Xerox FreeFlow Web Services User guide

Print Provider

User Guide

for FreeFlow

®

Web Services

Version 5.0, July 2006

701P45327

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Contents

Chapter One: Introduction.......................................................................... 1

Introduction to the Guide .................................................................. 2

GuideStructure .....................................................................................................................2

ConventionsUsedinthisGuide......................................................................................... 2

FrequentlyUsedTerminology ............................................................................................3

Getting Started .................................................................................. 5

DesktopUtilities.................................................................................................................... 5

XeroxFreeFlowWebServicesOperationTabs .................................................................6

SystemUsersPrivileges .......................................................................................................7

PrintBuyerUser‐PrivilegesTables.....................................................................................8

Chapter Two: Info Center......................................................................... 11

Introduction to Info Center ............................................................. 13

InfoCenter:Links................................................................................................................15

Chapter Three: Tasks ................................................................................. 19

Tasks ............................................................................................... 21

Section I: Production....................................................................... 22

JobInfoPanel.......................................................................................................................24

Preflight................................................................................................................................41

Attachments.........................................................................................................................42

PrintingQueuePanel .........................................................................................................43

Section II: Delivery ......................................................................... 44

JobsforDeliveryPane........................................................................................................45

BatchOrderPanel ............................................................................................................... 46

ShippedDeliveriesPanel ...................................................................................................49

Chapter Four: Customers ......................................................................... 51

Customers ....................................................................................... 53

CustomerPane ....................................................................................................................53

CustomerPanels..................................................................................................................56

Section I: Account Panel.................................................................. 57

IdentityElements ................................................................................................................57

CustomerAdministratorElements...................................................................................58

Section II: Preferences Panel .......................................................... 60

Utilities .................................................................................................................................60

PricingElements..................................................................................................................61

Contents

GUI ........................................................................................................................................66

Branding ...............................................................................................................................67

Section III: Users Panel................................................................... 68

General..................................................................................................................................68

ShippingandBilling ...........................................................................................................71

Section IV: Departments Panel ........................................................ 75

Section V: Cost Centers Panel .......................................................... 77

Section VI: Templates Panel ............................................................ 79

TemplatesPanelElements .................................................................................................79

Section VII: Account Links Panel ..................................................... 89

AccountLinkPane..............................................................................................................89

Section VIII: Image Library Panel ................................................... 93

Section IX: E-Mail Centers Panel...................................................... 95

EventsContacts ...................................................................................................................96

Chapter Five: Management...................................................................... 99

Management .................................................................................. 101

Section I: Track Jobs ..................................................................... 102

JobStatusBar .....................................................................................................................102

JobStatusPanel .................................................................................................................103

SearchWindow..................................................................................................................105

JobInformationPanel.......................................................................................................110

Section II: Job Type Library........................................................... 119

SimpleJobs.........................................................................................................................120

JobTypePane ....................................................................................................................120

JobSubtypePane...............................................................................................................121

PaperTypesAvailable......................................................................................................123

JobTypeLibraryTaskbar.................................................................................................126

JobTypeGroups................................................................................................................148

Section III: Inventory ................................................................... 149

Search..................................................................................................................................150

ColumnSelection ..............................................................................................................151

InventoryTemplateInformationPanel..........................................................................151

Section IV: Branding...................................................................... 158

Skins....................................................................................................................................158

Customization....................................................................................................................159

SelectLanguagetoEdit ....................................................................................................165

Chapter Six: Settings............................................................................ 169

Settings ......................................................................................... 171

Section I: General .......................................................................... 172

SystemPropertiesWindow .............................................................................................173

Contents

PricingWindow ................................................................................................................ 177

E‐MailWindow .................................................................................................................180

ProductionWindow .........................................................................................................183

PaperSizesWindow.........................................................................................................184

LanguagesWindow..........................................................................................................186

FontsWindow ...................................................................................................................187

Privileges..................................................................................................................... ....... 188

Section II: Site .............................................................................. 190

ContactInformation..........................................................................................................190

PrintProviderAccounts................................................................................................... 191

TermsandConditionsTextPanel................................................................................... 194

Section III: Output Devices ........................................................... 195

OutputDevicesPane........................................................................................................196

OutputDeviceParametersPanels ..................................................................................197

MachinePanel ................................................................................................................... 200

GeneralPanel ..................................................................................................................... 201

