Lexmark 16L0000 - X 422 MFP B/W Laser Setup Manual

X422 MFP

Setup Guide

January 2004

Lexmark and Lexmark with diamond design are trademarks of Lexmark

International, Inc., registered in the United States and/or other countries.

740 West New Circle Road

Lexington, Kentucky 40550

English

Edition: January 2004

The following paragraph does not apply to any country where such

provisions are inconsistent with local law: LEXMARK

INTERNATIONAL, INC., PROVIDES THIS PUBLICATION “AS IS”

WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED,

INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF

MERCHANTABILITY OR FITNESS FOR A PARTICULARPURPOSE.

Some states do not allow disclaimer of express or implied warranties in

certain transactions; therefore, this statement may not apply to you.

This publication could include technical inaccuracies or typographical

errors. Changes are periodically made to the information herein; these

changes will be incorporated in later editions. Improvements or changes

in the products or the programs described may be made at any time.

Comments about this publication may be addressed to Lexmark

International, Inc., Department F95/032-2, 740 West New Circle Road,

Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send

to Lexmark International Ltd., Marketing and Services Department,

Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may

use or distribute any of the information you supply in any way it believes

appropriate without incurring any obligation to you. You can purchase

additional copies of publications related to this product by calling 1-800-

553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In

other countries, contact your point of purchase.

References in this publication to products, programs, or services do not

imply that the manufacturer intends to make these available in all countries

in which it operates. Any reference to a product, program, or service is not

intended to state or imply that only that product, program, or service may

be used. Any functionally equivalent product, program, or service that

does not infringe any existing intellectual property right may be used

instead. Evaluation and verification of operation in conjunction with other

products, programs, or services, except those expressly designated by the

manufacturer, are the user’s responsibility.

Lexmark and Lexmark with diamond design are trademarks of Lexmark

International, Inc., registered in the United States and/or other countries.

PostScript® is a registered trademark of Adobe Systems Incorporated.

Other trademarks are the property of their respective owners.

UNITED STATES GOVERNMENT RIGHTS

This software and any accompanying documentation provided under this

agreement are commercial computer software and documentation

developed exclusively at private expense.

Conventions

It may help you to recognize the caution and warning conventions used in

this document.

CAUTION: A caution identifies something that could cause you harm.

Warning: A warning identifies something that could damage your product

hardware or software.

Safety information

CAUTION: Do not use the fax feature during a lightning storm. Do not set

up this product or make any electrical or cabling connections, such as the

power cord or telephone, during a lightning storm.

• Connect the power cord to a properly grounded electrical outlet

that is near the product and easily accessible.

• Use only a 26 AWG or larger telecommunications (RJ-11) cord

when connecting this product to the public switched telephone

network.

• Refer service or repairs, other than those described in the

operating instructions, to a professional service person.

• This product is designed, tested, and approved to meet strict

global safety standards with the use of specific Lexmark

components. The safety features of some parts may not always

be obvious. Lexmark is not responsible for the use of other

replacement parts.

This product contains mercury in the lamp (<5mg Hg). Disposal of

mercury may be regulated due to environmental considerations. For

disposal or recycling information, please contact your local authorities or

the Electronic Industries Alliance: www.eiae.org.

Static sensitivity notice

This symbol identifies static-sensitive parts. Do not

touch in the areas near these symbols without first

touching the metal frame of the printer.

iii

Contents

Step 1: Install drivers for local printing and scanning . . . .1

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

UNIX/Linux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

Step 2: Unpack the MFP . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Unpacking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5

Placing the MFP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6

Step 3: Set up MFP and options . . . . . . . . . . . . . . . . . . . . . .9

Installing options on your MFP . . . . . . . . . . . . . . . . . . . . . . . . .9

