Ricoh Aficio MP 7000 Owner's manual

Printer/Scanner Unit Type 8000

Operating Instructions

Printer Reference

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in "About This Machine" before using the machine.

Preparing the Machine

Setting Up the Printer Driver

Other Print Operations

Saving and Printing Using the Document Server

The Functions and Settings of the Machine

Appendix

1

2

3

4

5

6

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your

safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy

place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li-

able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-

ating the machine.

Do not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.

The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its

completeness or accuracy. If you have any questions concerning the legality of copying or printing cer-

tain items, consult with your legal advisor.

Notes:

Some illustrations in this manual might be slightly different from the machine.

Certain options might not be available in some countries. For details, please contact your local dealer.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual

might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

i

Manuals for This Machine

Refer to the manuals that are relevant to what you want to do with the machine.

Important

❒Media differ according to manual.

❒The printed and electronic versions of a manual have the same contents .

❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the

manuals as PDF files.

❒Depending on which country you are in, there may also be html manuals. To

view these manuals, a Web browser must be installed.

❖About This Machine

Be sure to read the Safety Information in this manual before using the machine.

This manual provides an introduction to the functions of the machine. It also

explains the control panel, preparation procedures for using the machine,

how to enter text, and how to install the CD-ROMs provided.

❖Troubleshooting

Provides a guide to solving common problems, and explains how to replace

paper, toner, and other consumables.

❖Copy/ Document Server Reference

Explains Copier and Document Server functions and operations. Also refer to

this manual for explanations on how to place originals.

❖Facsimile Reference

Explains Facsimile functions and operations.

❖Printer Reference

Explains Printer functions and operations.

❖Scanner Reference

Explains Scanner functions and operations.

❖Network Guide

Explains how to configure and operate the machine in a network environ-

ment, and use the software provided.

This manual covers all models, and includes descriptions of functions and

settings that might not be available on this machine. Images, illustrations, and

information about operating systems that are supported might also differ

slightly from those of this machine.

❖General Settings Guide

Explains User Tools settings, and Address Book procedures such as register-

ing fax numbers, e-mail addresses, and user codes. Also refer to this manual

for explanations on how to connect the machine.

ii

❖Security Reference

This manual is for administrators of the machine. It explains security func-

tions that you can use to prevent unauthorized use of the machine, data tam-

pering, or information leakage. For enhanced security, we recommend that

you first make the following settings:

• Install the Device Certificate.

• Enable SSL (Secure Sockets Layer) Encryption.

• Change the user name and password of the administrator using Web Image

Monitor.

For details, see “Setting Up the Machine”, Security Reference.

Be sure to read this manual when setting the enhanced security functions, or

user and administrator authentication.

❖PostScript 3 Supplement

Explains how to set up and use PostScript 3.

❖UNIX Supplement

For “UNIX Supplement”, please visit our Web site or consult an authorized

dealer.

❖Other manuals

• Manuals for DeskTopBinder Lite

• DeskTopBinder Lite Setup Guide

• DeskTopBinder Lite Introduction Guide

•Auto Document Link Guide

Note

❒Manuals provided are specific to machine types.

❒“PostScript 3 Supplement” and “UNIX Supplement” include descriptions of

functions and settings that might not be available on this machine.

iii

TABLE OF CONTENTS

Manuals for This Machine ......................................................................................i

How to Read This Manual .....................................................................................1

Symbols .....................................................................................................................1

Display Panel..........................................................................................................2

Initial Display ..............................................................................................................2

Simplified Display.......................................................................................................3

Job List ...................................................................................................................4

Job List Screen ..........................................................................................................4

Checking Jobs in the Print Queue..............................................................................5

Changing the Order of Jobs .......................................................................................6

Holding Print Jobs ......................................................................................................6

Deleting Jobs .............................................................................................................7

Checking Job History .................................................................................................7

Printer Features Menu ...........................................................................................8

Setting Paper on the Bypass Tray......................................................................12

