Brother MFC-8420 User manual

Quick Setup Guide

MFC-8420

MFC-8820D

MFC-8820DN

Before you can use the MFC, you must set up the hardware and install the driver.

Please read this “Quick Setup Guide” for proper set up and installation instructions.

For the latest drivers and to find the best solution for your problem or question, access the Brother

Solutions Center directly from the driver or go to http://solutions.brother.com

Keep this “Quick Setup Guide” , User’s Guide and supplied CD-ROM in a convenient place for

quick and easy reference at all times.

Version B

Step 1

Setting Up the Machine

Step 2

Installing the Driver & Software

Setup is Complete!

Installing the Driver & Software

Setting Up

the Machine

Windows

®

USB

Windows

®

Parallel

Windows

NT

®

4.0

Parallel

Macintosh

®

USB

Macintosh

®

Network

Windows

®

Network

For

Administrators

1

Carton components may differ from one country to another.

Save all packing materials and the carton.

Warning

■ When you move the MFC, gra sp th e side ha nd ho lds th at a re unde r t he sca nn er. Do NO T carry th e MFC by h oldin g

it at the b ot tom.

Carton Components

Quick Setup Guide

CD-ROMs

For Wi ndows

®

For Macin tosh

®

User’s Guide

ADF Support Drum Unit Assemb ly

(including Toner Cartridge)

AC Power Cord

Telephone

Line Cord

Te st S hee t

(USA only)

Accessory Order Form

(USA/Canada only)

■ The interface cable is not a standard accessory. Please purchase the appropriate interface cable for the interface

you intend to use (Parallel or USB).

■ For Pa rallel u se a b i-direction al sh ield inte rf ace ca ble tha t is I EEE 1 28 4-comp lia nt, an d no t lon ge r than 6 fee t

(2 meters).

■ For USB: use a Hi-Speed USB 2.0 interface cable that is not longer than 6 feet (2 meters).

■ Please make sure that you use a Hi-Speed USB 2.0 certified cable if your computer uses a Hi-Speed USB 2.0

in te rf ace .

■ Even if your computer has a USB 1.1 interface, you can connect the MFC.

4

3

1

. Control Panel

2. Face-down Output Tray

Support Flap with Extension

(Support Flap)

3. (For MFC-8420) Manual Feed Tray

(For MFC-8820D and MFC-8820DN)

Multi-purpose Tray (MP Tray)

2

MFC

5

6

4

. Paper Tray

5. Front Cover

6. Power Switch

7. Document Cover

8.

Automatic Document Feeder (ADF)

7

8

■ Getting Started

2

MFC-8420, MFC-8820D and MFC-8820DN have similar control panel keys.

Control Panel

1. One Touch keys 5. Print keys 9. Copy keys (Temporary Settings)

2. Shift 6. Status LED (Light-Emitting Diode) 10. Dial Pad

3. Fax and telephone keys

7 . 5-Line Liquid Crystal Display (LCD)

11. Stop/Exit

4. Mode keys 8. Navigation keys 12. Start

For the details of the control panel, see "Control panel overview" in Chapter 1 of the User’s Guide.

Warning Hint User’s Guide

Indicates warnings that

must be observed to

prevent possible

personal injury.

Indicates cautions that

must be observed to use

the M FC properly or to

prevent damage to the

MFC.

Indicates notes and

useful tips to remem ber

when using the MFC.

Indicates reference to the

User’s Guide.

1

234

56 8791011

12

3

Table of Contents

Setting Up the Machine

1. Install the Automatic Document Feed (ADF) Support ...................................4

2. Install the Drum Unit Assembly .......................................................................4

3. Load Paper in the Paper Tray ..........................................................................5

4. Release the Scann er Lock ................................................................................ 6

5. Install Power Cord and Phone Line .................................................................7

6. Selecting a Receive Mo de ................................................................................ 8

7. Setting the Date and T ime ................................................................................9

8. Setting Your Station ID ................................................................................... 10

9. Selecting You r Language (Canada Only) ...................................................... 11

10. Sending in the Pro duct Registration and Test Sheet (USA Only) .............. 11

Installing the Driver & Software

Supplied CD-ROM (MFL-Pro Suite) ................................................................... 12