Setting up the optional 250-sheet or 500-sheet drawer . . . . .10

Attach the scanner automatic document feeder (ADF) tray . .11

Unlock the scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12

Step 4: Install optional memory cards . . . . . . . . . . . . . . . .13

Opening the side door . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13

Removing the system board access shield . . . . . . . . . . . . . .14

Installing an MFP memory card . . . . . . . . . . . . . . . . . . . . . . .15

Installing an optional flash memory or font card . . . . . . . . . . .15

Reattaching the system board access shield . . . . . . . . . . . . .17

Reattaching the side door . . . . . . . . . . . . . . . . . . . . . . . . . . . .17

Step 5: Prepare the MFP . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Raising the paper rest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19

Attaching a control panel overlay . . . . . . . . . . . . . . . . . . . . . .20

iv

Contents

Step 6: Install the print cartridge . . . . . . . . . . . . . . . . . . . . .21

Removing the packaging . . . . . . . . . . . . . . . . . . . . . . . . . . . .21

Preparing the print cartridge . . . . . . . . . . . . . . . . . . . . . . . . . .22

Step 7: Load media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25

Changing Paper Size and Paper Type settings . . . . . . . . . . .26

Loading the trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27

Loading the multipurpose feeder . . . . . . . . . . . . . . . . . . . . . .30

Loading envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33

Loading the scanner automatic document feeder (ADF) . . . .34

Step 8: Attach cables . . . . . . . . . . . . . . . . . . . . . . . . . . . . .35

Attaching the telephone cord . . . . . . . . . . . . . . . . . . . . . . . . .35

Attaching a USB cable . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Verifying the USB queue . . . . . . . . . . . . . . . . . . . . . . . . . . . .36

Attaching a network cable . . . . . . . . . . . . . . . . . . . . . . . . . . . .37

Step 9: Power on the MFP . . . . . . . . . . . . . . . . . . . . . . . . . .39

Turn on the MFP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .39

Step 10: Configure for TCP/IP . . . . . . . . . . . . . . . . . . . . . .41

Assigning an MFP IP address . . . . . . . . . . . . . . . . . . . . . . . .41

Verifying the IP settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . .42

Using the resident Web page . . . . . . . . . . . . . . . . . . . . . . . . .42

Step 11: Verify MFP setup . . . . . . . . . . . . . . . . . . . . . . . . . .43

Printing a menu settings page . . . . . . . . . . . . . . . . . . . . . . . .43

Printing a network setup page . . . . . . . . . . . . . . . . . . . . . . . .44

Printing a local test page . . . . . . . . . . . . . . . . . . . . . . . . . . . .44

Printing Quick Reference documentation . . . . . . . . . . . . . . . .45

v

Contents

Step 12: Install drivers for network printing . . . . . . . . . . .47

Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .51

UNIX/Linux . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .53

NetWare . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54

Step 13: Set default copy settings . . . . . . . . . . . . . . . . . . .55

Step 14: Set up to send and receive faxes . . . . . . . . . . . .57

Configuring fax setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .57

Sending a fax from your MFP . . . . . . . . . . . . . . . . . . . . . . . . .58

Step 15: Set up your e-mail server . . . . . . . . . . . . . . . . . . .59

Other sources of information . . . . . . . . . . . . . . . . . . . . . . .63

Publications CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Drivers CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Lexmark Web site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64

Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69

vi

Contents

1

Install drivers for local printing and scanning

Step 1: Install drivers for local

printing and scanning

For local printing and scanning, it is important that you install the

drivers for your multifunction printer (MFP) on your computer before

you install the actual hardware.

A local MFP is an MFP attached to your computer using a USB cable.

If your MFP is attached to a network instead of your computer, skip this

step and go to Step 2: “Unpack the MFP” on page 5.

Note: Use the drivers CD to

install your print and scan

drivers. Launch the CD and

follow the instructions to

install MFP software.

A print driver is software that lets your computer communicate with

your MFP. The procedure to install drivers depends on the operating

system you are using.

A scan driver is software that lets you acquire and adjust a scan.

Again, the procedure to install drivers depends on the operating

system you are using.

Select your operating system from the following table to find driver

installation instructions.

Operating system Go to page...

