Brother MFC-7365DN User guide

SOFTWARE

USER’S GUIDE

Not all models are available in all

countries.

For DCP users; This documentation is for

both MFC and DCP models. Where it

says ‘MFC’ in this user’s guide, please

read ‘MFC’ as ‘DCP’.

Version A

USA

i

Table of Contents

Section I Machine operation keys

1 Using the control panel 2

Using printer keys......................................................................................................................................2

Job Cancel...........................................................................................................................................2

Secure Key (For MFC-7365DN, MFC-7460DN and MFC-7860DW)...................................................2

Printer Emulation Support (For HL-2280DW and MFC-7860DW).......................................................2

Printing the Internal Font List (For HL-2280DW and MFC-7860DW) ..................................................3

Printing the Print Configuration List (For HL-2280DW and MFC-7860DW) ........................................4

Test Print (For HL-2280DW and MFC-7860DW).................................................................................4

Duplex Print (For HL-2280DW and MFC-7860DW) ............................................................................4

Restoring default printer settings (For HL-2280DW and MFC-7860DW) ............................................5

Using the scan keys...................................................................................................................................6

Section II Windows

®

2Printing 8

Using the Brother printer driver..................................................................................................................8

Printing a document...................................................................................................................................9

Duplex printing.........................................................................................................................................10

Guidelines for printing on both sides of the paper .............................................................................10

Automatic duplex printing (Not available for MFC-7360N) ................................................................10

Manual duplex printing ......................................................................................................................10

Simultaneous scanning, printing and faxing ............................................................................................11

Printer driver settings...............................................................................................................................12

Accessing the printer driver settings........................................................................................................13

Features in the Windows

®

printer driver..................................................................................................14

Basic tab..................................................................................................................................................15

Paper Size .........................................................................................................................................15

Orientation .........................................................................................................................................16

Copies ...............................................................................................................................................16

Media Type........................................................................................................................................16

Resolution..........................................................................................................................................17

Print Settings .....................................................................................................................................17

Multiple Page.....................................................................................................................................17

Duplex / Booklet ................................................................................................................................18

Paper Source ....................................................................................................................................19

Advanced tab...........................................................................................................................................20

Scaling...............................................................................................................................................20

Reverse Print.....................................................................................................................................20

Use Watermark..................................................................................................................................21

Watermark Settings ...........................................................................................................................21

Header-Footer Print...........................................................................................................................23

Toner Save Mode ..............................................................................................................................23

Secure Print (For MFC-7365DN, MFC-7460DN and MFC-7860DW)................................................23

ii

Administrator .....................................................................................................................................24

User Authentication (For MFC-7860DW) ..........................................................................................25

Other Print Options............................................................................................................................25

Macro (For HL-2280DW and MFC-7860DW) ....................................................................................25

Density Adjustment............................................................................................................................25

Improve Print Output .........................................................................................................................26

Skip Blank Page ................................................................................................................................26

Print Profiles tab ......................................................................................................................................27

Editing a print profile................................................................................................................................28

Support ....................................................................................................................................................29

Tray Settings............................................................................................................................................31

Status Monitor..........................................................................................................................................33

Features in the BR-Script 3 printer driver (For MFC-7860DW)

(PostScript

®

3™ language emulation)..................................................................................................34

Printing Preferences ..........................................................................................................................34

Advanced options ..............................................................................................................................36

Ports tab ...........................................................................................................................................38

Status Monitor..........................................................................................................................................39

Monitoring the machine’s status ........................................................................................................40

3 Scanning 41

Scanning a document using the TWAIN driver........................................................................................41

Scanning a document into the PC .....................................................................................................41

Pre-Scanning to crop a portion you want to scan..............................................................................43

Settings in the Scanner Setup dialog box..........................................................................................45

Scanning a document using the WIA driver

(Windows

®

XP/Windows Vista

®

/Windows

®

7) .....................................................................................48

WIA compliant ...................................................................................................................................48

Scanning a document into the PC .....................................................................................................48