Setting the Paper Size Using the Control Panel ......................................................14

Setting Custom Size Paper Using the Control Panel ...............................................15

Setting Thick Paper or OHP Transparencies Using the Control Panel ....................16

1. Preparing the Machine

Confirming the Connection Method...................................................................19

Network Connection.................................................................................................19

Local Connection .....................................................................................................22

Installing the Printer Driver.................................................................................23

Quick Install..............................................................................................................23

Installing the Printer Driver for the Selected Port .....................................................25

Using as a Windows Network Printer ................................................................35

Using as a NetWare Print Server / Remote Printer ...........................................37

Form Feed................................................................................................................39

Banner Page ............................................................................................................39

Printing after Resetting the Printer ...........................................................................39

Installing the Printer Driver Using USB .............................................................40

Windows 2000 - USB ...............................................................................................40

Windows XP, Windows Server 2003 / 2003 R2 - USB ............................................41

Windows Vista - USB ...............................................................................................42

Printing with Parallel Connection.......................................................................43

Printing with Bluetooth Connection...................................................................45

Supported Profiles....................................................................................................45

Printing with Bluetooth Connection ..........................................................................46

Configuring Security Mode Settings.........................................................................47

Printing in the Security Mode ...................................................................................47

Making Option Settings for the Printer ..............................................................48

Conditions for Bidirectional Communication ............................................................48

If Bidirectional Communication Is Disabled..............................................................49

Installing Font Manager.......................................................................................50

Using Adobe PageMaker Version 6.0, 6.5, or 7.0 ..............................................51

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2. Setting Up the Printer Driver

PCL - Accessing the Printer Properties.............................................................53

Windows 2000 - Accessing the Printer Properties ...................................................53

Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties 55

Windows Vista - Accessing the Printer Properties ...................................................57

RPCS - Accessing the Printer Properties..........................................................59

Windows 2000 - Accessing the Printer Properties ...................................................59

Windows XP, Windows Server 2003 / 2003 R2 - Accessing the Printer Properties 61

Windows Vista - Accessing the Printer Properties ...................................................63

3. Other Print Operations

Printing a PDF File Directly.................................................................................65

Printing Method........................................................................................................65

Using DeskTopBinder Lite .......................................................................................65

Using commands .....................................................................................................68

Unauthorized Copy Control ................................................................................69

Using [Data security for copying].................................................................................69

Using [Mask type:].....................................................................................................71

Important Notice.......................................................................................................72

Using the Print Job Function..............................................................................73

Selecting the Initial Print Job List .............................................................................76

Printing from the Print Job Screen ....................................................................77

Sample Print.............................................................................................................77

Locked Print .............................................................................................................81

Hold Print .................................................................................................................85

Stored Print ..............................................................................................................88

Printing from the Jobs Per User ID Screen .......................................................92

Printing the Selected Print Job.................................................................................92

Printing All Print Jobs ...............................................................................................94

Form Feed.............................................................................................................96

Printing from a Selected Tray...................................................................................96

Canceling a Print Job ...............................................................................................97

Canceling a Print Job ..........................................................................................98

Canceling a Print Job Using the Control Panel ........................................................98

Windows - Canceling a Print Job from the computer ...............................................99

Checking the Error Log.....................................................................................100

Spool Printing ....................................................................................................101

User Defined Pages ...........................................................................................102

Printing with the Finisher..................................................................................103

Staple .....................................................................................................................104

Punch .....................................................................................................................106

Collate ....................................................................................................................108

Covers.................................................................................................................110

Chaptering ..........................................................................................................114

No slip sheets.........................................................................................................114

Inserting chapter slip sheets ..................................................................................115

v

Slip Sheet............................................................................................................116

Tab Sheet............................................................................................................118

Z-fold ...................................................................................................................119

Folding Positions....................................................................................................119

Notes on the Z-fold Function..................................................................................120

4. Saving and Printing Using the Document Server

Accessing the Document Server......................................................................121