For USB Interface Cable Users

(For Windows

®

98/98SE/Me/2000 Professional/XP) ...............................14

■ For W indows® 98/98SE/M e Users Only ........................................................... 17

■ For W indows® 2000 Professional Users Only ................................................ 19

■ For W indows® XP Users Only .......................................................................... 22

For Parallel Interface Cable Users

(For Windows

®

95/98/98SE/Me/2000 Profession al/XP) ..........................25

■ For W indows® 95/98/98SE/Me Users Only ...................................................... 28

■ For W indows® 2000 Professional Users Only ................................................ 29

■ For W indows® XP Users Only .......................................................................... 32

For Windows NT

®

Workstation Versio n 4.0 Users ................................ 35

For Network Interface Cable Users

(For Windows

®

95/98/98SE/Me/NT/2000 Pro fessional/XP) .................... 38

For USB Interface Cable Users ................................................................ 42

■ For Mac OS® 8.6 to 9.2 ...................................................................................... 42

■ For Mac OS® X 10.1/10.2.1 or greater .............................................................. 44

For Network In terface C able Users ......................................................... 46

■ For Mac OS® 8.6 to 9.2 ...................................................................................... 46

■ For Mac OS® X 10.1/10.2.1 or greater .............................................................. 48

■

For Administrators

Network User's Guide Chapter Map (NC-9100h) ............................................. 50

Installing the BRAdmin Prof essional Configuration Utility ( Windows

®

Users Only)

.51

Web BRAdmin (Windows

®

Users Only) ........................................................... 51

Setting your IP Address, Subnet Mask and Gateway using BRAdmin Professional

(W indow s

®

Users Only) ................................................................................... 52

Options ................................................................................................................ 53

Replacement Consumables ............................................................................... 53

Step 1

Step 2

4

Setting Up the Machine

Do NOT connect the interface cable.

Connecting the interface cable is

done when installing the d river.

1

Open the ADF cover.

2

Ins e rt th e ta bs o f ADF su pp or t i nto t h e h ole s

of the ADF one side at a time.

3

Push ADF Support down until it latches in place.

4

Close the ADF cover.

1

Open the front cover by pressing the front

cover release button.

2

Un pa ck the dru m un it asse mbly.

Re move th e protective part.

1

Install the Automatic

Document Feed (ADF) Support

ADF Co ver

Tab

Ho le

ADF Support

2

Install the Drum Unit

Assembly

Front Cover

Release Button

Front Cover

Drum Unit

Assembly

Protect ive P art

Step 1

5

Setting Up

the Machine

Windows

®

US B

Wind ows

®

Para llel

Windows

NT

®

4.0

Parallel

Macintosh

®

US B

Macintosh

®

Ne tw o rk

Wind ows

®

Network

For

Ad min ist ra to rs

3

Rock it from side to side several tim es to

distri bute th e ton er evenly insid e the

assembly.

4

Push th e drum unit assemb ly in to the

machine (u ntil it snaps into pl ace).

5

Clo se th e fro nt cove r of th e ma chi ne.

1

Pull the paper tray completely out of the

machine.

2

While pre ssin g the pa per guid e re lease lever,

slide the a djusters to fi t the pa per size .

Check th at th e guides are firm ly in the slots

on the tray.

3

Load Paper in the Paper

Tray

For Legal size paper, press the

universal guide release button and pull

out the rear of the paper tray.

Pa pe r Gu ide

Release Lever

Un i ver sa l Gui d e

Re lea se But ton

6

Setting Up the Machine

3

Fan the stack of paper well to avoid paper

jams an d misfee ds.

4

Put paper in the paper tray.

Check that the paper is flat in the tray and

belo w th e ma ximu m pa per mar k.

5

Pu t th e p ap er t ra y fi rmly ba c k in th e ma ch ine

and un fold the sup por t flap b efore you use

the mach ine.

1

Push the lever up to unlock the scanner.

(The gray scanner lock lever is located at

the back left under side of the document

cover.)

For details on supported paper

specifications, see “Paper” in Chapter 2

(User’s Guide).

Up to here.

