5400 Division Dr. | Fort Myers, FL 33905
239 690-9589 | Toll Free 877-425-4239 | FAX 239 690-1195
www.AXI-International.com
IFP
Intelligent Fill Port (IFP 1300)
Instruction, Operating, &
Maintenance Manual
ENCLOSED INTELLIGENT FILL PORT
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Table of Contents
Table of Contents ................................................................................................................................................................ 2!
General Overview ................................................................................................................................................................ 3!
IFP 1300 Specifications ..................................................................................................................................................... 3!
System Components ........................................................................................................................................................... 4!
Control and Safety Devices ................................................................................................................................................ 4!
Plumbing ............................................................................................................................................................................ 4!
System Enclosure .............................................................................................................................................................. 4!
Enclosure Stand – If Applicable ......................................................................................................................................... 4!
Hand Pump – If Applicable ................................................................................................................................................. 4!
Multi-Tank Assembly - If Applicable ................................................................................................................................... 5!
System Operation ................................................................................................................................................................ 6!
Operation Instructions ........................................................................................................................................................ 6!
Alarms ................................................................................................................................................................................ 6!
Emergency Stop ................................................................................................................................................................. 7!
Multi-Tank – If Applicable ................................................................................................................................................... 7!
Primary Inspection .............................................................................................................................................................. 9!
Checklist ............................................................................................................................................................................. 9!
Installation .......................................................................................................................................................................... 10!
Mounting .......................................................................................................................................................................... 10!
Electrical ........................................................................................................................................................................... 10!
Field Connections – If Applicable ..................................................................................................................................... 10!
Plumbing .......................................................................................................................................................................... 10!
Multi-Tank Installation – If Applicable ............................................................................................................................... 10!
Controller ............................................................................................................................................................................ 12!
NET-Comm Remote ......................................................................................................................................................... 12!
NET-Comm LITE .............................................................................................................................................................. 12!
SMART-Comm LITE ........................................................................................................................................................ 12!
NET-Comm Touch ........................................................................................................................................................... 12!
SMART-Comm TDE ......................................................................................................................................................... 12!
Commissioning/Initial Start-Up ........................................................................................................................................ 13!
Initial Test Procedures ..................................................................................................................................................... 13!
Maintenance ....................................................................................................................................................................... 14!
Preventative Maintenance ................................................................................................................................................ 14!
Troubleshooting ................................................................................................................................................................ 15!
Symptom Troubleshooting Guide ..................................................................................................................................... 15!
AXI International Limited Warranty .................................................................................................................................. 16!
Warranty Claim Procedure ............................................................................................................................................... 17!
Technical Assistance and Ordering ................................................................................................................................. 18!
System Identification ........................................................................................................................................................ 18!
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General Overview
IFP 1300 Specifications
Delivery Type…………………………………………………..
Pumped
Compatible Fluids……………………………………………..
Class 2 Liquids - 100°F (38°C) - 140°F (60°C) Flash Point
Maximum Fluid Viscosity……………………………………..
5cSt
Electrical………………………………………………………..
120V/60Hz/15A/1Ph or 230V/50Hz/15A/1Ph
Operating Temperature……………………………………….
41 - 104°F (5 - 40°C)
Port Shutoff……………………………………………………..
Automatic, Actuated Inlet Butterfly Valve
Spill Containment………………………………………………
20 gallons (75.7 liters)
Enclosure Cabinet……………………………………………..
NEMA 4 Rated Powder Coated or NEMA 4X Rated Stainless
Steel
Plumbing……………………………………………………......
2” or 3” Black Iron or Stainless Steel (Optional)
Outlet Port………………………………………………………
3” NPT Female
Inlet Port………………………………………………………...
Coupling Size 2 or 3
Port Connection………………………………………………..
Cam & Groove Socket
Outline Dimensions……………..……………………………..
≈ 42” x 30” x 24” (107 x 76 x 61cm) (H x W x D)
System Weight………..………………………………………..
≈ 250 lbs. (113.4 kg)
!WARNING! This system is not meant for use with gasoline or any other flammable liquids having a flash point
less than 100°F (37.8° C). Use with gasoline or any flammable liquids at a temperature exceeding their flash point
presents an immediate explosion and fire hazard.
