ABBYY FineReader 8.0 Corporate Edition User guide

System Administrator’s Guide

ABBYY FineReader 8.0

Corporate Edition

ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

reserved.

ABBYY, the ABBYY Logo, Scan&Read, ABBYY FineReader are either registered trademarks or trademarks of ABBYY Software Ltd.

Adobe, the Adobe Logo, the Adobe PDF Logo and Adobe PDF Library are either registered trademarks or trademarks of Adobe Systems

Incorporated in the United States and/or other countries.

Microsoft, Outlook, Excel, PowerPoint, Windows are either registered trademarks or trademarks of Microsoft Corporation in the

United States and/or other countries.

All other trademarks are the property of their respective owners.

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

Table of Contents

Network Installation ........................................................................................................ 4

General................................................................................................................................................................................................................................................................4

Creating an Administrative Installation Point.........................................................................................................................................................................4

Administrative Installation Folder Requirements..................................................................................................... 4

License Base Folder Requirements............................................................................................................................ 4

Requirements for License Administrator’s Station .................................................................................................... 4

Workstation Requirements ....................................................................................................................................... 4

Deploying ABBYY FineReader 8.0 ..................................................................................... 7

Installing ABBYY FineReader 8.0 on Workstations in Interactive Mode............................................................................................................7

Installing ABBYY FineReader 8.0 on Workstations via the Command Line.....................................................................................................8

Advertise Installation................................................................................................................................................ 8

Silent Installation...................................................................................................................................................... 8

Additional Command–Line Options for Silent Installation ...................................................................................... 8

Uninstalling ABBYY FineReader 8.0 in Silent Mode.................................................................................................. 9

Installing ABBYY FineReader 8.0 on Workstations by Using Active Directory ..............................................................................................9

An Example of Deploying ABBYY FineReader by Using Active Directory.................................................................. 9

Installing ABBYY FineReader 8.0 on Workstations by using Microsoft Systems Management Server (SMS)........................14

An Example of Deploying ABBYY FineReader 8.0 by Using SMS.............................................................................14

Installing ABBYY FineReader 8.0 on Workstations by Using Task Scheduler..............................................................................................19

License Management ...................................................................................................... 20

General.............................................................................................................................................................................................................................................................20

ABBYY FineReader 8.0 License Manager.................................................................................................................................................................................20

License Types...............................................................................................................................................................................................................................................20

License Statuses..........................................................................................................................................................................................................................................21

Concurrent License Statuses ...................................................................................................................................21

Per Seat License Statuses ........................................................................................................................................21

License Properties.....................................................................................................................................................................................................................................21

License Manager Buttons....................................................................................................................................................................................................................21

License Activation.....................................................................................................................................................................................................................................22

How is activation carried out? ...............................................................................................................................22

Network Document Processing ...................................................................................... 23

Working with the Same Batch over a Network..................................................................................................................................................................23

Group Work with the Same User Languages and Dictionaries...............................................................................................................................23

Group Work with Custom Dictionaries for Languages with Dictionary Support .....................................................................................24

Technical Support .......................................................................................................... 25

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

Network Installation

General

ABBYY FineReader 8.0 provides convenient tools for network installation and operation.

The installation of ABBYY FineReader 8.0 consists of two stages:

1. Installing ABBYY FineReader 8.0 on the server (creating an administrative installation point).

2. Installing ABBYY FineReader 8.0 on LAN workstations by using one of the five methods below:

● Manual interactive mode

● Command line

● Active Directory

● Microsoft Systems Management Server (SMS)

● Task Scheduler

Automated installation methods give you speed and flexibility when installing ABBYY FineReader 8.0 Corporate Edition in a corporate

network because you do not need to install the program manually on each workstation.

Creating an Administrative Installation Point

You can create an administrative installation point on a network server running under Microsoft Windows 2000 or later.

When you create an administrative installation point, the files from the ABBYY FineReader CD–ROM are copied into the

administrative installation folder you specified. At the same time, ABBYY FineReader 8.0 License Manager is installed and a License Base

is created.

ABBYY FineReader 8.0 License Manger is a utility for managing ABBYY FineReader licenses. The License Manager will be installed into

a folder on the local disk of the computer from which administrative installation point is being created (e.g. F:\Program

Files\ABBYY FineReader License Manager).

This computer will be used as the license administrator’s station.

Note:

If more than one users will manage ABBYY FineReader 8.0 licenses, you need to give these users read permissions for this folder (e.g.