Support

Flap

4

Release the Scanner

Lock

Scanner Lock Lever

Step 1

7

Setting Up

the Machine

Windows

®

US B

Wind ows

®

Para llel

Windows

NT

®

4.0

Parallel

Macintosh

®

US B

Macintosh

®

Ne tw o rk

Wind ows

®

Network

For

Ad min ist ra to rs

Do not connect the Parallel or USB

cable yet.

1

Make sure that the power switch is off.

Connect the AC power cord to the machine.

2

Plug the AC power cord into an AC outlet.

Turn the power switch on.

3

Connect one end of the telephone line cord

to the j ack on th e M FC m ar k ed LINE and the

othe r en d to a m odula r wa ll jack.

Warning

■ The M FC m ust be grounded using a 3-prong plug.

■ Since the MFC is grounded through the power

outlet, you can protect yourself from potentially

hazardous electrical conditions on the telephone

network by keeping the power to your MFC on

when you connect it to a telephone line. Similarly,

you can protect yourself when you want to move

your MFC by disconnecting the telephone line first

and then the power cord.

5

Install Power Cord and

Phone Line

If

Check Scan Lock

appears on the LCD,

im mediately release the scanner lock and

press Stop/Exit.

If you are sharing one phone line with an

external telephone, connect it as shown

below.

If you are sharing one phone line with an

external telephone answering device,

connect it as shown below.

Please set the receive m ode to External

TAD.

For more details, see “Connecting the

MFC” in Chapter 1 of the User’s Guide.

TAD

8

MFC-8420, MFC-8820D and MFC-8820DN have similar control panel keys.

Choose the Receive mode which best suits your

needs.

1

Press the Menu key.

2

Press key.

3

Press key.

4

Press or to select the m ode.

5

Press the Set key.

6

Press the Stop/Exit key.

6 Selecting a Receive Mode

Set

Me nu

Stop/ExitDial pad

A re yo u co nn ec ting an e xtern al te lep ho ne or e xtern al

telephone answering device to the MFC?

Are you using the voice m essa ge

fu nction of your extern al

te lep hone a nswering device?

Fax O

nly

The MFC automatically

answers every call as a

fax.

Do you want the MFC to

answer fax and tele phone

calls automa tically?

Fax/Te l

The MFC controls the

line and automatically

answers every call. If

the call is not a fax, t he

ph on e will rin g fo r yo u to

pick up the call.

Manual

Yo u co nt ro l th e p ho ne

line and must answer

every call yourself.

External TAD

Yo ur e xte rn al te le ph on e

answering d evice (TAD)

automatically answers

every call. Voice

messages are st ored on

the extern al TA D. Fax

messa ge s are print ed .

For more details, see “Setup Receive” in

Chapter 5 of the User’s Guide.

Yes No

Yes

No

Yes

Setting Up the Machine

Step 1

9

Setting Up

the Machine

Windows

®

US B

Wind ows

®

Para llel

Windows

NT

®

4.0

Parallel

Macintosh

®

US B

Macintosh

®

Ne tw o rk

Wind ows

®

Network

For

Ad min ist ra to rs

The M FC displays the date and time, and prints it on

every fax you send.

1

Press the Menu key.

2

Press the key.

3

Press the key.

4

Enter the last tw o digits of the year on the

dial pa d, an d then p ress the Set key.

(e.g. Enter 0, 3 for 2003.)

5

Enter th e two digits for th e month o n th e dial

pad, an d the n press the Set key.

(e.g. Enter 0, 3 for Ma rch .)

6

Enter the two digits for the day on the dial

pad, an d the n press the Set key.

(e.g. Enter 0, 1.)

7

Enter the tim e in 24-hour form at on the dial

pad, an d the n press the Set key.

(e.g. Enter 1, 5, 2, 5 for 3:25 P.M.)

8

Press the Stop/Exit key.

7 Setting the Date and Time

02.Dat e/Time

Year:2 003

Enter & Se t Key

02.Dat e/Time

XX/XX/ 2003

Month: 03

Enter & Se t Key

02.Dat e/Time

03/XX/ 2003

Day:01

Enter & Se t Key

02.Dat e/Time

03/01/ 2003

Time:1 5:25

Enter & Se t Key

If you want to repeat from step1, press the

Stop/Exit key .

