Nuance OmniPage Pro 7.0 Windows 95 User manual

OmniPage Pro

for Windows 95

CAERE CORPORATION

100 Cooper Court

Los Gatos, California 95030

European Offices:

Caere GmbH

Innere Wiener Strasse 5

81667 Munich

Germany

ii

Please Note

In order to use this program, you should know how to work in the Microsoft Windows environment.

Please refer to Windows documentation if you have questions about how to use menu commands,

dialog boxes, scroll bars, edit boxes, and so on.

OmniPage Pro for Windows 95

Version 7.0

3D OCR®, True Page®, AnyPage, and AnyFax are trademarks of Caere Corporation

Many of the designations used by manufacturers and sellers to distinguish their products are claimed

as trademarks. Such designations appearing in this manual have been printed in initial caps.

Product Serial Number:

_______________________________________________

(from Disk #1 label)

iii

Table of Contents

Welcome

Help Menu Commands....................................................................................................................vi

Context-Sensitive Help.....................................................................................................................vi

Chapter 1 Introduction to OmniPage Pro

What Is Optical Character Recognition (OCR)?..........................................................................1-2

What OmniPage Pro OCR Can Do ...............................................................................................1-2

Chapter 2 Installation and Setup

System Requirements .....................................................................................................................2-2

Installing OmniPage Pro ................................................................................................................2-2

Setting Up Your Scanner With OmniPage Pro ...........................................................................2-3

Starting OmniPage Pro...................................................................................................................2-5

Registering OmniPage Pro.............................................................................................................2-5

The OmniPage Pro Desktop ..........................................................................................................2-6

Chapter 3 Basic Procedures

The Basic Steps of OmniPage Pro OCR........................................................................................3-2

The AutoOCR Toolbar....................................................................................................................3-3

Setting Process Commands.....................................................................................................3-3

AUTO Button Commands ......................................................................................................3-3

Image Button Commands .......................................................................................................3-4

Zone Button Commands .........................................................................................................3-4

OCR Button Commands .........................................................................................................3-5

Export Button Commands ......................................................................................................3-6

Automatic Processing.....................................................................................................................3-6

Bringing Document Images into OmniPage Pro ........................................................................3-7

Scanning Pages.........................................................................................................................3-7

Loading Image Files.................................................................................................................3-8

Loading Exchange Faxes.........................................................................................................3-9

Creating Zones for OCR...............................................................................................................3-10

Creating Zones Automatically .............................................................................................3-10

Creating Zones Manually .....................................................................................................3-11

iv

Creating Zones Using a Template .......................................................................................3-12

Deleting Zones........................................................................................................................3-13

Reidentifying Zone Types.....................................................................................................3-13

Performing OCR on a Document................................................................................................3-14

Checking OCR Results ..........................................................................................................3-14

Verifying Text.........................................................................................................................3-16

Exporting Documents...................................................................................................................3-16

Saving a Document................................................................................................................ 3-16

Copying a Document to the Clipboard...............................................................................3-18

Sending a Document With Microsoft Exchange................................................................3-18

Chapter 4 Settings Guide

Selecting OmniPage Pro Settings..................................................................................................4-2

What Is the Quality of the Original Document?.........................................................................4-3

What Type of Document Are You Processing? ..........................................................................4-4

How Much Original Formatting Do You Want to Keep? .........................................................4-6

Do You Want to Retain Graphics in Your Document?..............................................................4-7

How Many Languages Are in Your Document?........................................................................4-8

Are You Processing a Multiple-Page Document? ....................................................................4-10

Chapter 5 Technical Information

Troubleshooting Solutions.............................................................................................................5-2

General Troubleshooting Solutions.......................................................................................5-2

Setup Program Requests the Same Disk...............................................................................5-3

Uninstalling the Software .......................................................................................................5-3

Testing OmniPage Pro in Safe Mode ....................................................................................5-4

Low Memory Problems...........................................................................................................5-4

