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ASTRO
®
Digital XTS 2500
Model III User Guide
68P81094C06-O
Document Creation Date: 5/2/01
Document Modification Date: 8/27/01
Preface
Before operating your radio, please review the “Safety and
General Information” section in the front of this user guide. Also,
be sure to retain this publication for future reference.
Computer Software Copyrights
The Motorola products described in this manual may include
copyrighted Motorola computer programs stored in semiconductor
memories or other media. Laws in the United States and other
countries preserve for Motorola certain exclusive rights for
copyrighted computer programs, including, but not limited to, the
exclusive right to copy or reproduce in any form the copyrighted
computer program. Accordingly, any copyrighted Motorola computer
programs contained in the Motorola products described in this
manual may not be copied, reproduced, modified, reverse-
engineered, or distributed in any manner without the express written
permission of Motorola. Furthermore, the purchase of Motorola
products shall not be deemed to grant either directly or by implication,
estoppel, or otherwise, any license under the copyrights, patents or
patent applications of Motorola, except for the normal non-exclusive
license to use that arises by operation of law in the sale of a product.
ASTRO Digital XTS 2500
Model III Radio
Quick Reference Card
Write your radio’s programmed features on the
dotted lines.
Select a Zone Using the Menu
Select a Channel
Method 1: Using the Select Knob
After selecting the desired zone, turn the 16-
position Select Knob to the desired channel.
Method 2: Using the Menu
Send an Emergency Alarm
Send Silent Emergency Alarm
Send an Emergency Call
Answer a Phone Call
Send a Phone Call
1 Press U until
2 Press D, E, or F directly below
.
3 Press U until the zone you desire is shown.
4 Press h to confirm, or press PTT to transmit.
16-Position
Select Knob
Speaker/Mic
Top Button
_ _ _ _ _ _ _
3-Position
Rotary Switch
_ _ _ _ _ _
Display
Home Button
Menu Select
Buttons
Top Side
Button
_ _ _ _ _ _ _
On/Off/
Volume Knob
Side Button 1
_ _ _ _ _ _ _
Side Button 2
_ _ _ _ _ _ _
PTT Button
4-Way
Navigation
Button
Alpha Button
(for future
use)
Keypad
1 Press U until
2 Press D, E, or F directly below
.
3 Press U until channel you desire is shown.
4 Press h to confirm, or press PTT to transmit.
1 Radio on and press Emergency button. You
see red LED; you hear short, medium-pitched
tone.
2 Display shows .
3 When acknowledgment is received, you hear
four beeps; alarm ends; radio exits
emergency.
1 Radio on and press Emergency button. You
see no LED; you hear no tone.
2 Press PTT.
3 Alarm continues until you exit by:
• Press and hold Emergency button
OR
• Press PTT again.
1 Radio on and press preprogrammed
Emergency button.
2 Press and hold PTT button. Announce your
emergency into the microphone.
3 Release PTT to end the call.
1 Phone-like ringing, LED flashes GREEN,
PHONE CALL and m are displayed
2 Press Call Response button.
3 Press PTT button to talk; release to listen
4Press
h to hang up.
1Press U until
2Press D, E, or F directly below
.
3Press U or V to scroll to phone number.
4 Press PTT (or Quick Access button, if
programmed) to talk, release to listen.
Display Status Symbols Menu Entries (Use With Menu Navigation)
HL
Power Level.
Power Level. H = high
power; L = low power
Call Received. Receiving an individual
call
View/Program Mode. The radio is in the
view or program mode; On Steady = view
mode; Flashing = program mode
s
Received Signal Strength Indication
(RSSI).
Received signal strength for the
current site (trunking only). The more
stripes in the symbol, the stronger the
signal.
b
Battery
• Conventional = Flashes when the
battery is low.
• Smart = The number of bars (0-3)
shown indicates the charge remaining
in your battery.
r Talkaround. You are talking directly to
another radio or through a repeater;
On = direct;
Off = repeater
C
Monitor (Carrier Squelch). This channel
is being monitored.