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System Components
Control and Safety Devices
• System Automation Controller
o UL 508A Industrial Control Panel (Electrical Sub-Enclosure)
o Selector Switch (On/Off)
o Audible Alarm
o System Power Indicator Light
o Emergency Stop Push Button
o NET-Comm Touch:
§ HMI Touchscreen Control
§ Summary Alarm Indicator Light
o SMART-Comm TDE:
§ External LCD Interface Control
§ Alarm Reset Push Button
§ Actuated Valve Open Indicator Light(s)
§ Fuel Level/Summary Alarm Indicator Light(s)
o SMART-Comm LITE, NET-Comm LITE, NET-Comm Remote:
§ Alarm Reset Push Button
§ Actuated Valve Open Indicator Light/Push Button(s)
§ Actuated Valve Fault/Failure Indicator Light(s)
§ Fuel Level Indicator Light(s)
§ Cabinet/Tank Leak Indicator Light(s)
• Actuated Inlet Valve
• Check Valve
• Leak Detection Float Switch
• Tank Fuel Level Float Switch or Pressure Transducer
Plumbing
• Black Iron or Stainless Steel (Optional)
• 2” or 3” Internal Plumbing
System Enclosure
• 12-gauge steel construction with continuously welded seams
• Concealed hinges
• Polyester powder coat finish over phosphatized surfaces
• 20-gallon (75.7 liter) spill containment with leak detection
• ½” NPT Leak Basin Drain Ball Valve
• Brackets for mounting
• Literature Pocket
Enclosure Stand –
If Applicable
• 12-gauge steel construction
Hand Pump –
If Applicable
• 10 ounces/stroke
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Multi-Tank Assembly -
If Applicable
• Actuated Tank Selection Valves
o Enables system to service multiple tanks
• Tank Fuel Level Float Switches or Pressure Transducers
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System Operation
Operation Instructions
Tank Filling Procedure:
1. Unlock and open the system’s enclosure door.
2. Connect delivery hose to hose coupling.
3. Open the valve on the pumper truck
4. Turn the Selector Switch on the System Controller to “ON” and open the system’s Actuated Inlet Valve.
a. SMART-Comm TDE: To open the system’s Actuated Inlet Valve, press the F1 button located below the
LCD Interface Control screen. Once the Actuated Inlet Valve begins to open, the Actuated Valve Open
Indicator Light will blink until it is completely open in which it will cease blinking and remain illuminated.
b. SMART-Comm LITE, NET-Comm LITE/Remote: To open the system’s Actuated Inlet Valve, push the
Valve “Open” Indicator Light/Push Button on the System Controller. Once the Actuated Inlet Valve begins
to open, the indicator light will blink until it is completely open in which it will cease blinking and remain
illuminated.
c. NET-Comm Touch: To open the system’s Actuated Inlet Valve, select “Open Valve” on the System
Controller’s touchscreen. Once the Actuated Inlet Valve begins to open, a label on touchscreen screen
should indicate the valve’s neutral position until it is completely open in which it will then indicate the valve
is “Open”.
5. Start the truck’s fill pump.
6. Stop the truck’s fill pump when the tank’s high fluid level is alerted on the System Controller or when the full load
is delivered.
a. SMART-Comm TDE: A high fluid level will be indicated by blinking Fuel Level/Summary Alarm Indicator
Light, an Audible Alarm, and a textual readout on the LCD Interface Control screen or touchscreen. At a
critical high fuel level, this indicator will cease blinking and remain illuminated.
b. SMART-Comm LITE, NET-Comm LITE/Remote: A high fluid level will be indicated by a blinking Fuel
Level Indicator Light and an Audible Alarm. At a critical high fuel level, this indicator will cease blinking
and remain illuminated.
i. Separate indicators for high level (Amber) and critical high level (Red) are optional
c. NET-Comm Touch: A high fluid level will be indicated by an illuminated Summary Alarm Indicator Light,
an Audible Alarm, and a textual readout on the touchscreen.
7. Close the valve on the pumper truck.
8. Turn the Selector Switch on the System Controller to “OFF” in order to close the system’s Actuated Inlet Valve.
9. Disconnect delivery hose from hose coupling.
10. Close and lock system’s enclosure door.
Alarms
Alarms featured on the system include:
• Leak Detection (inlet valve closure, alarm indication)
o Activated when the Float Switch in the system’s leak basin detects a raised liquid level. The system will
go into an alarm state and the Actuated Inlet Valve will remain close until the alarm is addressed and
cleared.
