Brother MFC-8710DW User manual

Category
Multifunctionals
Type
User manual
Advanced User’s Guide
MFC-8510DN
MFC-8710DW
MFC-8810DW
MFC-8910DW
Not all models are available in all countries.
Version A
USA/CAN
i
User's Guides and where do I find them?
Which Guide? What's in it? Where is it?
Product Safety
Guide
Read this Guide first. Please read the Safety
Instructions before you set up your machine.
See this Guide for trademarks and legal
limitations.
Printed / In the Box
Quick Setup Guide Follow the instructions for setting up your
machine and installing the drivers and
software for the operating system and
connection type you are using.
Printed / In the Box
Basic User's Guide Learn the basic Fax, Copy, Scan and Direct
Print operations and how to replace
consumables. See troubleshooting tips.
Printed / In the Box
Advanced User's
Guide
Learn more advanced operations: Fax,
Copy, security features, printing reports and
performing routine maintenance.
PDF file /
Installer CD-ROM /
In the Box
Software User's
Guide
Follow these instructions for Printing,
Scanning, Network Scanning, Remote
Setup, PC-Fax, and using the Brother
ControlCenter utility.
PDF file /
Installer CD-ROM /
In the Box
Network User's
Guide
This Guide provides useful information
about wired and wireless network settings
and security settings using the Brother
machine. You can also find supported
protocol information for your machine and
detailed troubleshooting tips.
PDF file /
Installer CD-ROM /
In the Box
Wi-Fi Direct™ Guide
(MFC-8710DW,
MFC-8810DW and
MFC-8910DW)
This Guide provides details on how to
configure and use your Brother machine for
wireless printing directly from a mobile
device supporting the Wi-Fi Direct™
standard.
PDF file / Brother Solutions
Center
2
Google Cloud Print
Guide
This Guide provides details on how to
configure your Brother machine to a Google
account and use Google Cloud Print
services for printing over the Internet from
devices using Gmail™ for mobile, GOOGLE
DOCS™ for mobile and applications for the
Chrome OS.
PDF file / Brother Solutions
Center
2
Mobile Print/Scan
Guide for Brother
iPrint&Scan
This Guide provides useful information
about printing JPEG and PDF
1
files from
your mobile device and scanning from your
Brother machine to your mobile device when
connected on a Wi-Fi network.
PDF file / Brother Solutions
Center
2
ii
1
PDF printing is not supported on Windows
®
Phone.
2
Visit us at http://solutions.brother.com/.
AirPrint Guide This Guide provides information for using
AirPrint to print from Mac OS X 10.7.x and
your iPhone, iPod touch, iPad, or other iOS
device to your Brother machine without
installing a printer driver.
PDF file / Brother Solutions
Center
2
Which Guide? What's in it? Where is it?
iii
Table of Contents
1 General Setup 1
IMPORTANT NOTE...............................................................................................1
Memory storage.....................................................................................................1
Volume settings .....................................................................................................1
Ring volume.....................................................................................................1
Beeper volume ................................................................................................2
Speaker volume...............................................................................................2
Automatic Daylight Saving Time............................................................................3
Ecology features ....................................................................................................3
Toner Save ......................................................................................................3
Sleep Time ......................................................................................................4
Deep Sleep mode ............................................................................................4
Quiet mode feature ................................................................................................4
Quiet mode ......................................................................................................4
LCD Contrast.........................................................................................................5
Dial Prefix ..............................................................................................................5
Setting up the prefix number ...........................................................................5
Changing the prefix number ............................................................................6
Mode Timer............................................................................................................6
2 Security features 7
Secure Function Lock 2.0 ......................................................................................7
Setting the password for the administrator .....................................................8
Changing the password for the administrator..................................................8
Setting up the Public user mode......................................................................9
Setting up restricted users...............................................................................9
Turning Secure Function Lock on/off.............................................................10
Switching Users.............................................................................................10
Setting Lock .........................................................................................................11
Setting up the password ................................................................................12
Changing your Setting Lock password ..........................................................12
Turning Setting Lock on/off............................................................................13
Restricting dialing ................................................................................................13
Dial pad restriction.........................................................................................13
One Touch restriction ....................................................................................14
Speed Dial restriction ....................................................................................14
LDAP server restriction (MFC-8810DW and MFC-8910DW) ........................14
iv
3 Sending a fax 15
Additional sending options...................................................................................15
Changing a 2-sided fax layout (MFC-8810DW and MFC-8910DW).............. 15
Sending faxes using multiple settings ...........................................................15
Contrast .........................................................................................................16
Changing Fax Resolution ..............................................................................16
Additional sending operations..............................................................................17
Sending a fax manually .................................................................................17
Sending a fax at the end of a conversation ...................................................17
Dual access ...................................................................................................18
Broadcasting..................................................................................................18
Real Time Transmission................................................................................20
Overseas Mode .............................................................................................20
Delayed Fax ..................................................................................................21