_

10

Setting Up the Machine

MFC-8420, MFC-8820D and MFC-8820DN have similar control panel keys.

You should store your name and fax number to be

printed on all fax pages that you send.

1

Press the Menu key.

2

Press the key.

3

Press the key.

4

Enter yo ur fax n umb er (up to 20 d igits) o n

the d ia l pa d, an d the n pr ess th e

Set key.

5

Enter your telephone number (up to 20

digits) on the dial pad, and then press the

Set key.

(If your telephone number and fax number

are the sa me , enter the sam e number

agai n.)

6

Use the dial pad to enter your nam e (up to

20 cha racters), an d the n pr ess the

Set key.

7

Press the Stop/Exit key.

Set

Menu

Stop/ExitDial pad

8 Setting Your Station ID

03.Station ID

Fax:_

Enter & Set Key

03.Station ID

Fax:90 8XXXXX XXX

Tel:_

Enter & Set Key

03.Station ID

Fax:90 8XXXXX XXX

Tel:90 8XXXXX XXX

Name:_

Enter & Set Key

■ Refer to the following chart for entering

your name.

■ If you need to enter a character that is on

the same key as the previous character,

press to m ove the cursor to the right.

Press

key

One

time

Two

times

Three

times

Four

times

2 ABC2

3 DEF 3

4 GH I 4

5 JKL5

6 MNO6

7 PQRS

8 TUV8

9 WX Y Z

For more details, see “Setting the Station

ID” in Chapter 4 of the User's Guide.

If you want to repeat from step1, press the

Stop/Exit key .

Step 1

11

Setting Up

the Machine

Windows

®

US B

Wind ows

®

Para llel

Windows

NT

®

4.0

Parallel

Macintosh

®

US B

Macintosh

®

Ne tw o rk

Wind ows

®

Network

For

Ad min ist ra to rs

1

Press the Menu key.

2

Press the key.

3

Press the key.

4

Select you r lang uage ( ENG LIS H or

FRENCH) by using or , and

then press th e Set key.

5

Press the Stop/Exit key.

1

Fill out the Product Registration and Test Sheet.

2

Place the sheet face up in the Automatic

Documen t F eed er.

3

Enter the toll- free fax number: 1-877-268-9575.

4

Press the Start key.

9

Selecting Your

Language (Canada Only)

05.Local Language

▲ English *

▼ French

Select ▲▼ & Set

10

Sending in the Product

Registration and Test

Sheet (USA Only)

Mak e sure (Fa x ) is illumin ated in G reen.

You will receive a confirmation fax of your

Product Registration.

You can also register your product online

using the On-Line Registration link from the

installation CD-ROM or go to

www.registermybrother.com

Go to Next page to

install the driver

12

Installing the Driver & Software

You can find a variety of information on the CD-ROM.

Install Software

You can install printer, PC-FAX Send/Receive,

scanner drivers and the various utility item s, including

PaperPort

®

and TextBridge

®

OCR.

On-Line Registration

You w ill be pointed to the Brother Product Registration

Web Page for quick registration of your MFC.

Documentation

View the User’s Guide and other documentation in

PDF format. (Viewer included)

Broth er Sup port

View contact information for Brother Customer

Service and how to locate a Brother Authorized

Service Center.

Help

Helpful hints.

Start Here

You can install the printer driver, scanner driver, PC-

FAX Send and Presto! PageM anager

®

for OS 8.6 - 9.2

Documentation

View the User’s Guide and other documentations in

PDF format.

Start Here OS X

You can install the printer driver, scanner driver, PC-

Fax Send, remote setup program and Presto!

®

PageManager

®

for Mac OS 10.1/10.2.1 or greater

(Scanning is not supported in OS 10.1).

B ro ther So lution s C enter

You can access the Brother Solutions Cen ter which is

a Web site offering information about your Brother

product including FAQs, User’s Guides, Driver

updates and Tips for using your machine.

ReadM e!

You can get important information and

troubleshooting tips.

On-Line Registration

You w ill be pointed to the Brother Product Registration

Web Page for quick registration of your MFC.

