Sagem IP PHONEFAX 43A User manual

Brand: Sagem

Model: IP PHONEFAX 43A

Category: Fax machines

Type: User manual

User Manual

Dear Customer,

In buying this device you have chosen a quality product

made by Sagem. Your device fulfils the most varied re-

quirements for private use or in your office and business

everyday.

Your machine is sold with a free ink film inserted for a few

test pages. You do not require a Plug’n’Print card for this

ink film (= chip card with information on the ink film ca-

pacity).

Telephone Book

In the telephone book of your machine, you can save en-

tries with multiple numbers and collect multiple entries

into groups. You can assign various ring tones to the en-

tries.

6 Speed Dial Buttons

You can assign the six speed dial buttons to frequently di-

alled telephone numbers. You can load these telephone

numbers quickly with the speed dial buttons.

Your device is set up for Internet Telephony (Voice over

IP) and sending faxes over the Internet (fax over IP). Tele-

phone calls and faxes are transmitted as data packets

through the Internet. So you can make inexpensive tele-

phone calls with high voice quality world-wide. From your

Voice over IP provider, you get a separate telephone

number, under which you are reachable from every tele-

phone connection.

To be able to use Voice over IP, you require a computer

network with a router and a broadband internet access. In

addition, you must be registered with a Voice over IP pro-

vider, who supports the Session Initiation Protocol (SIP).

The settings of some Voice over IP providers are saved in

the device. You can make the necessary settings for other

providers via the web interface of the device from your PC.

Connect your device to a wireless network with a PCM-

CIA plug-in card for the Wireless Local Area Network

(WLAN) operation. WLAN is optional and functions only

with an original adapter, which you can purchase through

our order service. More information: www.sagem.com

You can send fax messages in various resolutions to one or

more recipients or a group. You can also poll faxes and of-

fer documents for polling.

Fax Templates

Five fax templates, which you can use, are stored in your

device. With these templates you can quickly create, for ex-

ample, a short fax note or an invitation.

Select the resolution for text and photo in order to copy

documents with your machine. You can also create multi-

ple copies.

If you want, your device can print Sudoku puzzles in four

different difficulty levels with solution.

We hope you enjoy your machine and its many functions!

About this User Manual

With the installation guide on the following pages, you can

start using your machine quickly and easily. Detailed de-

scriptions can be found in the following sections of this

user manual.

Read the entire user manual carefully. Follow all safety in-

structions in order to ensure proper operation of your ma-

chine. The manufacturer accepts no liability if these in-

structions are not followed.

Symbols Used

Dangers

Tips

Warns about dangers for people, damage to the ma-

chine or other objects as well as possible loss of data.

Injuries or damage can result from improper han-

dling.

This symbol designates tips that will help you to use

your machine more effectively and easily.

Installation guide

Package Contents

Packing contents Magic IP Primo

‚ Device

ƒ Handset

„ Spiral cable for handset

… Paper tray

† Additional document holder

‡ Power cord with plug (country-specific)

ˆ Adapter for EXT-socket

‰ Network cable

WLAN-card

Š WLAN-PCMCIA plug-in card (country-specific scope

of delivery)

optional and original

User Manual

User manual with installation guide (not depicted)

Verpackungsinhalt

Missing Package Contents

Opening the cover

Pull down the cover for paper and document feeder behind

the panel.

Geräteklappe öffnen

Attaching paper tray

If you just want to insert paper temporarily, fold the paper

support in the cover up (A). You can remove the paper af-

ter receiving fax or copying and close the cover again.

If you constantly require paper in the device, insert the pa-

per tray in the opening provided for it behind the paper

feed (B).

Papierhalter installieren

Inserting paper

Paper Format

Before you can receive or copy documents, you must insert

paper. Please use only suitable paper in the standard format

A4 (210 × 297 millimetre · preferably 80 g/m

). Observe

the information in the technical data.

Paper

Preparing Paper

Loading paper Sagem

1 Fold open the lever on the right beside the paper feed

towards front.

2 Insert paper in the paper feeder. You can use the paper

support in the cover to load up to 15 sheets (A4 · 80

g/m²). In the paper tray you can insert maximum 50

sheets (A4 · 80 g/m2).

3 Fold open the lever on the right beside the paper feed

backward in order to enclose the paper.

Papier einlegen

WLAN is optional and functions only with an origi-

nal adapter, which you can purchase through our or-

der service. More information: www.sagem.com

If one of the parts is missing or damaged, please con-

tact your retailer or our customer service.

Separate the paper sheets by fanning them out, then

align them by tapping edge of the stack lightly

against a flat surface. This will prevent several sheets

of paper from being drawn in all at once.

Connecting handset

Connecting the Handset

Plug one end of the spiral cable into the socket on the tel-

ephone handset. Insert the other end into the socket desig-

nated with the ) symbol.

Hörer anschließen

Prerequisites for Voice over IP

For using the IP transfer services of your device, you re-

quire the following components:

• Existing Local Area Network (LAN) with a router.

• Broadband internet-link with high data transmission rate

(e.g. DSL)

• Registration with a Voice over IP provider, who supports

Session Initiation Protocol (SIP).

• Computer as a LAN client with Internet browser for con-

tinuous configuration via the web interface

Minimum browser

optional and original

Download/Upload

Establishing a connection

Connection

With your device, you can call or fax either via the analog

telephone fixed network or via the Internet connection.

For both transfer methods to function, connect the device

to your analog telephone connection socket as well as to

the router of your Local Area Network (LAN). Follow the

following connections diagram.

Description of the connection diagram

‚ Voice over IP-device as network component and ana-

log fixed network telephone

ƒ Analog, public telephone fixed network (PSTN)

„ Internet

… Router

† Other computers in the network

Anschlussschema

Permanent connection

Connecting telephone cable and

establishing Voice over IP connec-

tion

Description of the rear side

You will find the connection sockets for telephone and

network cables on the rear side of the device.

Rückseite Detail

Connecting the Telephone Cord

Connecting the Telephone Cable

Connect the telephone cord to the device by inserting it in

the socket designated with LINE (RJ-11-Connector). In-

sert the telephone plug into your telephone connection

socket.