• High Fluid Level (inlet valve closure, alarm indication)
o Activated when the fluid level in the tank trips the High-Level Float Switch. The System Controller will
indicate a high fluid level and the Actuated Inlet Valve will close. It can be reopened and operated until
the Critical High Level is active.
• Critical High Fluid Level (inlet valve closure, alarm indication)
o Activated when the fluid level in the tank trips the Critical High-Level Float Switch. The system will go into
an alarm state and the Actuated Inlet Valve will close until the alarm is addressed and cleared.
• Valve Failure (system shutdown, alarm indication)
o The system will go into an alarm state until the alarm is addressed and cleared
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o Activated when one of the following conditions apply:
§ Unknown Valve Position: The system can no longer detect the Actuated Valve’s Position
§ Valve Not Traveling: The system’s Actuated Valve does not respond to a signal for it to open or
close
System alarms will be indicated and reset differently depending on the provided controller:
• SMART-Comm LITE, NET-Comm LITE/Remote:
o There are three available alarm indication lights that will illuminate if triggered. Each alarm light is
designed to indicate one or number of potential alarm conditions outlined above.
§ VALVE: Indicates a Valve Failure
§ UNSAFE: Indicates a High Fluid Level alert (blinking) or Critical High Fluid Level alarm (solid).
§ LEAK: Indicates a Leak Detection alarm.
o Once the alarm state has been addressed, the triggered alarm can be reset via the Alarm Reset Push
Button on the System Controller.
• SMART-Comm TDE:
o There is one Summary Alarm Indicator Light that will illuminate if any system alarms have been triggered.
§ To identify which system alarm has been triggered, the System Controller’s LCD Interface Control
screen will provide a textual readout.
o Once the alarm state has been addressed, the triggered alarm can be reset via the Alarm Reset Push
Button on the System Controller.
• NET-Comm Touch:
o There is one Summary Alarm Indicator Light that will illuminate if any system alarms have been triggered.
§ To identify which system alarm has been triggered, the System Controller’s touchscreen will
provide a textual readout.
o Once the alarm state has been addressed, the triggered alarm can be reset via the Alarm Reset button
found on the System Controller’s touchscreen.
Emergency Stop
Note: In case of an emergency, the Actuated Inlet Valve can be closed by pressing the red “EMERGENCY STOP” button
on the System Automation Controller sub enclosure door.
To release “EMERGENCY STOP” button, turn the red knob in the direction indicated by the arrows on the mushroom
button, and push or select “Alarm Reset” on the System Automation Controller.
Activating the Emergency Stop will fully close any valve.
Multi-Tank –
If Applicable
SMART-Comm LITE, NET-Comm LITE, NET-Comm Remote (2 Tanks):
An additional Valve “Open” Indicator Light/Push Button and set of Alarm Indicator Lights will be provide and labeled for
the additional tank. To fill for the desired tank, simply push the corresponding “Open” Indicator Light/Push Button and
monitor the proper set of Alarm Indicator Lights for feedback on fill levels and alarm statuses.
SMART-Comm TDE (2 - 4 Tanks):
Depending on the number of tanks, additional Actuated Valve “Open” and Fuel Level/Summary Alarm Indicator Lights will
be provided and labeled for the relevant tanks. To fill for the desired tank, simply push the corresponding “F#” button
located below the LCD Interface Control screen and monitor the proper Fuel Level/Summary Alarm Indicator Light for
indication on tank fill levels and alarm statuses, which can be further clarified via the LCD screen.
NET-Comm Touch (2 – 4 Tanks):
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Depending on the number of tanks, additional control menu screens will be made available with the necessary “Open” and
“Close Valve” buttons. To fill for the desired tank simply navigate to the proper tank screen and follow the same
operational instructions outlined above (see System Operation - Operation Instructions).
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Primary Inspection
Upon arrival, the system and accessories must be visually inspected before installation. Improper handling during
shipping may cause physical or electrical problems. Immediately report or note any damages to shipper.
Checklist
If the packing crate shows signs of damage inspect the system for damage
Check the entire system for damage that could indicate internal mechanical or electrical problems
Check locking handles, door, and hinge operation
Check all plumbing connections for tightness.
