Konica Minolta All in One Printer 7145 User manual

Konica 7145

Internet Fax / Fax

Operations

Be sure to read and study this

instruction manual before using the

device and keep it close at hand for the

convenience of reference later.

Thank you for purchasing Konica 7145 (Copier) or Konica FK-102 Type-A

(Facsimile Operations).

This instruction manual describes the operating procedures and safety

precautions of the Internet Fax function and Konica FK-102 Type-A so

that you can handle it safely and make the best of its capabilities. Usually

keep this manual close at hand for the convenience of reference later.

i

Appendix

Index

Contents

Introduction ................................................................................. xii

Getting Started (i-FAX) ....................................................................xiv

Sending ..........................................................................................................................xiv

Getting Started (FAX) ..................................................................... xvii

Sending ......................................................................................................................... xvii

Features of the i-FAX / FAX ..............................................................xix

How to Use This Manual ................................................................ xxix

Manual Structure ......................................................................... xxx

Basics for i-FAX

Chapter 1: Overview of Internet Fax

Precautions ................................................................................ 1-2

Features and System Configuration of Internet Fax ................................. 1-3

Internet Fax Operating Environment ................................................... 1-4

What You Can Do with Internet Fax .................................................... 1-5

Preparation for Operating Internet Fax Functions ................................... 1-7

Use of Control Panel ..................................................................... 1-8

Control Panel ................................................................................................................. 1-8

FAX Basic Screen ........................................................................ 1-10

Specification (Internet Fax) ............................................................1-12

Chapter 2: Transmitting Documents with Internet Fax

Simple Internet Fax Transmission ...................................................... 2-2

Transmitting Documents to Internet Fax/Computer ................................. 2-6

Transmitting to Both Conventional Fax and E-Mail ................................2-12

Placing the Original on the Machine ................................................. 2-17

Using the RADF ........................................................................................................... 2-17

Placing Originals on the Platen Glass .........................................................................2-18

Sending Multiple Originals from the Platen Glass ....................................................... 2-19

Transmitting Originals by Using both the RADF and the Platen Glass ........................2-21

Contents (continued)

ii

Setting Transmission Conditions ......................................................2-23

Quality ......................................................................................................................... 2-23

Density ......................................................................................................................... 2-23

RADF ...........................................................................................................................2-24

Resolution .................................................................................................................... 2-24

Verification Stamp ....................................................................................................... 2-25

Confirming Settings and Communication Results ....................................................... 2-26

Method for Specifying Addresses ..................................................... 2-27

Scanning ..................................................................................2-31

When Original Size Cannot be Detected .....................................................................2-31

Canceling Transmission ................................................................2-32

Confirming Reserved Documents ......................................................2-33

Confirming Communication Results .................................................. 2-34

Chapter 3: Receiving Documents via Internet Fax

Receiving Documents via Internet Fax ................................................ 3-2

Chapter 4: Troubleshooting for

Internet Fax

Cannot Send Message .................................................................... 4-2

Cannot Receive Message ................................................................ 4-3

Call for Service ............................................................................ 4-4

Contents (continued)

iii

Appendix

Index

Basics for FAX

Chapter 5: Before Use

Use of Control Panel ..................................................................... 5-2

Control Panel ................................................................................................................. 5-2

First-Use Settings ......................................................................... 5-4

Must-Set Items .............................................................................................................. 5-4

Useful Functions .......................................................................... 5-5

Abbreviated Dial ............................................................................................................ 5-5

Program Dial .................................................................................................................. 5-8

Wake-up Screen .......................................................................... 5-11

FAX Basic Screen ........................................................................ 5-12

Chapter 6: Transmission

Simple FAX Transmission ................................................................ 6-2

Placing the Original on the Machine .................................................. 6-5

Using the RADF ............................................................................................................. 6-5

Placing Originals on the Platen Glass ...........................................................................6-6

Sending Multiple Originals from the Platen Glass ......................................................... 6-6

Transmitting Originals by Using both the RADF and the Platen Glass ..........................6-8