Line terminal

The device is a line terminal. That is, you cannot connect

additional telephone or additional devices serially down-

stream of the device to the same telephone socket.

Last telephone socket

Extension

We recommend the following Internet browser.

Windows PC: Internet Explorer (Version 6.0 or

above), Apple Macintosh: Safari (version 1.3 or

above), Linux: Conquerer (version 3.2.1 or above)

WLAN is optional and functions only with an origi-

nal adapter, which you can purchase through our or-

der service. More information: www.sagem.com

For placing calls with high voice quality, not only the

download data transmission rate of your internet ac-

cess but also the upload data transmission rate is im-

portant. An asynchronous DSL access (ADSL) has

different data transmission rates for download and

upload. The upload data transmission rate should be

at least 128 Kbit per second.

For being reachable with your Voice over IP tele-

phone number, your network should be permanently

connected with the Internet.

If you have several telephone sockets for the same

connection, the device must be connected to the last

telephone socket.

If you connect your device as extension to a tele-

phone system, you must set it for working as an ex-

tension (also see Chapter "Telephone connections

and additional devices, page 26).

Establishing Voice over IP connection

WAN · DHCP · VoIP

The connection via the WAN socket supports dynamic

allocation of an IP address with the Dynamic Host Con-

figuration Protocol (DHCP). With this connection you

can configure your device via the web interface as well as

use Voice over IP and Fax over IP.

DHCP-Server on the router

Connecting the network cable

Connect the device to the router of your network via the

WAN connection socket (RJ-45) in order to use the

Voice over IP and Fax over IP functions.

1 Insert the network cable into the network connection

socket marked with WAN on the rear side of the de-

vice.

2 Connect the other end to the router of your network .

Permanent connection

Configuring the device

Functions on web interface

You can carry out some basic settings on the display of the

device. A great many configuration options are available to

you with the web interface of your device. The help-text on

the respective page offers you a detailed description of the

functions. You will find a printed version of the help texts

on the Internet: www.sagem.com

Calling the web interface briefly

You can call the web interface with an Internet browser on

a computer, which is connected to the network. Input the

private IP address of the device in the network in the ad-

dress bar of the Browser and confirm using R

ETURN. Enter

USER as user name and password.

Changing password and noting

IP address on network report

You will find the IP address set and other important details

regarding the device in the network report. Press OK,

87 and OK to print the network report (also see section

Voice over IP, page 15).

Connecting the Power Cord

Power Type at Setup Location

Connecting the Power Cable

Insert the power cable into the connection located on the

rear side of the machine. Connect the power cable to the

electrical socket.

Netzkabel anschließen

Initial installation

Starting the Initial Installation

After you connect your device to the mains, the initial in-

stallation commences. Press î. Your device prints a help

page.

Selecting the Language

1 Use [ to select the desired display language.

2 Confirm with OK.

Selecting the Country

Setting the Country Correctly

Setting the Country

1 Use [ to select the country in which you are operat-

ing the machine.

2 Confirm with OK.

After this input, the machine prints another help page and

checks the telephone line.

Entering Your Number

Header

Your name and number are added together with date, time

and page number at the top edge of each fax transmission

(= header).

Entering Your Number

1 Enter your number. Using # or * you can enter a

plus sign.

2 Confirm using OK.

Entering name

The entered name is the Display-Name for Voice over IP

discussions. It appears on the display of the telephone,

which you call. In addition the name is added to the header

of each fax that is transmitted.

1 Enter the name using the letter keypad. Enter capital

letters by pressing and holding + button. You can delete

individual characters using \. You can enter a space us-

ing ½. Press CTRL and the respective letter key to en-

ter the special character printed on it.

2 Confirm using OK.

Check in the settings of your router to see if the

DHCP server is switched on. Activate the DHCP

server if necessary.

For being reachable with your Voice over IP tele-

phone number, your network should be permanently

connected with the Internet.

Change the password when you call the web interface

for the first time, so that there is no unauthorised ac-

cess to your device. Note down your password in a

safe place. Should you forget your password, you

must reset your device to factory settings, in order to

be able to access it again. All personal settings will be

deleted.

Check whether the power type of your machine (in-

dicated on the type plate) matches the power type

available at the setup location.

Always set the country in which you are operating

the machine. Otherwise, your machine is not adapt-

ed to the telephone network. If your country is not

included in the list, you must select a different setting

and use the correct telephone cable for the country.

Consult your retailer.

You can move the cursor with [. You can delete

individual characters with C.

Selecting the Voice over IP provider

VoIP-provider

You must be registered with a Voice over IP provider, who

supports Session Initiation Protocol (SIP), to be able to

make telephone calls and send faxes over Internet.

1 Using [ select a provider or select manual configura-

tion.

2 Confirm using OK.

The device prints a Voice over IP installation page with in-

structions for the manual configuration of the device via

the web interface. After conclusion of the first installation,

the device registers itself automatically with the set Voice

over IP provider.

Saved providers

Calling the web interface briefly

You can call the web interface with an Internet browser on

a computer, which is connected to the network. Input the

private IP address of the device in the network in the ad-

dress bar of the Browser and confirm using R

ETURN. Enter

USER as user name and password.

Changing password and noting

IP address on network report

You will find the IP address set and other important details

regarding the device in the network report. Press OK,

87 and OK to print the network report (also see section

Voice over IP, page 15).

Entering login name

1 Enter the login name with which you login to your

Voice over IP provider.

2 Confirm using OK.

Additional user name

Entering password

1 Enter the password which is used for login to Voice

over IP provider.

2 Confirm using OK.

The device prints an overview of the functions and then

the Voice over IP report with the necessary addresses and

status instructions.

Entering the Time and Date

Entering Time/Date

1 Enter the time, for example 14 00 for 2 o'clock

p.m.

2 Enter the date (two digits for each field), for example

08 06 07 for June 8th, 2007.

3 Confirm with OK.

Help 2 · Initial Installation Process

You can select one of the preset providers on the de-

vice and save personal details. With the web interface

you can set the device for other providers and make

further settings.

Change the password when you call the web interface

for the first time, so that there is no unauthorised ac-

cess to your device. Note down your password in a

safe place. Should you forget your password, you

must reset your device to factory settings, in order to

be able to access it again. All personal settings will be

deleted.

