Xerox PE114E User guide

About the User’s Guides

Provides information you need for setting up your machine and installing the supplied software.

It also provides all of the detailed instructions for using your machine as a printer, a scanner

and a copier and information for maintaining and troubleshooting the machine.

This manual is provided for information purposes only. All information included herein is

subject to change without notice. Xerox Corporation is not responsible for any changes, direct

or indirect, arising from or related to the use of this manual.

• WorkCentre PE114e and Xerox logo are trademarks of Xerox Corporation.

• Microsoft, Windows, Windows 98, Window Me, Windows 2000, Windows NT 4.0

and Windows XP are registered trademarks of Microsoft Corporation.

• All other brand or product names are trademarks of their respective companies or

organizations.

2

CONTENTS

Chapter 1:

GETTING STARTED

Unpacking .................................................................... 1.2

Selecting a Location ................................................. 1.3

Understanding the Component Location ........................... 1.4

Front View .............................................................. 1.4

Rear View ............................................................... 1.4

Control Panel Functions ............................................ 1.5

Installing the Toner Cartridge ........................................ 1.6

Loading Paper .............................................................. 1.8

Changing the Paper Size in the Paper Tray .................. 1.9

Making Connections .................................................... 1.11

Turning the Machine On ............................................... 1.13

About Xerox Software .................................................. 1.14

Printer Driver Features ........................................... 1.14

Installing Xerox Software in Windows ............................ 1.15

System Requirements ............................................ 1.15

Installing Xerox Software ....................................... 1.16

Removing Software ..................................................... 1.18

Uninstalling the MFP Driver ..................................... 1.18

Using the ControlCentre ............................................... 1.19

Changing the Display Language .................................... 1.20

Setting the Paper Size and Type ................................... 1.20

Using the Save Modes ................................................. 1.21

Toner Save Mode .................................................. 1.21

Power Save Mode .................................................. 1.22

Chapter 2:

PAPER HANDLING

Selecting Print Materials ................................................. 2.2

Type, Input Sources and Capacities ........................... 2.2

Guidelines for Paper and Special Materials .................. 2.3

Selecting an Output Location .......................................... 2.4

Printing to the Front Output Tray (Face down) ............. 2.5

Printing to the Rear Output Slot (Face up) .................. 2.6

Loading Paper in the Paper Tray ...................................... 2.8

Using the Manual Feeder ................................................ 2.9

Setting the Paper Type and Size for the Manual Feeder 2.11

3

Chapter 3:

PRINTING

Printing a Document in Windows ..................................... 3.2

Canceling a Print Job ................................................ 3.5

Using a Favorite Setting ........................................... 3.6

Using Help .............................................................. 3.6

Setting Paper Properties ................................................ 3.7

Setting Graphic Properties .............................................. 3.8

Printing Multiple Pages on One Sheet of the Paper ........... 3.10

Printing a Reduced or Enlarged Document ...................... 3.12

Fitting Your Document to a Selected Paper Size .............. 3.13

Printing Posters .......................................................... 3.14

Using Watermarks ...................................................... 3.15

Using an Existing Watermark .................................. 3.15

Creating a Watermark ............................................ 3.16

Editing a Watermark .............................................. 3.17

Deleting a Watermark ............................................ 3.17

Using Overlays ........................................................... 3.18

What is an Overlay? ............................................... 3.18

Creating a New Page Overlay .................................. 3.18

Using a Page Overlay ............................................. 3.20

Deleting a Page Overlay ......................................... 3.21

Using Output Options .................................................. 3.22

Setting Up the Locally Shared Printer ............................. 3.23

In Windows 98/Me ................................................. 3.23

In Windows NT 4.0/2000/XP ................................... 3.24

Chapter 4:

