Sony ICD-P620 Operating instructions

Brand: Sony

Model: ICD-P620

Category: Dictaphones

Type: Operating instructions

ICD-P620 GB 3-295-268-71 (1)

Notice for Users

2006, 2007, 2008 Sony Corporation

described herein, in whole or in part, may not be

reproduced, translated or reduced to any machine

readable form without prior written approval from

Sony Corporation.

IN NO EVENT SHALL SONY CORPORATION BE LIABLE

FOR ANY INCIDENTAL, CONSEQUENTIAL OR SPECIAL

DAMAGES, WHETHER BASED ON TORT, CONTRACT,

OR OTHERWISE, ARISING OUT OF OR IN CONNECTION

WITH THIS MANUAL, THE SOFTWARE OR OTHER

INFORMATION CONTAINED HEREIN OR THE USE

THEREOF.

Sony Corporation reserves the right to make any

modication to this manual or the information

contained herein at any time without notice.

The software described herein may also be governed

by the terms of a separate user license agreement.

This software is for Windows and cannot be used

for Macintosh.

The supplied connecting cable is for the IC recorder

ICD-P620. You cannot connect other IC recorders.



ICD-P620 GB 3-295-268-71 (1)

Table of Contents

Index to Parts and Controls .....................6

Getting Started

Step 1: Installing the Batteries ...............9

Replacing the batteries .....................10

Step 2: Setting the Clock ...........................11

Basic Operations

Recording Messages....................................13

Selecting the Folder .....................................17

Starting Recording Automatically

in Response to the Sound

— Advanced VOR Function ...................17

Selecting the Microphone

Sensitivity............................................................18

Various Recording Modes

Adding a Recording .....................................19

Using an adding recording ............19

Adding a recording to a

previously recorded message .......20

Recording with an External

Microphone or from Other

Equipment .........................................................21

Playback/Erasing

Playing Back Messages ...............................23

Playing back a message

repeatedly

— Repeat Play ........................................25

Playing back all messages

in a folder continuously

— Continuous Play .............................25

Searching forward/backward

during playback (Cue/Review) .....25

Locating quickly the point

you wish to start playback

(Easy Search) ............................................26

Playing Back a Message at a

Desired Time with an Alarm ...................26

Erasing Messages...........................................30

Erasing messages one by one ......30

Erasing all messages in a folder ...31

ICD-P620 GB 3-295-268-71 (1)

Editing Messages

Dividing a Message ......................................32

Moving Messages to a

Different Folder

— Move Function .........................................33

Utilizing the Menu Function

Selecting the Display Mode ....................35

Turning off the Beep Sound ...................36

Changing the Recording Mode ............36

Playing Back All Messages in a

Folder Continuously ....................................37

Turning off the Operation

Indicator (LED) .................................................37

Using the IC Recorder with

Your Computer

Using the Supplied Digital Voice

Editor Software................................................38

What You Can Do Using the

Digital Voice Editor Software .........38

System Requirements ........................39

Installing the Software ......................40

Connecting the IC recorder

to your computer .................................44

Referring to the help les ................45

Troubleshooting

Troubleshooting .............................................46

Additional Information

Precautions ........................................................52

Specifications ...................................................53

ICD-P620 GB 3-295-268-71 (1)

Index to Parts and Controls

Main unit

Built-in microphone

(microphone) jack

Display window

DISPLAY/MENU

DIVIDE

(stop)

REC (record)

– 

(review/fast backward)

+

(cue/fast forward)

Speaker

 (headphone) jack

Operation indicator

ERASE

VOL (volume) control*

HOLD

PLAY/ENTER**

* There is a tactile dot beside the control to show

the direction to turn up the volume.

** The button has a tactile dot.

ICD-P620 GB 3-295-268-71 (1)

Preventing Accidental Operation

— HOLD function

Slide the HOLD switch to ON. “HOLD” will flash

three times, indicating that all the functions of

the buttons are locked.

When the HOLD function is activated during

stop, all the display will be turned off after

“HOLD” flashes.

