VTech VT1040 User manual

VT1040

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Table of contents

Getting started

Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Set the day and time . . . . . . . . . . . . . . . . . . . 4

Setting up the charger. . . . . . . . . . . . . . . . . . 5

Getting to know your phone

Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

Handset display icons . . . . . . . . . . . . . . . . . . 7

Base & Charger. . . . . . . . . . . . . . . . . . . . . . . . 8

Navigating the menus . . . . . . . . . . . . . . . . . . 9

Handset menu map . . . . . . . . . . . . . . . . . . . . 10

Default . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Default settings table. . . . . . . . . . . . . . . . . . . 12

Using the phone

Make a call . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Preparatory dialling . . . . . . . . . . . . . . . . . . . . 13

End a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Receiving calls . . . . . . . . . . . . . . . . . . . . . . . . 13

Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Handsfree . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Make a call in handsfree . . . . . . . . . . . . . . . . 14

Answer a call in handsfree. . . . . . . . . . . . . . . 15

Switch to handsfree during a call . . . . . . . . . 15

Secrecy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

To copy a redial number to the directory . . . 16

To delete a number from the redial list. . . . . 17

To delete the entire redial list . . . . . . . . . . . . 17

Keypad lock . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Ringer volume on/off . . . . . . . . . . . . . . . . . . 18

Page the handset(s) . . . . . . . . . . . . . . . . . . . . 18

Making internal calls . . . . . . . . . . . . . . . . . . . 19

Receiving internal calls . . . . . . . . . . . . . . . . . 19

Transferring calls. . . . . . . . . . . . . . . . . . . . . . . 19

3-Way conference calls . . . . . . . . . . . . . . . . . 20

Directory

Store a number. . . . . . . . . . . . . . . . . . . . . . . . 21

Entering names . . . . . . . . . . . . . . . . . . . . . . . 21

Dial/view a number . . . . . . . . . . . . . . . . . . . . 22

Edit a directory entry . . . . . . . . . . . . . . . . . . . 22

Delete a directory entry. . . . . . . . . . . . . . . . . 23

Delete all directory entries . . . . . . . . . . . . . . 23

Directory capacity . . . . . . . . . . . . . . . . . . . . . 24

Handset settings

Ringer melody . . . . . . . . . . . . . . . . . . . . . . . . 25

Ringer volume . . . . . . . . . . . . . . . . . . . . . . . . 25

Handset tones on/off. . . . . . . . . . . . . . . . . . . 26

Handset name . . . . . . . . . . . . . . . . . . . . . . . . 27

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Registering handsets . . . . . . . . . . . . . . . . . . . 28

Alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Auto answer . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Base settings

Change PIN code . . . . . . . . . . . . . . . . . . . . . . 30

Dial mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Ringer melody . . . . . . . . . . . . . . . . . . . . . . . . 31

Ringer volume . . . . . . . . . . . . . . . . . . . . . . . . 32

Delete handset . . . . . . . . . . . . . . . . . . . . . . . . 32

Caller Display

Calls list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

View/dial a number . . . . . . . . . . . . . . . . . . . . 33

Answering machine

Check for messages . . . . . . . . . . . . . . . . . . . . 34

Remote access commands. . . . . . . . . . . . . . . 34

Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

General information

Safety Information . . . . . . . . . . . . . . . . . . . . 37

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Environmental . . . . . . . . . . . . . . . . . . . . . . . . 38

Product disposal instructions . . . . . . . . . . . . 38

In this guide

39

38

Getting started

WARNING

Do not place your VT1040 in

the bathroom or other humid areas.

Handset range

The VT1040 has a range of

300 metres outdoors when there is a

clear line of sight between the base

and the handset. Any obstruction

between the base and handset will

reduce the range significantly. With

the base indoors and handset either

indoors or outdoors, the range will

normally be up to 50 metres. Thick

stone walls can severely affect the

range.