COPYING

Loading Paper for Copying ............................................. 4.2

Preparing a Document ................................................... 4.2

Making a Copy .............................................................. 4.3

Setting Copy Options ..................................................... 4.5

Darkness ................................................................ 4.5

Number of Copies .................................................... 4.5

Reduced/Enlarged Copying ....................................... 4.6

Original Type .......................................................... 4.7

Using Special Copy Features ........................................... 4.8

Clone Copying ......................................................... 4.8

Auto Fit Copying ...................................................... 4.9

2 sided in 1 page Copying ....................................... 4.10

2-up Copying ........................................................ 4.11

Poster Copying ...................................................... 4.12

Changing the Default Settings ...................................... 4.13

Setting the Time Out Option ......................................... 4.14

4

Chapter 5:

SCANNING

Scanning Process with TWAIN-enabled Software ............... 5.2

Chapter 6:

MAINTENANCE

Printing the System Data List ......................................... 6.2

Clearing the Memory ..................................................... 6.2

Cleaning Your Machine ................................................... 6.3

Cleaning the Outside ................................................ 6.3

Cleaning the Inside .................................................. 6.3

Cleaning the Document Glass .................................... 6.5

Maintaining the Toner Cartridge ...................................... 6.6

Redistributing Toner ................................................ 6.7

Replacing the Toner Cartridge ................................... 6.8

Cleaning the Drum .................................................. 6.9

Consumables and Replacement Parts ............................. 6.10

Chapter 7:

TROUBLESHOOTING

Clearing Paper Jams ...................................................... 7.2

In the Paper Tray .................................................... 7.2

In the Paper Exit Area .............................................. 7.3

In the Fuser Area or Around the Toner Cartridge .......... 7.5

In the Manual Feeder ............................................... 7.6

Tips for Avoiding Paper Jams ..................................... 7.6

Clearing LCD Error Messages .......................................... 7.8

Solving Problems .......................................................... 7.9

Paper Feeding Problems ........................................... 7.9

Printing Problems .................................................. 7.10

Printing Quality Problems ....................................... 7.13

Copying Problems .................................................. 7.18

Scanning Problems ................................................ 7.19

5

Appendix A:

SPECIFICATIONS

General Specifications ................................................... A.2

Scanner and Copier Specifications ................................... A.3

Printer Specifications ..................................................... A.4

Paper Specifications ...................................................... A.5

Overview ................................................................ A.5

Supported Sizes of Paper .......................................... A.6

Guidelines for Using Paper ........................................ A.7

Paper Specifications ................................................. A.8

Paper Output Capacity ............................................. A.8

Paper Storage Environment ...................................... A.9

Envelopes ............................................................. A.10

Labels .................................................................. A.12

Transparencies ...................................................... A.12

6

Important Precautions and Safety Information

When using this machine, these basic safety precautions should always be followed to

reduce risk of fire, electric shock, and injury to people:

1. Read and understand all instructions.

2. Use common sense whenever operating electrical appliances.

3. Follow all warnings and instructions marked on the machine and in the literature

accompanying the machine.

4. If an operating instruction appears to conflict with safety information, heed the safety

information. You may have misunderstood the operating instruction. If you cannot

resolve the conflict, contact your sales or service representative for assistance.

5. Unplug the machine from the AC wall socket before cleaning. Do not use liquid or

aerosol cleaners. Use only a damp cloth for cleaning.

6. Do not place the machine on an unstable cart, stand or table. It may fall, causing

serious damage.

7. Your machine should never be placed on, near or over a radiator, heater, air

conditioner or ventilation duct.

8. Do not allow anything to rest on the power cable. Do not locate your machine where

the cords will be abused by persons walking on them.

9. Do not overload wall outlets and extension cords. This can diminish performance, and

may result in the risk of fire or electric shock.

10. Do not allow pets to chew on the AC power, or PC interface cords.

11. Never push objects of any kind into the machine through case or cabinet openings.

They may touch dangerous voltage points, creating a risk of fire or shock. Never spill

liquid of any kind onto or into the machine.

12. You machine may have a heavy cover for optimal pressure on the document for the

best scanning. In this case, replace the cover after placing document on the scan

glass, by holding and moving it down slowly until it seats on its location.

13. To reduce the risk of electric shock, do not disassemble the machine. Take it to a

qualified service technician when repair work is required. Opening or removing covers

may expose you to dangerous voltages or other risks. Incorrect reassembly could

cause electric shock when the unit is subsequently used.