OutputChannelsPanel ....................................................................................................203

ImpositionPanel ...............................................................................................................209

PressSetupPanel .............................................................................................................. 217

SpeedandWaste...............................................................................................................218

LaborChargePanel .......................................................................................................... 225

ClickChargePanel............................................................................................................ 227

Section IV: Stock ........................................................................... 232

PaperFormattingBoxes ...................................................................................................233

PaperBrandPropertiesPanel.......................................................................................... 234

Section V: Finishing ....................................................................... 238

FinishingTypePane .........................................................................................................239

PricingSetupPanels .........................................................................................................239

Section VI: Shipping ...................................................................... 247

CarriersWindow ............................................................................................................... 247

ShippingMethods.............................................................................................................248

Section VII: External Systems ....................................................... 249

Options ............................................................................................................................... 250

CreditCardPayment........................................................................................................251

ExternalSystems ...............................................................................................................251

Chapter Seven: Appendix.......................................................................... 253

Server and Client Specifications .................................................... 255

ServerSpecifications.........................................................................................................255

Client(PrintBuyer)........................................................................................................... 256

Xerox FreeFlow Web Services Generic Pricing Mechanism............. 257

ProductionCostPricing ...................................................................................................258

TheJobPrice ...................................................................................................................... 265

Anti-virus Scanning ....................................................................... 266

Contents

Parent Customer............................................................................ 266

PrintProviderSide............................................................................................................267

ThePrintBuyerSide .........................................................................................................270

Index 272

Glossary

Print Provider Guide vii

Glossary of Terms

Account LinkContainsallofthenecessaryorderinformationtoenablethePrintProvidertocreatean

Orderreportthatcanbeusedforinvoicing.TheOrderreportcanalsobetransferredtoanyPrintProvider

accountingsystem,usingtheDataExportmodule.

Administrator Privilege EnablesaPrintBuyeroremployeeofaPrintBuyerorganizationtotake

responsibilityforthecompleteoperation/managementoftheXeroxFreeFlowWebServicessystem.The

AdministratoralsohastheabilitytocreateMailToPrintJobs.

CatalogCollectionoftemplatescontainingJobdesignsfromwhichthePrintBuyercanchooseinorderto

createanentirelynew,uniqueJob.ThetemplatesthemselvescannotbealteredwithoutPrintBuyer

Administratorpermission.

CheckboxAllowsUserstoenableordisablevariousoptions.

CheckmarkThesymbolinsideacheckbox,whichindicatesthatthespecificoptionhasbeenenabled.

‘Checkmark’isalsousedtoindicatetheactionofenablinganoption.

Copier Output DeviceOutputdevicesimilartotheDigitaloutputdevicebutwithoutsupportingspot

colors.

Crash NumberingCrashNumberingistheprintingofthesamenumberonseveralsucceedingcopies,

usingcarboncopiesorcarbonate‐backedpages.

Designer PrivilegeEnablesanemployeeofthePrintBuyerorganizationtosaveJobsandcreateiForms.

ADesignercanonlycreateJobsusingtheiFormEditororVariableData.

Dialog BoxWindowsthatareaccessedduringthecourseofworkingwiththesystem.Generally,these

windowsallowtheUsertocarryoutalimitednumberofactivities.

Digital Output DevicePrintingdevicethatiscomputerdrivenandcapableofchangingimagesfromone

copytothenext.

Dropdown BoxAFieldboxthatopenswhenclickingontheaccompanyingarrow.

Whenopened,theUserhasaccesstoamenuofalternativesfromwhichtochoose.

Extended ToolsExtendedToolsisanadvancedsetofmodulesthathasbeendevelopedasanextensionto

thebasicXeroxFreeFlowWebServicesplatform,simplifyingandenhancingthelinesofcommercial

communicationbetweenthePrintProviderandthePrintBuyer.

ExtendedToolsenablesthePrintProvidertoofferasetof

uniquefeaturesandservicestoPrintBuyersand

suppliesthePrintBuyerswiththetoolsthatwillallowthemtoplaceordersdirectlyfromprofessional

workingenvironmentsaswellastocreatenewJobsandtemplatesfromclosedfilesandtoexportcomplete

orderingprocesses,fromXeroxFreeFlowWebServicesto

theEnd‐usermailbox.