T
Scan. The radio is scanning a scan list
e The radio is in Emergency state
m
p
p
Entry Menu Selection Page
Smart Battery 26
Private Call 69
Radio Lock 43
Keypad Mute 45
Select a Channel 34
Repeater/Direct 77
Call Alert Page 71
Phone 65
Menu Navigation
U to find Menu Entry
D, or E, or F directly below
Menu Entry to select
h to exit
V or U to scroll through sub-list
D, or E, or F directly below
Menu Entry to select
Entry Menu Selection Page
3:5
TX Power Level 41
Scan On/Off 62
Site Lock 81
Status Call 75
Viewing a List 54
Select a Zone 33
ASTRO Digital XTS 2500 Model III i
Contents
Safety and General Information
Transmit and Receive Procedure ......................................................1
Exposure to Radio Frequency Energy ..............................................1
Two-Way Radio Operation .........................................................2
Body-Worn Operation .................................................................2
Antenna Care .............................................................................3
Approved Accessories ................................................................3
Electromagnetic Interference/Compatibility .......................................3
Facilities ......................................................................................3
Aircraft ........................................................................................3
Medical Devices .........................................................................3
Pacemakers......................................................................... 3
Hearing Aids......................................................................... 4
Other Medical Devices......................................................... 4
Use While Driving .............................................................................4
Operational Warnings .......................................................................5
For Vehicles With an Air Bag............................................... 5
Potentially Explosive Atmospheres...................................... 5
Blasting Caps and Blasting Areas........................................ 5
Operational Cautions ........................................................................6
Antennas.............................................................................. 6
Batteries............................................................................... 6
Intrinsically Safe Radio Information ...................................................7
FMRC Approved Equipment .......................................................7
Repair of FMRC Approved Products ..........................................9
Repair................................................................................... 9
Relabeling.......................................................................... 10
Do Not Substitute Options or Accessories......................... 10
© 2001 by Motorola, Inc.
Commercial, Government and Industrial
Solutions Sector
8000 W. Sunrise Blvd., Ft. Lauderdale, FL 33322
Printed in U.S.A. 9/01. All Rights Reserved.
User Guide
68P81094C06-O
A
, Motorola, ASTRO, XTS 2500 and Private Conversation are trademarks of
Motorola, Inc.
P25 radios contain technology patented by Digital Voice Systems, Inc.
ii
Contents
General Radio Operation
Notations Used in This Manual ........................................................11
XTS 2500 Model III Radio ...............................................................12
Physical Features of the Radio ........................................................13
Programmable Features ..................................................................14
Display .............................................................................................14
Backlight ..........................................................................................15
Status Symbols ................................................................................15
Menu Entry (Softkey) .......................................................................16
Menu Select Buttons .......................................................................17
Menu Selection Features ..........................................................18
Home Button (h) .............................................................................19
W@P™ Button ................................................................................19
4-Way Navigation Button (o) ..........................................................19
Keypad .............................................................................................20
LED Indicators .................................................................................21
Alert Tones ......................................................................................21
Standard Accessories ......................................................................24
Battery .......................................................................................24
Charge the Battery ............................................................. 24
Battery Charge Status........................................................ 24
Attach the Battery............................................................... 25
Smart Battery Condition ............................................................26
Use the Menu..................................................................... 26
Use the Preprogrammed Smart Battery Button (Smart Battery
Only)................................................................................ 26
Antenna .....................................................................................27
Attach the Antenna............................................................. 27
Remove the Antenna.......................................................... 27
Belt Clip .....................................................................................28
Attach the Belt Clip............................................................. 28
Remove the Belt Clip .......................................................................28
Universal Connector Cover ..............................................................29
Remove the Connector Cover............................................ 29
Attach the Connector Cover............................................... 29
Remote Speaker Microphone Adapter ............................................30
Remove the Adapter........................................................... 30
Attach the Adapter.............................................................. 30
Radio On and Off .............................................................................32
Turn the Radio On ....................................................................32
ASTRO Digital XTS 2500 Model III iii
Contents
Turn the Radio Off ....................................................................32
Zones and Channels .......................................................................33
Select a Zone ...........................................................................33
Use the Menu..................................................................... 33
Use the Preprogrammed Zone Switch............................... 34
Select a Channel ......................................................................34
Method 1: Use the Preprogrammed Channel Selector...... 34
Method 2: Use the Menu.................................................... 35
Receive / Transmit ...........................................................................36
Without Using the Volume Set and Monitor Buttons ................36
Use Preprogrammed Volume Set Button .................................37
Use the Preprogrammed Monitor Button ..................................38
Conventional Mode Operation ..................................................39
Common Radio Features
Selectable Power Level ...................................................................41
Use the Menu ...........................................................................41
Use the Preprogrammed Transmit Power Level Switch .... 42
Radio Lock ......................................................................................43
Unlock Your Radio ....................................................................43
Change Your Password ............................................................44
Mute or Unmute Keypad Tones .......................................................45