If you receive a user name from your provider in ad-

dition to the login name, you can enter it with the

82 function (see page 16).

You can restart the initial installation process any

time. Press î and 2.

Overview

Overview of the Menu Functions

The following functions are available on your device.

There are two ways in which you can call functions:

Menu Navigation

Navigating in the menu: Press OK or one of the two

arrow keys [ to open the function menu. Page through

[ menu entries. Use OK to select a function. Press C to

return to the previous menu level. Press j to close the

menu and return to the starting mode.

Direct Loading

Calling functions directly: You can call a menu func-

tion directly using the function number. Press OK and en-

ter the appropriate function number using the numeric

keypad. Confirm using OK. You will find the function

number in the following list.

Help 6 · Function List

1 Telephone book

Searching for an Entry

11 Looking up an entry ..................................page 12

New Entry

12 New entry..................................................page 12

Creating Groups

13 Creating groups.........................................page 13

Speed Dial

14 Speed dialling ............................................page 13

Changing Entries

15 Modifying an entry....................................page 13

Deleting Entries

16 Deleting entries .........................................page 13

Printing Entries

17 Printing entries..........................................page 24

2 Calls

21 Received calls.............................................page 12

22 Outgoing calls ...........................................page 12

Printing Entries

23 Printing entries..........................................page 24

3 Fax

31 Polled reception.........................................page 19

32 Polling send...............................................page 20

33 Transmission with delay ............................page 19

34 Sending to multiple recipients (= broadcast)

.......................................................................page 19

35 Fax journal ................................................page 25

36 Transmission report...................................page 25

37 Print reduced in size ..................................page 23

38 Transmission speed....................................page 23

4 Miscellaneous

41 Call log......................................................page 24

43 Fax templates.............................................page 20

44 Contrast ....................................................page 23

Service

45 Service code...............................................page 31

46 Ink film stock ............................................page 29

47 Firmware version.......................................page 25

Sudoku

48 Sudoku......................................................page 22

5 Fax Switch

51 Day........................................................... page 24

52 Night........................................................ page 24

53 Timer ....................................................... page 24

54 Easylink .................................................... page 27

55 Ringer Tone.............................................. page 24

8 Voice over IP

Selecting provider

81 Selecting provider ..................................... page 16

Entering access data

82 Inputting user name ................................. page 16

83 Entering login name ................................. page 16

84 Entering password..................................... page 17

Starting registration

85 Starting registration manually .................. page 17

Displaying information

86 Displaying network information .............. page 17

Printing network report

87 Printing network report ............................ page 17

Setting up WLAN

88 Setting up a wireless network (WLAN)..... page 17

9 Settings

Time/Date

91 Time/Date................................................ page 23

Language

92 Language selection.................................... page 23

Country

93 Country selection...................................... page 23

Number

94 Your Number ........................................... page 23

Name

95 Your name ................................................ page 23

Connection type

96 Connection type ...................................... page 26

Press î and 6 to print a list of all functions and set-

tings of your device.

Machine Overview

Magic IP description

‚ Handset

ƒ Paper tray

„ Document feeder (printed part up)

… Panel with display

Vorderansicht nummeriert

Connection

Standard connections

‚ Connection for network cable

ƒ EXT-Socket—Connection socket for additional de-

vices

EXT socket adapter

„ Telephone handset socket—Connection socket for the

telephone handset

… LAN socket—Connection to the network socket of a

computer (RJ-45) for the configuration of the device (fixed

IP address)

† WAN socket—Connection to router of a Local Area

Network (LAN) for Voice over IP and Fax over IP (dy-

namic allocation of the IP address (DHCP))

Line socket

‡ LINE socket—Connection socket for analog tele-

phone cord

Reset button

ˆ Reset-button—Resetting device to factory settings. All

personal settings will be deleted

WLAN-PCMCIA Slot

‰ PCMCIA slot for WLAN adapter (optional)

Rückansicht nummeriert

Internal Description

‚ Scanner

ƒ Rollers of the automatic document feeder

„ Rests of the intake rollers

… Document guide / scanner film

† Cover for scanner and automatic document feeder

‡ Toothed wheel for tightening the ink film

ˆ Ink film roll in the rear ink film compartment

‰ Ink film roll in the front ink film compartment

Š Slot for the Plug’n’Print card

‹ Locks for the cover of the scanner and automatic doc-

ument feeder

Numbered Internal View

Connect additional devices only with the provid-

ed adapter to the EXT socket.

Panel

Sagem Timer/fax switch button

º/»—Setting the timer and the fax reception modes (=

fax switch). Modes set on the display

™ (day), ‡ (night).

Activated timer also with

›

Telephone Book Button

m—Press briefly: Calling up the telephone book entries.

Selecting the entries with the [ / press and hold: saving

new entries

Stop Button

j—Function abort / return to the output mode / docu-

ments eject

C Button

C—Return to the previous menu level / press briefly: de-

leting individual characters / press and hold: deleting com-

plete input

Arrow Buttons

[—Calling the menu functions / navigation within the

menu / selecting options / moving the curser / adjusting

the volume level

OK Button

OK—Calling the menu functions/ confirming input

Start Button

o—Press briefly: Starting transmission of messages / press

and hold: Starting fax polling

Speed dial buttons

Speed dial buttons (ë)—Press briefly: Recalling speed

dial entry / press and hold: Editing speed dial entry

Message Button

ä—Lights up, if new messages are received / list of

the new messages with submenus / blinks in the case of de-

vice error (for example no ink film)

Copy Button

COPY—Press briefly: creating a copy / press and hold:

creating multiple copies

Resolution Button

RES—Setting higher resolution for faxes and copying

(

RESOL.: STANDARD, RESOL.: FINE, RESOL.:

PHOTO

)

Help Button

î—Press briefly: Printing help pages and setting lists /

press and hold: Starting initial installation process

Redial Button

@—Press briefly: List of the last ten numbers dialled (=

redialling list) / press and hold: List of last ten callers (caller

list)

Speaker Button

l—Dialling with the handset replaced

R Button

R—Switching between calls (= call hold) / inserting dial-

ling pause / outside line access code

Numeric key pad (speed dial)

Numeric keys—Entering digits

SP 4840

General Safety Infor-

mation

Your machine has been tested in conformity with stand-

ards EN 60950-1 and IEC 60950-1 and should only be

operated with telephone networks and power systems that

meet these standards. The machine was built exclusively

for use in the indicated sales region.