Windows Server 2003, Windows 2000,

Windows XP, Windows 98, and Windows Me

Note: Windows 95 and Windows NT are not

supported operating systems.

2

Macintosh 3

UNIX/Linux 4

* For local installation, do not attach a USB cable while your MFP and

computer are turned on. Install the drivers first.

2

Install drivers for local printing and scanning

Windows Some Windows operating systems may already include a system

driver that is compatible with your MFP. This may seem automatic in

later versions of Windows. System print drivers work well for simple

printing, but they may contain less functionality than our enhanced

custom driver.

Note: Installing a custom

driver does not replace the

system driver. A separate

print object is created and

appears in the Printers

folder.

Use the drivers CD that shipped with your MFP to install the custom

print driver and obtain all of the enhanced print features and

functionality.

Drivers are also available in downloadable software packages on

Lexmark’s Web site at www.lexmark.com.

Using Windows Server

2003, Windows 2000,

Windows XP, and

Windows 98/Me

1 Insert the drivers CD into your CD-ROM drive of your computer.

If the CD does not auto launch, click Start Æ Run, and then

type D:\Setup.exe in the Run dialog box.

Note: Some Windows

operating systems require

that you have administrative

access to install print drivers

on your computer.

2 Click Install Software.

3 Click Printer and Software.

4 Click Agree to accept the license agreement.

5 Select Suggested, and then click Next.

The Suggested option is the default installation for local and

attached setup. If you need to install utilities, change settings, or

customize device drivers, select Custom, and follow the

instructions on your screen.

6 Select Local Attached, and then click Next.

Follow the instructions on your screen to complete installing the

drivers.

What do I do next?

Task Go to page…

After you have installed the drivers on your computer, you

are ready to set up the MFP.

5

3

Install drivers for local printing and scanning

Macintosh In order to print locally to a USB-attached MFP, you must create a

queue in Print Center (Mac OS X).

Note: Visit our Lexmark

Web site,

www.lexmark.com, for

Macintosh 8.6–9.x printing

support.

Mac OS X In order to print to an MFP, you must install a PostScript™ Printer

Description (PPD) file on your computer.

1 Insert the drivers CD into your CD-ROM drive.

2 Double-click the installer package for your MFP.

Note: A PPD file provides

detailed information about

the capabilities of an MFP to

your Macintosh computer.

3 On the Authorization screen, choose Click the lock to make

changes.

4 Enter your password, and then click OK.

5 Click Continue on the Welcome screen and again after you

view the Readme file.

Note: A PPD for your MFP

is also available in a

downloadable software

package on our Lexmark

Web site at

www.lexmark.com.

6 Click Continue after you view the license agreement, and then

click Agree to accept the terms of the agreement.

7 Select a Destination, and then click Continue.

8 On the Easy Install screen, click Install. All the necessary

software is installed on your computer.

9 Click Close when installation is complete.

To verify that your MFP is properly connected, continue with set up and

see “Verifying the USB queue” on page 36.

What do I do next?

Task Go to page…

After you have installed the drivers on your computer, you

are ready to set up the MFP.

5

4

Install drivers for local printing and scanning

UNIX/Linux Local printing is supported on many UNIX and Linux platforms, such

as Sun Solaris and Red Hat.

The Sun Solaris and Linux packages are available on the drivers CD

and on our Lexmark Web site at www.lexmark.com.

The driver package for Sun Solaris supports USB connections to Sun

Ray appliances and Sun workstations.

Visit our Lexmark Web site at www.lexmark.com for a complete list of

supported UNIX and Linux platforms.

What do I do next?

Task Go to page…

After you have installed the drivers on your computer, you

are ready to set up the MFP.

5

Unpack the MFP

Step 2: Unpack the MFP

Unpacking 1 Select a location for your MFP.

CAUTION: The MFP weighs 46 lbs. (21 kg) and requires

at least two people to lift it safely. Leave the MFP in the

box until you are ready to install it. Ask someone to help

you lift the MFP.