5. The Functions and Settings of the Machine

Mainframe ...........................................................................................................123

Functions................................................................................................................123

Interface .................................................................................................................123

List of the Setting Items ....................................................................................124

Web Image Monitor................................................................................................124

telnet ......................................................................................................................129

Settings that can be used with PostScript 3...........................................................130

6. Appendix

Notes to Users of the PostScript 3 Driver .......................................................131

Specifications.....................................................................................................136

Options...................................................................................................................138

INDEX....................................................................................................... 140

vi

1

How to Read This Manual

Symbols

This manual uses the following symbols:

Indicates important safety notes.

Ignoring these notes could result in serious injury or death. Be sure to read these

notes. They can be found in the “Safety Information” section of About This Machine.

Indicates important safety notes.

Ignoring these notes could result in moderate or minor injury, or damage to the

machine or to property. Be sure to read these notes. They can be found in the

“Safety Information” section of About This Machine.

Indicates points to pay attention to when using the machine, and explanations

of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure

to read these explanations.

Indicates supplementary explanations of the machine’s functions, and instruc-

tions on resolving user errors.

This symbol is located at the end of sections. It indicates where you can find fur-

ther relevant information.

[ ]

Indicates the names of keys that appear on the machine’s display panel.

{ }

Indicates the names of keys on the machine’s control panel.

2

Display Panel

This section describes configuration using the display panel when the printer

function is selected.

Initial Display

Important

❒The machine switches to offline when you make settings when the machine is on-

line. After you complete the setting, the machine switches to online automatically.

❒If you make a setting when the machine is offline, it will stay offline afterwards.

❒The function items displayed serve as selector keys. You can select or specify

an item by pressing it lightly.

❒When you select or specify an item on the display panel, it becomes highlighted.

❒Keys dimmed (for example, ) cannot be used.

1. Operational status or messages

Displays current machine status, such as

“Ready”, “Offline”, and “Printing...”. In-

formation about the print job (user ID

and document name) appears in this sec-

tion.

2. [fOnline]/[Offline]

When you press these keys, the machine

switches between online and offline.

When the machine is online, it can re-

ceive data from the computer.

When the machine is offline, it cannot re-

ceive data from the computer.

3. [Form Feed]

Press to print all the data left in the ma-

chine's input buffer.

• When the machine is online, the status

appears dimly.

• This function is not available with the

RPCS printer language.

4. [Job Reset]

Press to cancel the current print job.

If you press it when the machine is offline

and Hex Dump is selected, Hex Dump is

canceled.

1

2

3

4

5 6 7

8

ANW201S

3

5. [Print Jobs]

Press to display print jobs sent from a

computer.

6. [Error Log]

Press to display the error logs of print

jobs that sent from a computer.

7. [Spooling Job List]

Press to display spooled jobs.

8. Paper Tray Status indicators

The paper tray settings appear.

Note

❒When the power is turned on, the copier display is shown. This is a factory

default. This initial setting can be changed. See “User Tools (System Set-

tings)”, General Settings Guide.

Simplified Display

This section explains how to switch to the simplified display.

When you press the {Simplified Display} key, the screen changes from the initial

display to the simplified display. Letters and keys are displayed at a larger size,

making operations easier.

❖Example of a simplified display

Note

❒To return to the initial display, press the {Simplified Display} key again.

❒Certain keys do not appear on the simplified display.

BFN041S

4

Job List

Jobs printed using Copy, Document Server, or Printer mode are temporarily

stored in the machine, and then executed in order. The Job List function allows

you to manage these jobs. For example, you can cancel incorrect job settings or

print an urgent document.

Note

❒You cannot use the Job List function when Interrupt Copy is active.

❒Documents printed using the facsimile function and scanner function are not

displayed in the job list.

Job List Screen

This section explains displays and icons that appear in the Job List screen.

The Job List screen varies depending on whether [Job Order] is selected with

Print Priority for the System Settings. For details about the setting procedure, see

“Print Priority”, General Settings Guide.

