Ricoh Aficio MP 2500 Operating instructions

Operating Instructions

General Settings Guide

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

Connecting the Machine

System Settings

Copier Features

Printer Features

Interface Settings

Other User Tools

1

2

3

4

5

6

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your

safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy

place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-

able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-

ating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Depending on which country you are in, certain units may be optional. For details, please contact your

local dealer.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual

might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

i

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

Important

❒ Media differ according to manual.

❒ The printed and electronic versions of a manual have the same contents.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the ma-

chine.

This manual provides an introduction to the functions of the machine. It also

explains the control panel, preparation procedures for using the machine, and

how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and how to register user codes. Also refer to this

manual for explanations on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace

paper, toner, and other consumables.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for expla-

nations on how to place originals.

❖ Printer/Scanner Reference

Explains system settings, functions and operations for the machine's print-

er/scanner unit.

❖ Network Guide

Explains how to configure and operate the machine in a network environ-

ment, and use the software provided.

❖ Other manuals

• Quick Reference Copy Guide

• Quick Reference Printer/Scanner Guide

ii

TABLE OF CONTENTS

Manuals for This Machine ......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Display Panel..........................................................................................................2

Reading the Display and Using Keys.........................................................................3

Accessing User Tools ...........................................................................................4

Changing Default Settings .........................................................................................4

Exiting User Tools ......................................................................................................5

1. Connecting the Machine

Connecting to the Ethernet Interface...................................................................7

Connecting to the USB Interface..........................................................................8

Network Settings....................................................................................................9

Settings Required to Use the Printer..........................................................................9

Settings Required to Use Network TWAIN Scanner ................................................10

2. System Settings

General Features..................................................................................................11

Output tray settings ..................................................................................................13

Tray Paper Settings .............................................................................................14

Timer Settings......................................................................................................16

Administrator Tools.............................................................................................17

User Code .............................................................................................................20

Registering a New User Code..................................................................................20

Changing a User Code.............................................................................................21

Deleting a User Code...............................................................................................23

Displaying the Counter for Each User Code ............................................................25

Printing the Counter for Each User Code.................................................................26

Clearing the Counter ................................................................................................27

3. Copier Features

Copier Features....................................................................................................29

4. Printer Features

Paper Input ...........................................................................................................33

List/Test Print .......................................................................................................34

Printing the Operations Test Page ...........................................................................35

Maintenance .........................................................................................................36

Setting Menu Protect................................................................................................36

Canceling Menu Protect...........................................................................................38

Temporarily canceling Menu Protect........................................................................39

System ..................................................................................................................40

Host Interface .......................................................................................................42

PCL Menu .............................................................................................................43

iii

5. Interface Settings

Network.................................................................................................................45

6. Other User Tools

Changing the Display Language ........................................................................47

Counter .................................................................................................................48

Displaying the Total Counter....................................................................................48

INDEX......................................................................................................... 50

iv

1

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these

notes. They can be found in the “Safety Information” section of About This Ma-

chine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the

machine or to property. Be sure to read these notes. They can be found in the

“Safety Information” section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations

of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure

to read these explanations.

This symbol indicates information or preparations required prior to operating.

Indicates supplementary explanations of the machine's functions, and instruc-

tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur-

ther relevant information.

[ ]

Indicates the names of keys that appear on the machine's display panel.

{ }

Indicates the names of keys on the machine's control panel.

2

Display Panel

The display panel shows machine status, error messages, and function menus.

Important

❒ A force or impact of more than 30 N (about 3 kgf) will damage the display

panel.

If you press the {User Tools/Counter} key, the User Tools Menu screen appears.

Using the System Settings menu screen as an example, this section explains how

to use the machine's display panel.

1. The settings menu appears. Press

the {U} or {T } key to scroll to the

setting you want to specify or

change, and then press the {OK} key

to display the screen for specifying

that setting.

2. The number of pages in the dis-

played settings menu appears. If you

cannot see the entire menu, press the

{U} or {T} key to scroll the screen.

1

2

ARG001S

3

Reading the Display and Using Keys

This section explains how to read the display and use the Selection keys.

If you press the {Copy} key, the initial copy screen appears.

Using the initial copy screen menu as an example, this section explains how to

use the machine's control panel.

1. Selection keys

Correspond to items at the bottom line on

the display.

• When the instruction “press {100%}”

appears in this manual, press the left

selection key.

• When the instruction “press {R/E}”

appears in this manual, press the cen-

tre selection key.

• When the instruction “press {Auto

R/E}” appears in this manual, press

the right selection key.

2. {Escape} key

Press to cancel an operation or return to

the previous display.

3. {OK} key

Press to set a selected item or an entered

numeric value.

4. Scroll keys

Press to move the cursor in each direc-

tion, step by step.