14. Unplug the machine from the, PC and AC wall outlet, and refer servicing to qualified

service personnel under the following conditions:

• When any part of the power cord, plug, or connecting cable is damaged or frayed.

• If liquid has been spilled into the machine.

• If the machine has been exposed to rain or water.

• If the machine does not operate properly after instructions have been followed.

• If the machine has been dropped, or the cabinet appears damaged.

• If the machine exhibits a sudden and distinct change in performance.

7

15. Adjust only those controls covered by the operating instructions. Improper

adjustment of other controls may result in damage, and may require extensive work

by a qualified service technician to restore the machine to normal operation.

16. Avoid using this machine during a lightning storm. There may be a remote risk of

electric shock from lightning. If possible, unplug the AC power cord for the duration

of the lightning storm.

17. If you print large amount of copies, the surface of the output tray may become hot.

Be careful not to touch the surface, and keep children away from the surface.

18. SAVE THESE INSTRUCTIONS.

Important Precautions and Safety Information

Safety

Your Xerox product and supplies have been designed and tested to meet strict safety

requirements. These include Safety Agency approval, and compliance to established

environmental standards. Please read the following instructions carefully before operating

the product and refer to them as needed to ensure the continued safe operation of your

product.

The safety testing and performance of this product have been verified using

XEROX materials only.

Follow

all warnings and instructions marked on, or supplied with the product.

This WARNING Mark alerts users to the possibility of personal injury.

This WARNING Mark alerts users to heated surfaces.

WARNING: This product must be connected to a protective earthing circuit.

This product

is equipped with a 3-wire type plug, provided with a protective earthing

pin. This plug will fit only into an earthed power outlet. This is a safety feature. To avoid

risk of electric shock, contact your electrician to replace the receptacle if you are unable

to insert the plug into the outlet. Never use an earthed adapter plug to connect the

product to a power source receptacle that lacks an earth connection terminal.

This product

should be operated from the type of power source indicated on the marking

label. If you are not sure of the type of power available, consult your local power company.

Do not

allow anything to rest on the power cord. Do not locate the product where persons

will step or trip on the cord.

8

Use of an extension cord with this product is not recommended or authorized.

Users should check building codes and insurance requirements if a properly earthed

extension cord is to be used. Ensure that the total ampere ratings of the products plugged

into the extension cord do not exceed the extension cord ampere rating. Also, make sure

that the total amperage of all products plugged into the wall outlets does not exceed the

outlet rating.

Disconnect Device

for this product is the power cord. To remove all electrical power to

the product, disconnect the power cord from the power receptacle.

Your equipment

is equipped with an energy saving device to conserve power when the

machine is not in use. The machine may be left on continuously.

Unplug

this product from the wall outlet before cleaning. Always use materials

specifically designated for this product. Use of other materials may result in poor

performance and could create a hazardous situation.

Do not

use aerosol cleaners. Follow the instructions in the User Guide for proper cleaning

methods.

Never

use supplies or cleaning materials for purposes other than those for which they

were intended. Keep all supplies and materials out of reach of children.

Do not

use this product near water, wet locations, or outdoors.

Do not

place this product on an unstable cart, stand or table. The product may fall,

causing personal injury or serious damage to the product

Slots and Openings

in the cabinet and in the back and sides of the product are provided

for ventilation. To ensure reliable operation of the product and to protect it from

overheating, these openings must not be blocked or covered. The product should never

be located near or over a radiator or heat register. This product should not be placed in a

built-in installation unless proper ventilation is provided.

Never

push objects of any kind into the slots of the product as they may touch dangerous

voltage points or short out parts which could result in a fire or electric shock.

Never

spill liquid of any kind on the product.

Never

remove covers or guards that require a tool for removal, unless directed to do so

in a Xerox approved maintenance kit.

Never

defeat interlock switches. Machines are designed to restrict operator access to

unsafe areas. Covers, guards and interlock switches are provided to ensure that the

machine will not operate with covers opened.

Do not

put your hands into the fuser area, located just inside the exit tray area, as you

may be burned.

