Ricoh Aficio 615C User manual

Operating Instructions

About This Machine

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in this manual before using the machine.

Getting Started

Entering Text

Appendix

1

2

3

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your

safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy

place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-

able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-

ating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

For good copy quality, the supplier recommends that you use genuine ink from the supplier.

The supplier shall not be responsible for any damage or expense that might result from the use of parts

other than genuine parts from the supplier with your office products.

Power Source

120V, 60Hz, 3.6A or less.

Please be sure to connect the power cord to a power source as above. For details about power source,

see “Power Connection” in the Troubleshooting.

Trademarks

Microsoft

®

, Windows

®

and Windows NT

®

are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

Adobe

®

, PostScript

®

, Acrobat

®

, are registered trademarks of Adobe Systems Incorporated.

The Bluetooth

®

word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks

by Ricoh Company, Ltd. is under license.

NetWare is a registered trademark of Novell, Inc.

PCL

®

is a registered trademark of Hewlett-Packard Company.

AppleTalk, Macintosh, and Mac OS are trademarks of Apple Computer, Inc., registered in the U.S. and

other countries.

PowerPC is a trademark of International Business Machines Corporation in the United States, other

countries, or both.

PictBridge is a trademark.

UNIX is a registered trademark in the United States and other countries, licensed exclusively through

X/Open Company Limited.

Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

®

95 is Microsoft

®

Windows

®

95

• The product name of Windows

®

98 is Microsoft

®

Windows

®

98

• The product name of Windows

®

Me is Microsoft

®

Windows

®

Millennium Edition (Windows Me)

• The product names of Windows

®

2000 are as follows:

Microsoft

®

Windows

®

2000 Advanced Server

Microsoft

®

Windows

®

2000 Server

Microsoft

®

Windows

®

2000 Professional

• The product names of Windows

®

XP are as follows:

Microsoft

®

Windows

®

XP Professional

Microsoft

®

Windows

®

XP Home Edition

• The product names of Windows Server

TM

2003 are as follows:

Microsoft

®

Windows Server

TM

2003 Standard Edition

Microsoft

®

Windows Server

TM

2003 Enterprise Edition

Microsoft

®

Windows Server

TM

2003 Web Edition

• The product names of Windows

®

NT are as follows:

Microsoft

®

Windows NT

®

Server 4.0

Microsoft

®

Windows NT

®

Workstation 4.0

i

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

❖ About This Machine

Be sure to read the Safety Information in this manual before using the ma-

chine.

This manual provides an introduction to the functions of the machine. It also

explains the control panel, preparation procedures for using the machine,

how to enter text, and how to install the CD-ROMs provided.

❖ General Settings Guide

Explains User Tools settings, and Address Book procedures such as register-

ing fax numbers, e-mail addresses, and user codes. Also refer to this manual

for explanations on how to connect the machine.

❖ Troubleshooting

Provides a guide to solving common problems, and explains how to replace

paper, print cartridges, and other consumables.

❖ Security Reference

This manual is for administrators of the machine. It explains security func-

tions that the administrators can use to protect data from being tampered, or

prevent the machine from unauthorized use.

Also refer to this manual for the procedures for registering administrators, as

well as setting user and administrator authentication.

❖ Copy Reference

Explains Copier functions and operations. Also refer to this manual for expla-

nations on how to place originals.

❖ Facsimile Reference

Explains Facsimile functions and operations.

❖ Printer Reference

Explains Printer functions and operations.

❖ Scanner Reference

Explains Scanner functions and operations.

❖ Network Guide

Explains how to configure and operate the machine in a network environ-

ment, and use the software provided.

This manual covers all models, and includes descriptions of functions and

settings that might not be available on this machine. Images, illustrations, and

information about operating systems that are supported might also differ

slightly from those of this machine.

ii

❖ Other manuals

• PostScript3 Supplement

•UNIX Supplement

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Introduction Guide

•Auto Document Link Guide

Note

❒ Manuals provided are specific to machine types.

❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒ The following software products are referred to using general names:

*1

Optional

Product name General name

DeskTopBinder Lite

*1

and DeskTopBinder

Professional

DeskTopBinder

ScanRouter EX Professional

*1

and Scan-

Router EX Enterprise

*1

The ScanRouter delivery software

iii

What You Can Do with This Machine

This section introduces the features of this machine.

Note

❒ For details about options, see “Options”.

Reference

p.14 “Options”

Copier, Facsimile, Printer, and Scanner Functions

This machine provides copier, facsimile (optional), printer, and scanner func-

tions.

• You can make copies of originals. See Copy Reference.

• You can send originals by fax or e-mail, and receive faxes from other parties.

See Facsimile Reference.

• You can print documents created in applications. See Printer Reference.

• You can print documents from Windows 95/98/Me(TCP/IP, IPP), Windows

2000 (TCP/IP, IPP), Windows XP/Server 2003 (TCP/IP, IPP), Windows NT

4.0 (TCP/IP, IPP), NetWare, UNIX (TCP/IP), and Macintosh (AppleTalk) en-

vironments because the machine supports all these (multi-protocol).

• You can scan originals and send scan files to a computer. See Scanner Refer-

ence.

AMA042S

iv

Paperless Fax Transmission

You can send a file by fax without printing it.

Transmission

You can send a fax from your computer over the network (Ethernet, IEEE 1394

(IPv4 over 1394), or wireless LAN) to this machine, which then forwards the fax

via its telephone connection (LAN-Fax).

• To send a fax, print from the Windows application you are working with, se-

lect LAN-Fax as the printer, and then specify the destination.

• You can also check the sent image data.

• For details about machine's settings, see “Network Settings”, General Settings

Guide.

• For details about how to use the function, see “Fax via Computer”, Facsimile

Reference.

AMA043S

v

Fax Transmission and Reception Through the Internet

You can send fax documents via e-mail by specifying the recipient's e-mail ad-

dress (Internet Fax Transmission). You can receive sent documents via Internet

Fax, or from computers (Internet Fax Reception). You can send fax documents

by specifying IP-fax destination using IP addresses (IP-Fax Transmission). You

can receive sent documents via Internet Fax (IP-Fax Reception).

❖ Internet Fax

• You can send fax documents through e-mail by specifying the recipient’s

e-mail address.

• E-mails can be received on a fax machine that supports Internet Fax, or on

a computer that can receive normal e-mail.

• You can receive e-mails or Internet Fax, and then print or forward them.

• For details about the machine's settings, see “Network Settings”, General

Settings Guide.

• For details about how to use the function, see “Transmission”, Facsimile

Reference.

❖ IP-Fax

• You can exchange documents between fax machines directly connected to

the TCP/IP network.

• You can send documents by specifying an IP address or host name instead

of a fax number.

• For details about the machine's settings, see “Network Settings”, General

Settings Guide.

• For details about how to use this function, see “Transmission”, Facsimile

Reference.

ALZ006S

vi

Using the Scanner in a Network Environment

You can use a scanner over the network.

• You can send scan files to a specified destination using e-mail(Sending scan

file by e-mail). See “Sending Scan Files by E-mail”, Scanner Reference.

• With the ScanRouter delivery software, you can save scan files in specified

destinations on network computers(Saving scan files). See “Sending Scan

Files by Scan to Folder”, Scanner Reference.

• You can send scan files directly to folders (Sending scan file by Scan to Folder)

• Under the network delivery scanner function, you can use the machine as a

delivery scanner for the ScanRouter delivery software or DeskTopBinder.

You can save scan files or fax-received files in the delivery server, or deliver

them to a folder on a computer on the same network.

• For details about specifying the machine’s settings for using its scanner func-

tion over the network, see “Network Settings”, General Settings Guide. For

details about using the scanner function over the network, see “Using the

Network TWAIN Scanner Function”, Scanner Reference.

AMA044S

vii

Administrating the Machine/Protecting Documents (Security

Functions)

You can prevent information leakage by managing the machine and protecting

documents.

• You can protect documents from unauthorized access and stop them from be-

ing copied without permission. See Security Reference.