Low Disk Space Problems ......................................................................................................5-5

Scanning Problems...................................................................................................................5-5

OCR Problems ..........................................................................................................................5-6

Scanner Setup Issues.......................................................................................................................5-8

Scanner Drivers Supplied by the Manufacturer..................................................................5-8

Scanner Drivers Supplied by Caere ......................................................................................5-8

Scanner Message on Launch ..................................................................................................5-8

Using Visioneer PaperPort with OmniPage Pro .................................................................5-9

Using TWAIN-Compliant Scanners......................................................................................5-9

Product Support ............................................................................................................................5-10

Product Support Services......................................................................................................5-10

International Product Support Numbers ...........................................................................5-10

Information Product Support Needs From You................................................................5-10

v

Welcome

Welcome to OmniPage Pro for Windows 95. This manual introduces

you to the basics of using OmniPage Pro. It includes installation

instructions, basic procedures, settings guidelines, and troubleshooting

information.

Please look in OmniPage Pro’s online help for detailed information on

features and procedures. OmniPage Pro’s online help conforms to

Windows 95 online help conventions and has been designed for quick

and easy information retrieval.

Please continue reading this section to find out how to use OmniPage

Pro’s online help. Topics include:

• Help Menu Commands

• Context-Sensitive Help

Help Menu Commands

vi

Help Menu Commands

After installing OmniPage Pro, you can open its online help by choosing

commands in the Help menu.

• Choose

OmniPage Pro Help Topics

to get contents and index

listings of online help topics available for OmniPage Pro.

• Choose

Getting Started

to get introductory topics to OmniPage

Pro.

• Choose

OmniPage Limited Edition Help

to find out how to use

features in OmniPage Pro that are similar to features used in

OmniPage Limited Edition.

• Choose

Product Support

to find out how to get product support

services for OmniPage Pro.

Context-Sensitive Help

You can get specific information about a particular OmniPage Pro

command, toolbar button, or dialog box option in the following ways.

• Click the Help button in the Standard toolbar and then click any

toolbar button, menu command, or area of the OmniPage Pro

desktop to display information about that item.

• Click the question-mark button in the upper-right corner of a

dialog box and then click an item in the dialog box to get an

explanation of that item.

• Some dialog boxes have a

Help

button. Click

Help

to get

information about that dialog box.

To learn more about using Windows 95 online help systems, please refer

to Windows 95 documentation.

Introduction to OmniPage Pro 1-1

Chapter 1

Introduction to

OmniPage Pro

You probably do most of your business correspondence and other

projects on your computer. Sometimes, however, information that you

need cannot be used immediately on a computer.

For example, if you want to incorporate information from a magazine

article into a document in your word processor, you somehow have to

get the text from the article into your computer. Painstakingly retyping

the article is not an appealing solution.

OmniPage Pro offers a smart solution to increase your work

productivity. OmniPage Pro’s

optical character recognition (OCR)

technology accurately and easily converts scanned paper documents

and image files into editable text for use in your favorite computer

applications. You do not have to retype anything — OmniPage Pro

automatically does it for you.

Please continue reading this chapter for information on these topics:

• What Is Optical Character Recognition (OCR)?

• What OmniPage Pro OCR Can Do

What Is Optical Character Recognition (OCR)?

1-2 Introduction to OmniPage Pro

What Is Optical Character Recognition (OCR)?

Optical character recognition

(

OCR

) is the process of turning an

image

into

computer-editable text. An image is an electronic picture of text such as

a scanned paper document or an electronic fax file. Images do not have

editable text characters; they have many tiny dots (

pixels

) that together

form a picture of text.

During OCR, OmniPage Pro analyzes an image and defines characters

to produce editable text. After OCR, you can export the resulting text to

a variety of word-processing, page layout, and spreadsheet

applications. See “The Basic Steps of OmniPage Pro OCR” on page 3-2

for an overview of the OCR process.