HOLD

To cancel the HOLD function

Slide the HOLD switch to OFF.

Note

When the HOLD function is activated during

recording, cancel the HOLD function first to

stop recording.

Tip

Even if the HOLD function is activated, you can

stop the alarm playback. To stop the alarm or

playback, press (stop).





Rear

USB connector

Battery compartment

Hook for handstrap

(not supplied)

ICD-P620 GB 3-295-268-71 (1)

Display window

Folder indication

Microphone sensitivity

Alarm indicator

Selected message number

REC DATE (recorded date)

indication

REMAIN indicator

Remaining memory

indicator

Remaining battery

indicator

Recording mode

indication

REC (recording) indicator

Repeat play indicator

EASY-S (Easy Search)

indicator

Number of messages in a

folder/Menu indication/

Counter/Remaining time

indication /Recording date

indication/

Current time indication/

Messages

ICD-P620 GB 3-295-268-71 (1)

Getting Started

Step 1: Installing the

Batteries

1 Slide and lift the battery

compartment lid.

2 Insert two LR03 (size AAA) alkaline

batteries with correct polarity, and

close the lid.

Make sure to insert both of the

batteries from their – ends.

If the battery compartment lid is

accidentally detached, attach it as

illustrated.

Clock setting display appears when you

insert batteries for the rst time, or when

you replace the batteries with new ones.

Please refer to Steps 2 to 3 in “Step 2:

Setting the Clock” to set the date and time.

ICD-P620 GB 3-295-268-71 (1)

Replacing the batteries

The battery indicator in the display

window shows the battery condition.

When “ “ ashes, replace the batteries

with new ones.

When “ “ ashes, the batteries

are exhausted and the unit will stop

operation.

Battery life* (With continuous use)

In the HQ mode

Recording: Approx. 11 hr.

Playback**: Approx. 7.5 hr.

In the SP and LP modes

Recording: Approx. 22 hr.

Playback**: Approx. 11 hr.

(hr.: hours)

* Using Sony alkaline batteries LR03 (size AAA)

**When playing back through the internal

speaker with the medium volume level

The battery life may shorten depending on the

operation of the unit.

Notes

Do not use manganese batteries for this unit.

When you replace the batteries with new

ones, the clock setting display appears.

In this case, set the date and time again.

The recorded messages and alarm setting,

however, will remain.

When replacing the batteries, be sure to

replace both batteries with new ones.

Do not charge dry batteries.

When you are not going to use the unit for

a long time, remove the batteries to prevent

damage from battery leakage and corrosion.

The unit is accessing data while “ACCESS“

appears in the display window or the

operation indicator flashes in orange. While

accessing, do not remove the batteries.

Doing so may damage the data.





ICD-P620 GB 3-295-268-71 (1)

Getting Started

Step 2: Setting the

Clock

DISPLAY/MENU

PLAY/

ENTER

(stop)

– /+

Clock setting display appears when you

insert batteries for the rst time, or when

you replace the batteries with new ones.

In this case, proceed from step 2.

1 Display the clock setting display.



Press DISPLAY/MENU for more than

1 second until “MODE” appears in the

display window.

The unit enters the menu mode.



Press –  or + to display “SET

DATE.”



Press PLAY/ENTER.

The year digits will ash.

2 Set the date.



Press –  or + to select the

digits of the year.



Press PLAY/ENTER.

The month digits will ash.



Set the month and day in sequence,

then press PLAY/ENTER.

The hour digits will ash.

Tip

To set the date to Year 2008, display “08Y.”



ICD-P620 GB 3-295-268-71 (1)

3 Set the time.



Press –  or + to select the

digits of the hour.



Press PLAY/ENTER.

The minute digits will ash.



Set the minute.



Press PLAY/ENTER at the time

signal.

The display will return to “SET DATE.”



Press (stop) to exit from the menu

mode.

If the unit is left unused for more

than 3 seconds in the stop mode, the

display will show the current time.

Tips

This unit does not have a power on/off

switch. The display is shown at all times.