• Leave enough room to open the

MFP trays, covers, doors, and

options. It is also important to

allow space around the MFP for

proper ventilation.

6

Unpack the MFP

Placing the MFP

• Provide the proper environment:

– A firm, level surface

– Away from the direct airflow of

air conditioners, heaters, or

ventilators

– Free of sunlight, humidity

extremes, or temperature

fluctuations

– Clean, dry, and free of dust

Warning: Allow at least 7.62 cm (3 in.) clearance on the

right side of the MFP for the cooling fan to function

properly.

7.62 cm

(3 in.)

40.64 cm

(16 in.)

78.74 cm

(31 in.)

7

Unpack the MFP

2 Remove all items from the box.

Make sure you have the following items:

(1) MFP with one installed standard

250-sheet tray

(2) Automatic Document Feeder (ADF)

tray

(3) Language overlays

(4) Installation Pointer sheet

(5) Setup Guide

(6) Quick Reference sheet

(7) Telephone cord

(8) Power cord

(9) Publications CD (shipped inside the

Setup Guide)

(10) Drivers CD

(11) Document Management CD,

containing your scanning software.

This CD is optional and is used only

for locally-connected MFPs.

(12) One print cartridge (inside MFP)

If any items are missing or damaged,

refer to the publications CD for the

designated Lexmark support phone

number for your country or region.

1

2

4

7

9

3

10

11

5

6

8

12

8

Unpack the MFP

Save the carton and packing material in

case you need to repack the MFP.

What do I do next?

Task Go to page…

After you have unpacked the MFP, you are ready to set up

the MFP and install any options you may have purchased.

9

Set up MFP and options

Step 3: Set up MFP and options

Installing options on your MFP You have the option of installing an extra

paper drawer on your MFP to increase

the amount of available media. To

purchase an additional drawer, contact

your sales representative.

Lexmark ABC MFP Base Model and Options

MFP

250-sheet

drawer

500-sheet

drawer

MFP

10

Set up MFP and options

Setting up the optional 250-sheet or

500-sheet drawer

After you have installed the drivers, you

are ready to set up the optional 250-

sheet or 500-sheet drawer.

1 Remove the tray from the support

unit. Remove all of the packing

material and tape from both the

support unit and tray.

2 Place the support unit on top of a

firm, flat surface where you plan to

use the MFP.

3 Place the MFP on top of the

support unit.

Adding an optional drawer for Mac OS X users When adding an optional drawer to an

MFP that will be used by way of USB in

Mac OS X, additional setup is required to

allow the optional drawer to be used as a

source when printing.

1 Go to /Applications/Utilities and

launch Print Center.

2 Select the MFP from the Printer

List and choose Show Info from

the Printers menu.

3 Select Installable Options from

the pop-up menu at the top of the

Printer Info window and modify the

Trays pop-up menu to reflect the

number of trays connected to the

MFP.

4 Click Apply Changes and close

the Printer Info window.

11

Set up MFP and options

Attach the scanner automatic

document feeder (ADF) tray

1 Remove the ADF tray from the

box.

2 Align the tabs on the tray with the

slots located on top of the scanner.

3 Push the tray down so that the

tabs slide into the slots.

4 Slide the tray forward until it locks

into place.

12

Set up MFP and options

Unlock the scanner After you have finished assembling your

MFP, you must unlock the scanner.

Note: The scanner is shipped in a locked position to

prevent damage. We highly recommend that you lock the

scanner anytime you move the MFP.

To unlock the scanner:

1 Locate the scanner lock under the

left side of the scanner flatbed on

the MFP.

2 Move the locking mechanism

toward the front of the MFP.

To lock the scanner (if you move your

MFP after initial setup):

1 Make sure the scanner is in the

Ready (idle) state.

2 Turn off and unplug the scanner.

3 Move the locking mechanism

toward the back of the MFP. This

locks the scanner.

What do I do next?

Task Go to page…

After you have installed MFP optional drawers, attached

the ADF tray, and unlocked the scanner, you are now

ready to install optional memory cards.

13

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