Setting Transmission Conditions ......................................................6-10

Quality ......................................................................................................................... 6-10

Density ......................................................................................................................... 6-10

RADF ...........................................................................................................................6-11

Resolution .................................................................................................................... 6-11

Verification Stamp ....................................................................................................... 6-12

Confirming Settings and Communication Results ....................................................... 6-13

Selecting a Remote Station ............................................................6-14

Selecting a Remote Station .........................................................................................6-14

Selecting Multiple Remote Stations .............................................................................6-19

To Confirm/Delete a Remote Station ........................................................................... 6-21

Manual Redialing ......................................................................................................... 6-22

Scanning ..................................................................................6-23

When Original Size Cannot be Detected .....................................................................6-23

Contents (continued)

iv

Transmitting .............................................................................. 6-24

Transmission ............................................................................................................... 6-24

When Unable to Send ................................................................................................. 6-25

Resending (Restored Transmission) ...........................................................................6-26

Reserving Transmission ................................................................6-29

Bundled Transmission ................................................................................................. 6-31

Manual Transmission ...................................................................6-32

Cancelling Transmission ...............................................................6-34

Cancelling Communication in Progress .......................................................................6-34

Cancelling Reserved Jobs ...........................................................................................6-35

Confirming Reserved Documents ......................................................6-36

Confirming Communication Results .................................................. 6-37

Memory Transmissions ................................................................. 6-39

Quick Memory Transmission .......................................................................................6-40

Total Page Set ............................................................................6-42

Timer Transmission ......................................................................6-44

International Communication .......................................................... 6-47

Sender Information ......................................................................6-49

Set to Inside Header .................................................................................................... 6-49

Set to Outside Header ................................................................................................. 6-49

Set to Off .....................................................................................................................6-49

When Mixed Original is Selected ................................................................................. 6-50

Chapter 7: Reception

Reception Mode ........................................................................... 7-2

Auto Reception (FAX Only Mode) ....................................................... 7-3

Manual Reception (Telephone Only Mode) ........................................... 7-4

Unable to Receive ........................................................................ 7-5

Memory Substitute Reception .......................................................... 7-6

Reception Recording ..................................................................... 7-7

Recording after Reducing at the Minimum Reduction Rate .......................................... 7-8

Recording after Reducing to Fit in Paper ......................................................................7-9

Recording at Full Scale ............................................................................................... 7-13

Contents (continued)

v

Appendix

Index

Reception Information .................................................................. 7-15

Set to Inside ................................................................................................................. 7-15

Set to Outside .............................................................................................................. 7-15

Set to Off .....................................................................................................................7-15

Chapter 8: Troubleshooting

Cannot Send Messages .................................................................. 8-2

Cannot Receive Messages .............................................................. 8-3

Error Message Displayed ................................................................ 8-4

Call for Service ............................................................................ 8-5

Chapter 9: Specifications

Specifications ............................................................................. 9-2

Contents (continued)

vi

Advanced

Chapter 10: Transmission Applications

Opening the Application Screen ....................................................... 10-2

Difference between Internet Fax and Fax Functions ............................... 10-4

Application Functions Overview ....................................................... 10-5

2 in 1 Transmission ......................................................................10-8

Book Transmission .................................................................... 10-10

Frame Erase Transmission ........................................................... 10-13

Original Size Set ........................................................................ 10-16

Mixed Original .......................................................................... 10-19

Folded Original ......................................................................... 10-22

Long Original ........................................................................... 10-25

Flip Side 2 ............................................................................... 10-27

ECM Off .................................................................................. 10-30

Confidential Communication ......................................................... 10-32

Confiden.Transmission .............................................................................................. 10-33

Printing the Document Received in a Confidential Box ............................................. 10-35

Deleting Documents from a Confidential Box ............................................................ 10-37

V34 OFF .................................................................................. 10-39

ID Transmission ........................................................................ 10-41

Relay Transmission Request ......................................................... 10-43

Program Dial ............................................................................ 10-46