• You can control the use of the machine, as well as prevent machine settings

from being changed without authorization. See Security Reference.

• By setting passwords, you can prevent unauthorized access via the network.

See Security Reference.

• You can erase the data on the hard disk to prevent the information from leak-

ing out. See the manual for the DataOverWriteSecurity Unit (optional) and

Security Reference.

AMA045S

viii

Monitoring the Machine Via Computer

You can change the machine's settings and monitor its status from a connected

computer.

Web Image Monitor lets you configure and operate the machine using the Web

browser on a computer. You can also install SmartDeviceMonitor for Admin on

a computer to configure and operate the machine.

Using Web Image Monitor, you can register information in the address book,

specify the machine’s settings, and check the machine’s status with ease.

Using Web Image Monitor, you can check, specify the initial settings (system set-

tings, printer features, fax features, network settings, security settings /certifi-

cate management, and E-mail Notification), control print jobs, display the print

job journal, and protect the data in the machine using authentication.

You can also use SmartDeviceMonitor for Admin to register information in the

address book.

Reference

General Settings Guide

SmartDeviceMonitor for Admin Help

Web Image Monitor's Help

AMA046S

ix

Preventing an Unauthorized Copy

You can print embedded pattern on paper to prevent them from being copied.

• Using the printer driver, you can embed a pattern in a printed document. If

the document is copied on a machine that has the Copy Data Security Unit

(optional) installed, protected pages are grayed out in the copy, preventing

confidential information being copied. If the document is copied on a ma-

chine that does not have the Copy Data Security Unit (optional) installed, hid-

den text becomes visible on the copy, showing that the copy is unauthorized.

For details about the Copy Data Security Unit, the printer driver Help and

Printer Reference.

•Using the printer driver, you can embed text in the printed document for un-

authorized copy prevention. If the document is copied, or scanned by a copier

or multifunction printer, the hidden text becomes visible on the copy, dis-

couraging further unauthorized copying. See the printer driver Help and

Printer Reference.

AMA001S

x

TABLE OF CONTENTS

Manuals for This Machine ......................................................................................i

What You Can Do with This Machine..................................................................iii

Copier, Facsimile, Printer, and Scanner Functions................................................... iii

Paperless Fax Transmission..................................................................................... iv

Fax Transmission and Reception Through the Internet ............................................. v

Using the Scanner in a Network Environment .......................................................... vi

Administrating the Machine/Protecting Documents (Security Functions) ................ vii

Monitoring the Machine Via Computer.....................................................................viii

Preventing an Unauthorized Copy ............................................................................ ix

Notice ......................................................................................................................1

Notice To Wireless LAN Interface (option) Users ......................................................1

How to Read This Manual .....................................................................................4

Symbols .....................................................................................................................4

Names of Major Options ............................................................................................4

Safety Information .................................................................................................5

Safety During Operation.............................................................................................5

ENERGY STAR Program .......................................................................................8

Recycled Paper..........................................................................................................8

1. Getting Started

Guide to Components ...........................................................................................9

Control Panel Angle Adjustment Button...................................................................11

Output Tray Guide....................................................................................................13

Options.....................................................................................................................14

Control Panel........................................................................................................16

Display ..................................................................................................................19

Reading the Display and Using Keys.......................................................................19

When the Authentication Screen is Displayed..................................................20

User Code Authentication (Using the Control Panel)...............................................20

User Code Authentication (Using a Printer Driver) ..................................................20

Login (Using the Control Panel) ...............................................................................21

Log Off (Using the Control Panel) ............................................................................21

Login (Using a Printer Driver)...................................................................................22

Login (Using Web Image Monitor) ...........................................................................22

Log Off (Using Web Image Monitor) ........................................................................22

Changing Modes ..................................................................................................23

Turning On the Power .........................................................................................24

Turning On the Main Power .....................................................................................24

Turning On the Power ..............................................................................................25

Turning Off the Power ..............................................................................................26

Turning Off the Main Power .....................................................................................27

Saving Energy..........................................................................................................28

2. Entering Text

Entering Text ........................................................................................................29