Delayed batch transmission ..........................................................................21
Checking and canceling waiting jobs.............................................................22
Electronic cover page ....................................................................................22
Destination Display........................................................................................24
Polling overview...................................................................................................25
Polled transmit...............................................................................................25
4 Receiving a fax 26
Remote Fax Options............................................................................................26
Fax Forwarding..............................................................................................26
Paging ...........................................................................................................27
Fax Storage ...................................................................................................27
Changing Remote Fax Options .....................................................................28
Remote retrieval ............................................................................................29
Remote fax commands..................................................................................31
Additional receiving operations............................................................................32
Printing a reduced incoming fax ....................................................................32
Duplex (2-sided) printing for FAX mode ........................................................32
Setting the Fax Receive Stamp .....................................................................33
Receiving a fax at the end of a conversation.................................................33
Setting the Print Density ................................................................................33
Printing a fax from the memory .....................................................................34
Receiving faxes into memory when the paper tray is empty .........................34
Polling overview...................................................................................................35
Polling receive ...............................................................................................35
Stop polling....................................................................................................35
v
5 Dialing and storing numbers 36
Telephone line services .......................................................................................36
Tone or Pulse (Canada only).........................................................................36
For Fax/Tel mode only...................................................................................36
Special line considerations ............................................................................36
Additional dialing operations................................................................................38
Dialing access codes and credit card numbers .............................................38
Additional ways to store numbers........................................................................38
Setting up Groups for Broadcasting ..............................................................38
Changing Group numbers .............................................................................43
Deleting Group numbers ...............................................................................45
6 Printing reports 46
Fax reports...........................................................................................................46
Transmission Verification Report...................................................................46
Fax Journal (Activity Report) .........................................................................46
Reports ................................................................................................................47
How to print a report ......................................................................................47
7 Making copies 48
Copy settings .......................................................................................................48
Stop copying..................................................................................................48
Enlarging or reducing the image copied ........................................................48
Using the Options key ...................................................................................50
Sorting copies................................................................................................51
Improving copy quality ...................................................................................51
Adjusting Brightness and Contrast ................................................................52
Making N in 1 copies (page layout) ...............................................................53
2 in 1 ID Copy................................................................................................54
Tray selection ................................................................................................55
Duplex (2-sided) copying .....................................................................................56
Duplex Copy (long edge flip) .........................................................................56
Advanced Duplex Copy (short edge flip) .......................................................57
A Routine maintenance 59
Cleaning and checking the machine....................................................................59
Cleaning the outside of the machine .............................................................60
Cleaning the scanner.....................................................................................61
Cleaning the corona wire ...............................................................................62
Cleaning the drum unit ..................................................................................64
Cleaning the paper pick-up rollers.................................................................68
Checking the Page Counters.........................................................................70
Checking the remaining life of parts ..............................................................70
Replacing periodic maintenance parts.................................................................70
Packing and shipping the machine ......................................................................71
vi
BOptions 74
Options ................................................................................................................74
Optional paper tray (LT-5400) .............................................................................75
Memory board......................................................................................................75
SO-DIMM Types............................................................................................75
Installing extra memory .................................................................................76
C Glossary 78
DIndex 82
vii
1
1
1
IMPORTANT NOTE 1
Most of the illustrations in this User’s
Guide show the MFC-8910DW.
Memory storage 1
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast, Overseas Mode) will be lost. Also,
during a power failure the machine will retain
the date and time and programed fax timer
jobs (for example, Delayed Fax) for
approximately 60 hours. Other fax jobs in the
machine's memory will not be lost.
Volume settings 1
Ring volume 1
You can choose a ring volume level from a
range of settings, from High to Off.
