

) MEMORY TX. indicator…Lit in the Memory transmission mode.

When this indicator is out, the fax is in the Direct Feed

transmission mode.

⁄ ALTERNATE DISPLAY key…When carrying out 2 operations

simultaneously (Dual access function) the display can be switched

for the duration this key is held down to allow monitoring of the

background operation currently in progress. If the STOP key is

pressed while this key is held down it is possible to cancel that

background operation.

¤ PRINT REPORTS key…Press to print out a desired report or list.

‹ DELAYED TX. key…Press to perform procedures for

communications which use the timer.

› MEMORY TX. key…Press to select between the Memory

transmission and Direct Feed transmission modes.

ﬁ Cursor keys (씱) (씰)…Press to scroll through the message

display and select the desired function and/or setting. When

entering characters, the (씰) cursor key is also used to register the

selected character.

ﬂ DUPLEX key…Press this key when transmitting 2-sided

documents or making Duplex (2-sided) copies.

‡ Contrast select key…Press to select the level of contrast most

suitable to the documents being transmitted or the originals being

copied.

° Contrast indicators…Press the contrast select key to light the

contrast indicator corresponding to the desired mode. When both

of the indicators are out, the fax is in the Normal mode. Make sure

the “DARKER” indicator is lit in order to increase the contrast of

lighter documents and the “LIGHTER” indicator in order to reduce

the contrast of darker documents.

A4

8

1

2

8

1

2

C

1

#

3

5

6

4

8

9

7

0

*

2

A A

26 27

28 29 30

21 22

23 24 25

31 32

33 34 35

36 37

38 39 40

41 42

43 44 45

(

With the cover plate flipped up

3

3. Apply pressure on the middle and on both ends of the paper

stop plate that is set in the paper cassette, and lower it in the

direction of the arrow shown in the illustration to remove the

stop plate from the cassette.

CAUTION

Observe the following points of caution when picking up or moving

the facsimile to avoid dropping it as there is a danger of personal

injury or damage to the unit.

• This facsimile should ALWAYS be picked up or moved by two or

more people.

• Get a firm hold on the fax moving handles located on both sides

of the facsimile whenever picking it up or moving it.

• BE SURE to maintain the facsimile in a horizontal position

whenever picking it up or moving it.

2-6

6HFWLRQ Fax Operation (Basic)

Preparation

Prior to using this facsimile for the first time BE SURE to read

“(1) Cautions On Moving the Fax Unit” first. Then perform the steps

listed in procedures “(2) Attaching the Included Seals” through “(5)

Warm Up” in order.

(1) Cautions On Moving the Fax Unit

* DO NOT throw the packing material away as it should be used any

time the facsimile is moved to another location.

(2) Attaching the Included Seals

Included with this fax are label seals (one-touch key seals, a special

characters seal and key-indicator seal) and a one-touch key label

sheet.

• Each one-touch key seal should be marked with the appropriate

information and placed above the corresponding one-touch key

No. 1 - 20 in order to indicate the information registered under that

key. The one-touch key label sheet should be marked with the

corresponding information and, with the cover plate up, placed over

one-touch keys No. 21 - 45.

• The special characters seal should be attached to the top of the

cover plate, directly under one-touch key No. 10.

• The key-indicator seal indicates the meanings of the symbols shown

on the operation panel and should be attached to a location on the

fax that makes it easy for the user to refer to.

1

1. Pull the paper cassette straight out towards you. After

pulling it out as far as it will go, lift up slightly on the paper

cassette and remove it from the facsimile.

* Hold the cassette with both hands when drawing it out.

2

2. Press down on the cassette bottom plate to lock it into place.

(3) Setting Paper

Up to 500 sheets of plain paper (75 g/m

2

- 80 g/m

2

) can be set in the

paper cassette at any one time. Use only A4 or Folio size paper.

When this facsimile is to be used for the first time, when changing to

a different size of paper after that or when simply replenishing paper,

carry out the following procedure in order to set paper into the paper

cassette.

The size of paper set in the cassette must be registered in the

operation panel as well. When changing the size of the paper in the

paper cassette, be sure to change the paper size registered in the

operation panel. (Refer to “Setting the Paper Size”, page 9-8.)

2-7

6HFWLRQ Fax Operation (Basic)

4

4. Insert the clip on one side of the paper stop plate into the

appropriate hole in the paper cassette corresponding to the

size of paper to be set, and then place the centre clip and

the clip on the opposite side into their respective holes as

well.

* MAKE SURE that the clips are properly inserted into the

cassette and that the cassette stop plate is firmly in place.

5

5. Set the paper in the paper cassette.

* MAKE SURE that the paper is set under the claws located

on both sides of the paper cassette.

6

6. Reinsert the paper cassette in the facsimile.

(4) Connecting the Power Cord

Plug one end of the power cord into the power receptacle and

the other end into the power outlet in the room.

(5) Warm Up

Once the power cord is connected to the facsimile and an outlet, the

fax will begin to warm up.

