Aastra 53I User manual

53i IP Phone

User Guide

Release 2.0

41-001199-00

Rev 01

Aastra Telecom will not accept liability for any damages and/or long

distance charges, which result from unauthorized and/or unlawful use.

While every effort has been made to ensure accuracy, Aastra Telecom

will not be liable for technical or editorial errors or omissions

contained within this documentation. The information contained

in this documentation is subject to change without notice.

Model 53i IP Phone User Guide iii

Software License Agreement

Aastra Telecom Inc., hereinafter known as "Seller", grants to Customer a

personal, worldwide, non-transferable, non-sublicenseable and non-exclu-

sive, restricted use license to use Software in object form solely with the

Equipment for which the Software was intended. This Product may inte-

grate programs, licensed to Aastra by third party Suppliers, for distribution

under the terms of this agreement. These programs are confidential and

proprietary, and are protected as such by copyright law as unpublished

works and by international treaties to the fullest extent under the applica-

ble law of the jurisdiction of the Customer. In addition, these confidential

and proprietary programs are works conforming to the requirements of

Section 401 of title 17 of the United States Code. Customer shall not dis-

close to any third party such confidential and proprietary programs and

information and shall not export licensed Software to any country except in

accordance with United States Export laws and restrictions.

Customer agrees to not reverse engineer, decompile, disassemble or dis-

play Software furnished in object code form. Customer shall not modify,

copy, reproduce, distribute, transcribe, translate or reduce to electronic

medium or machine readable form or language, derive source code with-

out the express written consent of the Seller and its Suppliers, or dissemi-

nate or otherwise disclose the Software to third parties. All Software

furnished hereunder (whether or not part of firmware), including all copies

thereof, are and shall remain the property of Seller and its Suppliers and

are subject to the terms and conditions of this agreement. All rights

reserved.

Customer's use of this software shall be deemed to reflect Customer's

agreement to abide by the terms and conditions contained herein. Removal

or modification of trademarks, copyright notices, logos, etc., or the use of

Software on any Equipment other than that for which it is intended, or any

other material breach of this Agreement, shall automatically terminate this

license. If this Agreement is terminated for breach, Customer shall imme-

diately discontinue use and destroy or return to Seller all licensed software

and other confidential or proprietary information of Seller. In no event

shall Seller or its suppliers or licensors be liable for any damages whatso-

ever (including without limitation, damages for loss of business profits,

business interruption, loss of business information, other pecuniary loss, or

consequential damages) arising out of the use of or inability to use the soft-

ware, even if Seller has been advised of the possibility of such damages.

Table of Contents

v

Table of Contents

Software License Agreement.....................................................................iii

About This Guide.........................................................................................1

Documentation.............................................................................................1

Introduction..................................................................................................1

Phone Features ...................................................................... 1

Requirements ......................................................................... 2

Installation and Setup............................................................ 2

Getting Started .............................................................................................3

Plugging in and Starting the Phone ....................................... 3

Idle Screens ........................................................................... 4

Connected State Screens ...................................................... 5

Conference State Screens ..................................................... 6

Incomplete Config. ................................................................. 6

No Service .............................................................................. 6

Phone Options via the IP Phone UI ........................................ 8

Reference ............................................................................... 9

Phone Options via the Aastra Web UI.................................. 10

User Password...........................................................................................13

Using Your Phone......................................................................................15

Key Panel ............................................................................. 15

Multiple Line and Call Appearances .................................... 18

Programmable Keys ..................................................................................19

Setting a Line Key................................................................ 21

Setting a Speeddial Key....................................................... 22

Setting a "Do Not Disturb" (DND) Key ................................. 25

Setting a "Busy Lamp Field" (BLF) Key ............................... 26

Setting a "BLF List Key" ...................................................... 27

Setting a "Flash Key" ........................................................... 29

Setting an "XML" Key........................................................... 30

Setting Sprecode Keys ........................................................ 32

Setting Park/Pickup Keys .................................................... 33

Editing a Programmable Key ............................................... 36

Deleting a Programmable Key ............................................ 38

Restarting your phone...............................................................................39

Making Calls...............................................................................................40

Dialing a Number.................................................................. 40

Using Handsfree Speakerphone .......................................... 40

Using a Headset ................................................................... 41

Incoming Intercom Calls...................................................... 42

Redial.................................................................................... 43

Mute...................................................................................... 44

Table of Contents

vi

Receiving Calls ..........................................................................................45

Answering an Incoming Call ................................................ 45

Sending an Incoming Call to Voicemail............................... 45

Handling Calls............................................................................................46

Placing a Call on Hold .......................................................... 46

Transferring Calls................................................................. 47

Conferencing Calls............................................................... 48