While in FAX mode press or to adjust
the volume level. The LCD will show the
current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
You can also change the ring volume through
the menu:
a Press Menu, 1, 3, 1.
13.Volume
1.Ring
a Med
b High
Select ab or OK
b Press a or b to choose Low, Med, High
or Off.
Press OK.
c Press Stop/Exit.
General Setup 1
Chapter 1
2
Beeper volume 1
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax. You can
choose a range of volume levels, from High
to Off.
a Press Menu, 1, 3, 2.
13.Volume
2.Beeper
a Med
b High
Select ab or OK
b Press a or b to choose Low, Med, High
or Off.
Press OK.
c Press Stop/Exit.
Speaker volume 1
You can choose a range of speaker volume
levels, from High to Off.
a Press Menu, 1, 3, 3.
13.Volume
3.Speaker
a Med
b High
Select ab or OK
b Press a or b to choose Low, Med, High
or Off.
Press OK.
c Press Stop/Exit.
You can also adjust the speaker volume with
the control panel keys.
a Press (FAX).
b Press Hook.
c Press or .
This setting will stay until you change it
again.
d Press Hook.
General Setup
3
1
Automatic Daylight
Saving Time 1
You can set the machine to change
automatically for Daylight Saving Time. It will
set itself forward one hour in the Spring, and
back one hour in the Fall.
a Press Menu, 0, 2, 2.
02.Date&Time
2.Auto Daylight
a On
b Off
Select ab or OK
b Press a or b to choose On or Off.
Press OK.
c Press Stop/Exit.
Ecology features 1
Toner Save 1
You can save toner using this feature. When
you set Toner Save to On, print appears
lighter. The default setting is Off.
a Press Menu, 1, 4, 1.
14.Ecology
1.Toner Save
a On
b Off
Select ab or OK
b Press a or b to choose On or Off.
Press OK.
c Press Stop/Exit.
Note
We do not recommend Toner Save for
printing Photo or Gray Scale images.
Chapter 1
4
Sleep Time 1
The Sleep mode Setting can reduce power
consumption. When the machine is in Sleep
mode (Power Save mode) it acts as though it
were turned off. The machine will wake up
and start printing when it receives a print job.
You can choose how long the machine must
be idle before it goes into Sleep mode. When
the machine receives a fax or a print job, the
timer will be reset. The default setting is 3
minutes.
While the machine is in Sleep mode the LCD
will show Sleep.
a Press Menu, 1, 4, 2.
14.Ecology
2.Sleep Time
03Min
Enter & OK Key
b Enter the length of time (0-90 minutes)
the machine is idle before entering
Sleep mode.
Press OK.
c Press Stop/Exit.
Deep Sleep mode 1
If the machine is in Sleep mode and does not
receive any jobs for a certain length of time,
the machine will go into Deep Sleep mode
automatically and the LCD will show
Deep Sleep. Deep Sleep mode uses less
power than Sleep mode. The machine will
wake up when it receives a fax or a print job.
(For MFC-8710DW, MFC-8810DW and
MFC-8910DW) If a wireless network is
enabled, the machine does not enter Deep
Sleep mode.
For the procedure to disable the wireless
network uu Network User's Guide: Control
panel setup
Quiet mode feature 1
Quiet mode 1
The Quiet mode setting can reduce noise
while printing. When Quiet Mode is turned On,
the print speed becomes slower. The default
setting is Off.
a Press Menu, 1, 5.
15.Quiet Mode
a On
b Off
Select ab or OK
b Press a or b to choose On or Off.
Press OK.
c Press Stop/Exit.
General Setup
5
1
LCD Contrast 1
You can change the contrast to make the
LCD look lighter or darker.
a Press Menu, 1, 7.
17.LCD Contrast
-nnonn+
Select dc&OK
b Press c to make the LCD darker. Or,
press d to make the LCD lighter.
Press OK.
c Press Stop/Exit.
Dial Prefix 1
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example: If your telephone
system requires a 9 to dial an outside number
use this setting to automatically dial 9 for
every fax you send.
Setting up the prefix number 1
a (USA) Press Menu, 0, 5.
(Canada) Press Menu, 0, 6.
b Enter the prefix number (up to 5 digits)
on the dial pad.
Press OK.
Note
You can use the numbers 0 to 9, #, l
and !. (Press Hook to display “!”.)
