Aastra 53I User manual

Category
IP phones
Type
User manual

This manual is also suitable for

53i IP Phone
User Guide
Release 2.0
41-001199-00
Rev 01
Aastra Telecom will not accept liability for any damages and/or long
distance charges, which result from unauthorized and/or unlawful use.
While every effort has been made to ensure accuracy, Aastra Telecom
will not be liable for technical or editorial errors or omissions
contained within this documentation. The information contained
in this documentation is subject to change without notice.
Copyright 2007 Aastra Telecom. www.aastra.com
All Rights Reserved.
Model 53i IP Phone User Guide iii
Software License Agreement
Software License Agreement
Aastra Telecom Inc., hereinafter known as "Seller", grants to Customer a
personal, worldwide, non-transferable, non-sublicenseable and non-exclu-
sive, restricted use license to use Software in object form solely with the
Equipment for which the Software was intended. This Product may inte-
grate programs, licensed to Aastra by third party Suppliers, for distribution
under the terms of this agreement. These programs are confidential and
proprietary, and are protected as such by copyright law as unpublished
works and by international treaties to the fullest extent under the applica-
ble law of the jurisdiction of the Customer. In addition, these confidential
and proprietary programs are works conforming to the requirements of
Section 401 of title 17 of the United States Code. Customer shall not dis-
close to any third party such confidential and proprietary programs and
information and shall not export licensed Software to any country except in
accordance with United States Export laws and restrictions.
Customer agrees to not reverse engineer, decompile, disassemble or dis-
play Software furnished in object code form. Customer shall not modify,
copy, reproduce, distribute, transcribe, translate or reduce to electronic
medium or machine readable form or language, derive source code with-
out the express written consent of the Seller and its Suppliers, or dissemi-
nate or otherwise disclose the Software to third parties. All Software
furnished hereunder (whether or not part of firmware), including all copies
thereof, are and shall remain the property of Seller and its Suppliers and
are subject to the terms and conditions of this agreement. All rights
reserved.
Customer's use of this software shall be deemed to reflect Customer's
agreement to abide by the terms and conditions contained herein. Removal
or modification of trademarks, copyright notices, logos, etc., or the use of
Software on any Equipment other than that for which it is intended, or any
other material breach of this Agreement, shall automatically terminate this
license. If this Agreement is terminated for breach, Customer shall imme-
diately discontinue use and destroy or return to Seller all licensed software
and other confidential or proprietary information of Seller. In no event
shall Seller or its suppliers or licensors be liable for any damages whatso-
ever (including without limitation, damages for loss of business profits,
business interruption, loss of business information, other pecuniary loss, or
consequential damages) arising out of the use of or inability to use the soft-
ware, even if Seller has been advised of the possibility of such damages.
Table of Contents
v
Table of Contents
Software License Agreement.....................................................................iii
About This Guide.........................................................................................1
Documentation.............................................................................................1
Introduction..................................................................................................1
Phone Features ...................................................................... 1
Requirements ......................................................................... 2
Installation and Setup............................................................ 2
Getting Started .............................................................................................3
Plugging in and Starting the Phone ....................................... 3
Idle Screens ........................................................................... 4
Connected State Screens ...................................................... 5
Conference State Screens ..................................................... 6
Incomplete Config. ................................................................. 6
No Service .............................................................................. 6
Phone Options via the IP Phone UI ........................................ 8
Reference ............................................................................... 9
Phone Options via the Aastra Web UI.................................. 10
User Password...........................................................................................13
Using Your Phone......................................................................................15
Key Panel ............................................................................. 15
Multiple Line and Call Appearances .................................... 18
Programmable Keys ..................................................................................19
Setting a Line Key................................................................ 21
Setting a Speeddial Key....................................................... 22
Setting a "Do Not Disturb" (DND) Key ................................. 25
Setting a "Busy Lamp Field" (BLF) Key ............................... 26
Setting a "BLF List Key" ...................................................... 27
Setting a "Flash Key" ........................................................... 29
Setting an "XML" Key........................................................... 30
Setting Sprecode Keys ........................................................ 32
Setting Park/Pickup Keys .................................................... 33
Editing a Programmable Key ............................................... 36
Deleting a Programmable Key ............................................ 38
Restarting your phone...............................................................................39
Making Calls...............................................................................................40
Dialing a Number.................................................................. 40
Using Handsfree Speakerphone .......................................... 40
Using a Headset ................................................................... 41
Incoming Intercom Calls...................................................... 42
Redial.................................................................................... 43
Mute...................................................................................... 44
Table of Contents
Table of Contents
vi
Receiving Calls ..........................................................................................45
Answering an Incoming Call ................................................ 45
Sending an Incoming Call to Voicemail............................... 45
Handling Calls............................................................................................46
Placing a Call on Hold .......................................................... 46
Transferring Calls................................................................. 47
Conferencing Calls............................................................... 48
Ending Calls.......................................................................... 49
Managing Calls ..........................................................................................50
Directory List........................................................................ 50
Callers List ........................................................................... 56
Call Forwarding .................................................................... 61
Additional Features ...................................................................................65
Star Codes ............................................................................ 65
Suppress DTMF Playback .................................................... 65
Display DTMF Digits ............................................................. 66
Stuttered Dial Tone .............................................................. 67
Play Call Waiting Tone ......................................................... 68
Incoming Intercom Calls and Auto-Answer......................... 69
Using Redial Key for “Last Number Redial” ........................ 70
Ring Tones and Tone Sets ................................................... 71
Time and Date ...................................................................... 74
Locking and Unlocking the Phone ....................................... 78
Resetting a User Password ................................................. 79
Defining an Emergency Dial Plan......................................... 80
Language....................................................................................................82
Specifying the Language to Use.......................................... 82
Troubleshooting Solutions .......................................................................84
Limited Warranty........................................................................................87
Appendix A - Time Zone Codes..............................................................A-1
Model 53i IP Phone User Guide 1
About This Guide
About This Guide
This guide explains how to use your new 53i phone. Not all features listed
are available by default. Contact your system administrator to find out
which features and services are available on your system. Your system
administrator also has the ability to customize some features on this phone.