Please look in OmniPage Pro’s online help for detailed information on

OmniPage Pro features, settings, and procedures.

What OmniPage Pro OCR Can Do

In addition to text, OmniPage Pro can retain these other elements of a

document during OCR:

•Graphics

Photos, logos, and drawings are examples of graphics.

• Text formatting

Font types, font sizes, and font styles (such as bold or italic) are

examples of text formatting.

• Page formatting

Column structure, paragraph spacing, and placement of graphics

are examples of page formatting.

The graphics, text formatting, and page formatting elements that

OmniPage Pro retains depend on the settings you select for your

document. See Chapter 4, Settings Guide, for more information.

OmniPage Pro recognizes printed text characters only. However, it can

retain handwritten text, such as a signature, as a graphic element.

Installation and Setup 2-1

Chapter 2

Installation and Setup

This chapter provides installation and setup information for OmniPage

Pro and the Scan Manager. If you have any trouble during installation,

look in Chapter 5, Technical Information, for troubleshooting solutions.

After installing OmniPage Pro, please look in the online help for

detailed information on features, settings, and procedures.

Please continue reading this chapter for information on these topics:

• System Requirements

• Installing OmniPage Pro

• Setting Up Your Scanner With OmniPage Pro

• Starting OmniPage Pro

• Registering OmniPage Pro

• The OmniPage Pro Desktop

System Requirements

2-2 Installation and Setup

System Requirements

You need the following setup to install and run OmniPage Pro:

• Computer with an 80386 or higher processor

• Microsoft Windows 95 or Windows NT 3.51

Please see the

Release Notes

for the most up-to-date information

on features supported by Windows NT 3.51 and later versions.

• Windows-compatible mouse

• Total system memory of at least 8MB RAM for Windows 95 and

12MB RAM for Windows NT

• 15MB free hard-disk space

• SVGA or VGA monitor

• A compatible scanner if you plan to scan documents

Be sure your scanner is connected, compatible with your system,

and runs with the software provided by the manufacturer

before

you install OmniPage Pro.

To use OmniPage Pro, you should know how to work in the Microsoft

Windows environment. Please refer to Windows 95 documentation or

online help if you have any questions about working in Windows 95.

Installing OmniPage Pro

OmniPage Pro’s Setup program takes you through installation with

onscreen instructions at every step. For best results, do not run any other

programs — especially anti-virus programs — during installation.

To install OmniPage Pro on Windows 95:

1 Click

Start

in the Windows 95 taskbar and choose

Settings

Control Panel

.

2 Double-click

Add/Remove Programs

.

3 Click

the

Install/Uninstall

tab and click

Install...

.

4 Insert OmniPage Pro disk #1 in your computer’s floppy disk

drive and click

The Setup program starts.

5 Click

.

Setting Up Your Scanner With OmniPage Pro

Installation and Setup 2-3

6 Follow the onscreen instructions and insert the other

installation disks as prompted.

To install OmniPage Pro on Windows NT 3.51:

1 Start Windows NT and open the Program Manager.

2 Insert OmniPage Pro disk #1 in your computer’s floppy disk

drive.

3 Choose

Run

in the Program Manager’s File menu.

4Type a:\setup (or b:\setup) in the

Command Line

text box

and click

OK

.

5 Follow the onscreen instructions and insert the other

installation disks as prompted.

Setting Up Your Scanner With OmniPage Pro

You must install the Scan Manager and select your default scanner if you

plan to scan with OmniPage Pro. You are prompted to install the Scan

Manager during OmniPage Pro installation, but you can also install it at

a later time.

Be sure your scanner is connected, compatible with your system, and

runs with the software provided by the manufacturer

before

you use it

with OmniPage Pro. See “Scanner Setup Issues” on page 5-8.

To install the Scan Manager at a later time:

1 Click

Start

in the Windows 95 taskbar and choose

Settings

Control Panel

.

2 Double-click

Add/Remove Programs

.