Available Characters ................................................................................................29

Keys .........................................................................................................................29

How to Enter Text ....................................................................................................30

xi

3. Appendix

Dos and Don'ts.....................................................................................................39

Saving Color Copies ................................................................................................40

Software and Utilities Included on the CD-ROM...............................................41

Viewing the contents of the CD-ROM ......................................................................42

Printer Drivers for This Printer..................................................................................42

TWAIN Driver ...........................................................................................................44

LAN-Fax Driver ........................................................................................................45

DeskTopBinder Lite..................................................................................................46

SmartDeviceMonitor for Admin ................................................................................47

DeskTopBinder-SmartDeviceMonitor for Client .......................................................48

Installing the Operating Instructions .................................................................49

PDF Manuals ...........................................................................................................50

Opening the Installed Operating Instructions...................................................51

Opening from the Icon..............................................................................................51

Opening from the [Start] Menu .................................................................................51

Opening from the CD-ROM......................................................................................52

Copy Paper ...........................................................................................................53

Recommended Paper Sizes and Types...................................................................53

Unusable Paper .......................................................................................................57

Paper Storage ..........................................................................................................57

INDEX......................................................................................................... 58

xii

1

Notice

Notice To Wireless LAN Interface (option) Users

Notes to users

It is strictly forbidden to use antenna(s) except designated.

A The antenna(s) of this device must not be co-located or operating in conjunc-

tion with any other antenna or transmitter.

B This equipment complies with FCC RF radiation exposure limits set forth for

an uncontrolled environment. End users must follow the specific operating

instructions for satisfying RF exposure compliance.

Notes to users in the United States of America

Notice:

This equipment has been tested and found to comply with the limits for a Class

B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed

to provide reasonable protection against harmful interference in a residential in-

stallation. This equipment generates, uses and can radiate radio frequency ener-

gy and, if not installed and used in accordance with the instructions, may cause

harmful interference to radio communications. However, there is no guarantee

that interference will not occur in a particular installation. If this equipment does

cause harmful interference to radio or television reception, which can be deter-

mined by turning the equipment off and on, the user is encouraged to try to cor-

rect the interference by one more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which

the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

This device complies with part 15 of the FCC Rules.

Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) this device must ac-

cept any interference received, including interference that may cause undesired

operation.

Warning

Changes or modifications not expressly approved by the party responsible for

compliance could void the user's authority to operate the equipment.

2

Note to users in Canada

Note:

This Class B digital apparatus complies with Canadian ICES-003.

Operation is subject to the following two conditions:

(1) This device may not cause interference, and (2) this device must accept any

interference, including interference that may cause undesired operation of the

device.

IEEE 802.11b Interface Unit Type H:

This device complies with RSS-210 of Industry Canada.

The term “IC:” before the certification/registration number only signifies that

the Industry Canada technical specifications were met.

To prevent radio interference to the licensed service, this device is intended to

be operated indoors and away from windows to provide maximum shielding.

Equipment (or its transmit antenna) that is installed outdoors is subject to licens-

ing.

To reduce potential radio interference to other users, the antenna type and its

gain should be so chosen that the equivalent isotropically radiated power (EIRP)

is not more than that required for successful communication.

This device has been designed to operate with an antenna having a maximum

gain of [0.00] dBi. Antenna having a higher gain is strictly prohibited per regula-

tions of Industry Canada. The required antenna impedance is [50] ohms.

3

Remarque concernant les utilisateurs au Canada

Avertissement:

Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can-

ada.

L'utilisation de ce dispositif est autorisée seulement aux conditions suivantes: (1)

il ne doit pas produire de brouillage et (2) l'utilisateur du dispositif doit être prêt

à accepter tout brouillage radioélectrique reçu, même si ce brouillage est suscep-

tible de compromettre le fonctionnement du dispositif.

IEEE 802.11b Interface Unit Type H:

Ce dispositif est conforme à la norme CNR-210 d'Industrie Canada.

L'expression «IC:» avant le numéro d'homologation/enregistrement signifie

seulement que les spécifications techniques d'Industrie Canada ont été re-

spectées.