Signal strength

The symbol on your handset screen

indicates when you are in range. When

you are out of range, the symbol

flashes, and the screen displays

Searching. You should move closer to

the base if this happens to ensure the

full functionality of your phone.

IMPORTANT

Do not connect the telephone line

until at least one of the handsets is

fully charged.

The base station must be plugged into

the mains power at all times.

Location

You need to place your VT1040 base within 2 metres

of a mains power and telephone socket so that the cables

will reach.

Make sure it is at least 1 metre away from other electrical

appliances to avoid interference.

Your VT1040 works by sending radio signals between

the handset and base. The strength of the signal depends on

where you site the base. Putting it as high as possible ensures

the best signal.

Setting up

1. Plug the mains power cable into the power socket on the back

of the base and secure the cable behind the retaining clip.

Plug the other end into the mains socket and switch on.

Mains power cable

1

2. Batteries will come inserted in the battery compartment.

Pull the plastic tag as instructed to activate the batteries.

3. Place the handset on the base to charge the batteries for

at least 16 hours.

The main handset is pre-registered to the base as –1–

(Handset 1). This is shown on the display. When the handset

is fully charged the display shows the symbol.

4. After 16 hours, connect the telephone line cord to the base

and plug the other end into the wall socket.

Getting started

Which socket?

Power socket

Telephone line socket

Talk/Standby time

Under ideal conditions, fully charged

handset batteries should give about 10

hours talk time or 100 hours standby

time on a single charge.

Battery low warning

If the symbol is flashing, you will

need to recharge your handset before

using it.

Battery performance

To keep your batteries in the best

condition, leave the handset off the

base for a few hours at a time (after

the initial 16 hour charge).

New NiMH batteries do not reach full

capacity until they have been in

normal use for several days. Running

the batteries right down at least once

a week will help them last as long

as possible.

IMPORTANT

Only use the power supply and

telephone line cord supplied with your

VT1040 otherwise the

telephone may not work.

Telephone line cord

2

Line Cord

The charge capacity of rechargeable

batteries will reduce with time as they

wear out, so reducing the talk/standby

time of the handset. Eventually they

will need to be replaced. New batteries

are available from the VT1040 Helpline

on (852) 2776 3223.

Batteries and handset may become

warm during charging. This is normal.

Your VT1040 uses the

24 hour clock.

If you have more than one handset

registered to your base, you only need

to set the date and time on one

handset and the other handsets will be

automatically updated.

Set the date and time format

1. Press the Left soft key

to open the main menu.

2. Press or until the display shows

HS SETTINGS

and

press

OK

soft key.

DATE & TIME

is displayed, press the

OK

soft

key again.

3.

DATE FORMAT

is displayed, press the

OK

soft key and the

current format is displayed. Press or to change

between

DD-MM-YY

and

MM-DD-YY

. Press the

OK

soft key,

you will hear a confirmation tone.

4. Press and

TIME FORMAT

is displayed. Press the

OK

soft

key and the current format is displayed. Press or to

change between 24hr and 12hr. Press the

OK

soft key, you

will hear a confirmation tone.

5. Press and hold the

soft key to return to standby.

Getting started

3

Set the day and time

1. Press the Left soft key

to open the main menu.

2. Press or until the display shows

HS SETTINGS

and

press the

OK

soft key.

DATE & TIME

is displayed, press the

OK

soft key again.

3. Press or until the display shows

SET TIME

and press

the

OK

soft key.

4. The current time setting is displayed, enter 2 digits for the hour

and 2 digits for the minuteusing the 24hr format (eg for 10.54pm,

press ) and press the

OK

soft key, you will

hear a confirmation tone.

5. Press and

SET DATE

is displayed.

Press the

OK

soft key.

6. The current date setting is displayed, enter 2 digits for the day,

2 digits for the month and 2 digits for the year using the dd-mm-yy

format (eg for 23rd May 2008 press

) and press the

OK

soft key, you will hear a

confirmation tone

7. Press and hold the

soft key to return to standby.

Your VT1040 is now ready for use.