You can select the 12-hour display using the

menu. To set the 12-hour display, select “12H”

in the “HOUR” menu. In that case, “AM12:00”

will appear in step 2-.





ICD-P620 GB 3-295-268-71 (1)

Basic Operations

Recording Messages

Display window

Recording mode

Current message

number

Counter display*

Remaining memory

indicator

* The display selected with the

DISPLAY/MENU button appears.

Built-in microphone

Operation indicator

(lights in red during

recording.)

REC

(stop)

You can record up to 99 messages in

each of the four folders (A, B, C, and D).

Since a newly recorded message

is automatically added behind the

last recorded message, you can start

recording quickly without searching for

the end of the last recording.

Note

Before making a long recording, be sure to

insert new batteries and check the battery

indicator.



1 Select the recording mode.

See “Changing the Recording Mode”

on page 36.

2 Select the folder.

See “Selecting the Folder” on page 17.

ICD-P620 GB 3-295-268-71 (1)

3 Start recording.



Press REC.

You do not need to keep pressing

REC while recording.



Speak to the built-in microphone.

4 Stop recording.

Press (stop).

The unit stops at the beginning of the

current recording.

If you do not change the folder after you

stop recording, the next time you record

you will record in the same folder.

Other operations

To Do this

pause

recording*

Press REC.

During recording pause, the

operation indicator ashes in

red and “PAUSE” ashes in the

display window.

release

pause and

resume

recording

Press REC.

Recording resumes from that

point.

(To stop recording after

pausing recording, press

(stop).)

To Do this

listen to

the current

recording

Press (stop) to stop

recording, then press

PLAY/ENTER.

review the

current

recording

instantly

Press PLAY/ENTER during

recording.

backward

during

recording

(Review)

Hold down –  during

recording or recording pause.

Recording mode will be

released, and reviewing of the

current recording starts. If you

release the button, playback

starts from that point.

select the

microphone

sensitivity

You can select the

microphone sensitivity using

the menu. See “Selecting the

Microphone Sensitivity.”

H (high): To record at meeting

or in a quiet and/or spacious

place.

L (low): To record for dictation

or in a noisy place.

* About one hour after you pause recording,

recording pause is automatically released

and the unit goes into the stop mode.

ICD-P620 GB 3-295-268-71 (1)

Basic Operations

Note on recording

Noise may be recorded if an object, such as

your finger, etc., accidentally rubs or scratches

the unit during recording.

Maximum recording time

The maximum recording time of all

the folders is as follows. You can record

messages for the maximum recording

time in a single folder.

HQ* 59 hr. 45 min.

SP** 159 hr. 20 min.

LP*** 261 hr. 45 min.

(hr.: hours/min.: minutes)

* HQ: High quality recording mode

(monaural sound)

** SP: Standard play recording mode

(monaural sound)

*** LP: Long play recording mode (monaural

sound)

Notes

To record in better sound quality, select

the HQ mode. For switching the recording

mode, see “Changing the Recording Mode”

on page 36.

Before making a long recording, be sure to

check the battery indicator.

The maximum recording time and the

number of messages you can make vary

depending on the conditions of use.





When you record messages in the mixture

of HQ, SP and LP modes, the maximum

recording time will be between those for the

HQ and LP modes.

Due to the limitation of the IC recording

system, this unit records in the minimum

recording unit of approx. 2 seconds at most,

therefore the following symptoms may

occur:

When a message is shorter than the

minimum recording unit, it is still counted

as approx. 2 seconds at most so the

remaining recording time will decrease

by more than the actual length of the

message.

When the message is longer than the

minimum recording unit, the remaining

recording time will decrease by more

than the actual length of the message

if it cannot be divided by the minimum

recording unit without a remainder.

The sum of the number on the counter

(elapsed recording time) and the

remaining recording time may be less than

the unit’s maximum recording time.





ICD-P620 GB 3-295-268-71 (1)

Remaining memory indication

During recording, the remaining memory

indicator decreases one by one.