Quality Standards:

The product is manufactured under a registered ISO9002 Quality

system.

If you need additional safety information concerning this XEROX product or XEROX

supplied materials you may call the following number:

EUROPE +44 (0) 1707 353434

USA/CANADA 1 800 828 6571

9

Laser Safety Statement

The printer is certified in the U.S. to conform to the requirements of DHHS 21 CFR,

chapter 1 Subchapter J for Class I(1) laser products, and elsewhere is certified as a Class

I laser product conforming to the requirements of IEC 825.

Class I laser products are not considered to be hazardous. The laser system and printer

are designed so there is never any human access to laser radiation above a Class I level

during normal operation, user maintenance, or prescribed service condition.

WARNING

Never operate or service the printer with the protective cover removed from Laser/

Scanner assembly. The reflected beam, although invisible, can damage your eyes. When

using this product, these basic safety precautions should always be followed to reduce risk

of fire, electric shock, and injury to persons:

WARNING:Use of controls or adjustments or performance of procedures other

than those specified herein may result in hazardous radiation exposure.

With specific regard to lasers, the equipment complies with laser product performance

standards set by governmental, national and international agencies as a Class 1 Laser

Product. It does not emit hazardous radiation as the beam is totally enclosed during all

phases of customer operation and maintenance.

10

Ozone Safety

During normal operation, this machine produces ozone. The

ozone produced does not present a hazard to the operator.

However, it is advisable that the machine be operated in a well

ventilated area.

If you need additional information about ozone, please request

your nearest Xerox dealer.

Power Saver

This machine contains advanced energy conservation

technology that reduces power consumption when it is not in

active use.

When the machine does not receive data for an extended

period of time, power consumption is automatically lowered.

The energy star emblem does not represent EPA endorsement

of any machine or service.

Recycling

Please recycle or dispose of the packaging material for this

product in an environmentally responsible manner.

11

Radio Frequency Emissions

FCC Information to the User

This equipment has been tested and found to comply with the limits for a Class B digital

device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide

reasonable protection against harmful interference in a residential installation. This

equipment generates, uses, and can radiate radio frequency energy and, if not installed

and used in accordance with the instructions, may cause harmful interference to radio

communications. However, there is no guarantee that interference will not occur in a

particular installation. If this equipment does cause harmful interference to radio or

television reception, which can be determined by turning the equipment off and on, the

user is encouraged to try to correct the interference by one or more of the following

measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the

receiver is connected.

• Consult the dealer or experienced radio/ TV technician for help.

C

AUTION

:

Change or modifications not expressly approved by the manufacturer responsible

for compliance could void the user's authority to operate the equipment.

Canadian Radio Interference Regulations

This digital apparatus does not exceed the Class B limits for radio noise emissions from

digital apparatus as set out in the interference-causing equipment standard entitled

“Digital Apparatus”, ICES-003 of the Industry and Science Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux

appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur:

“Appareils Numériques”, ICES-003 édictée par l’Industrie et Sciences Canada.

12

Declaration of Conformity (European Countries)

Approvals and Certifications

The CE marking applied to this product symbolizes Xerox Corporation .

Declaration of Conformity with the following applicable 93/68/EEC

Directives of the European Union as of the dates indicated:

January 1, 1995

: Council Directive 73/23/EEC Approximation of the

laws of the member states related to low voltage equipment.

January 1, 1996

: Council Directive 89/336/EEC (92/31/EEC), approximation of the laws

of the Member States related to electromagnetic compatibility.

March 9, 1999

: Council Directive 1999/5/EC on radio equipment and

telecommunications terminal equipment and the mutual recognition of their conformity.

A full declaration, defining the relevant Directives and referenced standards can be

obtained from your Xerox Corporation. representative.

A full declaration, defining the relevant directives and referenced standards can be

obtained from your Xerox representative or by contacting:

WARNING:In order to allow this equipment to operate in proximity to Industrial,

Scientific and Medical (ISM) equipment, the external radiation from the ISM

equipment may have limited or special mitigation measures taken.

WARNING:Shielded cables must be used with this equipment to maintain

compliance with Council Directive 89/336/EEC.