Documentation
Aastra 53i IP Installation Guide – installation and set-up instructions,
general features and functions, and basic options list customization. This
guide is included in the box with your phone.
Aastra SIP 53i IP Phone User Guide – explains the most
commonly used features and functions. This guide can be downloaded
from
www.aastra.com.
Aastra SIP 53i, 55i, 57i, 57i CT IP Phone Administration Guide
explains how to set the 53i phone up on the network and contains
advanced configuration instructions for the 53i. This is an administrator
level guide. This guide can be downloaded from www.aastra.com.
Introduction
This 53i IP telephone has all the features of a regular business phone,
allowing you to make and receive calls, transfer, conference and more. The
53i IP telephone provides communications over an IP Network using the
SIP IP telephony protocol.
Phone Features
3-line LCD screen
6 top keys: programmable hard keys (up to 6 programmable functions)
3 call appearance lines with LEDs
Supports up to 9 call lines
Full-duplex speakerphone for handsfree calls
Headset support (modular connector)
Built-in two-port, 10/100 Ethernet switch - lets you share a connection
with your computer
Inline power support (based on 802.3af standard) which eliminates
power adapters.
AC power adapter (included)
•Enhanced busy lamp fields*
Set paging*
*Availability of feature dependant on your phone system or service provider.
2
Model 53i IP Phone User Guide
Introduction
Requirements
SIP-based IP PBX system or network installed and running with a SIP
account created for the 53i phone.
Access to a Trivial File Transfer Protocol (TFTP), File Transfer Protocol
(FTP), Hypertext Transfer Protocol (HTTP) server, or Hyper Text Trans-
fer Protocol over Secure Sockets Layer (SSL) (HTTPS).
802.3af Ethernet/Fast Ethernet LAN
Category 5/5e straight through cabling
Power over Ethernet (PoE) inline power injector (optional accessory -
necessary only if your network provides no inline power and if you do
not use the IP Phone’s power adapter).
Installation and Setup
If your system administrator has not already setup your 53i phone, please
refer to the Aastra 53i Installation Guide for basic installation and
physical setup of the 53i. For more advanced administration and
configuration information, system administrators should refer to the
Aastra SIP 53i, 55i, 57i, 57i CT IP Phone Administrators Guide.
Model 53i IP Phone User Guide 3
Getting Started
Getting Started
The 53i must be set up and configured prior to its first use. This section
describes phone behavior and start up screens you may see when the
phone is first plugged in, or when it is restarted.
Plugging in and Starting the Phone
The 53i automatically begins the start up sequence as soon as it is
connected. The phone goes through this process the first time you plug in
your phone and every time you restart your phone.
The phone displays the following startup screens.
The 53i phone then checks settings and looks for new configuration and
firmware updates for the phone from a server. If a new update is found, the
phone displays the message “Updating Configuration”. This may take a
few moments while the phone downloads the latest updates.
Note: New updates to your phone can be automatically scheduled from the server.
This is set up on the phone system by your system administrator and should
be scheduled during non-business hours or slow call periods.
Important! Do not unplug or remove power to the phone while it is checking or
installing firmware and configuration information.
Checking for new
rmware......
Initializing
network
Aastra 53i
Updating
conguration
4
Model 53i IP Phone User Guide
Getting Started
When the configuration update is complete, the phone displays the following
screens.
