Canon iR3250 Owner's manual

Please read this guide before operating this equipment.

After you finish reading this guide, store it in a safe place for future reference.

ENG

Fax Driver Ver 1.70

Fax

Driver

Guide

with Cover Sheet Editor

Fax_US.book Page 1 Monday, January 28, 2002 6:03 PM

Fax Driver Guide

with Cover Sheet Editor

Fax_US.book Page 3 Monday, January 28, 2002 6:03 PM

1

2

3

4

5

6

7

8

How This Manual Is Organized

Before You Start

Getting Started

Using the Fax Driver Options

Using Canon Cover Sheet Editor

Special Fax Driver Options

Appendix

Provides information about additional software used with the fax driver.

Chap 1

Chap 2

Chap 3

Chap 4

Chap 5

Chap 6

• A considerable effort has been made to make sure that this manual is free of inaccuracies and omissions.

• However, as we are constantly improving our products, if you need an exact speciﬁcation, please contact Canon.

Fax_US.book Page i Monday, January 28, 2002 6:03 PM

ii

Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

Keys Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii

Abbreviations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii

Trademarks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii

Chapter1 Before You Start

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

Where to Find Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-4

Chapter2 Getting Started

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Installing the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

To Install Using the Installer (Dynamic Installation) . . . . . . . . . . . . . .2-3

To Install Using the Installer (Standard Installation) . . . . . . . . . . . . . .2-8

To Install an Alternate Fax Driver (for Windows NT 4.0/

2000/XP). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-15

To Install Using the Add Printer Wizard . . . . . . . . . . . . . . . . . . . . . .2-17

Installing Canon NetSpot Suite Service. . . . . . . . . . . . . . . . . . . . . . . . .2-20

Updating the Existing Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-22

To Update Using the Installer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-22

To Update Using the Add Printer Wizard . . . . . . . . . . . . . . . . . . . . .2-23

Updating the Alternate Fax Driver (for Windows NT 4.0/2000/XP) . . . .2-26

For Windows NT 4.0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-26

For Windows 2000/XP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-27

Uninstalling the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-29

Specifying the Installed Fax Memory. . . . . . . . . . . . . . . . . . . . . . . . . . . .2-31

Chapter3 Using the Fax Driver Options

Faxing a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Sending a Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Sending to a Remote Memory Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-5

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iii

Specifying Recipients . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Adding a New Name and Fax Number . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9

Adding a Recipient from the Address Book. . . . . . . . . . . . . . . . . . . . . . 3-10

Deﬁning the Address Book Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

Deﬁning a Person Entry. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

To Add a New Person . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-12

To Edit a Person Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-15

To Delete a Person Entry . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-16

Deﬁning a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

To Add a New Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-17

To Edit a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-19

To Delete a Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21

Registering Additional Address Books. . . . . . . . . . . . . . . . . . . . . . . . . . 3-22

Attaching a Cover Sheet to a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-25

Chapter4 Using Canon Cover Sheet Editor

What Is Cover Sheet Editor? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2

Installing Cover Sheet Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Installing Cover Sheet Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3

Starting Cover Sheet Editor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5

Uninstalling Cover Sheet Editor. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Opening, Saving, and Closing a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

Opening a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

To Create a New File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

To Open a Saved Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

Saving and Closing a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

To Save a New File. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-8

To Save an Existing File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

To Close a File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9

Creating an Original Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Inserting Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-10

Adjusting Text Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

To Change the Font . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

To Change the Font Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

To Change the Font Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

To Apply Bold Formatting to Text . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-11

To Apply Italic Formatting to Text. . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

To Underline Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-12

To Align Text to the Left, Center, and Right . . . . . . . . . . . . . . . . . . . 4-12

To Specify the Text Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-13

To Specify the Text Box Properties . . . . . . . . . . . . . . . . . . . . . . . . . 4-14