Chapter 11: Useful Functions for Reception

Compulsory mem. Reception ........................................................... 11-2

Printing a Document Held in Memory ..........................................................................11-2

Deleting a Document Held in Memory .........................................................................11-4

Substitute Transmission ................................................................11-6

Reception Information .................................................................. 11-7

Contents (continued)

vii

Appendix

Index

Chapter 12: Polling

Polled Transmission ..................................................................... 12-2

Polling Reception ........................................................................ 12-4

Bulletin .................................................................................... 12-6

Write a Document to the Bulletin Board ......................................................................12-7

Print a Document Written to the Bulletin Board ........................................................... 12-9

Delete a Document Written to the Bulletin Board ...................................................... 12-10

Receive by Polling a Document Written to the Bulletin Board of a Remote Station (FAX) .

12-11

Chapter 13: Destination Setup

Setting Abbreviated Dial Numbers .................................................... 13-2

Registering Abbreviated Dial Numbers .......................................................................13-3

Changing Set Abbreviated Dial Numbers ....................................................................13-7

Deleting Abbreviated Dial Numbers ............................................................................13-9

Setting Program Dial .................................................................. 13-11

Setting Remote Stations and FAX Functions as Program Dial ................................. 13-11

Changing Contents of Program Dial Operations ....................................................... 13-16

Deleting Program Dial Operations .............................................................................13-18

Setting Dial Groups .................................................................... 13-20

Registering Dial Groups ............................................................................................ 13-20

Changing Contents of Dial Groups ............................................................................13-23

Deleting Dial Groups ................................................................................................. 13-26

Setting Relayed Transmission ....................................................... 13-28

Scheme of Relayed Transmission to Multiple Stations ............................................. 13-28

Registering Relayed Transmission ............................................................................13-29

Changing Relayed Transmission ............................................................................... 13-31

Deleting Relayed Transmission .................................................................................13-33

Setting the Confidential Boxes ...................................................... 13-35

Scheme of Confidential Communication ...................................................................13-36

Registering the Confidential Boxes ...........................................................................13-36

Changing the Confidential Boxes ..............................................................................13-38

Deleting Confidential Boxes ......................................................................................13-40

Setting the Bulletin Board ............................................................ 13-42

Registering the Bulletin Board ...................................................................................13-42

Changing a Bulletin Board .........................................................................................13-44

Deleting a Bulletin Board ........................................................................................... 13-46

Contents (continued)

viii

Registering Internet Fax Mail Address ............................................. 13-48

Registering the Internet Fax Subject ............................................... 13-58

Registering the Internet Fax Mail Message ....................................... 13-66

Chapter 14: Key Operator Mode

Key Operator Screen ..................................................................... 14-2

FAX Key Operator Mode ................................................................. 14-6

FAX Screen Set ......................................................................... 14-15

Setting FAX ID/Name .................................................................. 14-18

Sender Information/Reception Time ................................................ 14-20

Line Parameter Set .................................................................... 14-23

Transmission/Reception Mode Options ............................................ 14-25

PBX (Private Branch Exchange) Connection Mode Options ..................... 14-28

Report Output Set ...................................................................... 14-30

Initializing the FAX Image Memory ................................................. 14-32

Function Set ............................................................................ 14-33

Setting a Special Parameter ......................................................... 14-57

Setting the Internet Fax Functions .................................................. 14-59

Chapter 15: Explanation of Reports and Lists

Types of Reports and Lists ............................................................. 15-2

Communication Journal ................................................................. 15-5

Transmission Reservation Report ..................................................... 15-9

Transmission Report .................................................................. 15-10

Manual Printout ......................................................................................................... 15-10

Automatic Printout ..................................................................................................... 15-10

Polled Transmit Reserve Report ..................................................... 15-12

Polling Transmission Result Report ................................................ 15-13

Sync Transmit Reservation Report .................................................. 15-14

Sync Transmit Result Report ......................................................... 15-15

Polled Reception Result Report ..................................................... 15-17