Pre-Scanning and cropping a portion using the scanner glass .........................................................50

Scanning a document using the WIA driver

(Windows Photo Gallery and Windows Fax and Scan) ........................................................................53

Scanning a document into the PC .....................................................................................................53

Pre-Scanning and cropping a portion using the scanner glass .........................................................55

Using ScanSoft™ PaperPort™ 12SE with OCR by NUANCE™.............................................................57

Viewing items ....................................................................................................................................57

Organizing your items in folders ........................................................................................................58

Quick links to other applications ........................................................................................................58

ScanSoft™ PaperPort™ 12SE with OCR lets you convert image text into text you can edit............59

Importing items from other applications.............................................................................................59

Exporting items into other formats.....................................................................................................59

Uninstalling ScanSoft™ PaperPort™ 12SE with OCR......................................................................60

iii

4 ControlCenter4 61

Overview..................................................................................................................................................61

Changing the user interface ..............................................................................................................61

Using ControlCenter4 in Home Mode......................................................................................................62

ControlCenter4 Features for Home Mode users ...............................................................................63

Scan tab ..................................................................................................................................................64

File types ...........................................................................................................................................65

Document Size ..................................................................................................................................65

Saving the scanned image ................................................................................................................66

Printing the scanned image ...............................................................................................................66

Opening the scanned image in an application...................................................................................66

Attaching the scanned data to E-mail................................................................................................67

Using the OCR feature ......................................................................................................................67

PC-FAX tab (MFC models only) ..............................................................................................................68

Sending an image file from your computer........................................................................................69

Sending a scanned image .................................................................................................................69

Viewing and printing received PC-FAX data .....................................................................................69

Device Settings tab..................................................................................................................................70

Configuring Remote Setup ................................................................................................................70

Accessing Quick Dial.........................................................................................................................71

Configuring Scan button settings.......................................................................................................71

Launching the BRAdmin utility...........................................................................................................72

Support tab ..............................................................................................................................................73

Opening ControlCenter Help .............................................................................................................73

Using Brother Solutions Center .........................................................................................................73

Accessing the Brother CreativeCenter ..............................................................................................73

Using ControlCenter4 in Advanced Mode ...............................................................................................74

ControlCenter4 Features for Advanced Mode users .........................................................................75

Scan tab ..................................................................................................................................................76

File types ...........................................................................................................................................77

Document Size ..................................................................................................................................77

Opening the scanned image in an application...................................................................................78

Using the OCR feature ......................................................................................................................78

Attaching the scanned data to E-mail................................................................................................78

Saving the scanned image ................................................................................................................79

PC-Copy tab ............................................................................................................................................80

Printing the scanned image ...............................................................................................................80

PC-FAX tab (MFC models only) ..............................................................................................................81

Sending an image file from your computer........................................................................................81

Sending a scanned image .................................................................................................................81

Viewing and printing received PC-FAX data .....................................................................................82

Device Settings tab..................................................................................................................................83

Configuring Remote Setup ................................................................................................................83

Accessing Quick Dial.........................................................................................................................83

Configuring Scan button settings.......................................................................................................84

Launching the BRAdmin utility..................................................................................................

.........85

Support tab ..............................................................................................................................................86

Opening ControlCenter Help .............................................................................................................86

Using Brother Solutions Center .........................................................................................................86

Accessing the Brother CreativeCenter ..............................................................................................86

Custom tab ..............................................................................................................................................87

Creating a Custom tab.......................................................................................................................87

Creating a Custom button..................................................................................................................88

iv

5 Remote Setup (MFC models only) 89

Remote Setup..........................................................................................................................................89

6 Brother PC-FAX Software (MFC models only) 91

PC-FAX sending......................................................................................................................................91

Setting up user information................................................................................................................91

Sending setup....................................................................................................................................92

Setting up a cover page.....................................................................................................................93

Entering cover page information........................................................................................................94

Sending a file as a PC-FAX using the Facsimile style user interface................................................94

Sending a file as a PC-FAX using the Simple style user interface ....................................................96