Do not make any changes or settings that are not described

in this user manual.

Setting Up the Machine

The machine should rest securely on a stabile, flat surface.

If the machine should fall, it can be damaged or cause in-

jury to people, especially small children. The distance be-

tween the machine and other devices or objects must be at

least 15 centimetres; this also applies to the use of addition-

al cordless telephones. Do not place the machine in the vi-

cinity of radios or televisions. Position all cables in such a

way that no one will stumble on them, thus avoiding pos-

sible injuries to persons or damage to the machine itself.

Lock the cover of the machine completely into place when

opening the machine. You could be injured if the cover

falls while you are working on the machine.

Protect the machine against direct sunlight, heat, large

temperature fluctuations and moisture. Do not place the

machine in the vicinity of heaters or air conditioners. Ob-

serve the information on temperature and humidity in the

technical data.

The machine must have sufficient ventilation and may not

be covered. Do not put your machine in closed cabinets or

boxes. Do not place the machine on soft surfaces such as

tablecloths or carpets and do not cover the ventilation slits.

Otherwise, the machine can overheat and catch on fire.

In the event that the machine becomes too hot, or if you

see smoke coming from the device, you must immediately

pull the power cable out of the power socket. Have your

machine examined by trained professionals at a technical

service location. To prevent the spread of fire, open flames

should be kept away from the machine.

Do not plug in the machine in moist rooms. Never touch

the power plug, power connection or the telephone socket

with wet hands.

Do not allow liquids to enter into the machine. Discon-

nect the machine from the power socket if liquids or for-

eign objects have entered the machine and have your ma-

chine examined by trained professionals at a technical serv-

ice location.

Do not allow children to handle the machine without su-

pervision. The packing materials should be kept out of the

hands of children.

Caution, metallic objects may be retained if placed near or

on the handset receiver.

Power Supply

Check whether the power type of your machine (indicated

on the type plate) matches the power type available at the

setup location. Use only the power and telephones cables

supplied.

Set up your machine so that the power socket is easily ac-

cessible. The machine does not have an on/off button. In

an emergency, disconnect your machine from the power

supply by pulling the power plug.

Never touch the power or telephone cable if the insulation

is damaged.

Disconnect your machine from the power and telephone

networks during an electrical storm. If this is not possible,

do not use the machine during an electrical storm.

Before cleaning the surface of your machine, disconnect it

from the power and telephone networks. Never use liquid,

gaseous or easily flammable cleansers (sprays, abrasives,

polishes, alcohol).

Only clean the display with a dry, soft cloth. If the display

breaks, a mildly corrosive liquid may escape. Avoid all con-

tact with your skin and eyes.

In the event of a power failure, your machine will not func-

tion; saved data is retained.

Repairs

Should disruptions occur, follow the instructions on the

display and on the error report.

Do not make any repairs to the machine yourself. Improp-

er maintenance can result in injuries or damage to the ma-

chine. Only have your device repaired by an authorised

service centre.

Do not remove the type plate from your machine; this

would void the warranty.

Consumable Materials

Use only original consumable materials. These are availa-

ble from a specialised retailer or through our order service.

Other consumable materials could damage the machine or

shorten its service life.

Dispose of old consumable materials according to the

waste regulations of your country.

Network connection (LAN)

During a thunderstorm you must not install the LAN con-

nection to your device or even insert or remove any line

connections, in order to protect yourself from the danger

of an electric shock.

Connect the telephone network only with the LINE sock-

et of your device.

Table of Contents

Dear Customer, ......................................................... 2

About this User Manual ............................................ 2

Installation guide .................................... 3

Package Contents ...................................................... 3

Opening the cover ..................................................... 3

Attaching paper tray .................................................. 3

Inserting paper ........................................................... 3

Connecting handset ................................................... 4

Prerequisites for Voice over IP ................................... 4

Establishing a connection .......................................... 4

Connecting telephone cable and establishing Voice over IP

connection ................................................................. 4

Connecting the Power Cord ...................................... 5

Initial installation ...................................................... 5

Overview ................................................. 7

Overview of the Menu Functions .............................. 7

Machine Overview ..................................................... 8

Panel ......................................................................... 9