Contents (continued)

ix

Appendix

Index

Sequential Polling Reception Reservation Report ................................ 15-18

Sequential Polling Reception Result Report ...................................... 15-19

Confidential Reception Report ...................................................... 15-20

Bulletin Board Transmission Report ................................................ 15-21

PC-Fax Tx Error Report ................................................................ 15-22

Relay Request Reception Report .................................................... 15-23

Relay Sync Transmit Result Report ................................................. 15-24

Abbreviated Dialing List .............................................................. 15-25

Program Entry List ..................................................................... 15-27

Group Dial List .......................................................................... 15-29

FAX Setting List ........................................................................ 15-31

Internet FAX Tx Error Report ......................................................... 15-36

Internet FAX Rx Error Report ......................................................... 15-38

Internet FAX Rx Report (DSN) ........................................................ 15-39

Internet FAX Rx Report (MDN) ........................................................ 15-40

i-FAX Entry List ......................................................................... 15-41

Appendix

Number of Stored Pages to Memory ......................................... Appendix-2

Entering Names ................................................................. Appendix-3

To Enter Alphabetic Letters or Symbols ...........................................................Appendix-4

Entering with the Keyboard ..............................................................................Appendix-4

Replacing the Stamp ........................................................... Appendix-5

FAX Terms ........................................................................ Appendix-7

Internet Fax Terminology ..................................................... Appendix-14

Index

Index ................................................................................... Index-1

Contents (continued)

x

• Documents transmitted (files attached to E-mail) may be damaged due to network condi-

tion. Be sure to check the document transmitted for damage.

• Even though "----" is marked in the space for the transmission result screen or communica-

tion journal, the E-mail may not arrive at the receiver due to a trouble on the internet.

The "----" mark in the transmission result or communication journal result spaces signifies

that the transmission has successfully reached your server. When sending or receiving

important information, confirm the transmission result with the Message Disposition Notifi-

cation (MDN) or some other means. When Message Disposition Notification (MDN) is

received, "OK" is marked in the space for the Transmit result screen or Communication

Journal.

• When you purchase the optional Fax kit (FK-102 Type-A), "FK-102 Type-A User's Manual"

may be attached to the kit. In addition to such a manual, please read this manual also.

WARNING/CAUTION Explained

WARNING

The exclamation point within an equilateral triangle followed by the word "Warning"

is intended to alert the user to the possibility that a disregard for the warning may

result in fatal hazards or critical injuries. Be sure to focus your attention on the

Warning headings when reading the Copier Instruction Manual.

CAUTION

The exclamation point within an equilateral triangle followed by the word "Caution"

is intended to alert the user to the possibility that a disregard for the caution may

result in minor injuries or in physical damage. Be sure to focus your attention on the

Caution headings when reading the Copier Instruction Manual.

Contents (continued)

xi

Appendix

Index

For New Zealand

1. This device is equipped with pulse dialing while the Telecom standard is DTMF tone dial-

ing. There is no guarantee that Telecom lines will always continue to support pulse dial-

ing.

2. Use of pulse dialing, when this equipment is connected to the same line as other equip-

ment, may give rise to bell tinkle or noise and may also cause a false answer condition.

Should such problems occur, the user should not contact the Telecom Fault Service.

3. This equipment may not provide for the effective hand-over of a call to another device

connected to the same line.

4. This equipment does not fully meet Telecom's impedance requirements. Performance

limitations may occur when used in conjunction with some parts of the network. Telecom

will accept no responsibility should difficulties arise in such circumstances.

xii

Introduction

Thank you for your purchase of the Konica 7145 (digital electronic photo-copying machine) or

optional FK-102 Type-A (Fax kit).

This User's Manual describes operating procedures and precautions for use of the Internet Fax

and Fax functions of the Konica 7145. Please read this manual before starting operation of the

machine.

After reading this manual, it is advisable to keep it close at hand to consult it any time when nec-

essary in order to operate the Internet Fax/Fax functions at their optimum condition.