Glossary

viii Print Provider Guide

TheExtendedToolspackageincludesthefollowingfeatures:

• XeroxFreeFlowWebServicesPrintDriver

• XeroxFreeFlowWebServicesSelectiveUpload

• XeroxFreeFlowWebServicesMailtoPrint/HTML

• XeroxFreeFlowWebServicesCataloge‐Mail/HTML

• XeroxFreeFlowWebServicesApprovale‐Mail

•

XeroxFreeFlowWebServicesOutsourcinge‐Mail

Factor AmultiplierthatenablescomputingtheactualspeedatwhichRunSheetsareproducedaswellas

theactualamountofwastethathasaccumulatedduringtheproductionprocess.Thesespeedandwaste

figuresarethenusedincomputingthefinalpriceoftheJob.

Flat Page SizeThedimensionsofasheetofpaper,beforehavingbeenfolded(asopposedtoJobPage

Size).

Folder BalanceTargetfolderfortheoutputimpositionPDF.

GSMTheunitofmeasurementforpaperweight(gramspersquaremeter).

Guest NeworoccasionaluserswhocancreateJobsbasedonPrintProvidercatalogs.

ImpositionThepositioningofoneormorepagesonaPressSheetsuchastominimizewastageinpaper

andlabor.

Data ExportDataExportisanadd‐onmoduleforXeroxFreeFlowWebServicesthatimplementstheconcept

ofXeroxFreeFlowWebServicesasanopensystemwhichcanbeeasilyintegratedwithandconveyedtothe

variousperipheralsystemsexistinginanorganization(suchasAccountingandEstimating).

Transferenceofdata

is“EventDriven”,wherebydataistransferredatthetimethataspecificeventoccurs.

DatatransferenceisaccomplishedbytheestablishmentoflinksintheXeroxFreeFlowWebServicesJob

processingworkflow.

Xerox FreeFlow Web ServicesAworkflow‐managementbackbone,designedspecificallyforthe

Printingindustry.XeroxFreeFlowWebServicesaddressesalloftheneedsofthePrintProvider,provides

production‐flowmanagement,acompletee‐Commerce‐readyplatform,andinformationmanagement

capabilities.XeroxFreeFlowWebServicesalsoenablesthePrintProvidertoprovidePrintBuyers

withsuche‐

ProcurementtoolsasVariableData,one‐to‐onemarketing,TemplateandImageLibrarymanagement,andonline

pricingandestimating.

Job Page SizeThedimensionsofasheetofpaper,afterhavingbeenfolded(asopposedtoFlatPageSize).

Job TicketDocumentsthatspecifytheproductionandfinishingmaterialsandschedulesaswellasthe

deliveryandpricingdetails.

Job Ticket PricingThePrintProviderhastheabilitytopriceaspecificJobTicket.Thismethodcarriesout

pricingaccordingtoPriceLists.

Launch PadOrderJobspagethatprovidestheuserwithtwointuitivewizardsforcreatingJobs.

Glossary

Print Provider Guide ix

Manager PrivilegeEnablesanemployeeofthePrintProviderorganizationtoviewtheInfoCenteraswell

astheTaskandManagementparameters.AManagercancreatenewJobTicketsandcanmodifytemplatesand

pricing.

Manual ImposeAnoptionthatisselectedbythePrintProviderwhenaJobcannotbeimposedbythe

systemandrequiresmanualstrippingorwhenimpositionmustbecarriedoutbyathird–party

impositioningtool.

Manual PricingWhenthePrintProviderhasdecidednottoprovidethePrintBuyerwithautomatic,

onlinepricing,thePrintBuyerreceivesaPriceNotAvailablemessage.ThePrintProvidercanthenviewthe

JobanditspropertiesanddeterminetheJob’sprice.AfterdeterminingtheJob’sprice,thePrintProvidercan

manuallyenterthepriceintothesystem.

Mark-upAnadditionalcharge(asapercentage)totheproductionprice,whichservesasapartofthePrint

Provider’sprofit.

Offset Output DeviceOffsetoutputdevicesutilizetheprocesswherebyaprintingplatefirsttransfersits

inkedimageareasontoarubberblanketmountedonacylinderintheprintingpressandthentherubber

blankettransfers(oroffsets)theinkedimageontothepaperasitpassesthroughthepress.

Operator PrivilegeEnablesanemployeeofthePrintProviderorganizationtotakeresponsibilityofthe

operationoftheworkflowoftheXeroxFreeFlowWebServicessystem.

