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cobas infinity central lab

Roche cobas infinity central lab User manual

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  • What is the intended use of the Roche cobas infinity central lab?
    How do I access the predefined reports?
    What are the different types of predefined reports?
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cobas
©
infinity insights
User Manual Version 1.0
Software Version 1.0.0
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
2
Publication information
Edition notice This publication is intended for operators of the
cobas
©
infinity insights module.
Every effort has been made to ensure that all the
information is correct at the time of publishing. However,
Roche Diagnostics reserves the right to change this
publication as necessary and without notice as part of
ongoing product development.
Where to find information The User Manual focuses on routine operation and
configuration. The information is organized according to
the normal operation workflow.
The Service Manual contains the installation and
maintenance information.
General attention
To avoid incorrect results, ensure that you are familiar
with the instructions and safety information.
r Pay particular attention to all safety notices.
r Always follow the instructions in this publication.
r Do not use the software in a way that is not described
in this publication.
r Store all publications in a safe and easily retrievable
place.
Training Do not carry out operation tasks or maintenance actions
unless you have received training from Roche
Diagnostics. Leave tasks that are not described in the
user documentation to trained Roche Service
representatives.
Screenshots The screenshots in this publication have been added
exclusively for illustration purposes. Configurable and
variable data, such as tests, results, or path names visible
therein must not be used for laboratory purposes.
Warranty Any customer modification to the system renders the
warranty or service agreement null and void.
Publication
version
Software version Revision date Change description
1.0 1.0.0 October 2014 First version
y Revision history
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
3
For conditions of warranty, contact your local sales
representative or refer to your warranty contract partner.
Always leave software updates to a Roche Service
representative or perform such updates with their
assistance.
Copyright © 2014, F. Hoffmann-La Roche Ltd. All rights reserved.
Trademarks The following trademarks are acknowledged:
COBAS and LIFE NEEDS ANSWERS are trademarks of
Roche.
All other trademarks are the property of their respective
owners.
Feedback Every effort has been made to ensure that this publication
fulfills the intended use. All feedback on any aspect of
this publication is welcome and is considered during
updates. Contact your Roche representative, should you
have any such feedback.
Contact addresses
Roche Diagnostics GmbH
Sandhofer Strasse 116
68305 Mannheim
Germany
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
4
T
able of contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Intended use . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Symbols and abbreviations . . . . . . . . . . . . . . . . . . . 6
Accessing the predefined reports . . . . . . . . . . . . . . . . 8
Viewing a report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Predefined reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Test consumption reports . . . . . . . . . . . . . . . . . . . . 11
About the Activity by instrument report . . . . . 11
About the Activity by orderer report . . . . . . . . 12
About the Activity by location report . . . . . . . . 13
Workflow management reports . . . . . . . . . . . . . . . 14
About the TAT distribution report . . . . . . . . . . . 15
About the TAT detail report . . . . . . . . . . . . . . . . 16
About the Daily TAT distribution report . . . . . . 17
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
Preface 5
Preface
This publication provides information about the routine
use of the cobas
©
infinity insights module, as well as a
description of all the types of reports provided.
u
• Intended use (6)
• Symbols and abbreviations (6)
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
6 Preface
Intended use
The intended use of the cobas
©
infinity insights module
is to provide a data repository for statistical purposes and
a set of predefined statistical reports used for production
monitoring by laboratory management. The functionality
includes an ETL (Extract, Transform, Load) layer to export
the data through a defined interface into the reporting
database. The statistical reports are then created from the
reporting database by the users.
Symbols and abbreviations
Product names Except where the context clearly indicated otherwise, the
following product names and abbreviations are used.
Symbols used in the publication
Abbreviations The following abbreviations are used.
Product name Abbreviation
cobas
©
infinity insights module
module
cobas
©
infinity application
application
y Product names
Symbol Explanation
o List item
u Related topics containing further information
q Tip. Extra information on correct use or useful
hints.
r Start of a task
I Extra information within a task
f Result of a user action within a task
c Frequency of a task
n Duration of a task
d Materials that are required for a task
j Prerequisites of a task
u Topic. Used in cross-references to topics.
p Task. Used in cross-references to tasks.
w Figure. Used in figure titles and cross-
references to figures.
y Table. Used in table titles and cross-references
to tables.
y Symbols used in the publication
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
Preface 7
Abbreviation Definition
ANSI American National Standards
Institute
EC European Community
ETL Functionality to Extract, Transform,
and Load data
IVD In vitro diagnostic
LIS Laboratory information system
n/a not applicable
OTSS Off-the-Shelf software
QC Quality Control
TAT Turnaround time
y Abbreviations
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
8 Accessing the predefined reports
Accessing the predefined reports
The cobas
©
infinity insights reports can be accessed via
SQL Server Reporting Services using an Internet Explorer
browser.
d • SQL Server Reporting Services
• Microsoft Internet Explorer
j • User access assigned by the system administrator
r To access the predefined reports
1
Open an Internet Explorer window.