Idle Screens
Idle Screen 1
When the phone has successfully updated the configuration and connected
to the network, the phone displays the Idle State screen:
The Idle State screen lists your name (SIP screen name), extension (or
phone number), and day, date, and time. The "1" in the upper corner in
the above example indicates the idle screen for the first line appearance.
You can use the left and right arrow keys to scroll through the idle screens
for all three line appearances. The 53i allows for scrolling up to 3 lines.
This screen is shown whenever your phone is not in use.
Network
DSP
SIP
Done
John Burns
9054550055
Sat Jun 8 2:55pm
1
Model 53i IP Phone User Guide 5
Getting Started
Idle Screen 2
The second display line displays the following temporary messages if the
event occurs:
No Service
•DHCP Failed
Restarting......
New IP Obtained
Network Disconnected/Connected
Note: Since the "Network Disconnected/Connected" display on two lines, the date
and time does not show if this event displays.
The second line can also display the following status messages, listed in
order of display priority:
Call forward status
DND On (Do Not Disturb)
Number of missed calls
When more than one status message displays, the
is shown after the
message to indicate you can use the and navigation keys to scroll
through the remaining messages.
Connected State Screens
When the phone has successfully connected to the network, a "happy face"
icon appears to the left of the phone number as show below. This icon in
the following illustration indicates the phone is on-hook.
When the phone is off-hook, the icon displays as follows.
When a call is on hold, the icon displays on-hook as follows.
John Burns
CFWD All
Jun 8 2:55pm
1
Network Connected
2
John Burns
9054550055
Sat Jan 1 12:15 p
1
John Burns
9054550055
03:00
1
6
Model 53i IP Phone User Guide
Getting Started
For on-hold calls, the timer displays as running and the Line and main
LEDs flash.
When a call is muted, the icon displays as follows.
For muted calls, the handsfree LED flashes and the Mute key LED is ON.
Note: You can use the left and right arrow keys to display the idle or connected
screens on other lines.
Conference State Screens. . .
When you use the Conference key to initiate a conference call, the
following screen displays.
In a conference call, the call timer moves to the left. You use the up and
down arrow keys to scroll to a party on the list. You use the right arrow key
to select the party to drop.
Incomplete Config.
If your phone displays a “No Service” message without any extension or
user name at the end of the start up sequence instead of the Idle State
screen, this means your system administrator has not set up your extension
correctly. Contact your system administrator for assistance.
No Service
When the phone is not properly connected to the network, or the account
has not been configured by the network administrator, the “No Service” or
Network disconnectedprompt appears on the display and the telephone
status light turns ON. The phone also displays the default time and date of
12:00am Jan. 1st, 2000. Check that the cables are tightly connected to the
phone and to the wall jack. The phone should automatically detect when
the connection is reconnected and will display the “Network Connected
prompt temporarily.
Call held
03:05
1
John Burns
9054550055
03:00
1
John
Jim
1-1
1-2
= Drop
03:05
Model 53i IP Phone User Guide 7
Getting Started
If changes have been made to your phone settings, you may need to restart
your phone. For more information on restarting your phone, see
"Restarting your phone" on page 39.
For more information about connecting your phone, refer to the Aastra 53i
Installation Guide under the section "Connecting to the Network and to
Power". Check with your system administrator for assistance.
8
Model 53i IP Phone User Guide
Getting Started
Phone Options via the IP Phone UI
You can access specific options for the 53i IP phone using the phone’s user
interface (UI) via the keypad. Pressing the Option button gives you
a list of configurable options.
These options allow you to customize your phone settings.
Note: *The "Network Settings" and "SIP Settings" options are administrator level
functions only, and are not accessible by the user. Under the "Phone Status"
option, the "Restore Defaults" selection is also an administrator level function
only. These options should only be set up and changed by your system
administrator.
Using the IP Phone UI
1. . Press the Options key on the phone to enter the options list.
1Language
2Time and Date
1 Time Server
2 Set Time
3 Time Format
4 Set Date
5 Date Format
6 Time Zone
7 Daylight Savings
3Tones
1 Set Ring Tone
2 Tone Set
4 Clear Msg. Wtg.
5 Contrast Level
6 Live Dialpad
7 Headset Settings
1 Audio Mode
2 Headset Mic Vol
8 Call Forward
1 Cfwd Number
2 Cfwd Mode
3 No. Rings
9 Network Settings*
10 SIP Settings*
11 Phone Status
1 Network Port 1
2 Network Port 2
3 Firmware Version
4 Restart Phone
5 Restore Defaults*
12 User Password
13 Phone Lock
IP Phone UI
Model 53i IP Phone User Guide 9
Getting Started
2. To go to an Option, use and to scroll through the list, or press
the number corresponding to the Option.
3. Press the Show softkey, the button, or press the digit number of the
corresponding option to select an option.