The memory is

nearly full.

Flashing

When the remaining time of recording

reaches 5 minutes, the last one of the

indication ashes.

If the remaining recording time display

mode is selected, the remaining

recording time display will also ash

when the remaining time reaches 1

minute.

When the memory is full, recording

automatically stops and “FULL” will ash

in the display window with an alarm

sound. To continue recording, rst erase

some of the messages.

Notes

If you press REC when the memory is

full, “FULL” will flash with an alarm sound.

Erase some of the messages before you start

recording again.

If you press REC after you have recorded

99 messages, “FULL” will flash with an alarm

sound. Select another folder or erase some

of the messages.





ICD-P620 GB 3-295-268-71 (1)

Basic Operations

Selecting the Folder

1 Press DISPLAY/MENU for more than

1 second until “MODE” appears in

the display window.

2 Press –  or + to select

“FOLDER” and press PLAY/

ENTER.

3 Press –  or + to select

the folder you want and press

PLAY/ENTER.

Current folder

4 Press (stop) to exit the menu

mode.

Starting Recording

Automatically in

Response to the

Sound — Advanced

VOR Function

When VOR (voice operated recording) is

set to “ON” in the menu, recording starts

when the recorder detects sound. (“VOR”

is displayed in the display window.)

Recording stops when no sound is

heard. (“VOR PAUSE” ashes in the display

window.)

Note

VOR function is affected by the sound around

you. Set the microphone sensitivity to “H

(high)” or “L (low)” using the menu. If recording

is not satisfactory after you have changed

the microphone sensitivity, or for important

recording, set VOR to “OFF.”



ICD-P620 GB 3-295-268-71 (1)

Selecting the

Microphone

Sensitivity

1 Press DISPLAY/MENU for more than

1 second until “MODE” appears in

the display window.

2 Press –  or + to select

“SENS” and press PLAY/ENTER.

3 Press –  or + to select

“H (high sensitivity)” or “L (low

sensitivity)” and press PLAY/

ENTER.

4 Press (stop) to exit the menu

mode.

ICD-P620 GB 3-295-268-71 (1)

Various Recording Modes

Adding a Recording

Using an adding recording

At a factory setting, you cannot add a

recording not to erase the message by

accidental operation. If you want to add

a recording to a previously recorded

message or add an overwrite recording,

change the REC-OP setting in the

procedures below.

1 Press DISPLAY/MENU for more than

1 second until “MODE” appears in

the display window.

2 Press –  or + to display

“REC-OP” and press PLAY/

ENTER.

The adding recording window will be

displayed.

3 Press –  or + to select “ON”

and press PLAY/ENTER.

The setting is changed.

4 Press –





+ to select

“ADD” or “OVER” and press



PLAY/ENTER.

• ADD: adds a recording to a

previously recorded message

• OVER: adds an overwrite recording.

Press



(stop) to exit the menu

mode.

To prohibit to add a recording

In step 3, select “OFF” and press

PLAY/ENTER.

ICD-P620 GB 3-295-268-71 (1)

Adding a recording to

a previously recorded

message

You can add a recording to the message

being played back.

When “ADD” is selected in the menu

The added recording will be placed after

the current message and counted as a

part of the message.

During playback of Message 3

Message 3 Message 4

After adding a recording

Message 3 Message 4

Added recording

When “OVER” is selected in the menu

You can add an overwrite recording

after the selected point in a recorded

message. The part of the message after

the selected point is deleted.

The starting point of

an overwrite recording

Message 2 Message 3 Message 4

The deleted part

of Message 2

Message 2 Message 3 Message 4

Added overwrite recording in Message 2

1 During playback, press and hold

REC.

The “REC” indication appears.

“ADD” or “OVER” will ash and the unit

stops in the recording pause mode.

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Sony ICD-P620 Operating instructions

Brand: Sony

Model: ICD-P620

Category: Dictaphones

Type: Operating instructions

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Sony ICD-P620 Operating instructions

Sony ICD-P620 Operating instructions

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