2
Go to the URL address provided by the system
administrator.
3
Enter your Windows user name and password.
4
To access the available reports, choose the
“LabInsight” icon.
f All the predefined reports included in the module
are displayed.
u Related topics
• Viewing a report (9)
3
4
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
Viewing a report 9
Viewing a report
Reports are generated with the SQL Server Reporting
Services tool from a set of predefined reports. Then, they
can be printed or exported to Word or Excel files.
d • SQL Server Reporting Services
• Microsoft Internet Explorer
j • User access assigned by the system administrator
r To view a report
1
Access the predefined reports.
2
Select the type of report that you want to view.
3
In the upper area of the window, apply the
corresponding filters to select the data that you want
to include in the report.
I Depending on the type of report, the filters are
different.
4
Choose the View Report button.
f The report is generated and displayed in the same
window.
5
To navigate through the pages, use the page
navigation buttons.
6
To zoom in or out the report view, select the
corresponding option in the drop-down list.
2
3
4
5
6
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
10 Viewing a report
7
To search text in the report, enter it in this field and
choose one of these buttons:
• To find the first match, choose the Find button.
• To find the following match, choose the Next
button.
8
To export data, choose this button and then one of the
available options: PDF, Excel, or Word.
9
To update the displayed data, choose this button.
10
To print the report, choose this button.
11
To export to a format different from the ones available
in step
8
, choose this button.
u Related topics
• Accessing the predefined reports (8)
7
8
9
10
11
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
Predefined reports 11
Predefined reports
The cobas
©
infinity insights module includes a set of
predefined reports to get information about the laboratory
activities and turnaround times (TAT).
u
• Test consumption reports (11)
• Workflow management reports (14)
Test consumption reports
The test consumption reports count the number of tests
performed and how they are distributed.
u
• About the Activity by instrument report (11)
• About the Activity by orderer report (12)
• About the Activity by location report (13)
About the Activity by instrument report
This report counts the tests processed by each
instrument, including details about reruns, QC, and
calibrations.
w Example of an Activity by instrument report
Purpose To help the customer monitor the activity of each
instrument.
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
12 Predefined reports
Filters • Order Date From and Order Date To: Time frame
when the instrument activity takes place. You can only
select one value at a time. By default, the last month is
selected.
• Instrument Group: Groups of instruments to be
monitored. You can select multiple values at a time. By
default, all groups are selected.
• Sample Type: Sample types to be tested and
measured by the selected instruments. You can select
multiple values at a time. By default, all types are
selected.
Report details The report is grouped and paged by instrument,
displaying the following details:
• Test: Test short name
• Test long name: Test long name
• Instrument: Instrument name
• Patient results: Sum of patient tests
• QC: Sum of QC tests
• Reruns: Sum of reruns
• Calibrations: Sum of calibrations
• QC%: Ratio QC (Sum of QC / Total sum of tests * 100,
1 decimal digit)
• Rerun%: Ratio reruns (Sum of reruns / Patient results
* 100, 1 decimal digit)
• Total: Total sum of tests (Sum of patient tests + Sum
of QC tests + Sum of reruns + Sum of calibrations)
• Last summary Total line: Total sum of tests per test
type for the instrument group
About the Activity by orderer report
This report counts the tests detailed by orderer, including
the reruns.
w Example of an Activity by orderer report
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cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
Predefined reports 13
Purpose Used to produce internal billing between orderers and
locations.
Filters • Order Date From and Order Date To: Time frame
when the instrument activity takes place. You can only
select one value at a time. By default, the last month is
selected.
• Orderer Group: Groups of orderers to be analyzed.
You can select multiple values at a time. By default, all
groups are selected.
• Test Group: Groups of tests associated with the
orderer. You can select multiple values at a time. By
default, all groups are selected.
• Location: Orderer location. You can select multiple
values at a time. By default, all groups are selected.
Report details The report is grouped and paged by orderer group,
displaying the following details:
• Test: Test short name
• Test long name: Test long name
• Delivered patient results: Sum of patient tests
• Reruns: Sum of reruns
• Rerun%: Ratio reruns (Sum of reruns / Patient results
* 100, 1 decimal digit)
• Total: Total sum of tests (Sum of patient tests + Sum
of reruns)
• Last summary Total line: Total sum of tests per test
type for the orderer group
About the Activity by location report
This report counts the tests detailed by organization sites.
w Example of an Activity by location report
Purpose Used to produce internal billing between locations within
a multi-site organization.
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
14 Predefined reports
Filters • Order Date From and Order Date To: Time frame
when the instrument activity takes place. You can only
select one value at a time. By default, the last month is
selected.
