Poly RealPresence Web Suite User guide

Brand: Poly

Model: RealPresence Web Suite

Type: User guide

Poly RealPresence Web Suite offers seamless video conferencing, collaboration, and content sharing capabilities for businesses. Schedule and join meetings with ease, either through a web browser or a mobile device. Share your screen, annotate content, and invite attendees during ongoing meetings. With advanced audio/video settings and the ability to record meetings, this tool enhances remote collaboration and communication. Experience high-quality video conferencing and streamline your business interactions with Poly RealPresence Web Suite.

Polycom

RealPresence

Web Suite Quick Tips Guide

3725-03306-001D | Version 2.1.2 | October 2016

Access the RealPresence Web

Suite Services and Experience

Portals

1 Obtain the URL and login credentials from

your administrator.

2 Open a web browser, and enter the URL into

the address bar.

3 If prompted, enter your login credentials.

4 Click Login.

Start an Ad Hoc Meeting

1 Click Meet Now.

2 Complete the required and optional fields.

3 Select any of the Meeting options and enter

the required values.

4 Click Start.

Schedule a Meeting

1 Click Schedule Meeting.

2 Enter the required and optional meeting

information.

3 Select any of the Meeting options and enter

the required values.

4 Click Schedule.

Attach Documents to a Meeting

If your environment enables the Enhanced Content

feature, you can attach documents to scheduled

meetings.

» In the Schedule Meeting screen, either drag

and drop the files to the indicated area or

click the link to browse to the files.

RealPresence Web Suite Services Portal

RealPresence Web Suite Experience Portal

Join Meetings

Join a Meeting using VMR

1 In the RealPresence Web Suite Services

Portal, click Join Meeting.

2 On the Join Meeting screen, enter the VMR

and Passcode (if applicable) provided in the

meeting invitation, and click Start.

Join a Scheduled Meeting from the Calendar

1 In the RealPresence Web Suite Services

Portal, locate the meeting on the home page

or from the Calendar, and click the meeting.

2 Click the Web URI or click Join.

Join a Meeting from a Web URL

1 Click the web URL in the meeting invitation.

2 On the RealPresence Web Suite Experience

Portal login page, enter your user name and

password, and click Join the Meeting.

Join a Meeting from a Mobile Device

1 Click the web URL in the meeting invitation or

copy and paste the web URL into your

device’s web browser.

2 On the RealPresence Web Suite Experience

Portal login page, enter your user name and

password, and click Join the Meeting.

3 If you have RealPresence Mobile installed,

tap Launch the application and the meeting

connects immediately. If not, click Install the

application from App Store, and you are

redirected to your device App Store to

download and install RealPresence Mobile.

The meeting then connects.

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Set Audio and Video Preferences

Plug-in-based Meetings

1 When you join a meeting, click .

2 On the Audio/Video Settings screen,

choose your Microphone, Speaker, and

Camera settings.

3 Move the slider for Call Quality to the left or

right. The default is set to High.

Non Plug-in-based Meetings

1 Click the camera icon on the right side of

your browser URL field to access your

camera and microphone settings.

2 Allow the browser to access your camera and

microphone and select your audio and video

preferences.

Adjust Audio and Video

For plug-in-based calls only.

1 During a meeting, click Settings.

2 Click the drop-down menus to select a

Microphone, Speaker, or Camera.

Control Audio and Video

1 Click or to mute or unmute your

video.

2 Click or to mute or unmute your

microphone.

3 Click or to mute or unmute your

speakers.

Record a Meeting

Only attendees with the correct permissions can

record a meeting.

1 Click to record.

2 Click to stop recording.

End Meetings

Only a chairperson can end a meeting

Participants and guests can only exit the meeting.

» Click and select any one of the following

options if you are the chairperson:

 Return to the meeting.

 Exit meeting.

 End meeting for all.

» Click and select Exit meeting if you are a

participant or Guest.

Mute Meeting Attendees

Chairpersons can mute all meeting attendees or

individual attendees.

1 In the Open Menu panel, click Roster and

click to mute all attendees.

2 Click Roster, click a name, and click to

mute an individual attendee.

Drop Attendees

Chairpersons can choose to remove attendees

from a meeting.

» Click Roster, select a name, and click .

Invite Attendees during a

Meeting

1 Click Add to open the meeting details pane.

2 Click Copy to Clipboard.

3 Send the meeting details to a contact.

Chat with Meeting Attendees

1 Click Chat and type a message.

2 Press Shift+Enter to move to the next line

within the message and press Enter to send.

Using Enhanced Content (where

enabled)

Share Content from the queue

You can view the shared monitors, applications,

files, whiteboards, and blackboards in the shared

content from the queue.

1 Click Content in the lower-right corner. If

there are documents already attached to the

meeting, Queue is selected.

• Click Whiteboard to add a whiteboard.

• Click Blackboard to add a blackboard.

• Click File Share to upload files for sharing.

2 Click the Share button for the file you want to

share.

Share Your Screen

1 Click Content.

2 Select the desktop monitor you want to share

and click Share. Or

3 Click Screen Share to share your desktop or

an application window.

Annotate Content

1 Using the toolbar to the left of the stage,

draw, highlight, or add text to shared files,

images, whiteboard, or blackboard.

2 To save annotated content, click and

select Screenshot.

Request Content Sharing

Permissions

» Click Roster and click To share content,

click to ask for content sharing

permissions (if applicable).

» A message at the top of the RealPresence

Web Suite Experience Portal informs you if

the request is approved or denied.

Poly RealPresence Web Suite User guide

Poly RealPresence Web Suite User guide

Poly RealPresence Web Suite User guide

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