Use the Menu ...........................................................................45
Using the Preprogrammed Side Button ....................................45
Conventional Squelch Options ........................................................46
Analog Squelch ........................................................................46
Digital Squelch ..........................................................................46
PL Defeat ........................................................................................47
Time-out Timer ................................................................................48
Emergency ......................................................................................49
Send an Emergency Alarm .......................................................50
Send a Silent Emergency Alarm ...............................................51
Send an Emergency Call ..........................................................51
Emergency Keep-Alive .............................................................53
Lists .................................................................................................54
View a List ................................................................................54
Scan List Empty ........................................................................55
Edit a Call, Page, or Phone List Number ........................................55
Use the Menu ...........................................................................55
Use the Preprogrammed Number Select Button ......................57
iv
Contents
Edit a Call, Page, or Phone List Name .....................................59
Use the Menu..................................................................... 59
Use the Preprogrammed Text Select Button...................... 60
Scan ................................................................................................62
Turn Scan On and Off ...............................................................62
Using the Menu .................................................................. 62
Use the Preprogrammed Scan On/Off Switch.................... 63
Individual Calls ................................................................................64
Telephone Calls ........................................................................64
Answer a Phone Call ................................................................64
Use the Preprogrammed Call Response Button ................ 64
Use the Menu..................................................................... 65
Use the Keypad.................................................................. 66
Phone Call Display and Alert Prompts ......................................67
Enhanced Private-Conversation Calls
(Trunked Channels Only) .......................................................68
Answer a Private Call......................................................... 68
Use the Menu..................................................................... 69
Use the Keypad.................................................................. 70
Call Alert Paging .......................................................................71
Answer a Call Alert Page.................................................... 71
Make a Call Alert .......................................................................72
Use the Menu..................................................................... 72
Use the Keypad.................................................................. 73
Conventional Talkgroup Calls (Conventional Operation Only) .........74
Select Talkgroup .......................................................................74
Status Calls (Trunked Radios Only) .................................................75
Send a Status Call ....................................................................75
Use the Menu..................................................................... 75
Send a Status Call ....................................................................76
Use the Preprogrammed Status Button............................. 76
Repeater or Direct Operation ..........................................................77
Select Repeater or Direct Operation .........................................77
Use the Menu..................................................................... 77
Use the Preprogrammed Repeater/Direct Switch .............. 78
Special Radio Features
PTT ID .............................................................................................79
Receive .....................................................................................79
Transmit ....................................................................................79
ASTRO Digital XTS 2500 Model III v
Contents
View Your Radio’s ID Number ..................................................79
Use the Menu..................................................................... 79
Use the Preprogrammed Call or Page Button.................... 79
Trunking System Controls ...............................................................80
Failsoft ......................................................................................80
Out-of-Range ............................................................................80
Site Lock ...................................................................................81
Lock or Unlock a Site......................................................... 81
Site Trunking ............................................................................82
Site View and Change ..............................................................82
View the Current Site......................................................... 82
Change the Current Site .................................................... 82
Real Time Clock ..............................................................................84
Program Time and Date ...........................................................84
Helpful Tips
Radio Care ......................................................................................87
Cleaning ...................................................................................87
Handling ...................................................................................87
Service ............................................................................................88
Battery .............................................................................................89
Battery Life ...............................................................................89
Charging the Battery .................................................................89
Battery Charge Status........................................................ 89
Battery Recycling and Disposal ................................................90
Antenna ...........................................................................................91
Radio Operating Frequencies ...................................................91
Accessories
Antennas .........................................................................................93
Audio ...............................................................................................93
Headsets ..................................................................................93
Remote Speaker Microphones .................................................93
Batteries ..........................................................................................94
Belt Clips .........................................................................................95
Body-Worn ......................................................................................95
Chargers .........................................................................................95
Enhanced and Multi-Unit Line Cords ........................................96
ASTRO Digital XTS 2500 Model III 1
Safety and General Information
IMPORTANT INFORMATION ON SAFE AND EFFICIENT
OPERATION
READ THIS INFORMATION BEFORE USING YOUR MOTOROLA
TWO-WAY RADIO
The information provided in this document supersedes the general
safety information contained in user guides published prior to June
2001. For information regarding radio use in a hazardous atmosphere
please refer to the Factory Mutual (FM) Approval Manual Supplement
or Instruction Card, which is included with radio models that offer this
capability.