General Safety Information................. 10

1 Telephone Functions....................... 12

Voice over IP ........................................................... 12

Making Telephone Calls on the Machine ................ 12

Chain Dialling ......................................................... 12

Inserting a Dialling Pause ........................................ 12

Telephone Book of the Machine .............................. 12

Groups .................................................................... 13

Speed dialling .......................................................... 13

Caller Line Identification Presentation (CLIP) ........ 14

Missed Calls ............................................................ 14

2 Voice over IP.................................... 15

Configuring the device with the web interface ......... 15

Selecting the Voice over IP provider ........................ 16

Entering user name .................................................. 16

Entering login name ................................................ 16

Entering password ................................................... 17

Starting registration manually .................................. 17

Printing network report ........................................... 17

Setting up a wireless network (WLAN) .................... 17

3 Fax..................................................... 18

Fax over IP .............................................................. 18

Sending fax .............................................................. 18

Manually Sending a Fax ........................................... 19

Broadcasting ............................................................ 19

Delayed Fax Transmission ....................................... 19

Receiving Faxes ........................................................ 19

Polling Faxes ............................................................ 19

Using Fax Templates ............................................... 20

4 Copier ............................................... 21

Inserting the document ............................................ 21

Creating a Copy ...................................................... 21

Creating Multiple Copies ........................................ 21

5 Fun and Games................................ 22

Sudoku .................................................................... 22

6 Settings............................................. 23

Entering the Time and Date .................................... 23

Selecting the Language ............................................. 23

Selecting the Country .............................................. 23

Entering Your Number ............................................ 23

Entering name ......................................................... 23

Setting the Contrast ................................................. 23

Lowering the Transmission Speed ............................ 23

Switching Page Adjustment On and Off .................. 23

Setting Ring Tones .................................................. 24

Configuring the Fax Switch ..................................... 24

Printing Lists and Help Pages .................................. 24

Starting the Initial Installation ................................. 25

Checking the Firmware Version ............................... 25

7 Telephone Lines and Additional

Devices .................................................. 26

Configuring Telephone Lines and Services ............... 26

Connecting Additional Devices ................................ 26

Using Additional Telephones (Easylink) .................. 26

8 Service .............................................. 28

Changing the ink film .............................................. 28

Checking the Ink Film Reserve ................................ 29

Fixing a paper jam ................................................... 29

Fixing a document jam ............................................ 30

Cleaning .................................................................. 30

Using Service Codes ................................................. 31

Resetting the device ................................................. 31

Power Cycling .......................................................... 32

9 Appendix .......................................... 34

Technical Data ........................................................ 34

Guarantee ................................................................ 34

Declaration of Conformity (DoC) ........................... 35

Customer Information ............................................. 40

1 Telephone Func-

tions

Help 3 · Telephone Functions

Connecting Additional Telephones

How to connect additional telephones and what functions

are available to you can be found in the section on tele-

phone lines and additional devices, page 26.

Voice over IP

Default Voice over IP

Your device is preset for Voice over IP and Fax over IP.

Connect your device as described to the router of your net-

work (see section Installation help, page 4). Enter the

number of the IP connection or the fixed network connec-

tion, or select a saved entry. The connection over the In-

ternet is established.

Permanent connection

Telephoning via the fixed network

You can also telephone via the fixed network. Connect

your device as described to the analog telephone fixed net-

work (see section Installation help, page 4). Press **

and then dial the desired number with the numerical key-

pad, or select a saved entry.

Making Telephone Calls on the

Machine

Dial the desired telephone number. There are multiple

ways to do this. Then lift up the handset.

Dialling Directly

Manual dialling: Dial the desired telephone number

with the number pad.

Telephone book:

1 Press m

2 Use [ to select an entry. Enter the initial letters with

the number buttons to navigate more quickly in the tel-

ephone book.

Speed dialling: Press the desired speed dial button

(ë).

Redial list: Press @. Use [ to select an entry from the

list of dialled numbers.

Outgoing Calls

Caller list: Hold @ pressed (for at least two seconds).

Use the [ to select an entry from the list of callers.

Calls Received

CLIP Prerequisite

Chain Dialling

You can combine and edit manually entered digits and

saved entries, before the dialling process starts. If you have

saved, for example, the telephone number prefix of an in-

expensive telephone service provider (call-by-call) as a tel-

ephone book entry, select this entry and manually enter

the subsequent telephone number or select another saved

entry.

Inserting a Dialling Pause

It can be necessary to insert a dialling pause into the tele-

phone number, for instance for the outside line access

code, for an extension or sub-address or in a long distance

number. Press R. The second part of the number is only

dialled once the connection with the main number has

been established.

Telephone Book of the Machine

Telephone Book

In the telephone book of your machine, you can save en-

tries with multiple numbers and collect multiple entries

into groups. You can assign various ring tones to the en-

tries. Observe the information in the technical data.

Cursor navigation 1

Saving entry

1 Press and hold m (at least two seconds).

2 Enter the name using the letter keypad. Enter capital

letters by pressing and holding + button. You can delete

individual characters using \. You can enter a space us-

ing ½. Press CTRL and the respective letter key to en-

ter the special character printed on it.

3 Confirm using OK.

4 Using [, select the category for which you would like

to enter a number:

CATEGORY: HOME, CATEGO-

RY: WORK

, CATEGORY: MOBILE or CATEGO-

RY: FAX

5 Confirm using OK.

Press î and 3 to print an overview of the tele-

phone book functions.

For being reachable with your Voice over IP tele-

phone number, your network should be permanently

connected with the Internet.

You can also lift up the receiver first, then dial a

number. The dialling process starts immediately.

You can also load telephone book entries by

pressing OK, 11 and OK.

You can save an entry multiple times with the

same name but in a different category. In the tel-

ephone book, the first letter of the category ap-

pears after the entry.

You can also load the redial list by pressing OK,

22 and OK.

You can also load the caller list by pressing OK,

21 and OK.

For this function to work, the caller line identifica-

tion (CLIP) must be activated for your telephone

connection (country and network dependent). The

number and name will not be shown if the caller sup-

presses his number.

You can move the cursor using [. Use C to delete

individual digits. Press j to close the menu and to

return to the starting mode.

You can also load the function by pressing OK,

12 and OK.

You can move the cursor with [. You can delete

individual characters with C.

6 Enter the telephone number.

7 Confirm using OK.

8 You can assign a ring tone to the number. Using the

numeric keys from 0 to 9, select a ringer tone. Using

[ you can set the volume.

9 Confirm using OK. The entry is saved.

Editing an Entry

1 Press OK, 15 and OK.

2 Using [ select the entry which you would like to edit.

3 Confirm using OK

4 Edit the name.

5 Confirm using OK.

6 Using [ select the number you would like to enter.

7 Confirm using OK.

8 Edit the number.

9 Confirm using OK.

10 You can assign a ring tone to the number. Using the

numeric keys 0 to 9 select a ring tone. Using [, set

the volume.

11 Confirm using OK

Deleting an Entry

1 Press OK, 16 and OK.

2 Use [ to select the entry you would like to delete.

3 Confirm with OK.

4 Confirm

DELETE: YES with OK.

Groups

You can combine several telephone book entries into a

group. A message is sent to all members of this group in

succession.

Adding Group Entries

1 Press OK, 13 and OK.

2 Use [ to select the group you would like to create.

3 Confirm with OK. You can add entries to the group,

display the members of the group, delete the group or

send a fax to the group.

4 Use [ to select

ADD MEMBER?.

5 Use [ to select the entry you would like to add to the

group.

6 Confirm with OK.

7 Repeat steps 4 to 6 to add additional entries to the

group.

8 Press j to end the input.

Displaying Group Entries

1 Press OK, 13 and OK.

2 Use [ to select the group you would like to display.

3 Confirm with OK.

4 Use [ to select

VIEW MEMBERS?.