Output ChannelsXeroxFreeFlowWebServiceswindowthatenablesthePrintProvidertodirectfileseither

toanoutputdeviceortoafolderfromwherethefilecanlaterberetrievedandsentontoanoutputdevice.

Output DeviceAnymachinethatproducesprintedmaterial.

OutSourceOptionthatenablesthePrintProvidertoforwardorderstootherPrintProviders(Partner

Printers)forproduction.

PageOnesideofaPressSheet.

Parent SheetThesizeofasheetasarawmaterial,beforebeingcuttotheRunSheetsize.

PDF (Portable Document Format)TheAdobeAcrobatfileformatthatallowsrepresentingdocuments

inamannerthatisindependentoftheoriginalapplicationsoftware,hardwareandoperatingsystemthat

wasusedtocreatethedocuments.

PDF SpoolerEnablesdirectingPDF’stoanyoutputdeviceinthePrintProducer’ssystem.

Print BuyerAnyindividualororganizationthatpurchasesprintedmaterialproducedbyaprinting

facility.

Print Buyer SideXeroxFreeFlowWebServicesisatwo‐sidedsystemthatprovidesanopenlineof

communicationbetweenthePrintProviderandthePrintBuyer.ThePrintBuyerSidereferstotheXerox

FreeFlowWebServicesinterfacethatisviewedbythePrintBuyer.

Print DriverAnExtendedToolsfeaturethatservesasthecommunicationlinkbetweenPrintBuyerandPrint

Provider.WorkingwiththePrintDriver,thePrintBuyercansendaJoborderitdirectlytothePrintProviderinthesame

mannerasprintedmatterissenttoanin‐houseprinter.



Glossary

x Print Provider Guide

Print ProviderIndividualororganizationthatproducesprintedmaterial.

Print Provider SideXeroxFreeFlowWebServicesisatwo‐sidedsystemthatprovidesanopenlineof

communicationbetweenthePrintProviderandthePrintBuyer.ThePrintProviderSidereferstotheXerox

FreeFlowWebServicesinterfacethatisviewedbythePrintProvider.

Production Cost Pricing Thisisthebasicpricingmethod.ThesystemcalculatestheJobprice,according

tothecostoflabor,priceperclick,rawmaterials(paper)andfinishing.

Process ColorsThefourbasiccolorsofinkusedinprocesscolorprintingarecyan,magenta,yellowand

black.Theseinkcolorsaretransparentand“process”witheachotherwhenoverprintedinpredetermined

amounts.i.e.whencyanoverprintsyellow,itproducesgreen,whenyellowoverprintsmagenta,itproduces

orange.Controlledscreentint

combinationsofthefourbasiccolorsallowthefullspectrumofcolorstobe

producedonaprintingpress.

Re-imposeTheXeroxFreeFlowWebServicessystemenablesthePrintProvidertore‐imposeJobsarrivingat

theApprovalQueue,usingnewimpositionparameters.Thesenewparametersover‐rideanyformer

parameters,chosenbythesystem.

RIPRasterImageProcessor;thehardwareand/orsoftwarethattranslatePDL(PageDescriptionLanguage)files

intodevicespecificdatainaprinterorimagesetter.

Run (length of run)Thetotalnumberofcopiesordered.

Run SizePressSheetsize,chosenbythesystem,tobeusedforprintingtheselectedJobonthechosen

outputdevice.

Selective UploadAfeaturethatallowsthePrintBuyertocreateaniFormtemplatefromaclosedfile,

withouttheuseofcodeorscript.Themodificationsandchangesarecarriedoutthroughtheuseof

professional,generictoolsthatdonotrequireexpertise.

SetupAllactivitiesthatarerequiredinordertoprepareanoutputdeviceforaproductionrun.

Sheet WiseTechniqueofprintingonesideofasheetwithonesetofplates,thentheothersideofthesheet

withasetofdifferentplates.

Spot ColorsColorsthatarespecifiedinadocument,fortextorgraphicalfeatures.Apreferredsystemof

SpotColorclassificationisThePantoneMatchingSystem(PMS)colors,whichweredevelopedspecificallyfor

coloridentification.Thesystemassistsclients,designersandPrintProvidersinthecommunicationprocess

forcolorspecificationon

printorders.EachPMScolorhasauniquenumberandformulaforinkmixing.