Check all tank fittings for tightness
Check any unions for tightness as they may loosen during transit
Check all electrical terminals and connections for tightness
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Installation
!IMPORTANT! It is recommended that only qualified, experienced personnel, familiar with this type of equipment,
who have read and understood all the instructions in this manual should install, operate, and maintain the
system.
Note: Proper safety control mechanisms (Pressure Relief Valve, Fire Valve, etc.) should be installed to meeting local and
federal regulations.
Mounting
The unit should be permanently wall mounted on a hard, level surface. Use provided mounting feet for proper fastening.
This weatherproof unit is designed for well-ventilated indoor or outdoor use within specified temperature range and should
be located as close to the tank as possible.
Electrical
!WARNING! To avoid the risk of electric shock, make sure that the power supply to the system is disconnected
and ensure that the system is at zero volts, before working on any of the system’s electrical parts.
Ensure the system’s power requirements and rated voltage/frequency match your electrical system (see wiring diagram).
The system may only be connected to properly grounded power sources for operator safety. Connect all components to
the ground studs provided as shown on the electrical drawings.
!WARNING! The whole system (enclosure, doors, plumbing, motor, electric sub panel) must be properly
grounded for operator safety.
Depending on length of run, use copper wiring according to specification in wiring diagram and connect system to a
separate UL listed breaker (not included) appropriate for branch circuit protection.
Note: Wiring and electrical installation must be in accordance with all applicable federal, state, and local rules, laws,
standards, and regulations.
Field Connections
– If Applicable
Remote Monitoring – Dry Contacts:
The System Controller provides two Normally Open (N.O.) dry contacts for remote alarm monitoring. Please see wiring
diagram for contact rating, connection, and location.
1. “Summary Alarm” – dry alarm contact for high and critical high fluid levels
2. “Leak Detection” – dry alarm contact for leak detection
Plumbing
Use proper quality approved fuel line materials with similar inner diameter (ID) to the outlet of the system.
Note: AXI International recommends pressure relief valves be installed between the fill port and the storage tank to
prevent thermal expansion issues with enclosed sections of plumbing.
Multi-Tank Installation –
If Applicable
Note: Actuated Tank Selection Valve(s) are shipped loose with the system. Ensure the Actuated Tank Selection Valve(s)
are installed and oriented properly.
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Please connect each tank’s dedicated supply lines according to the provided drawings. Additionally, please be sure to
plumb each Actuated Valve in parallel (on separate lines) leading to their respective tank(s). See provide P&ID drawing
for more information.
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Controller
Each controller has a power supply with breakers for line isolation, terminal block for all I/O connections, NEMA 4 Rated
steel powder coated sub electrical enclosures, and where applicable a motor contactor rated for the devices installed.
NET-Comm Remote
• Point I/O Expansion for NET-Comm Controller Lineup
• Expandable options for analog, digital, and relay
• Connects via internet to main PLC
• Allows one controller for multiple piece of equipment
• Panel-mounted indicator and push buttons for control
NET-Comm LITE
• Allen-Bradley CompactLogix L1Y Series
• Built-in 16-point input
• Built-in 16-point output
• Expandable options for analog, digital, relay, serial communication, and Modbus RTU
• Ethernet communication for (4) L16 devices
• Ethernet communication for (8) L19 devices
• Panel-mounted indicator and push buttons for control
SMART-Comm LITE
• Siemen Logo! PLC
• Built-in (8) digital inputs
• Built-in (4) relay outputs
• Built-in LCD display w/ equipment configuration
• Ethernet communication for Modbus capable devices
• Panel mounted indication with push buttons for control
NET-Comm Touch
• Ethernet Panelview Plus 7 Series HMI
• 6 & 9” Screen size options
• Graphic indication of equipment status
• Historical alarm list
• Equipment configuration control
SMART-Comm TDE
• Exterior LCD interface w/ control for user information
• Ethernet Passthrough to PLC device & external network
• Larger screen-size for enhanced user experience
• Expanded diagnostic capability
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Commissioning/Initial Start-Up
Initial Test Procedures
The Intelligent Fluid Port typically relies on a series of float switches within the fluid tank(s) and actuated valves for proper
operation and fluid system safety. It is highly recommended to have these components installed by an experienced
professional.