You cannot use ! with any other numbers
or characters.
If your telephone system requires a timed
break recall (hookflash), press Hook to
enter the break.
(Canada only) If the pulse dialing mode is
on, # and l are not available to use.
c Press Stop/Exit.
Chapter 1
6
Changing the prefix number 1
a (USA) Press Menu, 0, 5.
(Canada) Press Menu, 0, 6.
b Do one of the following:
To change the prefix number,
press 1.
To delete the prefix number, press 1,
and then press Clear to delete the
digits. Press OK. Go to step d.
To exit without making a change,
press 2. Go to step d.
Note
You can use the numbers 0 to 9, #, l
and !. (Press Hook to display “!”.)
You cannot use ! with any other numbers
or characters.
If your telephone system requires a timed
break recall (hookflash), press Hook to
enter the break.
(Canada only) If the pulse dialing mode is
on, # and l are not available to use.
c Enter a new prefix number using the dial
pad (up to 5 digits). Press OK.
d Press Stop/Exit.
Mode Timer 1
The machine has three mode keys on the
control panel: FAX, SCAN, and COPY.
You can set how much time the machine
takes after the last Copy or Scan operation to
return to FAX mode. If you choose Off, the
machine will stay in the mode you used last.
This setting also sets the time the machine
will change from registered user to the Public
mode when using Secure Function Lock.
(See Switching Users uu page 10.)
a Press Menu, 1, 1.
11.Mode Timer
a 2Mins
5Mins
b Off
Select ab or OK
b Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
c Press Stop/Exit.
7
2
2
Secure Function Lock 2.0
2
Secure Function Lock lets you restrict Public
access to the following machine functions:
Fax Tx
Fax Rx
Copy
Scan
1
USB Direct
Print
2
Page Limit
3
1
Scan includes scan jobs sent via Brother
iPrint&Scan.
2
Print includes print jobs via AirPrint, Google Cloud
Print and Brother iPrint&Scan.
3
Page Limit is configured using Web Based
Management.
This feature also prevents users from
changing the default settings of the machine
by limiting access to the user-defined Menu
settings.
Before using the security features you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.
Make a careful note of your password. If you
forget it, you will have to reset the password
stored in the machine. For information about
how to reset the password call Brother
Customer Service.
Note
Secure Function Lock can be set manually
at the control panel, or by using Web
Based Management or BRAdmin
Professional 3 (Windows
®
only). We
recommend using Web Based
Management or BRAdmin Professional 3
(Windows
®
only) to configure this feature.
(See Network User's Guide.)
Only administrators can set limitations
and make changes for each user.
When Secure Function Lock is on, you
can only use 1.Contrast,
6.Polled TX and 7.Coverpage under
2.Setup Send in the Fax menu.
If Fax Tx is disabled, you cannot use any
of the function in the Fax menu.
Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.
Security features 2
Chapter 2
8
Setting the password for the
administrator 2
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn the Secure Function
Lock on or off. (See Setting up restricted
users uu page 9 and Turning Secure
Function Lock on/off uu page 10.)
a Press Menu, 1, 8, 1.
18.Security
1.Function Lock
New Passwd:XXXX
Enter & OK Key
b Enter a four-digit number for the
password using numbers 0-9.
Press OK.
c Re-enter the password when the LCD
shows Verify:.
Press OK.
d Press Stop/Exit.
Changing the password for
the administrator 2
a Press Menu, 1, 8, 1.
18.Security
1.Function Lock
a Lock OffiOn
b Set Password
Select ab or OK
b Press a or b to choose Set Password.
Press OK.
c Enter the registered four-digit password.
Press OK.
d Enter a four-digit number for the new
password.
Press OK.
e If the LCD shows Verify: re-enter the
new password.
Press OK.
f Press Stop/Exit.
Security features
9
2
Setting up the Public user
mode 2
Public user mode restricts the functions that
are available for Public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.
a Press Menu, 1, 8, 1.
18.Security
1.Function Lock
a Lock OffiOn
b Set Password
Select ab or OK
b Press a or b to choose Setup ID.
Press OK.
c Enter the administrator password.
Press OK.
d Press a or b to choose Public.
Press OK.
e Press a or b to choose Enable or
Disable for Fax Tx.
Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan,
USB Direct and Print. When the
LCD shows Exit, press OK.
f Press Stop/Exit.
