Xerox PE114E User guide

Category
Laser/LED printers
Type
User guide
About the User’s Guides
Provides information you need for setting up your machine and installing the supplied software.
It also provides all of the detailed instructions for using your machine as a printer, a scanner
and a copier and information for maintaining and troubleshooting the machine.
This manual is provided for information purposes only. All information included herein is
subject to change without notice. Xerox Corporation is not responsible for any changes, direct
or indirect, arising from or related to the use of this manual.
© 2004 Xerox Corporation. All rights reserved.
• WorkCentre PE114e and Xerox logo are trademarks of Xerox Corporation.
• Microsoft, Windows, Windows 98, Window Me, Windows 2000, Windows NT 4.0
and Windows XP are registered trademarks of Microsoft Corporation.
• All other brand or product names are trademarks of their respective companies or
organizations.
2
CONTENTS
Chapter 1:
GETTING STARTED
Unpacking .................................................................... 1.2
Selecting a Location ................................................. 1.3
Understanding the Component Location ........................... 1.4
Front View .............................................................. 1.4
Rear View ............................................................... 1.4
Control Panel Functions ............................................ 1.5
Installing the Toner Cartridge ........................................ 1.6
Loading Paper .............................................................. 1.8
Changing the Paper Size in the Paper Tray .................. 1.9
Making Connections .................................................... 1.11
Turning the Machine On ............................................... 1.13
About Xerox Software .................................................. 1.14
Printer Driver Features ........................................... 1.14
Installing Xerox Software in Windows ............................ 1.15
System Requirements ............................................ 1.15
Installing Xerox Software ....................................... 1.16
Removing Software ..................................................... 1.18
Uninstalling the MFP Driver ..................................... 1.18
Using the ControlCentre ............................................... 1.19
Changing the Display Language .................................... 1.20
Setting the Paper Size and Type ................................... 1.20
Using the Save Modes ................................................. 1.21
Toner Save Mode .................................................. 1.21
Power Save Mode .................................................. 1.22
Chapter 2:
PAPER HANDLING
Selecting Print Materials ................................................. 2.2
Type, Input Sources and Capacities ........................... 2.2
Guidelines for Paper and Special Materials .................. 2.3
Selecting an Output Location .......................................... 2.4
Printing to the Front Output Tray (Face down) ............. 2.5
Printing to the Rear Output Slot (Face up) .................. 2.6
Loading Paper in the Paper Tray ...................................... 2.8
Using the Manual Feeder ................................................ 2.9
Setting the Paper Type and Size for the Manual Feeder 2.11
3
Chapter 3:
PRINTING
Printing a Document in Windows ..................................... 3.2
Canceling a Print Job ................................................ 3.5
Using a Favorite Setting ........................................... 3.6
Using Help .............................................................. 3.6
Setting Paper Properties ................................................ 3.7
Setting Graphic Properties .............................................. 3.8
Printing Multiple Pages on One Sheet of the Paper ........... 3.10
Printing a Reduced or Enlarged Document ...................... 3.12
Fitting Your Document to a Selected Paper Size .............. 3.13
Printing Posters .......................................................... 3.14
Using Watermarks ...................................................... 3.15
Using an Existing Watermark .................................. 3.15
Creating a Watermark ............................................ 3.16
Editing a Watermark .............................................. 3.17
Deleting a Watermark ............................................ 3.17
Using Overlays ........................................................... 3.18
What is an Overlay? ............................................... 3.18
Creating a New Page Overlay .................................. 3.18
Using a Page Overlay ............................................. 3.20
Deleting a Page Overlay ......................................... 3.21
Using Output Options .................................................. 3.22
Setting Up the Locally Shared Printer ............................. 3.23
In Windows 98/Me ................................................. 3.23
In Windows NT 4.0/2000/XP ................................... 3.24
Chapter 4:
COPYING
Loading Paper for Copying ............................................. 4.2
Preparing a Document ................................................... 4.2
Making a Copy .............................................................. 4.3
Setting Copy Options ..................................................... 4.5