Transmit and Receive Procedure
Your two-way radio contains a transmitter and a receiver. To
transmit (talk) you must push the Push-To-Talk button; to
receive (listen) you must release the Push-To-Talk button.
Exposure to Radio Frequency Energy
Your Motorola radio is designed to comply with the following national
and international standards and guidelines regarding exposure of
human beings to radio frequency electromagnetic energy (EME):
• United States Federal Communications Commission, Code of
Federal Regulations; 47 CFR part 2 sub-part J
• American National Standards Institute (ANSI) / Institute of
Electrical and Electronic Engineers (IEEE) C95. 1-1992
• Institute of Electrical and Electronic Engineers (IEEE) C95.1-1999
Edition
• National Council on Radiation Protection and Measurements
(NCRP) of the United States, Report 86, 1986
• International Commission on Non-Ionizing Radiation Protection
(ICNIRP) 1998
• Ministry of Health (Canada) Safety Code 6. Limits of Human
Exposure to Radiofrequency Electromagnetic Fields in the
Frequency Range from 3 kHz to 300 GHz, 1999
2
Safety and General Information
• Australian Communications Authority Radiocommunications
(Electromagnetic Radiation - Human Exposure) Standard 1999
(applicable to wireless phones only)
• ANATEL, Brasil Regulatory Authority, Resolution 256 (April 11,
2001) “additional requirements for SMR, cellular and PCS product
certification.”
To assure optimal radio performance and make sure human exposure
to radio frequency electromagnetic energy (EME) is within the
guidelines set forth in the above standards, always adhere to the
following procedures:
Two-Way Radio Operation
When using your radio as a traditional two-way radio,
hold the radio in a vertical position with the
microphone 1 to 2 inches (2.5 to 5.0 cm) away
from your lips.
Body-Worn Operation
To maintain compliance with FCC RF exposure guidelines, if you
wear a radio on your body when transmitting, always place the radio
in a Motorola approved clip, holder, holster, case, or body
harness for this product. Use of non-Motorola-approved
accessories may exceed FCC RF exposure guidelines. If you do not
use a Motorola approved body-worn accessory and are not
using the radio in the intended use positions along side of the
head in the phone mode or in front of the face in the two-way
radio mode, then ensure the antenna and radio is kept the
following minimum distances from the body when transmitting:
• Phone or Two-way radio mode: one inch (2.5 centimeters)
• Data operation using any data feature with or without an
accessory cable: one inch (2.5 centimeters)
MAN WITH RAD
I
ASTRO Digital XTS 2500 Model III 3
Safety and General Information
Antenna Care
Use only the supplied or an approved replacement antenna.
Unauthorized antennas, modifications, or attachments could damage
the radio and may violate FCC regulations.
DO NOT hold the antenna when the radio is “IN USE.” Holding the
antenna affects call quality and may cause the radio to operate at a
higher power level than needed.
Approved Accessories
For a list of approved Motorola accessories look in the appendix or
accessory section of this manual.
Electromagnetic Interference/Compatibility
Note: Nearly every electronic device is susceptible to
electromagnetic interference (EMI) if inadequately shielded,
designed, or otherwise configured for electromagnetic
compatibility.
Facilities
To avoid electromagnetic interference and/or compatibility conflicts,
turn off your radio in any facility where posted notices instruct you to
do so. Hospitals or health care facilities may be using equipment that
is sensitive to external RF energy.
Aircraft
When instructed to do so, turn off your radio when on board an
aircraft. Any use of a radio must be in accordance with applicable
regulations per airline crew instructions.
Medical Devices
Pacemakers
The Health Industry Manufacturers Association recommends that a
minimum separation of 6 inches (15 centimeters) be maintained
between a handheld wireless radio and a pacemaker. These
4
Safety and General Information
recommendations are consistent with those of the U.S. Food and
Drug Administration.