Address Book ..........................................................................................................................................98

Brother Address Book .......................................................................................................................99

Setting up a member in the Address Book ........................................................................................99

Speed Dial setup .............................................................................................................................100

Setting up a group for broadcasting ................................................................................................101

Editing member information.............................................................................................................101

Deleting a member or group............................................................................................................101

Exporting the Address Book ............................................................................................................102

Importing to the Address Book ........................................................................................................103

PC-FAX receiving ..................................................................................................................................105

Enabling PC-FAX Receiving software on your machine .................................................................106

Running the PC-FAX Receiving software on your PC.....................................................................106

Setting up your PC ..........................................................................................................................107

Configuring the Network PC-FAX Receiving Settings .....................................................................108

Viewing new PC-FAX messages.....................................................................................................109

7 Firewall settings (For Network users) 110

Before using the Brother software .........................................................................................................110

Windows

®

XP SP2/SP3 users.........................................................................................................110

Windows Vista

®

users .....................................................................................................................112

Windows

®

7 users ...........................................................................................................................115

v

Section III Apple Macintosh

8 Printing and Faxing 121

Features in the printer driver (Macintosh)..............................................................................................121

Duplex printing.......................................................................................................................................122

Guidelines for printing on both sides of the paper ...........................................................................122

Automatic duplex printing (Not available for MFC-7360N) ..............................................................122

Manual duplex printing ....................................................................................................................122

Simultaneous scanning, printing and faxing ..........................................................................................123

Choosing page setup options..........................................................................................................123

Choosing printing options ................................................................................................................125

Cover Page......................................................................................................................................125

Layout..............................................................................................................................................126

Secure Print (For MFC-7365DN, MFC-7460DN and MFC-7860DW)..............................................127

Print Settings ...................................................................................................................................128

Removing the Printer driver for Macintosh ............................................................................................133

Features in the BR-Script 3 printer driver (For MFC-7860DW)

(PostScript

®

3™ language emulation)................................................................................................134

Choosing printing options ................................................................................................................134

Printer Features...............................................................................................................................135

Secure Print (Mac OS X 10.5.x to 10.6.x) .......................................................................................141

Status Monitor........................................................................................................................................142

Updating the machine’s status ........................................................................................................142

Hiding or showing the window .........................................................................................................143

Quitting the window .........................................................................................................................143

Web Based Management (Network Connection Only)....................................................................143

Sending a fax (MFC models only) .........................................................................................................144

Drag a vCard from the Mac OS X Address Book application

(Mac OS X 10.4.11).....................................................................................................................147

Using Mac OS X 10.5.x to 10.6.x Addresses panel.........................................................................148

9 Scanning 150

Scanning a document using the TWAIN driver......................................................................................150

Scanning an image into your Macintosh..........................................................................................151

Pre-Scanning an image...................................................................................................................151

Settings in the Scanner window ......................................................................................................152

Scanning a document using the ICA driver (Mac OS X 10.6.x).............................................................156

Using Image Capture.......................................................................................................................156

Scanning directly from the “Print & Fax” section .............................................................................160

Using Presto! PageManager..................................................................................................................163

Features ..........................................................................................................................................163

System requirements for Presto! PageManager .............................................................................163

NewSoft Technical Support .............................................................................................................164

vi

10 ControlCenter2 166

Using ControlCenter2 ............................................................................................................................166

Turning the AutoLoad feature off.....................................................................................................167

SCAN.....................................................................................................................................................168

File types .........................................................................................................................................169

Document Size ................................................................................................................................169

Image (example: Apple Preview).....................................................................................................170

OCR (word processing application).................................................................................................172

E-mail ..............................................................................................................................................173

File...................................................................................................................................................174

CUSTOM SCAN ....................................................................................................................................175

File types .........................................................................................................................................176

Document Size ................................................................................................................................176

User-defined button .........................................................................................................................176

Scan to Image .................................................................................................................................177

Scan to OCR ...................................................................................................................................178

Scan to E-mail .................................................................................................................................180