Darkness ................................................................ 4.5
Number of Copies .................................................... 4.5
Reduced/Enlarged Copying ....................................... 4.6
Original Type .......................................................... 4.7
Using Special Copy Features ........................................... 4.8
Clone Copying ......................................................... 4.8
Auto Fit Copying ...................................................... 4.9
2 sided in 1 page Copying ....................................... 4.10
2-up Copying ........................................................ 4.11
Poster Copying ...................................................... 4.12
Changing the Default Settings ...................................... 4.13
Setting the Time Out Option ......................................... 4.14
4
Chapter 5:
SCANNING
Scanning Process with TWAIN-enabled Software ............... 5.2
Chapter 6:
MAINTENANCE
Printing the System Data List ......................................... 6.2
Clearing the Memory ..................................................... 6.2
Cleaning Your Machine ................................................... 6.3
Cleaning the Outside ................................................ 6.3
Cleaning the Inside .................................................. 6.3
Cleaning the Document Glass .................................... 6.5
Maintaining the Toner Cartridge ...................................... 6.6
Redistributing Toner ................................................ 6.7
Replacing the Toner Cartridge ................................... 6.8
Cleaning the Drum .................................................. 6.9
Consumables and Replacement Parts ............................. 6.10
Chapter 7:
TROUBLESHOOTING
Clearing Paper Jams ...................................................... 7.2
In the Paper Tray .................................................... 7.2
In the Paper Exit Area .............................................. 7.3
In the Fuser Area or Around the Toner Cartridge .......... 7.5
In the Manual Feeder ............................................... 7.6
Tips for Avoiding Paper Jams ..................................... 7.6
Clearing LCD Error Messages .......................................... 7.8
Solving Problems .......................................................... 7.9
Paper Feeding Problems ........................................... 7.9
Printing Problems .................................................. 7.10
Printing Quality Problems ....................................... 7.13
Copying Problems .................................................. 7.18
Scanning Problems ................................................ 7.19
5
Appendix A:
SPECIFICATIONS
General Specifications ................................................... A.2
Scanner and Copier Specifications ................................... A.3
Printer Specifications ..................................................... A.4
Paper Specifications ...................................................... A.5
Overview ................................................................ A.5
Supported Sizes of Paper .......................................... A.6
Guidelines for Using Paper ........................................ A.7
Paper Specifications ................................................. A.8
Paper Output Capacity ............................................. A.8
Paper Storage Environment ...................................... A.9
Envelopes ............................................................. A.10
Labels .................................................................. A.12
Transparencies ...................................................... A.12
6
Important Precautions and Safety Information
When using this machine, these basic safety precautions should always be followed to
reduce risk of fire, electric shock, and injury to people:
1. Read and understand all instructions.
2. Use common sense whenever operating electrical appliances.
3. Follow all warnings and instructions marked on the machine and in the literature
accompanying the machine.
4. If an operating instruction appears to conflict with safety information, heed the safety
information. You may have misunderstood the operating instruction. If you cannot
resolve the conflict, contact your sales or service representative for assistance.
5. Unplug the machine from the AC wall socket before cleaning. Do not use liquid or
aerosol cleaners. Use only a damp cloth for cleaning.
6. Do not place the machine on an unstable cart, stand or table. It may fall, causing
serious damage.
7. Your machine should never be placed on, near or over a radiator, heater, air
conditioner or ventilation duct.
8. Do not allow anything to rest on the power cable. Do not locate your machine where
the cords will be abused by persons walking on them.
9. Do not overload wall outlets and extension cords. This can diminish performance, and
may result in the risk of fire or electric shock.
10. Do not allow pets to chew on the AC power, or PC interface cords.
11. Never push objects of any kind into the machine through case or cabinet openings.
They may touch dangerous voltage points, creating a risk of fire or shock. Never spill
liquid of any kind onto or into the machine.
12. You machine may have a heavy cover for optimal pressure on the document for the
best scanning. In this case, replace the cover after placing document on the scan
glass, by holding and moving it down slowly until it seats on its location.