Ending Calls.......................................................................... 49

Managing Calls ..........................................................................................50

Directory List........................................................................ 50

Callers List ........................................................................... 56

Call Forwarding .................................................................... 61

Additional Features ...................................................................................65

Star Codes ............................................................................ 65

Suppress DTMF Playback .................................................... 65

Display DTMF Digits ............................................................. 66

Stuttered Dial Tone .............................................................. 67

Play Call Waiting Tone ......................................................... 68

Incoming Intercom Calls and Auto-Answer......................... 69

Using Redial Key for “Last Number Redial” ........................ 70

Ring Tones and Tone Sets ................................................... 71

Time and Date ...................................................................... 74

Locking and Unlocking the Phone ....................................... 78

Resetting a User Password ................................................. 79

Defining an Emergency Dial Plan......................................... 80

Language....................................................................................................82

Specifying the Language to Use.......................................... 82

Troubleshooting Solutions .......................................................................84

Limited Warranty........................................................................................87

Appendix A - Time Zone Codes..............................................................A-1

Model 53i IP Phone User Guide 1

About This Guide

This guide explains how to use your new 53i phone. Not all features listed

are available by default. Contact your system administrator to find out

which features and services are available on your system. Your system

administrator also has the ability to customize some features on this phone.

Documentation

• Aastra 53i IP Installation Guide – installation and set-up instructions,

general features and functions, and basic options list customization. This

guide is included in the box with your phone.

• Aastra SIP 53i IP Phone User Guide – explains the most

commonly used features and functions. This guide can be downloaded

from

www.aastra.com.

• Aastra SIP 53i, 55i, 57i, 57i CT IP Phone Administration Guide –

explains how to set the 53i phone up on the network and contains

advanced configuration instructions for the 53i. This is an administrator

level guide. This guide can be downloaded from www.aastra.com.

Introduction

This 53i IP telephone has all the features of a regular business phone,

allowing you to make and receive calls, transfer, conference and more. The

53i IP telephone provides communications over an IP Network using the

SIP IP telephony protocol.

Phone Features

• 3-line LCD screen

• 6 top keys: programmable hard keys (up to 6 programmable functions)

• 3 call appearance lines with LEDs

• Supports up to 9 call lines

• Full-duplex speakerphone for handsfree calls

• Headset support (modular connector)

• Built-in two-port, 10/100 Ethernet switch - lets you share a connection

with your computer

• Inline power support (based on 802.3af standard) which eliminates

power adapters.

• AC power adapter (included)

•Enhanced busy lamp fields*

• Set paging*

*Availability of feature dependant on your phone system or service provider.

2

Model 53i IP Phone User Guide

Introduction

Requirements

• SIP-based IP PBX system or network installed and running with a SIP

account created for the 53i phone.

• Access to a Trivial File Transfer Protocol (TFTP), File Transfer Protocol

(FTP), Hypertext Transfer Protocol (HTTP) server, or Hyper Text Trans-

fer Protocol over Secure Sockets Layer (SSL) (HTTPS).

• 802.3af Ethernet/Fast Ethernet LAN

• Category 5/5e straight through cabling

• Power over Ethernet (PoE) inline power injector (optional accessory -

necessary only if your network provides no inline power and if you do

not use the IP Phone’s power adapter).

Installation and Setup

If your system administrator has not already setup your 53i phone, please

refer to the Aastra 53i Installation Guide for basic installation and

physical setup of the 53i. For more advanced administration and

configuration information, system administrators should refer to the

Aastra SIP 53i, 55i, 57i, 57i CT IP Phone Administrators Guide.

Model 53i IP Phone User Guide 3

Getting Started

The 53i must be set up and configured prior to its first use. This section

describes phone behavior and start up screens you may see when the

phone is first plugged in, or when it is restarted.

Plugging in and Starting the Phone

The 53i automatically begins the start up sequence as soon as it is

connected. The phone goes through this process the first time you plug in

your phone and every time you restart your phone.

The phone displays the following startup screens.

The 53i phone then checks settings and looks for new configuration and

firmware updates for the phone from a server. If a new update is found, the

phone displays the message “Updating Configuration”. This may take a

few moments while the phone downloads the latest updates.

Note: New updates to your phone can be automatically scheduled from the server.

This is set up on the phone system by your system administrator and should

be scheduled during non-business hours or slow call periods.

Important! Do not unplug or remove power to the phone while it is checking or

installing firmware and configuration information.

Checking for new

rmware......

Initializing

network

Aastra 53i

Updating

conguration

4

Model 53i IP Phone User Guide

Getting Started

When the configuration update is complete, the phone displays the following

screens.