\\MyComputer\Program Files\ABBYY FineReader License Manager).

The network servers (\\MyFileServer) on which administrative installation points and License Bases are created must be file servers

running under any operating system that supports long file names (e.g. Microsoft Windows, Unix, Mac OS, Novell Netware).

Administrative Installation Folder Requirements

1. 500 MB of free hard–disk space.

2. Read permissions for the administrative installation folder (e.g. \\MyFileServer\Programs Distribs\ABBYY

FineReader 8.0) for all ABBYY FineReader users.

When deploying ABBYY FineReader 8.0 by using Active Directory®, you need to give read permissions for the

administrative installation folder the account of the Domain Computers group.

License Base Folder Requirements

1. 10 MB of free hard–disk space.

2. Full access permissions to the License Base folder (e.g. \\MyFileServer\Programs Distribs\ABBYY

FineReader License Base) for all ABBYY FineReader users. When deploying ABBYY FineReader 8.0 by using

Active Directory®, you need to give modify permissions for the License Base folder to the account of the Domain

Computers group.

3. The number of connections supported by the network server hosting the License Base must be equal to or more

than the total number of ABBYY FineReader users in the network (only for Concurrent licenses). Microsoft

Windows 2000 Professional, for example, supports only ten connections at a time, which means that ABBYY

FineReader cannot be deployed on more than ten workstations.

Requirements for License Administrator’s Station

1. PC running under Microsoft® Windows® Server 2003, Windows® XP, Windows® 2000 (for localized interfaces,

corresponding language support is required).

2. 64 MB of RAM.

3. 20 MB of free hard–disk space.

Workstation Requirements

1. PC with Intel® Pentium®/Celeron®/Xeon™, AMD K6/Athlon™/Duron™/Sempron™ or other compatible

processor with a clock speed of 500 MHz or higher.

2. Microsoft® Windows® Server 2003, Windows® XP, Windows® 2000 (for localized interfaces, corresponding

language support is required).

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

3. 128 MB of RAM. In multi–processor systems, an additional 16 MB of RAM is required for each additional

processor.

4. 250 MB of free hard–disk space for normal installation, 100 MB of free hard–disk space for program operation.

5. 100% Twain–compatible scanner, digital camera and fax modem.

6. Video card and monitor supporting min. 800*600 resolution.

7. Keyboard and mouse or other pointing device.

To start deploying ABBYY FineReader in your network, select Network Installation/ABBYY FineReader 8.0 Corporate Edition

in the autorun menu or run the AdminSetup.exe file located on the ABBYY FineReader 8.0 CD–ROM.

You will be asked to specify the folder into which the License Manager will be installed, the folder in which the License Base will be

stored, and the folder in which the administrative installation point will be created.

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

Important! Uninstalling the License Manager utility will also remove the administrative installation point.

Note: We recommend storing the License Base and the administrative installation point in different folders, as they require different

levels of access rights. This will make the administrative installation point less vulnerable.

Once the administrative installation point has been created, do the following:

1. Run the License Manager (Start\Programs\ABBYY FineReader 8.0 Administrative Tools\License Manager).

2. Enter all the available licenses (see the License Management section below).

3. Activate all the available licenses (see the License Management section below).

Now you can deploy ABBYY FineReader on the workstations.

Important! Do not move the License Base folder or administrative installation folder.

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

Deploying ABBYY FineReader 8.0

Installing ABBYY FineReader 8.0 on Workstations in Interactive Mode

To install ABBYY FineReader on the workstations in interactive mode, run the setup.exe file from the administrative installation

folder.

Follow the instructions of the InstallShield Wizard.

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

Installing ABBYY FineReader 8.0 on Workstations via the Command Line

To install ABBYY FineReader on the workstations in interactive mode, run the setup.exe file from the administrative installation

folder with the command–line options described below.

Advertise Installation

To run this mode, use the following command:

Setup.exe /j

In this case, an ABBYY FineReader icon will be added to the Start menu of the workstations. Clicking this icon will install ABBYY

FineReader 8.0 in default configuration. (Default configuration means that ABBYY FineReader will be installed in normal mode, all

recognition languages will be installed on the workstation, and the interface language will be selected automatically depending on the

regional settings of the workstation.)

Silent Installation

In this mode, no InstallShield Wizard dialog boxes will be displayed. The program will be installed from the server in default

configuration. (Default configuration means that ABBYY FineReader will be installed in normal mode, all recognition languages will be

installed on the workstation, and the interface language will be selected automatically depending on the regional settings of the

workstation.)