Getting started

4

Under no circumstances use non-

rechargeable batteries. Only use

NiMH rechargeable batteries with a

capacity of 600mAh or higher. Using

inappropriate batteries will invalidate

your guarantee and may damage the

telephone.

Helpline

If you are having any difficulties

setting up or using your VT1040,

please call the VTech Technical

Support hotline: (852)2667 7433.

VT1040 Twin pack owners only

Location

You need to place your VT1040 charger close enough

to a mains power socket so that the cable will reach.

Setting up the charger

1. Plug the power adaptor cable into the underside of the

charger, plug the other end into the mains wall socket and

switch the power on.

2. Batteries will come inserted in the battery compartment.

Pull the plastic tag as instructed to activate the batteries.

3. Place the handset on the charger and charge for at least

16 hours.

Your

VT1040 Twin pack is now ready for use.

Getting started

Mains power cable

Getting to know your phone

Handset

Up/Calls list

Press to display the Calls list, and to

move up menu options.

Left soft key

Use with icons displayed above the key.

Talk

Press to make and receive phone calls.

Down/Redial list

Press to display the Redial list, and to

move down menu options.

4 |<

Press to replay the message

or skip to the previous message.

Handsfree

Press to activate handsfree

(loudspeaker) mode.

Display

With white backlight.

Right soft key

Use with icons displayed above the key.

End call

Press to end the call in progress.

Press and hold to turn the handset off.

2 >

Press to play and stop playback.

5 x

Press to delete the message.

6 >|

Press to skip to the next message.

0

Press to insert a Pause in the number to

be dialled, page nn.

#/ringer off

Press and hold to turn the

ringer on/off.

Flash

In idle / predialing mode:

Press to insert a flash

During a call: Press to dial a flash.

6

Handset display icons

These are the symbols you will see on your handset’s display.

Getting to know your phone

Battery

On – battery full

On – battery needs charging

Flashing – low battery

Flashing – charging

Handset

On – handset in use

Flashing – incoming call

Internal

On (top row) – internal

call connected

Flashing (top row) – incoming

internal call from another handset

Int

(Bottom row) Make an

internal call

Handsfree

Handsfree on

Answer machine

On – answer machine on

Flashing – new message received

Alarm

On – alarm set

Flashing – alarm time reached

Keypad lock

Keypad lock on

Ringer

Ringer turned off

Antenna

On – in range

Flashing – edge of range

Left/right

Characters off the display

to the left/right

Up/down

Menu options exist above/below

those shown on the display

Skip forward/backward

Use when playing messages to

skip to previous/next message

New call

Indicates a new call in the calls list

Clear

Mute/unmute a call.

Clears characters when in

entry screen.

Stops the alarm

Back

Return to previous menu

OK

Confirm menu selection

Menu

Open the main menu

7

Base

Getting to know your phone

Press to page/locate a handset.

Charger

(For Twin pack users only)

8

Navigating the menus

Your VT1040 handset features an easy to use menu

system. Have a look at the menu map on the next page.

When the handset is switched on and in standby:

1. Press the Left soft key

to open the main menu and select

the function you want by pressing the or button.

Getting to know your phone

Up and Down keys

Left soft key

Right soft key

9

Handset menu map

Getting to know your phone

Ans Machine

Play Message

Delete All

Memo

Ans On/Off

Ans Settings

Calls List

Store Number

Delete

Delete All

Details

Directory

Add

View

Edit

Delete

Delete All

Capacity

BS Settings

Base Ringer

Ring Volume

Delete HS

Dial Mode

Change PIN

HS Settings

Date & Time

Alarm

Ringer

Tones

HS Name

Display

Auto Answer

Registration Reset

Menu navigation

Press or to scroll through the menu options.

Press the Left soft key to open the main menu.

Press Lef t soft key

OK

to select an option.

Press Right soft key to go back to the previous display screen.

Press and hold Right soft key to return to the standby display screen.

10

Default

You can reset your VT1040 back to the default settings.