13. To reduce the risk of electric shock, do not disassemble the machine. Take it to a
qualified service technician when repair work is required. Opening or removing covers
may expose you to dangerous voltages or other risks. Incorrect reassembly could
cause electric shock when the unit is subsequently used.
14. Unplug the machine from the, PC and AC wall outlet, and refer servicing to qualified
service personnel under the following conditions:
• When any part of the power cord, plug, or connecting cable is damaged or frayed.
• If liquid has been spilled into the machine.
• If the machine has been exposed to rain or water.
• If the machine does not operate properly after instructions have been followed.
• If the machine has been dropped, or the cabinet appears damaged.
• If the machine exhibits a sudden and distinct change in performance.
7
15. Adjust only those controls covered by the operating instructions. Improper
adjustment of other controls may result in damage, and may require extensive work
by a qualified service technician to restore the machine to normal operation.
16. Avoid using this machine during a lightning storm. There may be a remote risk of
electric shock from lightning. If possible, unplug the AC power cord for the duration
of the lightning storm.
17. If you print large amount of copies, the surface of the output tray may become hot.
Be careful not to touch the surface, and keep children away from the surface.
18. SAVE THESE INSTRUCTIONS.
Important Precautions and Safety Information
Safety
Your Xerox product and supplies have been designed and tested to meet strict safety
requirements. These include Safety Agency approval, and compliance to established
environmental standards. Please read the following instructions carefully before operating
the product and refer to them as needed to ensure the continued safe operation of your
product.
The safety testing and performance of this product have been verified using
XEROX materials only.
Follow
all warnings and instructions marked on, or supplied with the product.
This WARNING Mark alerts users to the possibility of personal injury.
This WARNING Mark alerts users to heated surfaces.
WARNING: This product must be connected to a protective earthing circuit.
This product
is equipped with a 3-wire type plug, provided with a protective earthing
pin. This plug will fit only into an earthed power outlet. This is a safety feature. To avoid
risk of electric shock, contact your electrician to replace the receptacle if you are unable
to insert the plug into the outlet. Never use an earthed adapter plug to connect the
product to a power source receptacle that lacks an earth connection terminal.
This product
should be operated from the type of power source indicated on the marking
label. If you are not sure of the type of power available, consult your local power company.
Do not
allow anything to rest on the power cord. Do not locate the product where persons
will step or trip on the cord.
8
Use of an extension cord with this product is not recommended or authorized.
Users should check building codes and insurance requirements if a properly earthed
extension cord is to be used. Ensure that the total ampere ratings of the products plugged
into the extension cord do not exceed the extension cord ampere rating. Also, make sure
that the total amperage of all products plugged into the wall outlets does not exceed the
outlet rating.
Disconnect Device
for this product is the power cord. To remove all electrical power to
the product, disconnect the power cord from the power receptacle.
Your equipment
is equipped with an energy saving device to conserve power when the
machine is not in use. The machine may be left on continuously.
Unplug
this product from the wall outlet before cleaning. Always use materials
specifically designated for this product. Use of other materials may result in poor
performance and could create a hazardous situation.
Do not
use aerosol cleaners. Follow the instructions in the User Guide for proper cleaning
methods.
Never
use supplies or cleaning materials for purposes other than those for which they
were intended. Keep all supplies and materials out of reach of children.
Do not
use this product near water, wet locations, or outdoors.
Do not
place this product on an unstable cart, stand or table. The product may fall,
causing personal injury or serious damage to the product
Slots and Openings
in the cabinet and in the back and sides of the product are provided
for ventilation. To ensure reliable operation of the product and to protect it from
overheating, these openings must not be blocked or covered. The product should never
be located near or over a radiator or heat register. This product should not be placed in a
built-in installation unless proper ventilation is provided.
Never
push objects of any kind into the slots of the product as they may touch dangerous
voltage points or short out parts which could result in a fire or electric shock.
Never
spill liquid of any kind on the product.
Never
remove covers or guards that require a tool for removal, unless directed to do so
in a Xerox approved maintenance kit.