.

Setup.exe /qn

If you change the /qn option to /qb, a progress bar will be displayed during the installation. No other dialogs will be displayed.

No other dialog boxes will be displayed.

Additional Command–Line Options for Silent Installation

/L<language code> disables automatic selection of the interface language and installs ABBYY FineReader with the interface language

specified in the command line.

Possible language code* values:

1033 English

1026 Bulgarian

1038 Hungarian

1034 Spanish

1040 Italian

1062 Latvian

1063 Lithuanian

1031 German

1043 Dutch

1045 Polish

2070 Portuguese

1049 Russian

1051 Slovak

1055 Turkish

1058 Ukrainian

1036 French

1029 Czech

1053 Swedish

1061 Estonian

*– The number of available interface languages depends on the type of the distribution package.

/V”<command line>” passes the specified command line directly to msiexec.exe. Instead of the words “command line” you can

specify the following:

INSTALLDIR="<destination path>" specifies the path to the folder where ABBYY FineReader 8.0 will be installed.

For example:

Setup.exe /qn /L1049 /v”INSTALLDIR=”C:\ABBYY FineReader 8.0””

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

This command line will install ABBYY FineReader 8.0 into C:\ABBYY FineReader 8.0 with the Russian interface and with all the

recognition languages.

In the current version, you cannot pre–select recognition languages to be installed.

Uninstalling ABBYY FineReader 8.0 in Silent Mode

msiexec /x {AAF80000–22B9–4CE9–98D6–2CCF359BAC07}

Installing ABBYY FineReader 8.0 on Workstations by Using Active

Directory

Microsoft® Windows® 2000 Server and Microsoft® Windows® Server 2003 include an integrated directory service, Active

Directory, which in turn includes Group Policy. The Software Installation snap–in, which is part of Group Policy, allows you to

install software applications simultaneously on several workstations.

Three major installation scripts are implemented in Active Directory: Publish to User, Assign to User, and Assign to Computer.

ABBYY FineReader can be installed using the Assign to Computer script. In this case ABBYY FineReader will be installed on the

workstation once the workstation has been restarted.

The Publish to User and Assign to User scripts are not supported.

An Example of Deploying ABBYY FineReader by Using Active Directory

To install ABBYY FineReader on a domain computer or group of computers:

1. Create an administrative installation point as described in Creating an Administrative Installation Point above.

2. Go to Start >Control Panel >Administrative and select Active Directory Users and Computers.

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

3. Right–click the site, domain, or other organized unit that includes the workstation onto which ABBYY FineReader

will be installed.

4. In the Properties dialog box, go to the Group Policy tab and click Open…

5. Right–click the organized unit of the group onto which ABBYY FineReader will be installed.

6. In the menu that opens, select Create and Link GPO Here…

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

7. Enter a descriptive name and click OK.

8. Right–click the GPO you have added and select Edit…

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

9. In the Group Policy window, right–click Computer Configuration/Software Settings/Software Installation.

10. In the menu that opens, select New/Package…

11. Enter the path to the file ABBYY FineReader 8.0 Corporate Edition.msi package located in the administrative

installation folder on the server (see Creating an Administrative Installation Point above).

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

12. Select the Advanced deployment method.

13. In the dialog box that opens, click the Modifications tab and then click Add.

14. Select the interface language that will be used by ABBYY FineReader when installed on the workstations. The

interface language files are located in the administrative installation folder on the server.

File names and their languages:

1033.mst English

1026.mst Bulgarian

1038.mst Hungarian

1034.mst Spanish

1040.mst Italian

1062.mst Latvian

1063.mst Lithuanian

1031.mst German

1043.mst Dutch

1045.mst Polish

2070.mst Portuguese

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

1049.mst Russian

1051.mst Slovak

1055.mst Turkish

1058.mst Ukrainian

For example, to install ABBYY FineReader with the Russian interface, select 1049.mst.

ork and eliminates the need to go directly to the

s, groups, or servers).

Software deploymen

2. choosing installation parameters: computer names, time of installation,

3. software on the specified computers by SMS in accordance with the installation parameters specified

in the script.

An Exa ple o

ting an Administrative Installation Point above.

Packages item.