3 Click

the

Install/Uninstall

tab and click

Install...

.

4 Insert the Scan Manager disk in your computer’s floppy disk

drive and click

The Setup program starts.

5 Click

select your default scanner.

Once the Scan Manager is installed, you can change the default

scanner anytime.

Setting Up Your Scanner With OmniPage Pro

2-4 Installation and Setup

To change your default scanner in OmniPage Pro:

1 Exit OmniPage Pro if it is running.

2 Click

Start

in the Windows 95 taskbar and choose

Programs

Caere Applications Scan Manager 2.0

.

The Scanner Setup dialog box appears.

3 Click

Add>>

and insert the Scan Manager disk when prompted.

The dialog box expands to show a list of available scanners.

Some scanners are listed more than once because they have

different driver options. If you are unsure about which scanner

driver to use, see the

Scanner Setup Notes

booklet.

4 Select your scanner in the

List of Scanners

list box and click

Install.

The driver for that scanner is installed and the name of the

scanner appears in the

Installed Scanners

list box.

5 Select your scanner in the

Installed Scanners

list box and click

Set

As Default Scanner

.

6 Click

Close

.

If you use a Visioneer scanner or if your scanner is set up to work with

Visioneer’s PaperPort software, see “Using Visioneer PaperPort with

OmniPage Pro” on page 5-9.

The default scanner will be

used with OmniPage Pro.

Scanners that have installed

drivers appear here.

Starting OmniPage Pro

Installation and Setup 2-5

Starting OmniPage Pro

Make sure your scanner is attached to your computer, turned on, and

working before you start OmniPage Pro if you plan to scan.

To start OmniPage Pro:

• Windows 95 users: click

Start

in the taskbar and choose

Programs

Caere Applications OmniPage Pro for Windows 95

.

The OmniPage Pro launcher is located in the program folder you

selected during installation;

Caere Applications

is the default.

• Windows NT 3.51 users: double-click the OmniPage Pro icon in

the Caere Applications program group.

Registering OmniPage Pro

You are prompted to call in and register your copy of OmniPage Pro

during installation if you are an unregistered user. Unregistered users

can only use OmniPage Pro for 25 sessions without registering it. After

25 sessions, the Registration dialog box appears when OmniPage Pro is

launched and the program exits if you do not register at that time.

You will not be prompted to register if you are already a registered user.

To register OmniPage Pro:

1 Click the Register menu to open the OmniPage Pro Product

Registration dialog box.

This dialog box also appears during installation and the first

time you start OmniPage Pro.

The OmniPage Pro Desktop

2-6 Installation and Setup

2 Click the

Call

drop-down list and locate the phone number for

your country.

3 Call the phone number and ask for a registration number.

You will be asked to provide the serial and key numbers listed

in the dialog box.

4 Enter the registration number that is given to you in the

Registration Number

text box and click

OK.

The Registration menu disappears from the menu bar after you

register.

The OmniPage Pro Desktop

OmniPage Pro can display the pages of a document in its thumbnail

viewer, image viewer, and text viewer. You can activate operations

using toolbar buttons or menu commands. See Chapter 3, Basic

Procedures, for more information.

Use the OCR Wizard if you want to be guided through the entire OCR

process. Select

OCR Wizard

in the

AUTO

button’s drop-down list and

then click the button to activate the wizard. The OCR Wizard will ask

you questions about your page and set the appropriate settings for you.

The thumbnail

viewer displays

miniature pictures

of pages and puts

a box around the

current page.

The image viewer

displays the current

page’s original image.

The text viewer displays the

current page’s recognized

text and retained graphics.

Standard toolbar

AutoOCR toolbar

Zone

toolbar

Basic Procedures 3-1

Chapter 3

Basic Procedures

This chapter gives an overview of processing documents in OmniPage

Pro from start to finish. It describes the basic steps of OCR and provides

instructions for each step.

There are different ways to accomplish the same tasks in OmniPage Pro.