Super User PrivilegeEnablesanemployeeofthePrintBuyerorganizationtocreateJobsthroughtheuse

ofTemplates,theiFormandVariableData.AftercreatingaJob,theSuperUsercanalsoordertheJob.



Supervisor PrivilegeAnemployeeofthePrintBuyerorganizationwhohasbeenenabledbythePrint

BuyerAdministratortobetheoperativemanageroftheXeroxFreeFlowWebServicessystem.

SurchargeAnadditionalchargethatislevied(oftenasapercentageoftheoriginalcharge)whenextra

demandsaremadetotheprintingprocess(i.e.UrgentandExpresstimeprinting).

Glossary

Print Provider Guide xi

System Administrator PrivilegeAPrintProvideroremployeeofthePrintProviderorganizationwho

isresponsiblefortheadministrationofthePrintProvidersideoftheXeroxFreeFlowWebServicessystemand

thegeneralsettingsofthesystem.

TemplateAJobfilewhichhasbeensavedinordertoserveasthebasisforthestructureandgeneral

layoutoffutureJobs.

Template PricingThePrintProvidercanpricespecifictemplates.Identicaltemplatescanbepriced

differentlyfordifferentPrintBuyers.

Type One FontsIndustry‐standardoutlinefonttechnologythatenablestypetobescaledtoanysize

whilestayingsharpandclear.

URL (Uniform Resource Locator)NameschemeusedtoaccessWebdocumentsorresources.

UserAnyindividualinthePrintProviderandPrintBuyerorganizationwhoisworkingwiththeXerox

FreeFlowWebServicessystem.

User PrivilegeEnablesanemployeeofthePrintBuyerorganizationtocreateJobsthroughtheuseof

Templates,iFormExpressandVariableDatabutcannotorderJobs.

Variable Data JobAprintJobthatutilizesXeroxFreeFlowWebServices’sabilitytoincorporateVariable

DatawiththeJob’scontent.UsingprintingtechnologyuniquetoXeroxFreeFlowWebServices,allPrintJobs

canbepersonalizedwithtextandimages,togivesuperiorpresentationwithouttheexpenseofbuying,

printingandaffixingadditional

printedmaterial.

WasteUnusablepaperorpaperdamageduringnormalSetup,printingorbindingoperations.

Chapter One: Introduction

Chapter One: Introduction Introduction to the Guide

2 Print Provider Guide

Introduction to the Guide



XeroxFreeFlowWebServicesistheworkflow‐managementbackbone,designedforthePrintingindustry.

AddressingalloftheneedsofthePrintProvider,XeroxFreeFlowWebServicesprovidesproduction‐flow

management,acompletee‐Commerce‐readyplatform,andinformationmanagementcapabilities.Xerox

FreeFlowWebServicesalsoenablesthePrintProvider

toprovidePrintBuyerswithsuche‐Procurementtools

asVariableData,one‐to‐onemarketing,TemplateandImageLibrarymanagement,andonlinepricingand

estimating.

ThePrintProviderGuideisdesignedforallPrintProvidersthatintendtoworkwiththeXeroxFreeFlowWeb

Servicessystemandencompassesallfacets

ofPrintProvideradministrationandproductionworkflow.The

primarygoalsofthePrintProviderGuideareasfollows:

• ToacquaintthePrintProviderwiththedistinctivesoftwarefeaturesoftheXeroxFreeFlowWebServices

system

• Toprovidestep‐by‐stepinstructionforenteringandorganizingdatathatwill

beprocessedbytheXerox

FreeFlowWebServicesapplicationforautomaticpricegenerationandJobproduction

• ToassistthePrintProviderinconfiguringthePrintProviderandPrintBuyersettings

• ToassistincarryingoutafastimplementationoftheXeroxFreeFlowWebServicessystemwiththe

objectiveof

improvingandenhancingthebusinessofPrintProvider

Guide Structure

ThePrintProviderGuidehasbeendividedintosevenchapters.ChapterOneoutlinesthestructure,

conventionsandterminologyusedintheGuidewhilethesucceedingchaptersdescribetheconceptsand

proceduresinvolvedinperformingapplicationtasks.Eachchapterhasbeensub‐dividedintosectionsthat

correspondtothenamesofthe

tabsappearingatthetopofeachmainwindow.Eachsectionopenswithan

introductiontotheapplicationfeatures,ageneralscreenshotandtheinterfacestructure.Theinterface

structureisfollowedbyamoredetaileddescription,additionalscreenshotsandoperatinginstructions.The

applicationfeaturesaredescribedinalogicalmanner

sothatinitialadministrativeandproductiontaskscan

beeasilycarriedout.