4. Use the softkeys to change a selected option.
5. Press the Set button to save the change.
6. Press the button, the button, or the
N button at any time
to exit without saving changes.
Reference
For more information about customizing your phone using the available
options from the IP Phone UI, see the section "Customizing Your Phone"
in the Aastra 53i Installation Guide.
For more information about administrator options, contact your system
administrator.
10
Model 53i IP Phone User Guide
Getting Started
Phone Options via the Aastra Web UI
In addition to the IP Phone UI options, you can also customize additional
options on the IP Phone using the Aastra Web UI. In order to access your
phone using the Aastra Web UI, you need to know your phone’s IP
address.
Finding Your Phone’s IP Address
1. Press the button on the phone to enter the Option List.
2. Use the key to scroll down the list of options and select "Phone Sta-
tus". Press the key to display the Phone Status selections.
3. Select "Network Port 1" and press the key.
The IP address of your 53i IP phone displays in the "IP Address" field.
4. Press the key to exit the IP Address screen.
5. Press the button to exit the Options list.
IP Phone UI
11 Phone Status
=Enter
=Next
1 Network Port
1
=Enter
=Next
IP Address:
10.40.50.112
=Exit
=Next
Model 53i IP Phone User Guide 11
Getting Started
Using the Aastra Web UI
1. Open your web browser and enter the phone’s IP address or host name
into the address field.
If the browser is using HTTP, the following redirect screen displays, fol-
lowed by the “Security Alert” window. This process redirects HTTP to
use HTTPS for a more secure connection..
2. Click YES to accept the certificate
3. At the prompt, enter your username and password and click .
The Network Status window displays for the IP phone you are access-
ing.
Note: For a user, the default user name is “user” and the password field is left blank.
Aastra Web UI
12
Model 53i IP Phone User Guide
Getting Started
The Network Status window displays for the IP phone you are accessing.
4. You can logout of the Aastra Web UI at any time by clicking Log Off.
The following categories display in the side menu of the Aastra Web UI:
Status, Operation, Basic Settings.
Status
The Status section displays the network status and the MAC address of the
IP phone. It also displays hardware and firmware information about the IP
phone. The information in the Network Status window is read-only.
Operation
The Operation section provides the following options:
- User Password - Allows you to change user password
- Phone Lock - Allows you to assign an emergency dial plan to the
phone, lock the phone to prevent any changes to the phone and to
prevent use of the phone, and reset the user password.
- Programmable Keys - Allows you to configure up to 6 programmable
keys for a specific function (none, line, speeddial, do not disturb
(DND), Busy Lamp Field (BLF), BLF list, flash, Extensible Markup
Language (XML), flash, sprecode, park, pickup, Last Call Return (lcr),
Directory, Callers List, Conference, and Transfer.)
- Directory - Allows you to copy the Callers List and Directory List from
your IP phone to your PC.
- Reset - Allows you to restart the IP phone when required.
Basic Settings
The Basic Settings section provides the following options:
- Preferences - Allows you to enable/disable the following: suppression
of DTMF playback, display of DTMF digits, the playing of call waiting
tone, and stuttered dial tone. This category also allows you to configure
incoming intercom call settings, ring tones (global and per-line basis),
and ring tone sets, time and date settings, and language settings.
- Call Forward - Allows you to set a phone number destination for
where you want calls forwarded. Call forward can be configured using
a specific mode (off, all, busy, no answer, busy no answer) on a global
or per-line basis.
Model 53i IP Phone User Guide 13
User Password
User Password
This category allows you to change the user password for your phone.
Changing your password ensures that only you can alter your phone
settings, and helps keep your system secure. You can change your user
password using the IP Phone UI or the Aastra Web UI.
Note: Valid values when creating or changing a password are 0 to 4294967295 (inte-
gers only; symbols and alpha characters are not allowed). Default password is
an empty string "" (field is blank).
1. Press on the phone to enter the Options List.
2. Select User Password and press
.
3. Enter the current user password and press .
4. Enter the new user password and press .
5. Re-enter the new user password and press .
A message, "Password Changed" displays on the screen.
1. Click on Operation->User Password.
If you change the password you will need to:
using the IP Phone UI, use that new password to log into
the Aastra Web UI.
using the Aastra Web UI, use that new password when
changing the user password via
the IP Phone UI.
IP Phone UI
Aastra Web UI
14
Model 53i IP Phone User Guide
User Password
2. In the "Current Password" field, enter the current user password.
Note: By default, the user name isuser” (all lowercase) and the password field is
left blank.
3. In the "New Password" field, enter the new user password.
4. In the "Password Confirm" field, enter the new user password again.
5. Click to save your changes.
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Aastra 53I User manual

Category
IP phones
Type
User manual
This manual is also suitable for

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