With breakers and power turned on, check all alarms for proper operation:
• Leak Detection - Manually raise the float switch located at the bottom of the enclosure leak-basin. The Actuated
Inlet Valve should immediately close, and the “Leak Detection” alarm should be indicated on the System
Automation Controller. Reset the alarm by pushing or selecting the “alarm reset” on the System Automation
Controller.
• High Fluid Level – Manually raise the “HIGH LEVEL” float switch in the storage tank. The Actuated Inlet Valve
should immediately close and the “Full Tank” signal should be indicated on the System Automation Controller.
Reset the alarm by pushing or selecting the “alarm reset” on the System Automation Controller.
• Critical High Fluid Level - Manually raise the “CRITICAL HIGH” float switch in the storage tank. The Actuated
Inlet Valve should immediately close, and the “Tank Overfill” alarm should be indicated on the System Automation
Controller. Reset the alarm by pushing or selecting the “alarm reset” on the System Automation Controller.
Note: If any of the above described alarm test procedures fail or if any alarm trip value deviates, immediately contact AXI
International.
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Maintenance
The system should be visually inspected and tested a minimum of every six (6) months according to the procedure below
during light duty cycles. Monthly inspections are recommended for systems that are being used in excess of an average
of eight (8) hours day and five (5) days a week.
Preventative Maintenance
Prior to performing the maintenance procedure ensure that:
1. The electrical sub-panel mounted main disconnect switch is operating properly
2. The user supplied remote circuit breaker is in the “OFF” position
3. All sources of power are isolated from the unit
Note: Proceed only after this has been verified and properly tagged.
• Pump fluid out of basin, if any, using hand pump
• Check enclosure and all parts for corrosion and rust
• Check locking latches, door, and hinge operation
• Check cabinet mounting hardware - tighten as necessary
• The hardware uses lock nuts - check all bolts for secure nuts
• Check all electrical terminals and connections for tightness
• Check all plumbing joints for leaks, tightening fittings and joints as necessary, and remove accumulated fluid in
drip tray as necessary
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Troubleshooting
Symptom Troubleshooting Guide
No fuel delivery
1. Fluid supply line blocked
2. Check valve installed backwards
Insufficient fuel delivered
1. Defective check valve
2. Piping improperly installed or dimensioned
System leaks fluid
1. Loose plumbing fittings
2. Valve failure
3. Fluid leak elsewhere and fluid dripping or running
towards the system
4. Excessive head from overhead storage tank
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AXI International Limited Warranty
AXI International makes every effort to assure that its products meet high quality and durability standards and expressly
warrants the products described herein against defects in material and workmanship for a period of one (1) year from the
date of purchase. This warranty is not intended to supplant normal inspection, care and service of the products covered
by the user, and shall not obligate AXI International to provide free service during the warranty period to correct breakage,
maladjustment, or other difficulties arising out of abuse, misuse, or improper care and maintenance of such products. Our
express warranty is subject to the following terms and conditions:
This warranty shall only extend to and is only for the benefit of original purchaser(s), or end customer(s) who use the
products covered hereby and subject to the terms and conditions herein. This warranty is not an on-site warranty. Travel
requests will be at the discretion of AXI International. Defective systems and ancillary products will require a return
authorization number and shipping to AXI International’s factory in Fort Myers, FL. Any warranty claim received by AXI
International after one (1) year from the date of purchase will not be honored even if it is claimed that the defect occurred
prior to one (1) year from the date of purchase. Claims outside of this one (1) year period, and for claims not listed within,
payment, repair, or service will be awarded at the sole and exclusive discretion of AXI International.
This Warranty shall NOT apply to the following:
1. Damage or deterioration caused by normal wear and tear.
2. Failures caused by any external cause or act of God, such as accident, collision, theft, vandalism, riots, wars, re,
freezing, lightning, earthquakes, windstorms, hail, volcanic eruptions, floods, tornados or hurricanes.
3. Failures due to alterations, adjustments, unauthorized changes to the product(s), neglect or improper storage,
repair and/or maintenance.
4. Failures due to abuse or application of the product(s) for uses other than for which it/they are designed or
intended by AXI International, including but not limited to, improper installation or location in a harsh, corrosive or
saltwater environment.