Scan to File......................................................................................................................................181

COPY / PC-FAX (MFC models only).....................................................................................................182

DEVICE SETTINGS ..............................................................................................................................184

Remote Setup (MFC models only) ..................................................................................................185

Quick-Dial (MFC models only).........................................................................................................186

Status Monitor .................................................................................................................................186

11 Remote Setup 187

Remote Setup (MFC models only) ........................................................................................................187

vii

Section IV Using The Scan key

12 Scanning (For USB cable users) 190

Using the Scan key................................................................................................................................190

Scan to E-mail .................................................................................................................................191

Scan to Image .................................................................................................................................192

Scan to OCR ...................................................................................................................................193

Scan to File......................................................................................................................................194

13 Network Scanning 195

Before using Network Scanning ............................................................................................................195

Network license (Windows

®

) ...........................................................................................................195

Configuring Network Scanning (Windows

®

)....................................................................................196

Configuring Network Scanning (Macintosh) ....................................................................................199

Using the Scan key................................................................................................................................200

Scan to E-mail .................................................................................................................................200

Scan to E-mail (E-mail Server) (For MFC-7365DN, MFC-7460DN and MFC-7860DW).................201

Scan to Image .................................................................................................................................202

Scan to OCR ...................................................................................................................................203

Scan to File......................................................................................................................................204

Scan to FTP (For MFC-7365DN, MFC-7460DN and MFC-7860DW) .............................................205

A Index 209

Section I

Machine operation keys

I

Using the control panel 2

2

1

Using printer keys 1

You can access the following features from your machine’s control panel.

Job Cancel 1

To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory by

pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows Job Cancel

(All).

Secure Key (For MFC-7365DN, MFC-7460DN and MFC-7860DW) 1

Secured data is password protected. Only those people who know the password will be able to print the

secured data. The machine will not print secure data until the password is entered. After the document is

printed, the data will be cleared from the memory. To use this function, you need to set your password in the

printer driver dialog box. (See Secure Print on page 23, 37, 127, 135 and 141.) If you turn the power switch

Off, the secured data saved in memory will be cleared.

a Press Secure.

Note

If the LCD displays No Data Stored, there is no secured data in the memory.

b Press a or b to choose the user name. Press OK. The LCD displays the secured jobs list for that name.

c Press a or b to choose the job. Press OK. Enter your four-digit password and press OK.

d To print the data, press a or b to choose Print, press OK and then enter the number of copies you want.

Press OK.

The machine prints the data.

To delete the secured data, press a or b to choose Delete. Press OK.

Note

After you print the secured data, it will be cleared from memory.

Printer Emulation Support (For HL-2280DW and MFC-7860DW) 1

Your machine will receive print commands in a printer job language or emulation. Different operating systems

and applications will send the print commands in different languages. Your machine can receive print

commands in a variety of emulations and has an automatic emulation selection feature. When the machine

receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.

Your machine has the following emulation modes. You can change the setting by using the control panel or

Web Based Management (web browser). To use Web Based Management, type http://xxx.xxx.xxx.xxx

(where xxx.xxx.xxx.xxx is the IP address of your machine) into your browser.

Using the control panel 1

Using the control panel

3

1

 HP LaserJet Mode

The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6

language of a Hewlett-Packard LaserJet laser printer. Many applications support this type of laser printer.

Using this mode will allow your machine to run at its best with those applications.

 BR-Script 3 Mode (Not available for HL-2280DW)

BR-Script is an original Brother page description language and a PostScript

®

language emulation

interpreter. This machine supports PostScript

®

3™. The BR-Script interpreter of this machine allows you

to control text and graphics on the page.