Warm up normally requires less than 30 seconds.

Once the fax has warmed up, it will automatically enter the initial

mode (waiting for operation).

NOTE

Once warm up begins, a message will appear in the message

display.

In order to change the language used in the message display and on

printed reports and lists, refer to “Message Display and Report/Lists

Language”, page 9-4.

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2-8

6HFWLRQ Fax Operation (Basic)

Functions and Features of this

Facsimile

(1) Initial Mode

The initial mode refers to the operational status of this facsimile while

it is waiting for some operation to begin. The message display will

revert to this initial mode upon completion of each successful fax or

copy operation. The message display will also revert to this initial

mode if no action is carried out on the facsimile for 1 minute during

any procedure or when the STOP key is pressed.

• Message display in the initial mode

The message display in the initial mode differs according to whether

Restricted access is turned ON or OFF. (Refer to “Restricted Access”,

page 7-25.) Even when Restricted access is turned OFF, the status of

any operation in progress will be shown in the message display.

MAKE SURE to check the message display PRIOR to performing any

operation.

A: When restricted access is turned ON

* It is first necessary to enter a viable access code or the registered

management password in order to use the facsimile.

B: When restricted access is turned OFF

(When there are no communications in progress)

C: When restricted access is turned OFF

(When a communication is in progress)

(3) F-Code Based Communication

This fax possesses F-Code based capabilities that enable F-Code

based communication. This type of communication is possible to and

from any fax that also possesses F-Code based capabilities, even if

that fax is not one of our models. (Even if the other unit is one of our

models, it must also possess F-Code based capabilities in order to

enable F-Code based communication.)

This facsimile is equipped with the following F-Code based

communication functions.

• F-Code based Confidential Polling communication (Refer to

page 7-5.)

• F-Code based Confidential communication (Refer to page 7-7.)

• F-Code based Relay broadcast transmission (Refer to page 7-11.)

● F-Code commands

With F-Code communication, an imaginary “box” (Confidential box or

Relay box) is created in the fax unit’s memory. F-Code commands

are used to specify the box that correspond to the communication and

to specify the method of communication between the transmitting and

receiving parties.

There are four different F-Code commands:

• Subaddress (SUB)

• Subaddress ID (SID)

• Selective polling address (SEP)

• F-Code password (PWD)

● Subaddress (SUB)

The SUB (subaddress) command is used by the transmitting party to

specify the address (box number) of the desired box (Confidential box

or Relay box), registered in advance in the receiving party’s facsimile.

Confidential reception or Relay broadcast transmission is then

possible depending on whether the specified box has been registered

as a Confidential box or a Relay box.

* This facsimile can transmit a SUB (subaddress) that is anywhere

between 1 and 20 digits long and that subaddress may include any

combination of the symbols “*” and “#”, spaces, and numerals from

0 - 9. Since the number of characters that can be used for the SUB

(subaddress) in the other party’s fax varies depending upon their

facsimile, the SUB (subaddress) you use must match theirs.

* When registering a SUB (subaddress) for a Confidential or Relay

box in this facsimile, however, you should only enter a 4-digit

address (0000 - 9999).

● Subaddress ID (SID)

The SID (subaddress ID) command is used to limit the number of

people that can use the F-Code communication function. If a SID

(subaddress ID) is registered along with the SUB (subaddress), then

F-Code Communication will only be successful when the

corresponding SIDs (subaddress ID) match as well.

* This facsimile can transmit a SID (subaddress ID) that is anywhere

between 1 and 20 digits long and that subaddress may include any

combination of the symbols “*” and “#”, spaces, and numerals from

0 - 9. Since the number of characters that can be used for the SID

(subaddress ID) in the other party’s fax varies depending upon their

facsimile, the SID (subaddress ID) you use must match theirs.

* When registering a SID (subaddress ID) for a Confidential or Relay

box in this facsimile, however, you should only enter a 4-digit ID

(0000 - 9999).

● Selective polling address (SEP)

The SEP (selective polling address) command is used in the same

manner as the SUB (subaddress) to specify the address (box

number) of the desired Confidential or Relay box. In Confidential

polling communication, the registered SUB (subaddress) will be used

as the SEP (selective polling address).

● F-Code password (PWD)

The PWD (F-Code password) command is used in the same manner

as the SID (subaddress ID) to limit the number of people that can use

the F-Code communication function. In Confidential polling

communication, the registered SID (subaddress ID) will be used as

the PWD (F-Code password).

(2) File Number

For every communication which will be initiated by dialling from your

fax, a distinct, 3-digit file number will appear in the message display

at the end of the input procedure. The facsimile uses this file number

for the purpose of managing each communication.

This number must be referred to and must be entered during the

procedure for cancelling communications which use the timer.

In addition to being shown in the message display, the file number

can be verified by printing out and checking the Confirmation report

which contains information on communications which are in memory

awaiting a scheduled start time. (Refer to “Confirmation Report”,

page 8-4.)

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