Xerox 701P35371 User manual

WorkCentre M940

WorkCentre M950

User

Guide

701P35371

00-ugm940.book Page 1 Monday, July 31, 2000 3:20 PM

Prepared by:

Xerox Industrial Design Human Interface

Graphic Design

Jefferson Road

Henrietta

New York

Copyright protection claimed includes all forms and matters of copyrightable

material and information now allowed by statutory or judicial law or hereinafter

granted, including without limitation, material generated from the software

programs which are displayed on the screen, such as icons, screen displays,

looks, etc.

Xerox ® and all Xerox products mentioned in this publication are registered

trademarks of the Xerox Corporation.

Windows TM is a trademark of Microsoft Corporation. Product names and

trademarks of other companies are also acknowledged.

Changes are periodically made to this document. Changes, technical inaccuracies

and typographical errors will be corrected in subsequent editions.

This document was created on a PC using Adobe Framemaker software.

Publication number: 701P35371

00-ugm940.book Page 2 Monday, July 31, 2000 3:20 PM

User Guide

iii

USER GUIDE

Table of Contents

1. BASIC INFORMATION

M940 - M950 WorkCentre Components 1-1

Connections 1-2

Control Panel 1-3

M940 - M950 WorkCentre Components 1-6

Software Components 1-7

Xerox ControlCentre 2.0 - WorkCentre Status Bar 1-9

2. COPYING

Copying 2-1

Copying 2-2

Using the Set Document Feeder (M950 only) 2-3

Copy Color 2-3

Copy Quality 2-3

Paper Setup 2-4

Lighten/Darken 2-5

Reduce/Enlarge 2-6

Select Button 2-8

Menu/Exit 2-8

Copy Quantity Buttons 2-8

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User Guide

iv

Clear/Stop 2-8

Start 2-8

3. PRINTING

Printing 3-1

Printing Documents 3-2

Printing Cards 3-3

Printing Envelopes 3-4

Printing Single Envelope 3-4

Printing Several Envelopes 3-5

Printing Iron-On Transfers 3-6

Printing Labels 3-7

Printing Photographs 3-8

Printing Transparencies 3-9

Printing Banners 3-10

4. CUSTOMIZING YOUR WORKCENTRE

Customizing your WorkCentre 4-1

Customizing Copier Features 4-2

Selecting WorkCentre Display Window Language 4-2

Selecting Paper Default 4-3

Selecting Program Timeout 4-3

Selecting Sleep Mode Setting 4-4

Learning How to Customize Print Features on Your PC 4-4

Customizing Scan Features 4-5

Setting a Preset for Email 4-6

5. SCANNING

Scanning 5-1

Scan Using Preset 1 5-2

Sending a Scan through Email 5-3

Scanning Using ControlCentre - Pagis Inbox 5-4

Scanning Using MGI PhotoSuite 5-5

Scanning Using MS Word 5-6

Scanning Using Adobe PhotoShop 5-7

6. FAXING

Faxing from your PC 6-1

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User Guide

v

Faxing Using Preset 2 6-2

Faxing From ControlCentre - Pagis Inbox 6-3

7. MAINTENANCE

Maintaining Your WorkCentre 7-1

Changing an Ink Cartridge 7-2

Cleaning the Print Head 7-5

Aligning the Print Head 7-6

Changing the Print Head 7-7

8. TROUBLESHOOTING

Troubleshooting 8-1

Printing a Test Page 8-2

Paper Feeding Problems 8-3

Quality Problems 8-4

Quality Problems 8-5

Quality Problems 8-7

Copier/Printer Problems 8-8

Scanner Problems 8-11

Scanner Problems 8-12

Error Codes 8-13

Error Codes 8-14

9. General Information

General Information 9-1

Service and Support 9-2

Ordering Supplies 9-3

Ink Cartridge/Print Head Re-Order Numbers 9-3

Safety 9-7

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User Guide

vi

00-ugm940.book Page vi Monday, July 31, 2000 3:20 PM

User Guide

1.1

M940 - M950 WORKCENTRE COMPONENTS

11

1z

Chapter One

BASIC

INFORMATION

M940 - M950 WorkCentre Components

1. CD, Getting Started guide, User Guide, and

Warranty Card (in most countries)