Persons with pacemakers should:
• ALWAYS keep the radio more than 6 inches (15 centimeters)
from their pacemaker when the radio is turned ON.
• not carry the radio in the breast pocket.
• use the ear opposite the pacemaker to minimize the potential
for interference.
• turn the radio OFF immediately if you have any reason to
suspect that interference is taking place.
Hearing Aids
Some digital wireless radios may interfere with some hearing aids. In
the event of such interference, you may want to consult your hearing
aid manufacturer to discuss alternatives.
Other Medical Devices
If you use any other personal medical device, consult the
manufacturer of your device to determine if it is adequately shielded
from RF energy. Your physician may be able to assist you in obtaining
this information.
Use While Driving
Check the laws and regulations on the use of radios in the area
where you drive. Always obey them.
When using your radio while driving, please:
• Give full attention to driving and to the road.
• Use hands-free operation, if available.
• Pull off the road and park before making or answering a call if
driving conditions so require.
ASTRO Digital XTS 2500 Model III 5
Safety and General Information
Operational Warnings
For Vehicles With an Air Bag
Do not place a portable radio in the area over an air
bag or in the air bag deployment area. Air bags
inflate with great force. If a portable radio is placed
in the air bag deployment area and the air bag
inflates, the radio may be propelled with great
force and cause serious injury to occupants of the
vehicle.
Potentially Explosive Atmospheres
Turn off your radio prior to entering any area with a
potentially explosive atmosphere, unless it is a
radio type especially qualified for use in such
areas as “Intrinsically Safe” (for example, Factory
Mutual, CSA, UL, or CENELEC). Do not remove,
install, or charge batteries in such areas. Sparks in
a potentially explosive atmosphere can cause an
explosion or fire resulting in bodily injury or even
death.
Note: The areas with potentially explosive
atmospheres referred to above include
fueling areas such as below decks on
boats, fuel or chemical transfer or storage
facilities, areas where the air contains
chemicals or particles, such as grain, dust
or metal powders, and any other area where
you would normally be advised to turn off
your vehicle engine. Areas with potentially
explosive atmospheres are often but not
always posted.
Blasting Caps and Blasting Areas
To avoid possible interference with blasting
operations, turn off your radio when you are near
electrical blasting caps, in a blasting area, or in
areas posted: “Turn off two-way radio.” Obey all
signs and instructions.
!
W A R N I N G
!
6
Safety and General Information
Operational Cautions
Antennas
Do not use any portable radio that has a damaged
antenna. If a damaged antenna comes into contact
with your skin, a minor burn can result.
Batteries
All batteries can cause property damage and/or
bodily injury such as burns if a conductive
material such as jewelry, keys, or beaded chains
touches exposed terminals. The conductive
material may complete an electrical circuit (short
circuit) and become quite hot. Exercise care in
handling any charged battery, particularly when
placing it inside a pocket, purse, or other container
with metal objects.
!
C a u t i o n
ASTRO Digital XTS 2500 Model III 7
Safety and General Information
Intrinsically Safe Radio Information
FMRC Approved Equipment
Anyone intending to use a radio in a location where hazardous
concentrations of flammable materials exist (hazardous
atmosphere) is advised to become familiar with the subject of
intrinsic safety and with the National Electric Code NFPA 70
(National Fire Protection Association) Article 500 (hazardous
[classified] locations).
An Approval Guide, issued by Factory Mutual Research
Corporation (FMRC), lists manufacturers and the products
approved by FMRC for use in such locations. FMRC has also
issued a voluntary approval standard for repair service (“Class
Number 3605”).
FMRC Approval labels are attached to the radio to
identify the unit as being FM Approved for specified
hazardous atmospheres. This label specifies the
hazardous Class/Division/Group along with the part
number of the battery that must be used. Depending
on the design of the portable unit, this FM label can
be found on the back or the bottom of the radio
housing. The FM Approval mark is shown here.
FM
APPROVED
MAEPF-24560-O
8
Safety and General Information
Radios must ship from the Motorola manufacturing facility with the
hazardous atmosphere capability and FM Approval labeling. Radios
will not be “upgraded” to this capability and labeled in the field.