❖When [Job Order] is not selected:

The job list is displayed for each of the functions.

❖When [Job Order] is selected:

The job list is displayed for all functions in the order of print jobs.

BFE003S

2

3 4

1

BFE004S

2

3 4

5

ASwitches between job lists for each function.

BSwitches between [Current / Waiting Job List] and [Job History].

CDisplays reserved job numbers.

DDisplays the function used to print jobs.

: Job printed using copy function.

: Job printed using printer function.

: Job printed using Document Server function.

: Job printed using DeskTopBinder.

: Job printed using Web Image Monitor.

Checking Jobs in the Print Queue

You can check the contents of jobs in the print queue.

APress [Job List].

BSelect the job you want to check.

CPress [Details], and then check the contents.

DPress [Exit].

6

Changing the Order of Jobs

You can change the order in which print jobs in the job list are served:

APress [Job List].

BSelect the job whose order you want to change.

CPress [Change Order].

DChange the order using [Top], [Previous], or [Next].

EPress [OK].

Holding Print Jobs

The machine holds jobs that are queued and currently printing.

APress [Job List].

BSelect the job(s) to hold.

CPress [Suspend Printing].

7

Deleting Jobs

You can delete job that is queued or currently printing.

APress [Job List].

BSelect the job you want to delete.

CPress [Delete Reservation].

DPress [Yes].

Note

❒To delete multiple print jobs, select them in step B.

Checking Job History

You can view the history contents of printed jobs.

APress [Job List].

BPress [Job History].

A list of completed print jobs appears.

CPress [Details] to check the contents of the displayed jobs.

DPress [Exit].

8

Printer Features Menu

The following explains settings and meanings of functions on Printer Feature.

Printer Feature screen appears when you press the {User Tools/Counter} key. For

details, see “Printer Features Menu”, General Settings Guide.

❖List / Test Print

❖Maintenance

Menu Description

Multiple Lists You can print the configuration page and error log.

Configuration Page You can print the machine's current configuration values.

Error Log You can print error logs listing all errors that occurred

during printing.

Menu List You can print a Menu List showing the machine's func-

tion menus.

PCL Configuration / Font Page You can print the current configuration and installed

PCL font list.

PS Configuration / Font Page You can print the current configuration and installed

PostScript font list.

This menu can be selected only when the optional Post-

Script 3 unit is installed.

PDF Configuration / Font Page You can print the current configuration and installed

PDF font list.

This menu can be selected only when the optional Post-

Script 3 unit is installed.

Hex Dump You can print in the Hex Dump mode.

Menu Description

Menu Protect This function lets you protect menu settings from acci-

dental change. It makes it impossible to change menu

settings with normal procedures unless you perform

the required key operations.

In a network environment, only administrators can

make changes to menu settings.

List / Test Print Lock You can lock the [List / Test Print] menu.

Delete All Temporary Print Jobs You can delete all print jobs temporarily stored in the

machine.

Delete All Stored Print Jobs You can delete all print jobs stored in the machine.

9

❖System

Menu Description

Print Error Report You can print an error report when a printer or memory

error occurs.

Auto Continue You can select this to enable Auto Continue. When it is

On, printing continues after a system error occurs.

Memory Overflow Select this to have a memory overflow error report printed.

Job Separation You can enable Job Separation.

This menu can be selected only when a finisher (option-

al) is installed.

Auto Delete Temporary Print Jobs You can select to automatically delete print jobs tempo-

rarily stored in the machine.

Auto Delete Stored Print Jobs You can select to automatically delete print jobs stored

in the machine.

Initial Print Job List You can set the default Printer screen when you press

[Print Jobs].

Memory Usage You can select the amount of memory used in Font Priority

or Frame Priority, according to paper size or resolution.

Duplex You can select to have print on both sides of each page.

Copies You can specify the number of print sets. This setting is

disabled if the number of pages to print has been spec-

ified with the printer driver or another command.