For example, you can use toolbar buttons or menu commands to start

procedures. You can have OmniPage Pro perform all OCR steps

automatically, or you can start each step individually.

For detailed information on all OmniPage Pro settings and procedures,

please look in OmniPage Pro’s online help.

Please continue reading this chapter for information on these topics:

• The Basic Steps of OmniPage Pro OCR

• The AutoOCR Toolbar

• Automatic Processing

• Bringing Document Images into OmniPage Pro

• Creating Zones for OCR

• Performing OCR on a Document

• Exporting Documents

The Basic Steps of OmniPage Pro OCR

3-2 Basic Procedures

The Basic Steps of OmniPage Pro OCR

Optical character recognition

(OCR) is the process of turning an image into

computer-editable text so you do not have to retype the text manually.

These are the basic steps of OmniPage Pro OCR:

1 Bring a document image into OmniPage Pro.

You can scan a paper document, load an image file, or load an

Exchange fax. The resulting image appears in OmniPage Pro’s

image viewer.

See “Bringing Document Images into OmniPage Pro” on page

3-7 for more information.

2 Create zones to identify the parts of the document you want to

recognize as text or retain as graphics.

Zones are boxes that identify which areas of the document

image get processed. You can create zones on the image

manually, automatically, or with a template. Any areas not

enclosed by zones are ignored during OCR.

See “Creating Zones for OCR” on page 3-10 for more

information.

3 Perform OCR to convert text information into editable text

characters.

During OCR, OmniPage Pro defines text characters in an

image. After OCR, you can check for and edit unrecognizable

characters, suspect characters, and misspelled words.

See “Performing OCR on a Document” on page 3-14 for more

information.

4 Export the document to the desired location.

You can save your document to a specified file format, send it

as a mail attachment, or copy it to the Clipboard.

See “Exporting Documents” on page 3-16 for more

information.

You can also initiate OCR outside OmniPage Pro in a variety of ways.

For example, you can use the

OCR Aware

feature to initiate OCR from

another application — recognized text will be pasted directly into your

open document. Please see OmniPage Pro’s online help for more

information on OCR Aware and other ways of initiating OCR.

The AutoOCR Toolbar

Basic Procedures 3-3

The AutoOCR Toolbar

The AutoOCR toolbar buttons allow you to take a document through

each step of the OCR process. Every toolbar button has different process

commands that can be set for the operations you want to perform.

OmniPage Pro can go through all steps automatically, or you can start

each step individually.

Setting Process Commands

You can set process commands in two locations:

• Click the down arrow next to each AutoOCR toolbar button and

select a process command in the drop-down list.

• Choose

Process Settings...

in the Process menu and select process

commands in the Options dialog box.

The pictures in the AutoOCR toolbar buttons change as you set different

process commands. The commands can be activated by clicking the

AutoOCR toolbar buttons or choosing commands in the Process menu.

AUTO Button Commands

Use the AUTO

button to process a document from start to finish. The

AUTO button’s drop-down list contains the

AutoOCR

and

OCR Wizard

commands.

AutoOCR

Select

AutoOCR

to finish processing a new or open document according

to the selected process commands. See “Automatic Processing” on page

3-6.

OCR Wizard

Select

OCR Wizard

to have the OCR Wizard guide you through the entire

OCR process.

OCR

button

Zone

button

Image

button

AUTO

button

Export

button

The AutoOCR Toolbar

3-4 Basic Procedures

Image Button Commands

Use the Image button to bring a document image into OmniPage Pro’s

image viewer. The Image button’s drop-down list contains the

Scan

Image

,

Load Image

,

and

Load Exchange Fax

commands.

Scan Image

Select

Scan Image

to scan paper documents in your scanner. This

command only appears in the drop-down list if you have installed the

Scan Manager and have selected your default scanner. See “Scanning

Pages” on page 3-7.