5. Failures resulting from attachments, accessory items, and parts not sold by AXI International.
6. Repairs by any party other than those authorized by AXI International.
7. Failures resulting from user’s delay in making the product available for inspection by AXI International after
notifying AXI International of a potential product problem.
8. Cosmetic damage, discoloration, rusting, corrosion or scratches from applied paint.
9. Replacement of consumables such as, but not limited to, fuses, lamps, filters, etc.
10. Additional expenses for repair after normal business hours, i.e., overtime or holiday labor rates.
11. Expenses for rental of equipment during downtime and/or performance of warranty repairs.
12. Expenses related to investigating performance complaints and/or troubleshooting where no manufacturing defect
is found.
In addition to the limitations above, this warranty shall not apply to products (1) which have been tampered with, altered or
repaired by anyone other than AXI International without the express prior written consent of AXI International (2) which
have been installed improperly or subject to misuse, abuse, accident, negligence of others, improper operation or
maintenance, neglect or modification, or (3) which have had the serial number altered, defaced or removed.
The liability of AXI International under this warranty is limited to the repair or replacement of the defective product. AXI
International assumes NO LIABILITY for labor charges or other costs incurred by any purchaser incidental to the service,
adjustment, repair, return, removal or replacement of products. AXI INTERNATIONAL ASSUMES NO LIABILITY FOR
ANY GENERAL, SPECIAL, INCIDENTAL, CONSEQUENTIAL, CONTINGENT OR OTHER DAMAGES UNDER ANY
WARRANTY, EXPRESS OR IMPLIED, OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR
OTHERWISE, WITH THE RESPECT TO THE PRODUCTS COVERED BY THIS WARRANTY POLICY, EXCEPT AS
EXPRESSLY PROVIDED FOR HEREIN. AXI INTERNATIONAL ASSUMES NO LIABILITY FOR ANY GENERAL,
SPECIAL, INCIDENTAL, CONSEQUENTIAL, CONTINGENT OR OTHER DAMAGES EVEN IF SUCH DAMAGES ARE A
DIRECT RESULT OF AXI INTERNATIONAL’S NEGLIGENCE. NO EMPLOYEE, AGENT, REPRESENTATIVE OR
DISTRIBUTOR IS AUTHORIZED TO MAKE ANY WARRANTY ON BEHALF OF AXI INTERNATIONAL OTHER THAN
THE EXPRESS WARRANTY PROVIDED FOR HEREIN.
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AXI International reserves the right at any time to make changes in the design, material, function and specifications of its
products. Any such changes shall not obligate AXI International to make similar changes in such products that were
previously manufactured.
To the fullest extent permitted by law, any claims against AXI International are limited to the remedies as expressly set
forth in this warranty and any other further claims, such as but not limited to, compensation for any damage incurred other
than to the AXI International product, are hereby excluded.
Warranty Claim Procedure
To make a claim under this warranty, please call AXI International at +1-239-690-9589 or 1-877-425-4239, and provide:
Name and location where unit was purchased, the date and receipt of purchase, model number, serial number, and a
detailed explanation of the problem you are experiencing. The Customer Service Representative may, at the discretion of
AXI International, arrange for a Field Engineer to inspect your system. If the inspection reveals a defect covered by its
limited warranty, AXI International will either repair or replace the defective parts or products. AXI International assumes
no liability, if upon inspection, AXI International or its representative determines that there is no defect or that the damage
to the system resulted from causes not within the scope of this limited warranty and customer shall be responsible
standard rates incurred by AXI International, as established from time to time by AXI International.
For service and sales, please contact AXI International:
AXI International | 5400 Division Drive Fort Myers, FL 33905
Tel: +1-239-690-9589 | Toll Free: +1-877-425-4239 | Fax: +1-239-690-1195
Email: info@axi-international.com | Internet: www.axi-international.com
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Technical Assistance and Ordering
Please write, fax, email or call:
AXI International
5400 Division Drive
Fort Myers, FL 33905
Tel: +1-239-690-9589
Fax: +1-239-690-1195
Email: info@axi-international.com Internet: www.axi-international.com
Please provide the following information:
Serial Number of your system, the required part numbers and quantity. The drawings/parts list included in this manual are
the most accurate source of part numbers.
System Identification
Serial Number: ___________________________________________ (e.g. B070010-IFP)
Inspected By: ____________________________________________ Date:____________
/