Conventions Used in this Guide

ThefollowinglistdescribestheconventionsusedinthisGuide:

Note:

Notesprovideadditionalinformationforthepurposeforclarification.

Caution:

Cautionsidentifyactionsorprocedurestepsthatcanresultinincorrect

systemoutputoflossofdata.

Introduction to the Guide Chapter One: Introduction

Print Provider Guide 3

Frequently Used Terminology

ThefollowingisadescriptionoftheterminologyusedindescribingthePrintProviderinterfacestructure:

• ScreenReferstotheentiremonitorscreen,includingtheoperatingsystemtoolbars.

•

WindowPartofthescreen;opensbyclickingonanyoftheWorkfloworAdministrationtabsintheXerox

FreeFlowWebServicestaskbar.

•

PanelPartofawindow;cancontainsub‐panels.

•

Sub-panelPartofapanel.

•

PaneAlargebox,usuallylocatedontheleftsideofthewindow.

•

BoxUsuallyusedfortypinginanentry;appearsinapane,panelorasub‐panel.

•

Dropdown BoxAccessesamenuofoptions.Themenuisopenedbyclickingonthedropdownmenu

button;appearsinapanelorasub‐panel.

•

CheckboxUsedforenablingordisablingafeature;canbecheckmarkedorunchecked;appearsina

panelorasub‐panel.

•

Radio ButtonUsedforchoosingafeature;canbeactivatedordisabled;appearsinapanelorasub‐

panel.

•

Operation ButtonUsedforcarryingoutvariousoperations;appearsinapanelorasub‐panel,or

belowapane.

•

Save Settings ButtonUsedforsavingorcancelingthesettings;usuallyappearsinthebottomright‐

handcornerofawindoworapanel.

•

Information FieldDisplaysaninformationbox,dropdownmenu,oraradiobutton.

Chapter One: Introduction Introduction to the Guide

4 Print Provider Guide

TerminologyusedindescribingthePrintProviderinterfacestructureisgraphicallyrepresentedinthe

followingfigures.Allnamesconnectedwiththisterminologywillbehighlightedinbold.

Figure 1: Frequently Used Terminology

Figure 2: Links

Introduction to the Guide Chapter One: Introduction

Print Provider Guide 5

Getting Started

TheXeroxFreeFlowWebServicessystemoperatesintheWindowsenvironment,usingtheInternetExploreras

itsbrowsinginterface.Inaddition,PrintBuyerscanaccessthePrintBuyerapplicationpagesfromtheMAC

operatingsystem.

Desktop Utilities

ThedesktopcontainsthefollowingXeroxFreeFlowWebServicesutilities:

• XeroxFreeFlowWebServicesToolbox

• StatusIcon

Xerox FreeFlow Web Services Toolbox

Figure 3: Xerox FreeFlow Web Services Toolbox



TheXeroxFreeFlowWebServicesToolboxislocated,bydefault,inthetop‐leftcornerofthedesktop.The

followingdescribestheXeroxFreeFlowWebServicesToolboxbuttons:

•

Start Xerox FreeFlow Web ServicesStartsrunningtheInternetInformationServerandtheXerox

FreeFlowWebServicesapplication.

•

Stop Xerox FreeFlow Web ServicesStopsrunningtheInternetInformationServerandtheXerox

FreeFlowWebServicesapplication.

•

Restart Xerox FreeFlow Web ServicesStopsandrestartstheInternetInformationServerandthe

XeroxFreeFlowWebServicesapplication.

•

Log WindowOpensthesystemfeedbackwindow.

•

Task Manager OpenstheWindowsTaskManager.

• ExplorerOpenstheWindowsExplorer(fileexplorer).

Chapter One: Introduction Introduction to the Guide

6 Print Provider Guide

Status Icon

Figure 4: Status Icon

TheStatusiconislocatedontheStatusbar,inthebottom‐rightcornerofthedesktop.ThetwoStatusicon

colorsindicatethetwooperationmodes.ThefollowingisadescriptionoftheStatusiconcolors:

•

Red FreeFlow icon Indicatesthatthesystemisoperatingcorrectly;boththeInternetInformation

ServerandtheXeroxFreeFlowWebServicesapplicationarerunning.