Idle Screens

Idle Screen 1

When the phone has successfully updated the configuration and connected

to the network, the phone displays the Idle State screen:

The Idle State screen lists your name (SIP screen name), extension (or

phone number), and day, date, and time. The "1" in the upper corner in

the above example indicates the idle screen for the first line appearance.

You can use the left and right arrow keys to scroll through the idle screens

for all three line appearances. The 53i allows for scrolling up to 3 lines.

This screen is shown whenever your phone is not in use.

Network

DSP

SIP

Done

John Burns

9054550055

Sat Jun 8 2:55pm

1

Model 53i IP Phone User Guide 5

Getting Started

Idle Screen 2

The second display line displays the following temporary messages if the

event occurs:

• No Service

•DHCP Failed

• Restarting......

• New IP Obtained

• Network Disconnected/Connected

Note: Since the "Network Disconnected/Connected" display on two lines, the date

and time does not show if this event displays.

The second line can also display the following status messages, listed in

order of display priority:

• Call forward status

• DND On (Do Not Disturb)

• Number of missed calls

When more than one status message displays, the

is shown after the

message to indicate you can use the and navigation keys to scroll

through the remaining messages.

Connected State Screens

When the phone has successfully connected to the network, a "happy face"

icon appears to the left of the phone number as show below. This icon in

the following illustration indicates the phone is on-hook.

When the phone is off-hook, the icon displays as follows.

When a call is on hold, the icon displays on-hook as follows.

John Burns

CFWD All

Jun 8 2:55pm

1

Network Connected

2

John Burns

9054550055

Sat Jan 1 12:15 p

1

John Burns

9054550055

03:00

1

6

Model 53i IP Phone User Guide

Getting Started

For on-hold calls, the timer displays as running and the Line and main

LEDs flash.

When a call is muted, the icon displays as follows.

For muted calls, the handsfree LED flashes and the Mute key LED is ON.

Note: You can use the left and right arrow keys to display the idle or connected

screens on other lines.

Conference State Screens. . .

When you use the Conference key to initiate a conference call, the

following screen displays.

In a conference call, the call timer moves to the left. You use the up and

down arrow keys to scroll to a party on the list. You use the right arrow key

to select the party to drop.

Incomplete Config.

If your phone displays a “No Service” message without any extension or

user name at the end of the start up sequence instead of the Idle State

screen, this means your system administrator has not set up your extension

correctly. Contact your system administrator for assistance.

No Service

When the phone is not properly connected to the network, or the account

has not been configured by the network administrator, the “No Service” or

“Network disconnected” prompt appears on the display and the telephone

status light turns ON. The phone also displays the default time and date of

12:00am Jan. 1st, 2000. Check that the cables are tightly connected to the

phone and to the wall jack. The phone should automatically detect when

the connection is reconnected and will display the “Network Connected”

prompt temporarily.

Call held

03:05

1

John Burns

9054550055

03:00

1

John

Jim

1-1

1-2

= Drop

03:05

Model 53i IP Phone User Guide 7

Getting Started

If changes have been made to your phone settings, you may need to restart

your phone. For more information on restarting your phone, see

"Restarting your phone" on page 39.

For more information about connecting your phone, refer to the Aastra 53i

Installation Guide under the section "Connecting to the Network and to

Power". Check with your system administrator for assistance.

8

Model 53i IP Phone User Guide

Getting Started

Phone Options via the IP Phone UI

You can access specific options for the 53i IP phone using the phone’s user

interface (UI) via the keypad. Pressing the Option button gives you

a list of configurable options.

These options allow you to customize your phone settings.

Note: *The "Network Settings" and "SIP Settings" options are administrator level

functions only, and are not accessible by the user. Under the "Phone Status"

option, the "Restore Defaults" selection is also an administrator level function

only. These options should only be set up and changed by your system

administrator.

Using the IP Phone UI

1. . Press the Options key on the phone to enter the options list.

1Language

2Time and Date

1 Time Server

2 Set Time

3 Time Format

4 Set Date

5 Date Format

6 Time Zone

7 Daylight Savings

3Tones

1 Set Ring Tone

2 Tone Set

4 Clear Msg. Wtg.

5 Contrast Level

6 Live Dialpad

7 Headset Settings

1 Audio Mode

2 Headset Mic Vol

8 Call Forward

1 Cfwd Number

2 Cfwd Mode

3 No. Rings

9 Network Settings*

10 SIP Settings*

11 Phone Status

1 Network Port 1

2 Network Port 2

3 Firmware Version

4 Restart Phone

5 Restore Defaults*

12 User Password

13 Phone Lock

IP Phone UI

Model 53i IP Phone User Guide 9

Getting Started

2. To go to an Option, use and to scroll through the list, or press

the number corresponding to the Option.