Specifying Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15

To Insert Sender and Recipient Information Fields

When Editing Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

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iv

To Insert Sender and Recipient Information Fields When

Not Editing Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-17

To Insert Repeating Fields for Specifying Multiple Recipients. . . . .4-17

To Insert Borders Between Repeating Fields. . . . . . . . . . . . . . . . . .4-18

To Insert Remark and Comment Fields When Editing Text . . . . . . .4-19

To Insert Remark and Comment Fields When Not Editing Text . . . .4-19

Creating Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-19

To Draw Lines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-19

To Draw Rectangles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-20

To Draw Rounded Rectangles . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-20

To Draw Ovals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-20

To Insert Images. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-21

Editing Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-21

To Select an Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-21

To Move an Object within the Same Cover Sheet . . . . . . . . . . . . . .4-21

To Move an Object to a Different Cover Sheet . . . . . . . . . . . . . . . . .4-22

To Resize an Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-22

To Copy an Object by Dragging . . . . . . . . . . . . . . . . . . . . . . . . . . .4-23

To Copy an Object by Using Button or Menu Commands. . . . . . . .4-23

To Duplicate an Object. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-24

To Delete an Object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-24

To Group Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-25

Specifying Object Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-25

Arranging Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-26

To Change the Display Order of Objects . . . . . . . . . . . . . . . . . . . . .4-26

To Align Multiple Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-27

Specifying Grid Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-28

To Show Grids . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-28

To Snap Objects to Grid. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-28

To Specify Grid Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-29

Printing a Cover Sheet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-31

Registering an Original Cover Sheet as a Template . . . . . . . . . . . . . . . .4-32

Chapter5 Special Fax Driver Options

Using the Job Accounting Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

About Job Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-2

Specifying the ID and Password for Job Accounting . . . . . . . . . . . . . . . .5-2

Faxing with Job Accounting (for Windows 95/98/Me). . . . . . . . . . . . . . . .5-4

Faxing with Job Accounting (for Windows NT 4.0/2000/XP) . . . . . . . . . .5-5

With [Allow Password Setting] Selected . . . . . . . . . . . . . . . . . . . . . .5-5

With [Allow Password Setting] Not Selected . . . . . . . . . . . . . . . . . . .5-5

Presetting the Fax Transmission Time. . . . . . . . . . . . . . . . . . . . . . . . . . . .5-7

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v

Chapter6 Appendix

Additional Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Canon Port Setting Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Device Status Extension . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-2

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6-3

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vi

Preface

Thank you for purchasing the Canon product. Please read this manual thoroughly before

operating the product in order to familiarize yourself with its capabilities, and to make the

most of its many functions. After reading this manual store it in a safe place for future

reference.

How to Use This Manual

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions,

handling cautions, and also contain instructions that should be observed for safety.

Keys Used in This Manual

The symbols and key names used in this manual are expressed in the following

way:

•

Buttons on Computer Operation Screens .......... the [OK] button

•

Buttons on toolbars ............................................ the [ ] (New) button

IMPORTANT

Indicates operational requirements and restrictions. Be sure to read

these items carefully in order to operate the machine correctly, and to

avoid damage to the machine.

NOTE

Indicates a clariﬁcation of operations or contains additional

explanations for a procedure. Reading these is highly recommended.

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vii

Displays Used in This Manual

Screenshots of computer operation screens used in this manual may differ from the

ones you actually see depending on the model or options that come with your

machine.

The keys or buttons which you should press are marked with , as shown

below.

When multiple buttons or keys can be pressed, they will be highlighted and

mentioned in the order in which they should be pressed.

Abbreviations Used in This Manual

In this manual, product names and model names are abbreviated as follows:

Microsoft

®

Windows

®

95 operating system is referred to as Windows 95.

Microsoft

®

Windows

®

98 operating system is referred to as Windows 98.

Microsoft

®

Windows

®

Millennium Edition operating system is referred to as

Windows Me.

Microsoft

®

Windows NT

®

operating system is referred to as Windows NT.

Microsoft

®

Windows

®

2000 operating system is referred to as Windows 2000.