Supplied CD-ROM (MFL-Pro Suite)

Step 2

13

Setting Up

the Machine

Windows

®

US B

Wind ows

®

Para llel

Windows

NT

®

4.0

Parallel

Macintosh

®

US B

Macintosh

®

Ne tw o rk

Wind ows

®

Network

For

Ad min ist ra to rs

Installing the Driver & Software

Follow the instructions on this page for your operating system and interface cable.

Step 2

USB In terface Cable Users.................................. Go to page 14

(For Windows

®

98/98SE/Me/2000 Professional/XP)

Parallel In terface Cable U sers............................. Go to page 25

(For Windows

®

95/98/98SE/Me/2000 Professional/XP)

Windows NT

®

Workstation Version 4.0 Users... Go to page 35

(For Parallel Interface Cable Users)

Network Interface Cable Users ........................... Go to page 38

(For Windows

®

95/98/98SE/Me/NT/2000 Professional/XP)

USB Interface Cable Users

■

For Mac OS

®

8.6 to 9.2 .................................... Go to page 42

■

For Mac OS

®

X 10.1/10.2.1 or greater ............ Go to page 44

Network Interface Cable Users

■

For Mac OS

®

8.6 to 9.2 .................................... Go to page 46

■

For Mac OS

®

X 10.1/10.2.1 or greater ............ Go to page 48

For Administrators............................................... Go to page 50

14

Installing the Driver & Software

Make sure that you have completed the instructions from Step 1 “Setting Up

the Machine” on pages 4 - 11.

1

Switch o ff and un plu g th e MFC fr om the AC

outlet a nd disconn ect it from your com pu ter,

if you already connected an interface cable.

2

Turn on your computer.

(For Windows

®

2000 Professional/XP, you

must be logged on as the administrator.)

3

Inse rt the suppl ied C D-RO M for Wi nd ows

®

into yo ur CD-R OM dr ive. If th e mod el na me

screen appears, select your machine. If the

lang ua ge scr een ap pe ars, sel ect you r

lang ua ge.

4

The CD-RO M ma in m en u will a pp ear.

Click Install Software.

5

Click MFL-Pro Suite in M ain A pplica tion .

6

Click Inst all.

For USB Interface Cable Users

(For Windows

®

98/98SE/Me/2000 Professional/XP)

If this window does not appear, use

Windows

®

Explore to run the setup.exe

program from the root directory of the

Brother CD-ROM.

MFL-Pro Suite includes Printer Driver,

Scanner Driver, ScanSoft

®

PaperPort

®

,

ScanSoft

®

Text Bridge

®

, PC-FAX software,

Remote Setup and True Type fonts.

PaperPort

®

is a document management

application for viewing scanned documents.

ScanSoft

®

TextBridge

®

, which is integrated

into PaperPort

®

, is an OCR application that

converts an image into text and inserts it into

your default word processor.

If you see the following screen, click OK to

install the Windows

®

updates. After the

updates are installed your PC may restart.

Note: If it does the installation will

automatically continue.

If the installation does not continue

automatically, please open the installer

menu again by double-clicking the

setup.exe program from the root directory of

the Brother CD-ROM, and continue from

Step 4 .

Step 2

15

7

Wh en the P aper Po rt

®

8.0 SE Setup window

is displayed, click Next.

8

After reading and accepting the ScanSoft

®

License Agreement, enter your user

information and click Next.

9

Select Typical an d click Next.

0

Click Install and PaperPort

®

w ill start

insta lling on you r comp ute r.

A

When the ScanSoft

®

Registration screen is

displayed, make your selection and follow

the o n-scr ee n in str uctions.

B

Click Finish to comp lete instal latio n.

C

When the Brother MFL-Pro Suite

Installation window appears, click Next.

If an error message appears at this point in

the installation process, or if you have

previously installed the MFL-Pro Suite, you

w ill first have to unins tall it. From the Start

menu, select Programs, Brother, Brother

MFL-Pro Suite, Uninstall, and then follow

the instructions on the screen.

Continued...

Step 2

Installing the Driver & Software

Setting Up

the Machine

Windows

®

US B

For

Ad min ist ra to rs

16

Installing the Driver & Software

D

Wh en th e B roth er Softwar e Li cense

Agre em en t windo w ap pe ars, click Yes.

E

Select Local Interface, and then click Next.