Blank Page Print You can select whether or not to print blank pages.

Toner Saving Make setting to select either to apply or not to apply

Toner Saving.

Spool Image You can select to print spool images.

The print job transmitted from the computer is tempo-

rarily stored on the machine's hard disk as bitmap im-

ages that can be printed when transmission is complete.

Reserved Job Waiting Time You can specify how long the machine waits to receive

a print job before allowing other functions such as the

copier and scanner functions to interrupt it.

Printer Language You can specify the printer language.

Sub Paper Size You can enable the Auto Substitute Paper Size (A4, LT)

feature.

Page Size You can select the default paper size.

Letterhead Setting You can rotate original images when printing.

When printing, original images are always rotated by

180 degrees. Therefore, output might not be as expected

when printing onto letterhead or preprinted paper re-

quiring orientation. Using this function, you can speci-

fy image rotation.

10

❖Host Interface

❖PCL Menu

Bypass Tray Setting Priority You can specify which of the two options, (Printer)

Driver / Command or Machine Settings, has priority

for determining the paper size for the bypass tray.

Edge to Edge Print You can select whether or not to print on the entire

sheet.

Default Printer Language You can set the default printer language if the machine

cannot find the printer language automatically.

Tray Switching You can set to switch the paper tray.

Menu Description

I/O Buffer You can set the size of the I/O Buffer. Normally it is not

necessary to change this setting.

I/O Timeout You can set how many seconds the machine should

wait before ending a print job. If data from another port

usually arrives in the middle of a print job, you should

increase this timeout period.

Menu Description

Orientation You can set the page orientation.

Form Lines You can set the number of lines per page.

Font Source You can set the storage location of the default font.

Font Number You can set the ID of the default font you want to use.

Point Size You can set the point size you want to use for the select-

ed font.

Font Pitch You can set the number of characters per inch for the se-

lected font.

Symbol Set You can specify the set of print characters for the select-

ed font.

Courier Font You can select a courier font type.

Extend A4 Width You can extend the printing area width when printing

on A4 sheet with PCL.

Append CR to LF When set to On, a carriage return will follow each line

feed: CR=CR, LF=CR-LF, FF=CR-FF.

Resolution You can set the print resolution in dots per inch.

Menu Description

11

❖PS Menu (optional)

❖ PDF Menu (optional)

Note

❒Some options do not appear depending optional units or selected printer languages.

❒Some options cannot be set depending on security settings.

❒For details, see “System Settings”, General Settings Guide.

❒For more information about copier features and system settings, see Copy

Reference and General Settings Guide.

Menu Description

Data Format You can select a data format.

Resolution You can set the print resolution in dots per inch.

Menu Description

Change PDF Password You can set the password for the PDF file executing

PDF Direct Print.

PDF Group Password You can set the group password already specified with

DeskTopBinder Lite.

Resolution You can set the print resolution in dots per inch.

12

Setting Paper on the Bypass Tray

This section gives instructions for setting paper on the bypass tray.

For details about paper size and paper type, see “Paper Size and Paper Type”,

About This Machine.

Important

❒Paper of the following dimensions can be loaded onto the bypass tray: 100 -

305 mm (3.9 - 12 in.) vertical, and 139.7 - 600 mm (5.5 - 23.7 in.) horizontal.

❒If 3,000Sheet-100Sheet Staple Finisher is installed, paper of the following di-

mensions can be loaded onto the bypass tray: 100 - 305 mm (3.9 - 12 in.) ver-

tical, and 139.7 - 458 mm (5.5 - 18.1 in.) horizontal.

❒The following functions are disabled when printing from the bypass tray:

• Duplex/Booklet printing

•Auto Tray Select

•Auto Tray Switching

• Rotating Collate

• Staple (when the optional unit is installed)

• Punch (when the optional unit is installed)

• Z-fold (when the optional unit is installed)

AOpen the bypass tray.

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