For correct operation, also read the "Konica 7145 User's Manual (Copy Operations)" before start-

ing operation.

"FK-102 Type-A User's Manual" may be attached to the FK-102 Type-A kit when you purchase

the optional FK-102 Type-A (Fax kit). In such a case, please read this manual also as well as that

manual.

ACKNOWLEDGEMENT:

Microsoft, MS and MS-DOS are registered trademarks of Microsoft Corporation in the

United States.

IBM is a registered trademark of International Business Machines, Inc. in the United

States.

Windows

R

is a trademark of Microsoft Corporation.

HP and PCL are registered trademarks of Hewlett-Packard Company.

Agfa Microtype font is a registered trademark of Agfa Corporation.

PEERLESS is a registered trademark of PEERLESS SYSTEMS CORPORATION.

Apple, Macintosh and Mac are registered trademarks or trademarks of Apple Com-

puter.Inc.

Adobe, Adobe Logo, Acrobat, Acrobat Logo, PostScript and PostScript Logo are regis-

tered trademarks or trademarks of Adobe Systems, Inc.

Other company names and product names used in this manual are the registered trade-

marks or trademarks of their respective companies.

COPYRIGHT

EXEMPTION

• A part or this User's Manual may be used or duplicated without permission.

• Manufacturer and Sales Company will have no liability for any incidents caused by using

the document box functions and this manual.

• Information written in this User's Manual is subject to change without notice.

Introduction - (continued)

xiii

Configuration of this Manual

This manual comprises three sections as follows.

Basics of i-FAX

Overview of the Internet Fax functions, basic operation to send or receive E-mail, and trou-

bleshooting of the Internet Fax are described in this section. Before operating the Internet

Fax functions, read this section first.

Basics of FAX

Overview of the Fax functions, basic operation to send or receive Fax documents, and

troubleshooting for the Fax are described in this section. Before operating the Fax func-

tions, read this section first.

Advanced Functions

Operation of application functions of the Internet Fax and Fax functions, program dial or

mail address registration operation, Key Operator Mode, how to see the report/list, etc. are

described in this section. Read this section for application operations, registration, or set-

ting.

xiv

Getting Started (i-FAX)

Sending

When sending a document via the Internet Fax for the first time, follow the basic procedure

described below.

For details about normal Fax, see "Simple FAX Transmission" (p. 6-2).

1. Press [FAX] on the control panel to start the FAX mode.

2. Press ORIGINAL MODE.

3. Press i-FAX Tx setting.

4. Select a Compress Type and Paper size according to the

capability of the remote station and press OK.

HINT

Getting Started (i-FAX) - (continued)

xv

5. Set the required items on the Fax Basic screen and Applica-

tion screen.

• See p.2-23 for the setting of ORIGINAL MODE on the Fax Basic screen.

• See p.10-5 for details on the Application screen.

6. Press OK.

7. Press Internet Fax.

8. Specify the mail address of the remote station.

See p.2-27 for the mail information about entering the addresses.

9. Press Subject/Msg.Body.

10.Specify the subject of the mail.

See p.2-9 for the information about entering the subjects.

HINT

Getting Started (i-FAX) - (continued)

xvi

11. Specify the body of the mail.

See p.2-10 for the information about entering the body.

12.Place the original on the machine.

For detail, see "Placing the Original on the Machine" (p. 2-17).

13.Press [START] on the control panel.

See p.4-2 if the original document cannot be transmitted.

HINT

xvii

Getting Started (FAX)

Sending

Perform the following basic procedure to send a FAX.

For the use of the Internet Fax, see p.2-6.

1. Press [FAX] on the control panel to start the FAX mode.

2. Set the functions as necessary.

HINT

Getting Started (FAX) - (continued)

xviii

3. Use the keypad to enter the FAX number of the destination.

• If you make an incorrect entry, press DELETE to clear your entry.

• Press [CLEAR] or [STOP] to clear the whole entry.

4. Place the original on the machine.

5. Press [START] on the control panel.

DETAILS

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