This will not delet

e your

directory entries.

1. Press the Left soft key

to open the main menu.

2. Press or until the display shows

RESET

OK

and press .

3.

PIN?

Is displayed, enter the PIN and press .

4.

CONFIRM?

is displayed, press .

Getting to know your phone

11

Handset

Redial List

Call Log

External Ringer Melody

Internal Ringer Melody

Ringer Volume

Earpiece Volume

Speak

er Volume

Handset Name

Key Tone

Low Battery Tone

Out of Range Tone

Ringer On/Off

Auto Answer On/Off

Date Format

Date

Time Format

Time

Alarm

Key Lock

Default Value

Empty

Melody 2

Melody 3

Volume 5

Volume 4

HANDSET

ON

OFF

ON

DD/MM/YY

01/01/08

24 hr

00:00

OFF

Base

System PIN (4-digit)

Base Ringer

Ringer Volume

Dial Mode

Call List

Date/Time

Answer Machine

Answer Machine ON/OFF

Answer Mode

OGM

Answer Delay

R

ecord Time

BS Screening

Remot

e Access

Remote Access PIN

(4-digit)

Default Value

0000

Melody 2

Volume 3

Tone

Empty

--/-- --:--

Default Value

ON

ANS & REC

Default OGM

6

Rings

180 SEC

OFF

ON

0000

Getting to know your phone

Default settings

12

Using the phone

Call timer

Your handset automatically displays

the duration of every external call.

The call time will remain on the

display until 2 seconds after the call

has ended.

Make a call

1. Press .

Enter the telephone number and the number is dialled.

Preparatory dialling

Use preparatory dialling to see and check the number on

the display before you dial out. The display can only show 12

digits at a time, if you enter a number with more than 12

digits, will be displayed to the left of the number to

indicate more digits.

1. Enter the number first then press or to dial.

End a call

1. Press or place the handset back on the base.

Receiving calls

When you receive an incoming call, the telephone will ring and

the icon will flash. If the ringer is set to off, the phone will

not ring but you will hear one short beep tone to alert you.

1. If the handset is not in the

base/charger, press or

to answer the call.

2. To turn the ringer off when receiving a call press the Left soft

key

C

. The display will briefly show

VOLUME OFF

.

Press Right soft key to delete

an incorrect digit.

r

If you have subscribed to a Caller

Display service, your caller’s number

will also be shown. If the number is

withheld the display will show

WITHHELD

C

. If an exact number match is

found in the Directory, the name will

be displayed instead of the number.

See page 33 for more information.

Internal calls

When you receive an internal call, the

calling handset number will be shown

on the handset display.

13

Or

If the handset is on the base/charger, lift the handset to

answer the call.

Volume

Adjust the volume during a call:

To increase the volume

Press .

To decrease the volume

Press .

Handsfree

Handsfree lets you talk to your caller without holding the

handset. It also enables other people in the room to listen to

your conversation over the loudspeaker.

Make a call in handsfree

1. Dial the number then press .

2. Press to end the call.

Using the phone

If two handsets are engaged on an

internal call and an external incoming

call is received, beeps will be emitted

at both internal handsets. The internal

call has to be ended before the

external call can be answered.

The earpiece volume can only be

changed when you are on a call.

14

Range Indicator

The icon on the display indicates

when you are in range of the base. If

Searching is displayed, you are out of

range and will need to move closer to

the base.

Answer a call in handsfree

When the phone rings:

1. Press and the call is transferred to the loudspeaker.

Switch to handsfree during a call

During a call:

1. Press . The call is transferred to the loudspeaker.

2. Press to toggle between Handsfree and the handset.

3. Press to end the call.

Secrecy

During a call, you can talk to someone nearby without your

caller hearing.

1. Press Right soft key

C

. The display shows

MUTE

and your caller

cannot hear you.

2. Press Right soft key

C

again to return to your caller.

Using the phone

15

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VTech VT1040 User manual

VTech VT1040 User manual

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