When the {U}, {T}, {V} or {W} key ap-

pears in this manual, press the scroll key

of the same direction.

OK

Escape

1

2

3

4

APE026S

4

Accessing User Tools

User Tools allow you to change or set defaults.

Note

❒ Operations for system settings differ from normal operations. Always quit

User Tools when you have finished.

❒ Any changes you make with User Tools remain in effect even if the main

power switch or operation switch is turned off, or {Clear Modes} key is

pressed.

Reference

p.4 “Changing Default Settings”

Changing Default Settings

This section describes how to change the settings of User Tools.

Important

❒ If an Administrator Code is specified, contact your administrator.

A Press the {User Tools/Counter} key.

B Select the menu using {U} or {T}, and then press the {OK} key.

To change the System Settings, select [System Settings].

To change the Copier Features, select [Copier Features].

To change the Printer Features, select [Printer Features].

To change the Interface Settings, select [Interface Settings].

To change the language used on the display, select [Language].

To check the counter, select [Counter].

APE028S

ABC DEF

MNOJKL

WXYTUV

ClearModes

User Tools/Counter

Clear/Stop

Start

5

C Select the item using {U} or {T}, and then press the {OK} key.

D Change settings by following instructions on the display, and then press

the {OK} key.

Note

❒ Press the {Escape} key to return to the previous display.

❒ To discontinue the operation and return to the initial display, press the

{User Tools/Counter} key.

Exiting User Tools

This section describes how to end User Tools.

A Press the {User Tools/Counter} key.

APE028S

ABC DEF

MNOJKL

WXYTUV

ClearModes

User Tools/Counter

Clear/Stop

Start

6

7

1. Connecting the Machine

This chapter describes how to connect the machine to the network and specify

the network settings.

Before using this machine, make sure all environmental and electrical require-

ments are met. Connect the machine to the host computer using the USB port or

network interface unit. Make sure all cables, connectors, and electrical outlets

necessary for attaching the machine to the host computer or network are close at

hand.

Connecting to the Ethernet Interface

The network interface board supports 10BASE-T or 100BASE-TX connections.

Important

❒ Make sure the main power is off.

A Turn off the main power switch.

B Connect the network interface cable to the 10BASE-T/100BASE-TX port.

C Turn on the main power switch.

Check the LEDs on the 10BASE-T/100BASE-TX port.

1. Indicator (green)

Remains green when the machine is

properly connected to the network.

2. Indicator (yellow)

Turns yellow when 100 BASE-TX is

operating. Turns off when 10 BASE-T

is operating.

Reference

“Turning On the Power”, About This Machine.

ARG005S

AAW022S1

Connecting the Machine

8

1

Connecting to the USB Interface

Connect the USB 2.0 interface cable to the USB 2.0 port.

A Connect the USB 2.0 interface cable to the USB 2.0 port.

B Connect the other end to the USB port on the host computer.

The machine and computer are now connected. The printer driver and

TWAIN driver must be installed next.

Note

❒ If USB 2.0 is used with Windows 98/Me, only a speed equivalent that of

USB 1.1 is possible.

Reference

For details about how to install the printer driver and TWAIN driver, see

“Installing the Printer Driver” and “Installing the TWAIN Driver”, Print-

er/Scanner Reference.

ARG006S

Network Settings

9

1

Network Settings

This section describes the network settings you can change with User Tools (Sys-

tem Settings). Make settings according to functions you want to use and the in-

terface to be connected.

Important

❒ These settings should be made by the system administrator, or with the ad-

vice the system administrator.

Settings Required to Use the Printer

This section lists the settings required for using the printer.

Ethernet

This section lists the settings required for using the printer function with an Eth-

ernet connection.

For details about how to specify the settings, see “Interface Settings”.

Reference

p.45 “Interface Settings”.

Menu User Tool Setting Requirements

Interface Settings/Network

IP Address Necessary

Interface Settings/Network

Gateway Address As required

Interface Settings/Network

Ethernet Speed As required

Connecting the Machine

10

1

Settings Required to Use Network TWAIN Scanner

This section lists the settings required for using TWAIN Scanner under the net-

work environment.

Ethernet

This section lists the settings required for using network TWAIN Scanner with

Ethernet cable.

For details about how to specify the settings, see “Interface Settings”.

Reference

p.45 “Interface Settings”.

Menu User Tool Setting Requirements

Interface Settings/Network

IP Address Necessary

Interface Settings/Network

Gateway Address As required

Interface Settings/Network

Ethernet Speed As required

11

2. System Settings

This chapter describes User Tools in the System Settings menu. For details on

how to access User Tools, see “Accessing User Tools”.

General Features

This section describes User Tools in the General Features menu under System

Settings.

Default settings are shown in bold type.

❖ Panel Key Sound

The beeper (key tone) sounds when a key is pressed.