Never
defeat interlock switches. Machines are designed to restrict operator access to
unsafe areas. Covers, guards and interlock switches are provided to ensure that the
machine will not operate with covers opened.
Do not
put your hands into the fuser area, located just inside the exit tray area, as you
may be burned.
Quality Standards:
The product is manufactured under a registered ISO9002 Quality
system.
If you need additional safety information concerning this XEROX product or XEROX
supplied materials you may call the following number:
EUROPE +44 (0) 1707 353434
USA/CANADA 1 800 828 6571
9
Laser Safety Statement
The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR,
chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is certified as a Class
I laser product conforming to the requirements of IEC 825.
Class I laser products are not considered to be hazardous. The laser system and printer
are designed so there is never any human access to laser radiation above a Class I level
during normal operation, user maintenance, or prescribed service condition.
WARNING
Never operate or service the printer with the protective cover removed from Laser/
Scanner assembly. The reflected beam, although invisible, can damage your eyes. When
using this product, these basic safety precautions should always be followed to reduce risk
of fire, electric shock, and injury to persons:
WARNING:Use of controls or adjustments or performance of procedures other
than those specified herein may result in hazardous radiation exposure.
With specific regard to lasers, the equipment complies with laser product performance
standards set by governmental, national and international agencies as a Class 1 Laser
Product. It does not emit hazardous radiation as the beam is totally enclosed during all
phases of customer operation and maintenance.
10
Ozone Safety
During normal operation, this machine produces ozone. The
ozone produced does not present a hazard to the operator.
However, it is advisable that the machine be operated in a well
ventilated area.
If you need additional information about ozone, please request
your nearest Xerox dealer.
Power Saver
This machine contains advanced energy conservation
technology that reduces power consumption when it is not in
active use.
When the machine does not receive data for an extended
period of time, power consumption is automatically lowered.
The energy star emblem does not represent EPA endorsement
of any machine or service.
Recycling
Please recycle or dispose of the packaging material for this
product in an environmentally responsible manner.
11
Radio Frequency Emissions
FCC Information to the User
This equipment has been tested and found to comply with the limits for a Class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses, and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the
user is encouraged to try to correct the interference by one or more of the following
measures:
Reorient or relocate the receiving antenna.
Increase the separation between the equipment and receiver.
Connect the equipment into an outlet on a circuit different from that to which the
receiver is connected.
Consult the dealer or experienced radio/ TV technician for help.
C
AUTION
:
Change or modifications not expressly approved by the manufacturer responsible
for compliance could void the user's authority to operate the equipment.
Canadian Radio Interference Regulations
This digital apparatus does not exceed the Class B limits for radio noise emissions from
digital apparatus as set out in the interference-causing equipment standard entitled
“Digital Apparatus”, ICES-003 of the Industry and Science Canada.
Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux
appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur:
Appareils Numériques, ICES-003 édictée par l’Industrie et Sciences Canada.
12
Declaration of Conformity (European Countries)
Approvals and Certifications
The CE marking applied to this product symbolizes Xerox Corporation .
Declaration of Conformity with the following applicable 93/68/EEC
Directives of the European Union as of the dates indicated:
January 1, 1995
: Council Directive 73/23/EEC Approximation of the
laws of the member states related to low voltage equipment.
January 1, 1996
: Council Directive 89/336/EEC (92/31/EEC), approximation of the laws
of the Member States related to electromagnetic compatibility.
March 9, 1999
: Council Directive 1999/5/EC on radio equipment and
telecommunications terminal equipment and the mutual recognition of their conformity.
A full declaration, defining the relevant Directives and referenced standards can be
obtained from your Xerox Corporation. representative.
A full declaration, defining the relevant directives and referenced standards can be
obtained from your Xerox representative or by contacting:
WARNING:In order to allow this equipment to operate in proximity to Industrial,
Scientific and Medical (ISM) equipment, the external radiation from the ISM
equipment may have limited or special mitigation measures taken.