3. In the Action menu, select New/Package.

1036.mst French

1029.mst Czech

1053.mst Swedish

1061.mst Estonian

Installing ABBYY FineReader 8.0 on Workstations by using Microsoft

Systems Management Server (SMS)

Microsoft Systems Management Server automates software deployment in a netw

locations where the software is to be installed (computer

t using SMS consists of three stages:

1. Preparing ABBYY FineReader 8.0 for automated installation (creating so–called "unattended setup").

Creating a deployment script (i.e.

conditions for installation, etc.).

Installing the

m f Deploying ABBYY FineReader 8.0 by Using SMS

1. Create an administrative installation point as described in Crea

2. In the SMS Administrator Console, select the

4. In the Package Properties dialog box that opens, enter the required package properties.

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

5. Click the Data Source tab.

6. Make sure that the This package contains source files box is not selected and click OK..

7. In the package you have just created, select Programs..

8. In the Action menu, select New/Program.

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

9. On the General tab of the Program Properties dialog box:

● Enter a descriptive name of the program in the Name field,

● Type setup.exe /q in the Command Line field,

● In the Start in field, enter the path to the administrative installation folder (e.g.

\\MyFileServer\Programs Distribs\ABBYY FineReader 8.0).

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

10. On the Environment tab of the Program Properties dialog box:

● Clear the User input required box,

● Select Run with administrative rights,

● Make sure that Runs with UNC name is selected name.

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

11. Change the condition in the Program can run field if required and click OK.

12. You can also use the Distribute Software Wizard. To run the wizard, on the Action menu, select All

Tasks/Distribute Software and follow the instructions of the wizard.

Important! You cannot create Distribution Points.

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

Installing ABBYY FineReader 8.0 on Workstations by Using Task Scheduler

To install ABBYY FineReader on workstations by using Task Scheduler:

1. Create an administrative installation point as described in Creating an Administrative Installation Point above.

2. Make sure that Task Scheduler is running on the workstation and there is a user who has the local administrator

permissions and access permissions for the administrative installation folder and the license data base folder.

3. Create a new task on the workstation:

● Specify the following parameters on the Task tab:

Run field: “\\MyFileServer\Programs Distribs\ABBYY FineReader 8.0\setup.exe” /qn /L1033.

For a detailed treatment of the parameters, see Installing ABBYY FineReader 8.0 on Workstations via the

Command Line.

Run as field: DOMAIN\Login

● In the Set Password dialog box, specify the password.

● Make sure that the Enabled option is selected.

Note: DOMAIN\Login refers to the administrator of the workstation where ABBYY FineReader will be installed.

4. On the Schedule tab, specify the time when the installation must start.

Note: Do not change the qn parameter.

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ABBYY FineReader 8.0 Corporate Edition System Administrator’s Guide

License Management

General

The License Manager is a license managing utility that is installed on the license administrator’s station when creating an

administrative installation point (see Creating and Administrative Installation Point). The License Manager allows the administrator

to do the following:

● Add licenses;

● Activate licenses;

● Assign licenses to specific workstations;

● Obtain information about the parameters of licenses.

ABBYY FineReader 8.0 License Manager

The License Manager main window displays the following columns:

1. License #, which shows the number of the license and the index which corresponds to this number in the current

batch of licenses.

2. Status, which shows the status of the license and the name of the computer which currently uses the license.

License Types

There are two types of license: concurrent and per seat.

1. Concurrent

The number of licenses equals the number of ABBYY FineReader copies which can be run on several workstations

simultaneously. Each time ABBYY FineReader is run on a workstation, it sends a request to the server. If there are

activated concurrent licenses on the server, ABBYY FineReader will "take" the first unused license. When ABBYY

FineReader is closed on the workstation, the license is released. If there are no unused licenses available on the

server, the program displays a corresponding message.

2. Per Seat

The number of licenses equals the number of ABBYY FineReader copies installed on the company's computers.

Each license is assigned to a specific workstation, and the copies of ABBYY FineReader will run on the

workstations without sending requests to the server. If ABBYY FineReader is being installed on a workstation from

the server with activated per seat licenses, the first available unused license will be assigned to the workstation

during installation. This license can only be returned back to the server by uninstalling ABBYY FineReader from

the workstation.

Note:

If there are both activated concurrent and activated per seat licenses on the server, by default an unused concurrent license will be

used for running ABBYY FineReader on the workstation. No per seat license will be used. However, the system administrator can assign

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ABBYY FineReader 8.0 Corporate Edition User guide

ABBYY FineReader 8.0 Corporate Edition User guide

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