A modification changes the unit’s hardware from its original design
configuration. Modifications can only be made by the original product
manufacturer at one of its FMRC-audited manufacturing facilities.
• Do not operate radio communications
equipment in a hazardous atmosphere unless it
is a type especially qualified (for example,
FMRC Approved) for such use. An explosion or
fire may result.
• Do not operate an FMRC Approved Product in a
hazardous atmosphere if it has been physically
damaged (for example, cracked housing). An
explosion or fire may result.
• Do not replace or charge batteries in a
hazardous atmosphere. Contact sparking may
occur while installing or removing batteries and
cause an explosion or fire.
• Do not replace or change accessories in a
hazardous atmosphere. Contact sparking may
occur while installing or removing accessories
and cause an explosion or fire.
• Do not operate an FMRC Approved Product unit
in a hazardous location with the accessory
contacts exposed. Keep the connector cover in
place when accessories are not used.
• Turn a radio off before removing or installing a
battery or accessory.
• Do not disassemble an FMRC Approved
Product unit in any way that exposes the
internal electrical circuits of the unit.
!
W A R N I N G
!
ASTRO Digital XTS 2500 Model III 9
Safety and General Information
Repair of FMRC Approved Products
REPAIRS FOR MOTOROLA PRODUCTS WITH FMRC APPROVAL
ARE THE RESPONSIBILITY OF THE USER.
You should not repair or relabel any Motorola- manufactured
communication equipment bearing the FMRC Approval label (“FMRC
Approved Product”) unless you are familiar with the current FMRC
Approval standard for repairs and service (“Class Number 3605”).
You may want to consider using a repair facility that operates under
3605 repair service approval.
FMRC’s Approval Standard Class Number 3605 is subject to change
at any time without notice to you, so you may want to obtain a current
copy of 3605 from FMRC. Per the December 1994 publication of
3605, some key definitions and service requirements are as follows:
Repair
A repair constitutes something done internally to the unit that would
bring it back to its original condition—Approved by FMRC. A repair
should be done in an FMRC Approved facility.
• Failure to use an FMRC Approved Product unit
with an FMRC Approved battery or FMRC
Approved accessories specifically approved for
that product may result in the dangerously
unsafe condition of an unapproved radio
combination being used in a hazardous
location.
• Unauthorized or incorrect modification of an
FMRC Approved Product unit will negate the
Approval rating of the product.
• Incorrect repair or relabeling of any FMRC
Approved Product unit could adversely affect
the Approval rating of the unit.
• Use of a radio that is not intrinsically safe in a
hazardous atmosphere could result in serious
injury or death.
!
W A R N I N G
!
!
W A R N I N G
!
10
Safety and General Information
Items not considered as repairs are those in which an action is
performed on a unit which does not require the outer casing of the
unit to be opened in a manner which exposes the internal electrical
circuits of the unit. You do not have to be an FMRC Approved Repair
Facility to perform these actions.
Relabeling
The repair facility shall have a method by which the replacement of
FMRC Approval labels are controlled to ensure that any relabeling is
limited to units that were originally shipped from the Manufacturer with an
FM Approval label in place. FMRC Approval labels shall not be stocked
by the repair facility. An FMRC Approval label shall be ordered from the
original manufacturer, as needed, to repair a specific unit. Replacement
labels may be obtained and applied by the repair facility, provided there
is satisfactory evidence that the unit being relabeled was originally an
FMRC Approved unit. Verification may include, but is not limited to: a unit
with a damaged Approval label, a unit with a defective housing displaying
an Approval label, or a customer invoice indicating the serial number of
the unit and purchase of an FMRC Approved model.
Do Not Substitute Options or Accessories
The Motorola communications equipment certified by Factory Mutual is
tested as a system and consists of the FM Approved portable, FM Approved
battery, and FM Approved accessories or options, or both. This FM
Approved portable and battery combination must be strictly observed. There
must be no substitution of items, even if the substitute has been previously
Approved with a different Motorola communications equipment unit.
Approved configurations are listed in the FM Approval Guide published by
FMRC, or in the product FM Supplement. This FM Supplement is shipped
from the manufacturer with the FM Approved radio and battery combination.
The Approval Guide, or the Approval Standard Class Number 3605
document for repairs and service, can be ordered directly from Factory
Mutual Research Corporation located in Norwood, Massachusetts.
/