F

Select Standard, and then click Next.

The ap plication files wil l be co pied a nd

installed to your computer.

For USB Interface Cable Users

(For Windows

®

98/98SE/Me/2000 Professional/XP)

If you want to install the PS driver, select

Custom and then follow the on-screen

instructions. When the Select Components

screen appears, check PS Printer Driver,

and then continue following the on-screen

instructions.

Windows

®

98/9 8SE /M e Users

➝ Go to pa ge 17

Windows

®

2000 Professional Users

➝ Go to pa ge 19

Windows

®

XP Users

➝ Go to pa ge 22

Step 2

17

Make sure that you followed the instructions in

1

to

F

on pages 14 - 16.

G

Wh en thi s scr ee n appe ars, con nect th e

USB inte rface ca ble to you r PC , and the n

con ne c t it to th e M F C .

Turn on the MFC by plugging in the power

cord . Tu rn the po we r switch on .

It will take a few seco nds fo r th e installation

screen to appear.

The i nstallation of the B rother dri vers wil l

automatically start. Follow the instructions

on th e scre en.

H

Select BRUSB: USB Printer Port, and then

click Next.

I

Accept the d efault Prin ter na me by sele cting

Yes , and then click Next.

J

Select Yes (recommended), and then click

Finish. A te s t p ag e w il l be p rin te d so yo u

can check the print quality.

K

If the test page is printed correctly, click

Yes . If you click No, follow the prompts on

the scre en to corr ect the p rob lem .

For Windows

®

98/98SE/Me Users Only

If the README.WRI file shown in step L

appears, close the READM E.WRI file and

then click Finish after printing the page.

Continued...

Step 2

Installing the Driver & Software

Setting Up

the Machine

Windows

®

US B

For

Ad min ist ra to rs

18

Installing the Driver & Software

L

The README.WRI file will be displayed.

Please read this file for troubleshooting

information and then close the file to

con tinu e in sta llation.

M

Click Finish to restart your computer.

N

After the computer restarts, click Yes to

have the Control Center load each time

Windows

®

is started. The Control Center

will appear as an icon in the task tray.

If you click No the Scan keys on the MFC

will be disabled.

The B rother PC-FAX, Printer and

Scanner drivers have been installed

and the installation is now complete.

For USB Interface Cable Users

(For Windows

®

98/98SE/Me/2000 Professional/XP)

Even if you select NO, you will be able to

launch the Brother Control Center later to

use the Scan to key by double clicking the

Smart UI icon on the desktop. This loads the

Brother Control Center to the task tray. See

AutoLoad the Brother Control Center,

Chapter 15 in the Documentation (User’s

Guide) located on the CD-ROM .

Step 2

19

Make sure that you followed the instructions in

1

to

F

on pages 14 - 16.

G

Wh en thi s scr ee n appe ars, con nect th e

USB inte rface ca ble to you r PC , and the n

con ne c t it to th e M F C .

Turn on the MFC by plugging in the power

cord . Tu rn the po we r switch on .

It will take a few seco nds fo r th e installation

screen to appear.

The i nstallation of the B rother dri vers wil l

automatically start. Follow the instructions

on th e scre en.

H

If the D igital Signature Not Found dialo g

boxes ap pe ar, click Yes to in sta ll the d rive r.

.

I

The README.WRI file will be displayed.

Please read this file for troubleshooting

information and then close the file to

continue installation.

J

Click Finish to restart your computer.

K

After the computer restarts, click Yes to

have the Co ntr ol Center l oad ea ch time

Windows

®

is star te d. The Con trol Ce nte r

will a pp ear as an icon i n the ta sk tray.

If you click No the Scan keys on the MFC

will b e di sab led.

.

For Windows

®

2000 Professional Users Only

Even if you select NO, you will be able to

launch the Brother Control Center later to

use the Scan to key by double clicking the

Smart UI icon on the desktop. This loads the

Brother Control Center to the task tray. See

AutoLoad the Brother Control Center,

Chapter 15 in the Documentation (User’s

Guide) located on the CD-ROM .

Continued...

Installing the Driver & Software

Setting Up

the Machine

Windows

®

US B

For

Ad min ist ra to rs

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