For technical information about PostScript

®

commands, see the following manuals:

• Adobe Systems Incorporated. PostScript

®

Language Reference, 3rd edition. Addison-Wesley

Professional, 1999. ISBN: 0-201-37922-8

• Adobe Systems Incorporated. PostScript

®

Language Program Design. Addison-Wesley Professional,

1988. ISBN: 0-201-14396-8

• Adobe Systems Incorporated. PostScript

®

Language Tutorial and Cookbook. Addison-Wesley

Professional, 1985. ISBN: 0-201-10179-3

Setting the Emulation mode (Not available for HL-2280DW) 1

a Press Menu.

b Press a or b to choose Printer. Press OK.

c Press a or b to choose Emulation. Press OK.

d Press a or b to choose Auto, HP LaserJet, BR-Script 3. Press OK.

e Press Stop/Exit.

Note

We recommend that you set the emulation setting with your application software or network server. If the

setting does not work properly, choose the required emulation mode manually using the control panel

buttons of the machine.

Printing the Internal Font List (For HL-2280DW and MFC-7860DW) 1

You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose

it.

a Press Menu.

b Press a or b to choose Printer. Press OK.

c Press a or b to choose Print Options. Press OK.

d Press a or b to choose Internal Font. Press OK.

Using the control panel

4

1

e Press a or b to choose HP LaserJet or BR-Script 3. Press OK.

f Press Start.

g Press Stop/Exit.

Printing the Print Configuration List (For HL-2280DW and MFC-7860DW) 1

You can print a list of current printer settings.

a Press Menu.

b Press a or b to choose Printer. Press OK.

c Press a or b to choose Print Options. Press OK.

d Press a or b to choose Configuration. Press OK.

e (For MFC-7860DW) Press Start. The machine prints the settings.

f Press Stop/Exit.

Test Print (For HL-2280DW and MFC-7860DW) 1

If you are having problems with print quality, you can do a test print.

a Press Menu.

b Press a or b to choose Printer. Press OK.

c Press a or b to choose Print Options. Press OK.

d Press a or b to choose Test Print. Press OK.

e (For MFC-7860DW) Press Start.

f Press Stop/Exit.

Note

If the problem appears on the printout, see Improving the print quality in the Basic User's Guide.

Duplex Print (For HL-2280DW and MFC-7860DW) 1

You can choose whether you want to automatically print on both sides of the paper. The setting in the printer

driver will take priority over the setting made on the control panel.

a Press Menu.

b Press a or b to choose Printer. Press OK.

Using the control panel

5

1

c Press a or b to choose Duplex. Press OK.

d Press a or b to choose Off, On(Long Edge) or On(Short Edge). Press OK.

e Press Stop/Exit.

Note

If the problem appears on the printout, see Improving the print quality in the Basic User's Guide.

Restoring default printer settings (For HL-2280DW and MFC-7860DW) 1

You can return the machine’s printer settings to the factory settings.

This will not reset the network settings. To reset the machine’s network settings to the factory settings, please

see the Network User's Guide.

a Press Menu.

b Press a or b to choose Printer. Press OK.

c Press a or b to choose Reset Printer. Press OK.

d (For MFC Models)

To restore the default settings, press 1 (Reset). Press OK.

To exit without making a change, press 2 (Exit). Press OK.

(For DCP Models)

To restore the default settings, press a or b to choose Reset. Press OK.

To exit without making a change, press a or b to choose Exit. Press OK.

e Press Stop/Exit.

Note

If you want to reset the Fax memory, see the Reset functions of Machine Information in the Basic User's

Guide.

If you want to reset the Printer memory, turn the power switch Off.

Using the control panel

6

1

Using the scan keys 1

You can use (SCAN) on the control panel to scan documents into your word processing, graphics or

E-mail applications or a folder on your computer.

See Section IV Using The Scan key for details.

Section II

Windows

®

II

Printing 8

Scanning 41

ControlCenter4 61

Remote Setup (MFC models only) 89

Brother PC-FAX Software (MFC models only) 91

Firewall settings (For Network users) 110

8

2

Note

• The screens in this section are from Windows

®

XP. Screens on your PC may vary depending on your

operating system.