•

Red Exclamation markIndicatesthatthesystemisnotoperatingcorrectly;eithertheInternet

InformationServerortheXeroxFreeFlowWebServicesapplicationisdown.TheConnectionFailureprompt

appears.

Minimizing the Xerox FreeFlow Web Services Toolbox

InordertominimizetheXeroxFreeFlowWebServicesToolbox,clickthe

buttonontheXeroxFreeFlowWeb

ServicesToolboxtitlebar.

Maximizing the Xerox FreeFlow Web Services Toolbox

InordertomaximizetheXeroxFreeFlowWebServicesToolbox,clickontheStatusicon,locatedontheStatus

bar.

Exiting the Xerox FreeFlow Web Services Icon from the Desktop

InordertoexittheXeroxFreeFlowWebServicesToolboxandtheStatusiconfromtheDesktop,carry

outthe

followingsteps:

1 Right‐clickontheStatusicon;apop‐upmenuappears.

2 Inthepop‐upmenu,clickonExit.

Xerox FreeFlow Web Services Operation Tabs

AfterthePrintProviderhasloggedintothePrintProviderinterface,DONOTUSEthebrowsertoolbar

buttonsastheXeroxFreeFlowWebServicesapplicationsupportsthebrowsertoolbarfeatures.Back, Nextand

RefreshoptionscanbeuseddirectlyfromtheXeroxFreeFlowWebServicesOperationtabbedbar:a

clickonthe

sametabrefreshestheselectedwindowwhileaclickonanyothertabforwardsorreturnstheUsertothe

nexttargetwindow.

Note:

All of the browser buttons remain active.

Caution:

Do not use Back, Next and Refresh buttons on your internet browser toolbar.

Introduction to the Guide Chapter One: Introduction

Print Provider Guide 7

System Users Privileges

ThefollowingtableliststhedefaultXeroxFreeFlowWebServicessystemUsersanddescribestheir

responsibilities.

SystemUser Description

PrintBuyerSide

Administrator HasfullUserPrivileges,includingAccountAdministration.TheAdministratorcan

designJobs,sendtheJobstotheShoppingCartandultimatelyplaceorders.In

addition,theAdministratorhastheresponsibilitytodeterminetheUser

Privilegesofallmembersofhisorherorganization.

Supervisor PrivilegesaresimilartoAdministratorbutwithoutaccesstoAccount

Administration.TheSupervisorcandesignJobs,sendtheJobstotheShopping

Cartandplaceorders.

Designer IsresponsiblefordesigningJobsandcreatingiForms.TheDesignercancreate

JobsusingiFormExpressandVariableData.

SuperUser CreatesJobsthroughtheuseofTemplates,iFormsandVariableDataandcan

ultimatelyorderJobs.

User CreatesJobsthroughtheuseofTemplates,iFormandVariableDatabutcannot

orderJobs.

Guest NeworoccasionaluserswhocancreateJobsbasedonPrintAccountcatalogs.

Custom Asadefault,createsJobsthroughtheuseofTemplates,iFormandVariableData

butcannotorderJobs.CustomallowsthePrintProvidertocreateanadditional

usertypeandprivileges.

PrintProviderSide

System

Administrator

ResponsiblefortheadministrationofthePrintProvidersideofthesystemand

thegeneralsettingsofthesystem.

Operator Responsibleforoperatingtheworkflowofthesystem.

Manager HastheabilitytoviewtheInfoCenteraswellastheTaskandManagement

parameters.CancreatenewJobTicketsandcanmodifytemplatesandpricing.

Chapter One: Introduction Introduction to the Guide

8 Print Provider Guide

Print Buyer User-Privileges Tables

PrintBuyerPrivilegeLevelabilitiesaresetasdefaultsbyXeroxFreeFlowWebServices.However,thePrint

Providerhastheoptiontochangetheabilitiesaccordingtoneed.

TochangePrivilegeLevelabilities,clearorcheckmarkthevariousprivilegesintheSettings/General/Privileges

windowandthenclickonOK.Torestore

thePrivilegedefaults,clickonResetDefaults.

Figure 5: Print Buyer User Privileges

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Xerox FreeFlow Web Services User guide

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