2. WorkCentre Control Panel

3. Ink cartridges (4)

4. Print heads (2)

5. Power cord

6. USB cable

7. Output tray

8 . P a p e r t r a y

9. WorkCentre M950 (Set Document Feeder)

10. WorkCentre M940

9

6

4

8

3

Ink

Cartridges

Catouche

d’Encre

Tintenpatrone

Cartuccia

inhiostro

Inkt Cartridge

Cartucho

de tinta

Russian ink

Cartridge

Chinese ink

Cartridge

D

OCU

P

RINT M Series

W

ORK

C

ENTRE M Series

Black Magenta Yellow Cyan

Y104

2

+

-

1

5

7

00-ugm940.book Page 1 Monday, July 31, 2000 3:20 PM

1.2

User Guide

CONNECTIONS

Connections

1. USB cable (included)

2. Power cord

Paper Thickness Knob

The paper thickness knob allows you to choose

envelope or paper printing. An envelope icon

indicates the setting for envelope printing and a

paper icon indicates the dial setting for paper

printing.

1. Paper printing

2. Envelope/card stock printing

1

2

Note: When power is connected the WorkCenter

will automatically go through an adjustment

procedure. Do not disconnect the power cord from

the wall outlet, as the WorkCentre requires a small

amount of power to prevent the ink in the nozzles

from drying.

Note: Always

keep the knob in

the paper

position, except

when printing

envelopes or

card stock.

2

1

00-ugm940.book Page 2 Monday, July 31, 2000 3:20 PM

1.3

User Guide

CONTROL PANEL

1

Control Panel

1.Paper Setup: Select paper type and size

2. Lighten/Darken: Adjust lightness/darkness and color intensity

3. Display: Shows messages

4. Menu/Exit: Enter or exit the menu

5. Clear/Stop: Clear or stop

6. Color: Select between Color and B & W

7. Quality: Select from the following quality options:

• Best

• Normal

• eXpress

• Draft

+

-

1

2

3

4

5

6

7

8

9

10

12

11

13

14

15

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User Guide

1.4

CONTROL PANEL

8. Reduce/Enlarge: Adjust the size copy desired

9. Scan Mode: Enter Scan Mode

10. Navigator Control: Move between selections

11. Error light: Lights when error occurs

12. Select button: Select options

13. Copy Quantity: Select copy quantity

14. Start: Starts scanning or copying

15. Power: Turns WorkCentre on and off, however, a residual amount of power is always on, as the

WorkCentre requires a small amount of power to prevent the ink in the nozzles from drying.

00-ugm940.book Page 4 Monday, July 31, 2000 3:20 PM

1.5

User Guide

CONTROL PANEL

1

Paper Tray

The paper tray is inserted into the lower portion of

the WorkCentre.

Output Tray

The output tray rests on top of the paper tray and

slides into the WorkCentre.

Output Tray Extension

The output tray extension pulls out and flips up.

00-ugm940.book Page 5 Monday, July 31, 2000 3:20 PM

1.6

User Guide

M940 - M950 WORKCENTRE COMPONENTS

M940 - M950 WorkCentre Components

Bypass Tray

The bypass tray is located on the back of the

WorkCentre. To use the bypass tray, flip it down.

The bypass tray is used for loading a variety of

media, including envelopes, banner paper, and

transparencies.

Rear Access Door

The rear access door is located on the back of the

WorkCentre, underneath the bypass tray to

provide access to the paper path.

00-ugm940.book Page 6 Monday, July 31, 2000 3:20 PM

1.7

User Guide

SOFTWARE COMPONENTS

1

Software Components

ControlCentre 2.0:

• Pagis PRO 3.0 : The latest version of Pagis

customized for the M940/950 which

integrates all of the functions into one easy

to use interface. The primary functions

include:

• TextBridge PRO 9.0: Beneficial for

any document where you combine set

format, text, and graphics.

• Pagis Document Management:

Allows you to easily manage any

scanned image, documet or file, and to

i n c o r p o r a t e i t i n t o y o u r a p p l i c a t i o n .

In addition you can set up default

destinations to automatically launch

your desired application and scan

directly to that application.

• Pagis Copier: Scan document and

copy in color.

• Smith Micro Quicklink III PC Fax: Fax

from your desk with your PC’s assistance.

Smith Micro is integrated into Xerox

ControlCentre, so Faxing is as simple as

scanning your document and dragging it to

the PC Fax icon, or using the PC Fax preset.