WARNING:Shielded cables must be used with this equipment to maintain
compliance with Council Directive 89/336/EEC.
13
/ WorkCentre PE114e
14
Differences Between British and American English
British English American English
Cancelling Canceling
Favourite Favorite
Colour Color
Colours Colors
Coloured Colored
Centre Center
Grey Gray
Greyscale Grayscale
Millimetres Millimeters
Discolour Discolor
Fibre Fiber
Emphasise Emphasize
Recognise Recognize
Organise Organize
Authorise Authorize
Customise Customize
Labelling Labeling
1
GETTING STARTED
Thank you for purchasing this multifunctional product.
Your machine provides you with printing, copying, and
scanning functions!
This chapter gives you step-by-step instructions for
setting up your machine.
This chapter includes:
Unpacking
Understanding the Component Location
Installing the Toner Cartridge
Loading Paper
Making Connections
Turning the Machine On
Installing Software
About Xerox Software
Installing Xerox Software in Windows
Removing Software
Setting Up the Machine System
Changing the Display Language
Setting the Paper Size and Type
Using the Save Modes
G
ETTING
S
TARTED
1.2
Unpacking
Remove the machine and all accessories from the packing
carton. Make sure that the machine has been packed with the
following items. If there is a missing item, contact the retailer
where you bought the machine:
N
OTES
:
The appearance of the power cord may differ according to your
country’s specifications.
The CD-ROM contains the Xerox printer drivers, Scan drivers,
ControlCentre, the user’s guide, and the Adobe Acrobat Reader
program.
Components may differ from one country to another.
The power cord must be plugged into a grounded power socket.
Remove the packing tape from the front, back and sides of the
machine.
Ta pe
G
ETTING
S
TARTED
1.3
1
Selecting a Location
Select a level, stable place with adequate space for air
circulation. Allow extra space for opening covers and trays.
The area should be well-ventilated and away from direct sunlight
or sources of heat, cold and humidity. Do not set the machine
close to the edge of your desk or table.
Clearance Space
Front
: 482.6 mm
(enough space so that the paper trays can be
removed)
Back
: 100 mm (enough space for ventilation)
Right
: 100 mm
Left
: 100 mm (enough space for ventilation)
G
ETTING
S
TARTED
1.4
Understanding the Component
Location
These are the main components of your machine:
Front View
Rear View
Front Output Tray
(Face down)
Control Panel
(see the page 1.5)
Manual
Feeder
Manual Feeder
Guides
Front Paper
Output
Extension
Toner Cartridge
Document Cover
Front Cover
Jam Cover
Paper Tray
Document Glass
Parallel Connector
USB Connector
Rear Cover
AC Power Cord Connector
Rear Output Slot
(Face up)
Power Switch
Paper Length Guide
G
ETTING
S
TARTED
1.5
1
Control Panel Functions
1
C
O
P
Y
Adjusts the brightness of the documents for
the current copy job.
Selects the number of copies.
2
Displays the current status and prompts
during an operation.
3
Scrolls through the options available for the
selected menu item.
Enters Menu mode and scrolls through the
menus available and sends you back to
Standby mode.
4
Stops an operation at any time.
In Standby mode, clears/cancels the copy
options, such as the darkness and the number
of copies.
5
Confirms the selection on the display and
starts a job.
G
ETTING
S
TARTED
1.6
Installing the Toner Cartridge
1
Open the front cover.
2
Remove the starter toner cartridge from its bag. Don’t use
a knife or other sharp object as it might scratch the drum of
the cartridge.
3
Gently roll the cartridge 5 or 6 times to distribute the toner
evenly inside the cartridge.
Thoroughly rolling the cartridge will assure the maximum
copies per cartridge.
C
AUTIONS
:
To prevent damage, do not expose the toner cartridge to light for
more than a few minutes. Cover it with a piece of paper if left
exposed for more than a few minutes, and keep it flat and clean
place.
If toner gets on your clothing, wipe it off with a dry cloth and
wash clothing in cold water. Hot water sets toner into the fabric.
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