• If your PC is protected by a firewall, and you are unable to network print, network scan or PC Fax, you may

need to configure the firewall settings. If you are using the Windows

®

Firewall and you installed MFL-Pro

Suite from the CD-ROM, the necessary Firewall settings have already been made. If you did not install

from the CD-ROM, see Firewall settings (For Network users) on page 110 to configure your Windows

®

Firewall. If you are using any other personal Firewall software, see the User’s Guide for your software or

contact the software manufacturer.

Using the Brother printer driver 2

A printer driver is software that translates data from the format used by a PC into the format needed by a

particular printer, using a printer command language or page description language.

The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the steps in the

Quick Setup Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at:

http://solutions.brother.com/

Windows

®

Printing

The dedicated printer drivers for Microsoft

®

Windows

®

2000 Professional/XP Home Edition/XP Professional

Edition/XP Professional x64 Edition/Windows Server

®

2003

1

/Windows Server

®

2003 x64 Edition

1

/Windows

Vista

®

/Windows Server

®

2008

1

/Windows Server

®

2008 R2

1

/Windows

®

7 are available on the CD-ROM

supplied with your Brother device. You can install them easily into your Windows

®

system using our installer

program. The drivers support our unique compression mode to enhance printing speed in Windows

®

applications, and allows you to set various printer settings, including Toner Save Mode and custom paper

size.

1

Windows Server

®

2003/Windows Server

®

2003 x64 Edition/Windows Server

®

2008/Windows Server

®

2008 R2 are available for network printing

only. (Not available for DCP-7060D)

Printing 2

Printing

9

2

Printing a document 2

When the machine receives data from your computer, it begins printing by picking up paper from the paper

tray. The paper tray can feed many types of paper and envelopes. (See the Basic User's Guide for information

about the Paper Tray and Recommended paper.)

a From your application, choose the Print command.

If any other printer drivers are installed on your computer, choose Brother MFC-XXXX* as your printer

driver from the Print or Print Settings menu in your software application, and then click OK to begin

printing.

*(Where XXXX is your model name.)

Note

(Macintosh) See Features in the printer driver (Macintosh) on page 121.

b Your computer sends the data to the machine.

c When the machine finishes printing all the data, the LCD shows the machine status.

Note

You can choose the paper size and orientation in your application software.

If your application software does not support your custom paper size, choose the next largest paper size.

Then adjust the print area by changing the right and left margins in your application software.

Printing

10

2

Duplex printing 2

The supplied printer driver supports duplex printing.

Guidelines for printing on both sides of the paper 2

 If the paper is thin, it may wrinkle.

 If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or manual feed slot.

 If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the

stack.

 When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.

If there is a paper jam, see Error and maintenance messages in the Basic User's Guide. If you have a print

quality problem, see Improving the print quality in the Basic User's Guide.

Automatic duplex printing (Not available for MFC-7360N) 2

 Use Letter, Legal or Folio size paper when you use the automatic duplex printing function.

 Make sure that the back cover is closed.

 If paper is curled, straighten it and then put it back in the paper tray.

 Use regular paper or thin paper. DO NOT use bond paper.

Manual duplex printing 2

The machine prints all the even-numbered pages on one side of the paper first. Then, the printer driver

instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well,

or you may get a paper jam. Very thin or thick paper is not recommended.

Printing

11

2

Simultaneous scanning, printing and faxing 2

Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a

document into the computer. Fax sending will not be stopped during the computer printing. However, when

the machine is copying or receiving a fax on paper, it pauses the computer printing operation, and then

continues printing when copying or fax receiving has finished.

Printing

12

2

Printer driver settings 2

Note

For Macintosh users see Printing and Faxing on page 121.

You can change the following printer settings when you print from your computer:

 Paper Size

 Orientation

 Copies

 Media Type

 Resolution

 Print Settings

 Multiple Page

 Duplex / Booklet

 Paper Source

 Scaling

1

 Reverse Print

 Use Watermark

1

 Header-Footer Print

1

 Toner Save Mode

 Secure Print

 Administrator

1

 User Authentication

1

 Macro

 Density Adjustment

 Improve Print Output

 Skip Blank Page

1

These settings are not available with the BR-Script 3 printer driver for Windows

®

.

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