5 Confirm with OK.

6 Page through the entries of the group with [.

7 Press j twice to return to the starting mode.

Deleting Individual or All Group Entries

Deleting an Individual Entry

1 Press OK, 13 and OK.

2 Using [ select the group from which you would like

to delete entries.

3 Confirm with OK.

4 Select using [

DELETE MEMBER?.

5 Confirm with OK.

6 Using [ select the entry which you would like to de-

lete.

7 Confirm with OK.

8 Select using [

DELETE: YES.

9 Confirm with OK. The entry is deleted.

Deleting a Group

1 Press OK, 13 and OK.

2 Use [ to select the group you would like to delete.

3 Confirm with OK.

4 Use [ to select

DELETE MEMBER?.

5 Confirm twice with OK.

6 Use [ to select

DELETE: ALL.

7 Confirm with OK. All entries in the group are deleted.

Speed dialling

6 Speed Dial Buttons

You can assign the six speed dial buttons to frequently di-

alled telephone numbers. You can load these telephone

numbers quickly with the speed dial buttons.

Assigning or editing speed dial entry

1 Press and hold (at least two seconds) the speed dial but-

ton (ë), which you would like to assign or change.

2 Confirm using OK.

3 Using [ select the telephone book entry which you

would like to assign to this speed dial button.

4 Confirm using OK.

Deleting a speed dial entry

1 Press the speed dial button (ë), whose entry you

want to delete.

2 Press C.

3 Confirm the deletion with OK.

You can also call the function by pressing OK,

14 and OK.

With this function, you can not only delete the speed

dial entry, but also the entire entry from the tele-

phone book. Overwrite the speed dial entry, if you

want to modify the assignment.

You can also call the function by pressing OK,

14 and OK.

Caller Line Identification Presen-

tation (CLIP)

Country- and Network-Specific

(country and network dependent)

CLIP Definition

The number of an incoming call appears on the display.

For this function to work, the caller line identification

(CLIP – Caller Line Identification Presentation) must be

activated for your telephone connection. Enquire with

your telephone company. Caller identification may be as-

sociated with a fee.

Setting the Country

Missed Calls

If you received a call while away, the ä - button

flashes.

1 Press ä.

2 Using [, you can page through the list of missed calls.

3 To call back, pick up the handset.

Displaying Telephone Book Names

If the caller line identification does not work even

though the function is activated for your telephone

connection, check if you have set the correct country

(also see Chapter "Settings", Page 23)

If you have received additional messages, first se-

lect the missed calls using [ and confirm with

OK.

Your machine displays the name with which you

have saved the number in the telephone book. The

number and name will not be shown if the caller sup-

presses his number.

2 Voice over IP

Help 8 · Voice over IP

Internet telephony or Voice over IP means that telephone

calls (and fax transmissions) are no longer made analog

over the telephone network, but as digital packets over the

Internet. The calls between two IP connections are mostly

free. In addition, many providers provide an interface

(gateway) to the analog telephone fixed network. Using

this interface, calls from IP connections are possible to any

telephone connection (fixed network or mobile telephone

numbers) anywhere in the world. Though these calls are

charged, they are usually more economical than fixed net-

work connection.

For connecting two calling parties over the Internet, you

require static IP addresses. For this purpose each subscriber

receives an SIP address (Session Initiation Protocol), with

which he/she can be reached at any time. Data packets of

the calls are be transmitted with the Real-Time Transport

Protocol (RTP), ensuring a fast data flow. Codecs convert

analog voice into digital signals and vice-a-versa. During

the conversion the data is also compressed. Both IP con-

nections must support the same codecs.

Connect your device to the analog telephone fixed net-

work and the router of your network (also see section In-

stallation help, page 4). You can then use both Internet te-

lephony and fax transmission over Internet and your con-

ventional analog telephone fixed network connection.

Configuring the device with the

web interface

Minimum browser

Functions on web interface

You can carry out some basic settings on the display of the

device. A great many configuration options are available to

you with the web interface of your device. The help-text on

the respective page offers you a detailed description of the

functions. You will find a printed version of the help texts

on the Internet: www.sagem.com

WAN and LAN

Calling the web interface via the WAN

socket

You can call the web interface via theWAN socket, with

which the device is connected to the router of your net-

work. The connection via the WAN socket supports dy-

namic allocation of an IP address with the Dynamic Host

Configuration Protocol (DHCP). The router assigns the

private IP address in the network to the device.

Network report

1 Start an Internet browser on a computer, which is con-

nected to the network. Enter the private IP address of

the device in the network in the address bar of the

browser.

2 Confirm using R

ETURN.

3 Enter

USER as user name and password.

4 Confirm with OK. The web interface is called.

Calling the web interface via the LAN

socket

You can connect your device directly to the network con-

nection of a computer via the LAN socket, in order to

configure the device via the web interface. With this con-

nection, the device uses a fixed IP address (factory setting:

192.168.134.1). For this purpose, you must enter the nec-

essary fixed IP addresses in the network settings of your

computer.

Network report

1 Insert the network cable into the network connection

socket marked with LAN (RJ-45) on the rear side of

the device.

2 Connect the other end on the network cable of your

computer (RJ-45).

3 Open the window with the properties of the network

card of your computer. For Windows PC: Click on

TART > SETTINGS > NETWORK CONNECTIONS.

Right click on the LAN connection, you will find the

properties of the network connection in the pop-up

menu.

Press î and 8 to print the instructions for Voice

over IP functions.

We recommend the following Internet browser.

Windows PC: Internet Explorer (Version 6.0 or

above), Apple Macintosh: Safari (version 1.3 or

above), Linux: Conquerer (version 3.2.1 or above)

The IP address of the WAN and LAN sockets

should not be the same, they will be defined by the

subnet mask. Most routers will give a standard adress

format 192.168.1.X. The IP address of the LAN

socket is set to default 192.168.134.1 so as it does

not conflict with standard router settings.

You will find the IP address set and other important

details regarding the device in the network report.

Press OK, 87 and OK to print the network re-

port.