13

/ WorkCentre PE114e

14

Differences Between British and American English

British English American English

Cancelling Canceling

Favourite Favorite

Colour Color

Colours Colors

Coloured Colored

Centre Center

Grey Gray

Greyscale Grayscale

Millimetres Millimeters

Discolour Discolor

Fibre Fiber

Emphasise Emphasize

Recognise Recognize

Organise Organize

Authorise Authorize

Customise Customize

Labelling Labeling

1

GETTING STARTED

Thank you for purchasing this multifunctional product.

Your machine provides you with printing, copying, and

scanning functions!

This chapter gives you step-by-step instructions for

setting up your machine.

This chapter includes:

• Unpacking

• Understanding the Component Location

• Installing the Toner Cartridge

• Loading Paper

• Making Connections

• Turning the Machine On

Installing Software

• About Xerox Software

• Installing Xerox Software in Windows

• Removing Software

Setting Up the Machine System

• Changing the Display Language

• Setting the Paper Size and Type

• Using the Save Modes

G

ETTING

S

TARTED

1.2

Unpacking

Remove the machine and all accessories from the packing

carton. Make sure that the machine has been packed with the

following items. If there is a missing item, contact the retailer

where you bought the machine:

N

OTES

:

• The appearance of the power cord may differ according to your

country’s specifications.

• The CD-ROM contains the Xerox printer drivers, Scan drivers,

ControlCentre, the user’s guide, and the Adobe Acrobat Reader

program.

• Components may differ from one country to another.

• The power cord must be plugged into a grounded power socket.

Remove the packing tape from the front, back and sides of the

machine.

Ta pe

G

ETTING

S

TARTED

1.3

1

Selecting a Location

Select a level, stable place with adequate space for air

circulation. Allow extra space for opening covers and trays.

The area should be well-ventilated and away from direct sunlight

or sources of heat, cold and humidity. Do not set the machine

close to the edge of your desk or table.

Clearance Space

•

Front

: 482.6 mm

(enough space so that the paper trays can be

removed)

•

Back

: 100 mm (enough space for ventilation)

•

Right

: 100 mm

•

Left

: 100 mm (enough space for ventilation)

G

ETTING

S

TARTED

1.4

Understanding the Component

Location

These are the main components of your machine:

Front View

Rear View

Front Output Tray

(Face down)

Control Panel

(see the page 1.5)

Manual

Feeder

Manual Feeder

Guides

Front Paper

Output

Extension

Toner Cartridge

Document Cover

Front Cover

Jam Cover

Paper Tray

Document Glass

Parallel Connector

USB Connector

Rear Cover

AC Power Cord Connector

Rear Output Slot

(Face up)

Power Switch

Paper Length Guide

G

ETTING

S

TARTED

1.5

1

Control Panel Functions

1

C

O

P

Y

Adjusts the brightness of the documents for

the current copy job.

Selects the number of copies.

2

Displays the current status and prompts

during an operation.

3

Scrolls through the options available for the

selected menu item.

Enters Menu mode and scrolls through the

menus available and sends you back to

Standby mode.

4

Stops an operation at any time.

In Standby mode, clears/cancels the copy

options, such as the darkness and the number

of copies.

5

Confirms the selection on the display and

starts a job.

G

ETTING

S

TARTED

1.6

Installing the Toner Cartridge

1

Open the front cover.

2

Remove the starter toner cartridge from its bag. Don’t use

a knife or other sharp object as it might scratch the drum of

the cartridge.

3

Gently roll the cartridge 5 or 6 times to distribute the toner

evenly inside the cartridge.

Thoroughly rolling the cartridge will assure the maximum

copies per cartridge.

C

AUTIONS

:

• To prevent damage, do not expose the toner cartridge to light for

more than a few minutes. Cover it with a piece of paper if left

exposed for more than a few minutes, and keep it flat and clean

place.

• If toner gets on your clothing, wipe it off with a dry cloth and

wash clothing in cold water. Hot water sets toner into the fabric.

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Xerox PE114E User guide

Xerox PE114E User guide

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