Pour empêcher que cet appareil cause du brouillage au service faisant l'objet

d'une licence, il doit être utilisé à l'intérieur et devrait être placé loin des fenêtres

afin de fournir un écran de blindage maximal.

Si le matériel (ou son antenne d'émission) est installe à l'extérieur, il doit faire

l'objet d'une licence.

Afin de réduire le risque d'interférence aux autres utilisateurs, le type d'antenne

et son gain doivent être choisis de façon à ce que la puissance isotrope rayonnée

équivalente (p.i.r.e.) ne soit pas supérieure au niveau requis pour obtenir une

communication satisfaisante.

Ce dispositif a été conçu pour fonctionner avec une antenne ayant un gain max-

imal de [0.00] dBi.Une antenne ayant un gain plus élevé est strictement interdite

par les réglements d'Industrie Canada.L'impédance d'antenne requise est [50]

ohms.

4

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these

notes. They can be found in the “Safety Information” section of this manual.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the

machine or to property. Be sure to read these notes. They can be found in the

“Safety Information” section of this manual.

Indicates points to pay attention to when using the machine, and explanations

of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure

to read these explanations.

This symbol indicates information or preparations required prior to operating.

Indicates supplementary explanations of the machine’s functions, and instruc-

tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur-

ther relevant information.

[ ]

Indicates the names of keys that appear on the machine’s display panel.

{ }

Indicates the names of keys on the machine’s control panel.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Auto Document Feeder → ADF

• Auto Document Feeder capable of scanning both sides of a sheet → ARDF

5

Safety Information

When using this machine, the following safety precautions should always be fol-

lowed.

Safety During Operation

In this manual, the following important symbols are used:

R WARNING:

Indicates a potentially hazardous situation which, if instructions are not followed, could result

in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result

in minor or moderate injury or damage to property.

• Disconnect the power plug (by pulling the plug, not the cable) if the

power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock, do not remove any covers or

screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug,

not the cable) if any of the following occurs:

• You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Disposal can take place at our authorized dealer.

• Dispose of used ink containers in accordance with local regulations.

• Keep the machine away from flammable liquids, gases, and aerosols.

A fire or an electric shock might occur.

• Connect the machine only to the power source described on the in-

side front cover of this manual. Connect the power cord directly into

a wall outlet and do not use an extension cord.

• Do not damage, break or make any modifications to the power cord.

Do not place heavy objects on it. Do not pull it hard nor bend it more

than necessary. These actions could cause an electric shock or fire.

• If the power cord is damaged (exposure of the core, disconnection,

etc.), contact your service representative to change a new one. Oper-

ating the machine with a damaged power cord may cause an electric

shock or fire.

6

R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will not

be damaged under the machine.

• Before moving the machine, be sure to disconnect all external connections,

especially the power cord from the wall outlet. Damaged power cords are a

fire and electric shock hazard.

• When you disconnect the power plug from the wall outlet, always pull the

plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside

the machine.

• Keep the ink or ink container out of the reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place

at an authorized dealer.

• Keep the machine away from humidity and dust. Otherwise a fire or an elec-

tric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over,

an injury might occur.

• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid

a fire or machine failure.

• If you use the machine in a confined space, make sure there is a continuous

air turnover.

• If ink or used ink is inhaled, gargle with plenty of water and move into a fresh

air environment. Consult a doctor if necessary.

• If ink gets into your eyes, immediately rinse your eyes under running water.

Consult a doctor if you have a problem.

• If ink is injested, induce vomiting by drinking a strong saline solution, and

consult a doctor.

• Avoid getting ink on your clothes or skin when removing a paper jam or re-

placing ink cartridges. If your skin comes into contact with ink, wash the af-

fected area thoroughly with soap and water.

• If ink gets on your clothing, wash with cold water. Hot water will set the ink

into the fabric and may make removing the stain impossible.

• Do not look into the lamp - it can damage your eyes.

• When loading paper, take care not to trap or injure your fingers.

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Ricoh Aficio 615C User manual

Ricoh Aficio 615C User manual

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