Microsoft

®

Windows

®

XP operating system is referred to as Windows XP.

Novell NetWare

®

is referred to as NetWare.

4

In the ﬁrst dialog box of the Fax Driver Setup Wizard, click the

[Next] button, and then follow the instructions on the screen.

Click this button for

operation

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viii

Trademarks

Canon, the Canon logo, GP, imageRUNNER, iR, LBP, and NetSpot are trademarks

of Canon Inc.

PCL and HP-GL are trademarks of Hewlett-Packard Company.

Microsoft, the Windows logo, Windows, and Windows NT are registered trademarks

of Microsoft Corporation in the United States and/or other countries.

NetWare

®

and Novell are registered trademarks of Novell, Inc.

IPX/SPX is a trademark of Novell, Inc.

Other product and company names herein may be the trademarks of their

respective owners.

No part of this publication may be reproduced or transmitted in any form or by any

means, electronic or mechanical, including photocopying and recording, or by any

information storage or retrieval system without the prior written permission of

Canon, Inc.

Fax_US.book Page viii Monday, January 28, 2002 6:03 PM

CHAPTER

1-1

1

Before You Start

This chapter provides an explanation of the system environments required for using the fax

driver. It also explains where to ﬁnd help and information regarding the installation and use of

this driver.

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Where to Find Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

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Introduction

1-2

Before You Start

1

Introduction

The fax driver gives users of Microsoft Windows 95, Windows 98, Windows

Millennium Edition, Windows NT Version 4.0, Windows 2000, or Windows XP

(hereafter called Windows 95/98/Me/NT 4.0/2000/XP) operating systems the ability

to make full use of the fax function of the printer. If your printer is equipped with the

optional fax subsystem, the fax driver enables you to access the fax device.

IMPORTANT

•

The fax options are available only when a fax board is installed in your printer.

•

The Fax Driver Version 1.70 is available for the following Canon products:

- imageRUNNER 3300/2800/2200

- imageRUNNER 3300i

- iR3250

- imageRUNNER 400/330

- imageRUNNER 210

- GP225/GP200

- GP215/GP200

- GP55/GP30

•

For imageRUNNER 3300i, install the iR2200-3300 fax driver.

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System Requirements

1-3

1

Before You Start

System Requirements

The fax driver for Windows 95/98/Me/NT 4.0/2000/XP can be used in the following

system environments.

■

Software

Microsoft Windows 95, Microsoft Windows 98, Microsoft Windows Me, Microsoft Windows

NT 4.0, Microsoft Windows 2000, or Microsoft Windows XP.

■

Computer

Any computer on which Microsoft Windows 95, Microsoft Windows 98, Microsoft Windows

Me, Microsoft Windows NT 4.0, Microsoft Windows 2000, or Microsoft Windows XP runs

properly.

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Where to Find Help

1-4

Before You Start

1

Where to Find Help

Here’s where to get immediate help if you have problems installing or using the fax

driver.

■ README. TXT ﬁle

The hints, limitations, and restrictions you need to be aware of when installing and using

your fax driver are included in the README.TXT ﬁle provided with the driver.

■ Online Help

You can locate additional help for questions you may have regarding your fax in the online

Help ﬁle provided with the driver software. In the [Properties] dialog box, you can click the

[Help] button to display additional information about every feature and option in the fax

driver. You can also click the [ ] (Help) button in the upper right corner of most dialog

boxes, and then click a speciﬁc item in the dialog box for help on that item.

■

Canon Authorized Dealers or Service Providers

If the online Help ﬁle does not provide the information you need, contact your Canon

authorized dealer or Canon authorized service provider.

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CHAPTER

2-1

2

Getting Started

This chapter provides instructions for installing the software and specifying the installed fax

memory.

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Installing the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Installing Canon NetSpot Suite Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-20

Updating the Existing Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-22

Updating the Alternate Fax Driver (for Windows NT 4.0/2000/XP). . . . . . . . . . . . . . . . . . . . . . .2-26

Uninstalling the Fax Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-29

Specifying the Installed Fax Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31

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Installing the Software

2-2

Getting Started

2

Installing the Software

This section provides instructions for installing the software.