Change the password when you call the web in-

terface for the first time, so that there is no unau-

thorised access to your device. Note down your

password in a safe place. Should you forget your

password, you must reset your device to factory

settings, in order to be able to access it again. All

personal settings will be deleted.

You will find the IP address set and other important

details regarding the device in the network report.

Press OK, 87 and OK to print the network re-

port.

4 Select the connection INTERNET PROTOCOL (TCP/IP)

and click on P

ROPERTIES.

5 Activate U

SE THE FOLLOWING IP ADDRESS and enter

the IP addresses. For the factory settings of the device,

enter the following details: IP

ADDRESS:

192.168.134.10 (IP address of the computer—the first

three parts are fixed, the last number is freely selectable,

may not however correspond with the last number of

the IP address of the device in factory setting 1), S

UB-

NET MASK: 255.255.255.0, DEFAULT GATEWAY:

192.168.134.1 (IP Address of the LAN socket of the

device, see Network Report).

6 Confirm with OK.

7 Start an Internet browser on the connected computer.

Enter in the IP address of the device in the address bar

(factory settings: 192.168.134.1).

8 Confirm with R

ETURN.

9 Enter

USER as user name and password.

10 Confirm with OK. The web interface is called.

Selecting the Voice over IP pro-

vider

VoIP-provider

You must be registered with a Voice over IP provider, who

supports Session Initiation Protocol (SIP), to be able to

make telephone calls and send faxes over Internet.

Saved providers

1 Press OK, 81 and OK.

2 Using [ select a provider or select manual configura-

tion.

3 Confirm using OK.

Entering user name

In addition to the login name – with which you login with

your Voice over IP provider – you will also receive a user

name (also SIP address or ID number) for your IP tele-

phone account from your Voice over IP provider. For

some providers, the login name and the user name are

same.

Definition

The SIP address has the same structure as an E-Mail ad-

dress: The user name is separated from the IP address (or

the domain name) of the Voice over IP provider by an @

symbol.

1 Press OK, 82 and OK.

2 Enter the user name of your IP account with your

Voice over IP provider.

3 Confirm using OK.

Entering login name

1 Press OK, 83 and OK.

2 Enter the login name with which you login to your

Voice over IP provider.

3 Confirm using OK.

Change the password when you call the web in-

terface for the first time, so that there is no unau-

thorised access to your device. Note down your

password in a safe place. Should you forget your

password, you must reset your device to factory

settings, in order to be able to access it again. All

personal settings will be deleted.

You can select one of the preset providers on the de-

vice and save personal details. With the web interface

you can set the device for other providers and make

further settings.

Entering password

1 Press OK, 84 and OK.

Entering password

1 Enter the password which is used for login to Voice

over IP provider.

2 Confirm using OK.

Starting registration manually

With this function you can start the registration of the de-

vice with your Voice over IP provider manually, if the con-

nection to the Voice over IP provider was disconnected or

if the device does not register itself automatically.

Starting registration manually

Press OK, 85 and OK.

The device starts the registration with the set Voice over IP

provider.

Printing network report

The network report shows the current network and Voice

over IP settings of the device. There you will find, e.g., the

IP address, the network mask (subnet mask) and the MAC

address of the device as well as the WLAN settings. In ad-

dition the report contains details of the Voice over IP pro-

vider such as the SIP address and the registration- status.

Press OK, 87 and OK. The network report is printed.

Displaying the IP address

Setting up a wireless network

(WLAN)

In a wireless network or a Wireless Local Area Network

(WLAN), network devices communicate without any ca-

ble using radio waves. If you use a wireless network with a

WLAN enabled router, you can integrate your device into

this network.

Prerequisites

optional and original

To be able to set-up your device for WLAN operation and

use it in a the wireless network, you require the following

components:

• Original WLAN-PCMCIA plug-in card(optional)

• Existing, configured wireless network with WLAN rout-

• Computer with network socket connector (RJ-45) and

network cable

Setting up the device for WLAN opera-

tion

Before you can integrate the device into a wireless network,

you must set it up for the WLAN operation via the web in-

terface. You can make the necessary settings for the WLAN

operation only via the web interface. For this, connect the

device directly to your computer with a network cable. The

help-text on the respective page offers you a detailed de-

scription of the functions. You will find a printed version

of the help texts on the Internet: www.sagem.com

1 Before you insert the WLAN card into the device ,dis-

connect the device from the mains by pulling out the

power plug. Otherwise the device does not detect the

WLAN card.

2 Insert the WLAN PCMCIA card into the card slot on

the rear side of the device.

3 Connect the power plug again to the socket.

4 Configure the device via the LAN socket as described

(see section Calling the web interface via the LAN sock-

et, Page 15).

Switching the WLAN on and off on the

device

You can switch the WLAN on and off on the device.

1 Press OK, 88 and OK.

2 Using [ indicate whether you would like to turn

WLAN operation on or off.

3 Confirm using OK.

You can have the IP address displayed by pressing

OK, 86 and OK. Press OK again to call the net-

work mask (subnet mask).

WLAN is optional and functions only with an origi-

nal adapter, which you can purchase through our or-

der service. More information: www.sagem.com

3Fax

Help 4 · Fax

Loading Documents

10 Documents · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m

weight. You can insert up to 10 documents at a time.

Cancel Transmission

Press j to eject the documents without sending them.

Fax over IP

Default Voice over IP

Your device is preset for Voice over IP and Fax over IP.

Connect your device as described to the router of your net-

work (see section Installation help, page 4). Enter the

number of the IP connection or the fixed network connec-

tion, or select a saved entry. The connection over the In-

ternet is established.

Permanent connection

Fax transmission via the fixed network

You can also transmit faxes via the fixed network. Connect

your device as described to the analog telephone fixed net-

work (see section Installation help, page 4). Press **

and then dial the desired number with the numerical key-

pad, or select a saved entry.

Sending fax

1 Insert the additional document holder on the docu-

ment feeder.

2 Insert the documents face up into the document feeder.

The top most document will be fed in first.

3 Then configure the desired resolution. You can choose

between

RESOL.: STANDARD (for documents

without special features),

RESOL.: FINE (for texts

with small print or drawings) and

RESOL.: PHOTO

(for photos). Press RES. The configured resolution ap-

pears on the display. Press RES again to change the res-

olution.