Setting up restricted users 2
You can set up users with a password and
restrict the functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management. (See Network User's Guide.)
You can set up to 25 restricted users.
a Press Menu, 1, 8, 1.
18.Security
1.Function Lock
a Lock OffiOn
b Set Password
Select ab or OK
b Press a or b to choose Setup ID.
Press OK.
c Enter the administrator password.
Press OK.
d Press a or b to choose UserXX.
Press OK.
e Use the numeric keys to enter the user
name. (See Basic User's Guide:
Entering text.)
Press OK.
f Enter a four-digit password for the user.
Press OK.
g Press a or b to choose Enable or
Disable for Fax Tx.
Press OK.
After you have set Fax Tx, repeat this
step for Fax Rx, Copy, Scan,
USB Direct and Print. When the
LCD shows Exit, press OK.
h Repeat steps d to g for entering each
additional user and password.
i Press Stop/Exit.
Note
You cannot input the same name for
different users.
Chapter 2
10
Turning Secure Function
Lock on/off 2
If you enter the wrong password, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Secure Function Lock on
a Press Menu, 1, 8, 1.
18.Security
1.Function Lock
a Lock OffiOn
b Set Password
Select ab or OK
b Press a or b to choose Lock OffiOn.
Press OK.
c Enter your four-digit administrator
password.
Press OK.
Turning Secure Function Lock off
a Press Menu, 1, 8, 1.
18.Security
1.Function Lock
a Lock OniOff
b Change ID
Select ab or OK
b Press a or b to choose Lock OniOff.
Press OK.
c Enter your four-digit administrator
password.
Press OK.
Switching Users 2
This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.
Changing to the restricted user mode
a Hold down Shift and press
Secure Print.
Function Lock
Change ID
a BROTHER
b ABC
Select ab or OK
b Press a or b to choose ID.
Press OK.
c Enter your four-digit password.
Press OK.
Note
If the current ID is restricted for the
function you want to use,
Access Denied will appear on the LCD
and then the machine will ask you to
confirm your name. If you are allowed to
access the function you want to use, press
a or b to choose your name and enter your
four-digit password.
If your User ID has a page limit restriction
and you have already reached the
maximum number of pages, the LCD will
show Limit Exceeded when you print
data. Contact your administrator to check
your Secure Function Lock Settings.
Security features
11
2
Changing to the Public mode
After a restricted user has finished using the
machine, it will return to the Public setting
within the same time as the Mode Timer
setting (Menu, 1, 1). (See Mode Timer
uu page 6.) You can also exit from the
restricted user mode by pressing the current
Mode key you are in. Then LCD will ask you
Go to Public?.
Press 1 to choose 1.Yes.
Note
If the function you want to use is restricted
for all users, Not Available will appear
on the LCD and the machine will go back
to the Ready mode. You cannot access
the function you want to use. Contact your
administrator to check your Secure
Function Lock Settings.
Setting Lock 2
Setting Lock lets you set a password to stop
other people from accidentally changing your
machine settings.
Make a careful note of your password. If you
forget it, you will have to reset the passwords
stored in the machine. Please call your
administrator or Brother Customer Service.
While Setting Lock is On, you cannot change
the settings without a password. You can only
change the following Fax transmission
settings that are in the FAX menu (Menu, 2,
2).
Contrast
Fax Resolution
Delayed Fax
Real Time TX
Polled TX
Overseas Mode
Machine settings cannot be changed using
the Remote Setup while Setting Lock is On.
Chapter 2
12
Setting up the password 2
a Press Menu, 1, 8, 2.
18.Security
2.Setting Lock
New Passwd:XXXX
Enter & OK Key
b Enter a four-digit number for the
password using numbers 0-9.
Press OK.
c Re-enter your password when the LCD
shows Verify:.
Press OK.
d Press Stop/Exit.
Changing your Setting Lock
password 2
a Press Menu, 1, 8, 2.
18.Security
2.Setting Lock
a On
b Set Password
Select ab or OK
b Press a or b to choose Set Password.
Press OK.
c Enter your four-digit password.
Press OK.
d Enter a four-digit number for the new
password.
Press OK.
e Re-enter your new password when the
LCD shows Verify:.
Press OK.
f Press Stop/Exit.
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Brother MFC-8710DW User manual

Category
Multifunctionals
Type
User manual

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