• Test Group: Groups of tests associated with a specific
location. You can select multiple values at a time. By
default, all groups are selected.
• Location: Orderer location. You can select multiple
values at a time. By default, all groups are selected.
Report details The report is grouped and paged by location, displaying
the following details:
• Test: Test short name
• Test long name: Test long name
• Delivered patient results: Sum of patient tests
• Reruns: Sum of reruns
• Rerun%: Ratio reruns (Sum of reruns / Patient results
* 100, 1 decimal digit)
• Total: Total sum of tests (Sum of patient tests + Sum
of reruns)
• Last summary Total line: Total sum of tests per test
type for the selected location
Workflow management reports
The workflow management reports measure the
performance of the lab according to the specified
conditions.
u
• About the TAT distribution report (15)
• About the TAT detail report (16)
• About the Daily TAT distribution report (17)
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
Predefined reports 15
About the TAT distribution report
This report provides a distribution chart and cumulative
curve of a TAT, with indication of %TAT.
w Example of a TAT distribution report
Purpose To evaluate the amount of work achieved during a
specified time frame (e.g. 90% of the test results are
released in 45 minutes). Also to help identify samples or
tests that take long.
Filters • Date: one single day selected from a calendar. By
default, the current day is selected.
• Workflow Span: Single selection. By default, the
Analytical Test TAT option is selected.
• Instrument Group: Groups of tests associated with
the sample or test. You can select multiple values at a
time. By default, all groups are selected.
• Test Group: Groups of tests associated with the
sample. By default, all groups are selected.
• Priority: Priority of the order. The options are usually
STAT or Routine, but the values depend on the
module. By default, the Routine option is selected.
• Location: Location of the sample at the time of the
first event. You can select multiple values at a time. By
default, all groups are selected.
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
16 Predefined reports
Report details The report includes a chart and a table, displaying the
following details:
• Chart with overlapped views:
- X-axis: Time needed to complete a workflow span,
in minutes, grouped in intervals of 10 minutes
- Y1-axis: Bar chart with the number of samples or
tests with the workflow span archived in a similar
time
- Y2-axis: Curve that is an accumulated version of
Y1 as percentage
• Table with calculated values:
- Maximum TAT (in minutes)
- Average TAT (in minutes)
- Median TAT (in minutes)
- TAT value with 80% of the samples processed (in
minutes)
- TAT value with 90% of the samples processed (in
minutes)
About the TAT detail report
This report provides a list of orders, samples, or tests and
their TAT for a given TAT range.
w Example of a TAT detail report
Purpose To show in a TAT histogram (extension of the TAT
diagram) the number of samples and their process time
based on a user-defined TAT range.
Roche Diagnostics
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Predefined reports 17
Filters • Date: one single day selected from a calendar. By
default, the current day is selected.
• Workflow Span: Single selection. By default, the
Analytical Test TAT option is selected.
• Priority: Priority of the order. The options are usually
STAT or Routine, but the values depend on the
module. By default, the Routine option is selected.
• Test Group: Groups of tests associated with the
sample. By default, all groups are selected.
• Location: Location of the sample at the time of the
first event. You can select multiple values at a time. By
default, all groups are selected.
• Instrument Group: Groups of tests associated with
the sample or test. You can select multiple values at a
time. By default, all groups are selected.
• TAT Range: Lower and upper limits (from 0 to 999
minutes) to select the samples. By default, the lower
limit is 90 minutes and the upper limit is 180 minutes.
Report details The report is grouped and paged by location, displaying
the following details:
• TAT value (in minutes)
• Sample ID (or Test ID)
• Order date
• Orderer name
About the Daily TAT distribution report
This report provides the hourly average TAT for a single
day.
w Example of a Daily TAT distribution report
Roche Diagnostics
cobas infinity insights · Software Version 1.0.0 · User Manual · Version 1.0
18 Predefined reports
Purpose To show the TAT variation per day for routine and STAT
samples or test orders.
Filters • Date: one single day selected from a calendar. By
default, the current day is selected.
• Workflow Span: Single selection. By default, the
Analytical Test TAT is selected.
• Test Group: Groups of tests associated with the
sample. By default, all groups are selected.
• Location: Location of the sample at the time of the
first event. You can select multiple values at a time. By
default, all groups are selected.
• Instrument Group: Groups of tests associated with
the sample or test. You can select multiple values at a
time. By default, all groups are selected.
Report details The report includes a chart and a table, displaying the
following details:
• Chart with overlapped views:
- X-axis: Hour of the day (from 0 to 24, granularity 1
hour)
- Y1-axis: Bar chart with the hourly average TAT for
routine samples
- Y2-axis: Bar chart with the hourly average TAT for
STAT samples
• Table with the following data:
- Priority (Routine or STAT)
- Average TAT of the day (in minutes)
- Maximum TAT of the day (in minutes)
/