4 Dial the desired telephone number. There are multiple

ways to do this.

5 Press o.

Busy Number

Manual dialling: Dial the desired telephone number

with the number pad.

Speed dialling: Press the desired speed dial button

(ë).

Telephone book:

1 Press m

2 Use [ to select an entry. Enter the initial letters with

the number buttons to navigate more quickly in the tel-

ephone book.

Redial list: Press @. Use [ to select an entry from the

list of dialled numbers.

Outgoing Calls

Caller list: Hold @ pressed (for at least two seconds).

Use the [ to select an entry from the list of callers.

Calls Received

Press î and 4 to print the instructions for sending

faxes and for fax switch settings.

Do not insert any documents into the machine that

...

... are wet, have been edited with correction fluid, are

soiled or have a coated surface.

... are written on with a soft pencil, with paint, chalk

or charcoal.

... originate from newspapers or magazines (printing

ink).

... are held together with office or notebook staples or

with tape or glue.

... are pasted with note papers.

... are creased, crumpled or torn.

For being reachable with your Voice over IP tele-

phone number, your network should be permanently

connected with the Internet.

You can adjust the default contrast (see also sec-

tion Settings, page 23).

If the subscriber is busy, the device dials the number

again after some time. Press j, in order to cancel the

transmission process. After the transmission, the ma-

chine prints out a transmission report depending on

the settings.

You can also load telephone book entries by

pressing OK, 11 and OK.

You can save an entry multiple times with the

same name but in a different category. In the tel-

ephone book, the first letter of the category ap-

pears after the entry.

You can also load the redial list by pressing OK,

22 and OK.

You can also load the caller list by pressing OK,

21 and OK.

CLIP Prerequisite

Manually Sending a Fax

1 Insert the document.

2 Press l.

3 Enter the desired telephone number with the number

pad or select a saved entry.

4 Press o.

Broadcasting

You can send one fax to multiple recipients in succession.

Entering Recipients Individually

1 Insert the document.

2 Press OK, 34 and OK. The document is scanned.

3 Enter the desired telephone number with the number

pad or select a saved entry.

4 Confirm with OK.

5 Enter the additional telephone numbers.

6 Confirm with OK. You can enter up to 25 recipients.

7 Press o. The machine sends the fax message to all re-

cipients in succession.

Sending a Fax to a Group

1 Insert the document.

2 Press OK, 13 and OK.

3 Use [ to select the group to which you would like to

send a fax.

4 Confirm with OK.

5 Use [ to select

SEND FAX?.

6 Confirm with OK.

Transmission to Multiple Recipients

Delayed Fax Transmission

If you would like to make use of the lower telephone tariffs

or if the recipient can be reached at some specific time on-

ly, you can send the fax at a later time – within 24 hours.

1 Insert the document.

2 Press OK, 33 and OK.

3 Enter the time, at which the document should be trans-

mitted, e.g. 14 00 for 2 pm.

4 Confirm using OK.

5 Enter the desired telephone number with the number

pad or select a saved entry.

6 Selecting a saved entry: Confirm the selected en-

try using OK.

7 Press o. The device goes into standby mode and trans-

mits the fax at the entered time. You can continue to

place calls and receive faxes.

Cancel Standby Mode

Press j to eject the document. This interrupts the standby

mode.

Receiving Faxes

Fax Reception

If you have not changed the factory settings, received faxes

will be printed out immediately. If no paper or no ink film

is inserted, the machine saves the incoming faxes. The

ä button blinks. Once paper or a new ink film is in-

serted, the saved faxes are printed out.

Paper Error

Full Message Memory

If the message memory is full, no additional messages can

be received. A warning appears on the display. Observe the

information in the technical data.

Delete Fax Memory Service Code

Polling Faxes

Fax Polling

With the fax polling function, you can retrieve faxes that

lie ready in the dialled fax machine. You can also provide

documents on your machine to be polled by others.

Polling Faxes Directly

1 Enter the desired telephone number with the number

pad or select a saved entry.

2 Hold o pressed (for at least two seconds).

Polling Secure Faxes

Secure Fax Polling

With this function, you can poll faxes that are protected

with a code.

1 Press OK, 31 and OK.

2 Enter the code.

3 Confirm with OK.

4 Enter the desired telephone number with the number

pad or select a saved entry.

5 Press o.

For this function to work, the caller line identifica-

tion (CLIP) must be activated for your telephone

connection (country and network dependent). The

number and name will not be shown if the caller sup-

presses his number.

If your machine cannot reach a recipient, the fax

message is sent to the other recipients. After the ma-

chine has called all recipients, it once again dials the

numbers that previously could not be reached.

Check whether you have inserted and clamped in the

paper correctly. The lever on the right next to the pa-

per feed mechanism must be pushed back.

If there are problems with printing out saved fax

messages, a service code is available (see also section

Service, page 31).

If you would like to poll fax messages from an ex-

tension number or a sub-address, add this after

the telephone number. After entry, press the

number R then enter the extension number or

sub-address. The second part of the number is

only dialled once the connection with the main

number has been established.

Sending Faxes via Polling

Secure Fax Polling

A caller who knows the code can poll the fax from your

machine. You can continue to make telephone calls and re-

ceive faxes.

1 Insert the document.

2 Press OK, 32 and OK.

3 Enter a code (max. 20 characters).

4 Confirm with OK.

Cancel Standby Mode

Press j to eject the document. This interrupts the standby

mode.

Using Fax Templates

Fax Templates

Five fax templates, which you can use, are stored in your

device. With these templates you can quickly create, for ex-

ample, a short fax note or an invitation.

1 Press OK, 43 and OK.

2 Using [ select the template you would like to print.

3 Confirm using OK. The device prints the template.

4 Fill the template and send it to the desired recipient per

fax.

Protect your document against unauthorised access

with a code.

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Sagem IP PHONEFAX 43A User manual

Brand: Sagem

Model: IP PHONEFAX 43A

Category: Fax machines

Type: User manual

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Sagem IP PHONEFAX 43A User manual

Sagem IP PHONEFAX 43A User manual

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