Installing the Fax Driver

Before using the fax function of your printer, you must install the fax driver for your

printer.

You can install fax drivers by following various procedures.

Refer to the ﬁgure below in order to decide which procedure is needed and read the

corresponding pages in this manual.

IMPORTANT

•

For Windows NT 4.0/2000/XP, log in (enter a user name and password as a means of

user authentication to start a computer session or access to a service) as Administrator

when you install the driver.

•

For imageRUNNER 400/300, only System Version 2.0 (or later) supports Fax Driver

Version 1.20 (or later).

•

If older versions of the drivers are already installed on your computer, it is recommended

that you use the Installer to update the existing drivers simultaneously when installing

new ones. If you want to update the existing drivers without adding new drivers, see

“Updating the Existing Fax Driver,” on p. 2-22. To check the version of the existing drivers,

open the [Properties] dialog box, and then click the [About] button on the [Conﬁguration]

sheet or the [Edit Address Book] sheet.

With the Installer

To search automatically

for the port of a network

printer

See “To Install Using the

Installer (Dynamic

Installation),” on p. 2-3.

Without the Installer

See “To Install Using the

Add Printer Wizard,”

on p. 2-17.

To set manually the port

of a printer

See “To Install Using the

Installer (Standard

Installation),” on p. 2-8.

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Installing the Software

2-3

2

Getting Started

To Install Using the Installer (Dynamic Installation)

If you are using a printer connected to a network using a TCP/IP protocol, you can

automatically search for a port to install the fax driver according to the following

procedure.

IMPORTANT

•

You can search only for printers connected within the same subnet (network with the

same network ID) as the computer being used.

NOTE

•

If you are using a local printer or a printer connected to a network using a protocol other

than TCP/IP, see “To Install Using the Installer (Standard Installation),” on p. 2-8.

1

Insert the Fax Driver Software CD-ROM into the CD-ROM

drive.

2

Double-click the [My Computer] icon, and then double-click

the [CD-ROM] icon.

3

Double-click the [Fax_Drivers], [us_eng], and [faxsetup] folder

icons. Then double-click the [Setup.exe] icon to start the

installation.

4

In the ﬁrst dialog box of the Fax Driver Setup Wizard, click the

[Next] button, and then follow the instructions on the screen.

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2

Getting Started

5

Select [Search for Network Port to Install], and then click the

[Next] button.

6

If you want to install NetSpot Suite Service together with the

fax driver, select [Canon NetSpot Suite Service], and then

click the [Next] button.

NOTE

•

If Canon NetSpot Suite Service is already installed on your computer, this dialog

box does not appear.

•

For imageRUNNER 3300/2800/2200, imageRUNNER 3300i and iR3250, Canon

NetSpot Suite Service is needed to enable the fax driver to set up the printer

conﬁguration automatically or to use the Job Accounting feature.

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2

Getting Started

7

Click the [Add/Delete] button to select the driver you want to

install.

A list of network faxes found by the search displays in the [Add/Delete Faxes for

Driver Installation] dialog box.

NOTE

•

Conﬁrm that each printer found by the search is equipped with a fax board before

installing a fax driver.

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2

Getting Started

8

Select the fax you want to install from the [Fax List]. Then click

the [Add to the Fax List for Driver Installation] button. If you

want to select all the faxes searched for, click the [Select All]

button.

The faxes you selected are added to [Fax List for Driver Installation].

To delete a fax that you do not want to install from [Fax List for Driver Installation],

select the fax, and then click the [Delete] button.

9

Click the [OK] button in the [Add/Delete Faxes for Driver

Installation] dialog box.

10

Check that the drivers you want to install are shown in the [Fax

Driver Setup Wizard] dialog box.

Fax_US.book Page 6 Monday, January 28, 2002 6:03 PM

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