3. Press the Show softkey, the button, or press the digit number of the

corresponding option to select an option.

4. Use the softkeys to change a selected option.

5. Press the Set button to save the change.

6. Press the button, the button, or the

N button at any time

to exit without saving changes.

Reference

For more information about customizing your phone using the available

options from the IP Phone UI, see the section "Customizing Your Phone"

in the Aastra 53i Installation Guide.

For more information about administrator options, contact your system

administrator.

10

Model 53i IP Phone User Guide

Getting Started

Phone Options via the Aastra Web UI

In addition to the IP Phone UI options, you can also customize additional

options on the IP Phone using the Aastra Web UI. In order to access your

phone using the Aastra Web UI, you need to know your phone’s IP

address.

Finding Your Phone’s IP Address

1. Press the button on the phone to enter the Option List.

2. Use the key to scroll down the list of options and select "Phone Sta-

tus". Press the key to display the Phone Status selections.

3. Select "Network Port 1" and press the key.

The IP address of your 53i IP phone displays in the "IP Address" field.

4. Press the key to exit the IP Address screen.

5. Press the button to exit the Options list.

IP Phone UI

11 Phone Status

=Enter

=Next

1 Network Port

1

=Enter

=Next

IP Address:

10.40.50.112

=Exit

=Next

Model 53i IP Phone User Guide 11

Getting Started

Using the Aastra Web UI

1. Open your web browser and enter the phone’s IP address or host name

into the address field.

If the browser is using HTTP, the following redirect screen displays, fol-

lowed by the “Security Alert” window. This process redirects HTTP to

use HTTPS for a more secure connection..

2. Click YES to accept the certificate

3. At the prompt, enter your username and password and click .

The Network Status window displays for the IP phone you are access-

ing.

Note: For a user, the default user name is “user” and the password field is left blank.

Aastra Web UI

12

Model 53i IP Phone User Guide

Getting Started

The Network Status window displays for the IP phone you are accessing.

4. You can logout of the Aastra Web UI at any time by clicking Log Off.

The following categories display in the side menu of the Aastra Web UI:

Status, Operation, Basic Settings.

Status

The Status section displays the network status and the MAC address of the

IP phone. It also displays hardware and firmware information about the IP

phone. The information in the Network Status window is read-only.

Operation

The Operation section provides the following options:

- User Password - Allows you to change user password

- Phone Lock - Allows you to assign an emergency dial plan to the

phone, lock the phone to prevent any changes to the phone and to

prevent use of the phone, and reset the user password.

- Programmable Keys - Allows you to configure up to 6 programmable

keys for a specific function (none, line, speeddial, do not disturb

(DND), Busy Lamp Field (BLF), BLF list, flash, Extensible Markup

Language (XML), flash, sprecode, park, pickup, Last Call Return (lcr),

Directory, Callers List, Conference, and Transfer.)

- Directory - Allows you to copy the Callers List and Directory List from

your IP phone to your PC.

- Reset - Allows you to restart the IP phone when required.

Basic Settings

The Basic Settings section provides the following options:

- Preferences - Allows you to enable/disable the following: suppression

of DTMF playback, display of DTMF digits, the playing of call waiting

tone, and stuttered dial tone. This category also allows you to configure

incoming intercom call settings, ring tones (global and per-line basis),

and ring tone sets, time and date settings, and language settings.

- Call Forward - Allows you to set a phone number destination for

where you want calls forwarded. Call forward can be configured using

a specific mode (off, all, busy, no answer, busy no answer) on a global

or per-line basis.

Model 53i IP Phone User Guide 13

User Password

This category allows you to change the user password for your phone.

Changing your password ensures that only you can alter your phone

settings, and helps keep your system secure. You can change your user

password using the IP Phone UI or the Aastra Web UI.

Note: Valid values when creating or changing a password are 0 to 4294967295 (inte-

gers only; symbols and alpha characters are not allowed). Default password is

an empty string "" (field is blank).

1. Press on the phone to enter the Options List.

2. Select User Password and press

.

3. Enter the current user password and press .

4. Enter the new user password and press .

5. Re-enter the new user password and press .

A message, "Password Changed" displays on the screen.

1. Click on Operation->User Password.

If you change the password you will need to:

using the IP Phone UI, use that new password to log into

the Aastra Web UI.

using the Aastra Web UI, use that new password when

changing the user password via

the IP Phone UI.

IP Phone UI

Aastra Web UI

14

Model 53i IP Phone User Guide

User Password

2. In the "Current Password" field, enter the current user password.

Note: By default, the user name is “user” (all lowercase) and the password field is

left blank.

3. In the "New Password" field, enter the new user password.

4. In the "Password Confirm" field, enter the new user password again.

5. Click to save your changes.

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