The default setting is On.

❖ Copy Count Display

The copy counter can be set to show the number of copies made (count up),

or the number of copies yet to be made (count down).

The default setting is Up.

❖ Function Priority

You can specify the mode to be displayed immediately after the operation

switch is turned on, or when System Reset mode is turned on.

The default setting is Copier .

❖ Print Priority

Set the print priority for each mode.

The default setting is Display mode.

When [Interleave] is selected, the current print job will be interrupted after a

maximum of five sheets.

When the optional Upper Internal Tray and 500-sheet finisher are installed on

the machine, you can specify an output tray for document.

System Settings

12

2

❖ Output:Copier (copier)

You can specify a tray to which documents are delivered.

1. Internal Tray

2. Upper Internal Tray

3. Finisher Shift Tray

The default setting is Internal Tray.

If you set [Paper Type: Bypass Tray] to [OHP], paper loaded in the bypass tray

cannot be fed to the Finisher Shift Tray.

If you select a paper size, paper type, or paper tray not supported by the Up-

per Internal Tray or Finisher Shift Tray, paper is output to the Internal Tray.

❖ Output:Printer (printer)

You can specify a tray to which documents are delivered.

The default setting is Upper Internal Tray.

The output trays set on the printer driver have priority over the output tray

specified above.

❖ Display Contrast

You can adjust the brightness of the display.

The default setting is “4” (the halfway/medium setting).

❖ Key Repeat

You can select whether or not to use the key repeat function.

The default setting is On.

❖ Measurement Unit

You can switch the measurement between “mm” and “inch”.

The default setting is mm (Metric version)/inch (Inch version).

Reference

p.4 “Accessing User Tools”

AYN001S

General Features

13

2

Output tray settings

You cannot use the Upper Internal Tray as the output tray when copying from

the bypass tray.

When the 500-sheet finisher is installed and Staple or Shift Sort is specified for a

job, the job will be delivered to the Finisher Shift Tray regardless of the output

tray specified.

System Settings

14

2

Tray Paper Settings

This section describes User Tools in the Tray Paper Settings menu under System

Settings.

Default settings are shown in bold type.

Important

❒ If the specified paper size differs from the actual size of the paper loaded in

the paper tray, a misfeed might occur because the correct paper size was not

detected.

❖ Tray Paper Size: Tray 1-4

Select the size of the paper loaded in the paper tray.

• You can select the following paper sizes for Tray 1, 3, and 4:

Auto Detect, A3L, B4JIS (Japanese Industrial Standard)L, A4KL,

B5JISKL, B6JISL, A5KL, A6L, 11" × 17"L, 8

1

/

2

" × 14"L, 8

1

/

2

" × 13"L,

8

1

/

4

" × 14"L, 8

1

/

4

" × 13"L, 8" × 13"L, 8

1

/

2

" × 11"KL, 7

1

/

4

" × 10

1

/

2

"KL,

5

1

/

2

" × 8

1

/

2

"L, 8KL, 16KKL, Custom Size.

The default setting is Auto Detect.

• You can set custom size paper of the following dimensions in Tray Paper

Size for Tray 1, 3, and 4:

Vertical: 100.0 to 297.0 mm (3.94 to 11.69 inch), Horizontal: 148.0 to 432.0

mm (5.83 to 17.00 inch)

• You can select the following paper sizes for Tray 2:

Auto Detect, A3L , B4JISL, A4KL, B5JISKL, B6JISL, A5KL, A6L,

11"

×

17"

L

, 8

1

/

2

"

×

14"

L

, 8

1

/

2

"

×

13"

L

, 8

1

/

4

"

×

14"

L

, 8

1

/

4

"

×

13"

L

, 8"

×

13"

L

,

8

1

/

2

"

×

11"

KL

, 7

1

/

4

"

×

10

1

/

2

"

KL

, 5

1

/

2

"

×

8

1

/

2

"

L

, 4

1

/

8

"

×

9

1

/

2

"

L

, 3

7

/

8

"

×

7

1

/

2

"

L

,

C5EnvL, C6EnvL, DLEnvL, 8KL, 16KKL, Custom Size.

The default setting is Auto Detect.

• You can set custom size paper of the following dimensions in Tray Paper

Size for Tray 2:

Vertical: 100.0 to 297.0 mm (3.94 to 11.69 inch), Horizontal: 148.0 to 432.0

mm (5.83 to 17.00 inch)

❖ Paper Type: Bypass Tray

Sets the display so you can see what type of paper is loaded in the bypass tray.

The setting specified here is also applied to [Auto Paper Select] in Printer Fea-

tures.

• The paper types you can set for the bypass tray are as follows:

No Display (Plain Paper), Thick Paper, OHP (Transparency)

The default setting is Thick Paper.

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