If you use a Visioneer scanner or if your scanner is set up to work with

Visioneer’s PaperPort software (such as the HP ScanJet 4s scanner), see

“Using Visioneer PaperPort with OmniPage Pro” on page 5-9.

Load Image

Select

Load Image

to load existing image files such as TIFF or PCX files.

See “Loading Image Files” on page 3-8.

Load Exchange Fax

Select

Load Exchange Fax

to load faxes from Microsoft Exchange. This

command only appears in the drop-down list if you have Microsoft

Exchange installed. See “Loading Exchange Faxes” on page 3-9.

Zone Button Commands

Use the Zone button to create zones on document images. Zones are

boxes that specify what will be recognized as text or retained as graphics

on an image. The Zone button’s drop-down list contains the

Auto Zones

and

Manual Zones

commands and the names of any zone templates you

have created.

Auto Zones

Select

Auto Zones

to have OmniPage Pro automatically draw and order

zones on document images. If you use a scanner that supports HP

AccuPage, you can select

HP AccuPage

as the auto zoning option for

scanned pages. See “Creating Zones Automatically” on page 3-10.

The AutoOCR Toolbar

Basic Procedures 3-5

Manual Zones

Select

Manual Zones

to draw and order your own zones on document

images. See “Creating Zones Manually” on page 3-11.

Zone Templates

Select a zone template to create zones on document images using that

template. See “Creating Zones Using a Template” on page 3-12.

OCR Button Commands

Use the OCR button to perform the selected OCR operation on

document images. The OCR button’s drop-down list contains the

Perform OCR, OCR and Check, Train OCR,

and

Defer OCR

commands.

Perform OCR

Select

Perform OCR

to recognize text on document images. During OCR,

OmniPage Pro analyzes the image and defines characters to produce

editable text. See “Performing OCR on a Document” on page 3-14.

OCR and Check

Select

OCR and Check

to recognize text on document images and

automatically start checking for errors after OCR. See “Checking OCR

Results” on page 3-14.

Train OCR

Select

Train OC R

to teach OmniPage Pro how to recognize special

characters. These pre-recognized characters are saved in a character

training file which OmniPage Pro can use to compare with the

characters in document images during OCR. See OmniPage Pro’s online

help for more information on training OCR.

Defer OCR

Select

Defer OCR

to delay text recognition during automatic processing.

OmniPage Pro will process your document up to the point of OCR and

then ask if you want to schedule the document to be finished later. See

OmniPage Pro’s online help for information on scheduling OCR.

Automatic Processing

3-6 Basic Procedures

Export Button Commands

Use the Export button to export recognized text and retained graphics to

other applications. The Export button’s drop-down list contains the

Save

As

,

Send

,

Copy to Clipboard

,

and

Defer Export

commands.

Save As

Select

Save As

to save a copy of a document to disk in a specified file

format. See “Saving a Document” on page 3-16.

Send

Select

Send

to attach a copy of a document to a Microsoft Exchange mail

message in a specified file format. See “Sending a Document With

Microsoft Exchange” on page 3-18.

Copy to Clipboard

Select

Copy to Clipboard

to place a copy of a document on the Clipboard.

(Graphics and page formatting are not retained when you copy a

document to the Clipboard.) See “Copying a Document to the

Clipboard” on page 3-18.

Defer Export

Select

Defer Export

if you do not want to export your document right

after automatic processing. OmniPage Pro will process your document

up to the point of export and then stop.

Automatic Processing

You can process a new document from start to finish or finish processing

an open document by using the AUTO button.

To process your document automatically:

1Set

AutoOCR

as the command in the AUTO button’s drop-

down list.

2 Set the desired Image, Zone, OCR, and Export process

commands.

See “Setting Process Commands” on page 3-3.

3 Choose

Options...

in the Tools menu and check that settings are

appropriate for your document.

See Chapter 4, Settings Guide, for more information.

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Nuance OmniPage Pro 7.0 Windows 95 User manual

Nuance OmniPage Pro 7.0 Windows 95 User manual

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