Note: To set up the five default presets, see

the section, "Customizing scan features" in

Chapter Four.

00-ugm940.book Page 7 Monday, July 31, 2000 3:20 PM

1.8

User Guide

SOFTWARE COMPONENTS

• MGI PhotoSuite: Photo editor modifies

your scanned images to fit your specific

application.

• Adobe Acrobat: Allows you to view and

print PDF files, including on-line manuals.

• Print driver: Allows printing from your PC.

• TWAIN driver: Allows you to scan directly

into your TWAIN-compliant application.

• Status Bar: Allows you to view the status

of the WorkCentre as well as the ink status

without launching Pagis PRO 3.0.

Note: To use your WorkCentre as a scanner,

the WorkCentre TWAIN Scanner driver must

be installed on your PC during print driver

installation and you must have a TWAIN-

compliant software application (for example,

ScanSoft Pagis Pro, MS Word, or MGI

PhotoSuite).

00-ugm940.book Page 8 Monday, July 31, 2000 3:20 PM

User Guide

1.9

XEROX CONTROLCENTRE 2.0 - WORKCENTRE

Xerox ControlCentre 2.0 - WorkCentre Status Bar

Open the WorkCentre Status Bar by selecting Start>Programs>Xerox ControlCentre2.0>Status Bar or

by clicking the Xerox ControlCentre 2.0 - Pagis Inbox.

1. Select the ink level to display the Status/Maintenance window.

2. The display window shows error messages and allows you to change copier settings.

3. Select Settings to change any of the following:

• Scan Presets: Set scan presets. For more information about how to set presets, see the section,

"Customizing scan features" in Chapter 4.

• Copy Defaults: Set copy defaults (color, black and white, quality, and original type) from your PC.

• System Defaults: Set system defaults (paper size/paper default, paper type, program timeout, sleep

mode).

4. Select Help for online help.

00-ugm940.book Page 9 Monday, July 31, 2000 3:20 PM

1.10

User Guide

XEROX CONTROLCENTRE 2.0 - WORKCENTRE

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User Guide

2.1

COPYING

2

233

Chapter Two

COPYING

Copying

This chapter contains the following information:

• Copying

• Using the Set Document Feeder (M950

only)

• Optimizing copy appearance

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2.2

User Guide

COPYING

Copying

Open the top.

Place your original face-down on the document

glass.

Close the top. Press the desired copy options (such

as copy quantity or paper type) from the Control

Panel. When you have finished making your

selections, press Start to copy. To stop copying,

select the Clear/Stop button. Copy options are

covered in more detail in the following pages.

1

2

3

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2.3

User Guide

USING THE SET DOCUMENT FEEDER (M950 ONLY)

2

Using the Set Document Feeder (M950

only)

Load your original face-down in the Set

Document feeder.

Adjust the side guide.

Press the Start button.

Copy Color

Select either B & W or Color on the left side of the

control panel.

Copy Quality

Select from the following options on the left side

of the control panel:

• Best - Best quality, slowest speed

• Normal - Best overall quality and

speed

• eXpress - Designed for producing

good quality business graphics up to 50

percent faster than normal mode

• Draft - Draft quality and the fastest

speed

Note: You are limited to making one copy in

the Set Document Feeder.

1

2

3

B & W

Color

Best

Normal

eXpress

Draft

00-ugm940.book Page 3 Monday, July 31, 2000 3:20 PM

2.4

User Guide

PAPER SETUP

Paper Setup

Paper Setup allows you to select the paper type

and size.

Press the Paper Setup button.

Use the Up/Down Navigator buttons

to move between Paper Type and Paper Size.

In Paper Type, use the Right/Left

Navigator buttons to choose from the following

selections:

• Plain Paper

• Coated Paper

• Photo Paper

• Transparency

• Iron-on transfer

• Card Stock

In Paper Size, use the Right/Left

Navigator buttons to choose from the following

selections:

• Letter

• Legal

• A4

• A5

• B5

Note: When copying on card stock, remember to

change the knob on the right side of the

WorkCentre from the plain paper setting to the

envelope setting, which handles thicker paper stock.

If you do not change the paper type setting to card

stock or change the knob position, then only the

first page of your job will copy and "Adjust paper

know for thicker paper" will appear on the display.

1

2

+

-

3

+

-

4

+

-

00-ugm940.book Page 4 Monday, July 31, 2000 3:20 PM

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