Konica Minolta bizhub 36 User manual

User’s Guide [Scan Operations]

bizhub 42/36 Contents-1

Table of contents

1 Introduction

1.1 Welcome .......................................................................................................................................... 1-2

1.1.1 User's guides ..................................................................................................................................... 1-2

1.1.2 User's Guide ...................................................................................................................................... 1-2

1.2 Conventions used in this manual .................................................................................................. 1-3

1.2.1 Symbols used in this manual ............................................................................................................. 1-3

To use this machine safely................................................................................................................. 1-3

Procedural instruction........................................................................................................................ 1-3

Key symbols....................................................................................................................................... 1-4

1.2.2 Original and paper indications ........................................................................................................... 1-4

Original and paper sizes .................................................................................................................... 1-4

Original and paper indications ........................................................................................................... 1-4

2 Before using the Scan function

2.1 Information ...................................................................................................................................... 2-2

2.1.1 Scan function ..................................................................................................................................... 2-2

Function type ..................................................................................................................................... 2-2

Notes on using Network scan/Application scan function.................................................................. 2-2

2.1.2 User authentication............................................................................................................................ 2-3

Device authentication ........................................................................................................................ 2-3

External server authentication ........................................................................................................... 2-3

Account Track.................................................................................................................................... 2-4

2.1.3 Restriction of file name ...................................................................................................................... 2-4

2.2 Overview .......................................................................................................................................... 2-5

2.2.1 Available operations with Network scan function.............................................................................. 2-5

E-mail transmission............................................................................................................................ 2-5

FTP transmission ............................................................................................................................... 2-6

SMB transmission.............................................................................................................................. 2-6

WebDAV transmission ....................................................................................................................... 2-7

Web Service....................................................................................................................................... 2-7

2.2.2 Available operations with local scan function.................................................................................... 2-8

Stored USB memory, Stored HDD .................................................................................................... 2-8

2.2.3 Available operations with application scan function.......................................................................... 2-9

Scanner driver.................................................................................................................................... 2-9

Web Service....................................................................................................................................... 2-9

3 Control Panel/Liquid Crystal Display

3.1 Control Panel................................................................................................................................... 3-2

3.2 Touch panel ..................................................................................................................................... 3-4

3.2.1 Screen component............................................................................................................................. 3-4

Icons that appear in the touch panel ................................................................................................. 3-4

3.2.2 Job ..................................................................................................................................................... 3-6

4 Registering the basic information

4.1 To begin operation.......................................................................................................................... 4-2

4.1.1 Environment and device requirements .............................................................................................. 4-2

4.1.2 Connection and settings of network cable ........................................................................................ 4-2

Connection of network cable............................................................................................................. 4-2

Network settings ................................................................................................................................ 4-3

Specifying an E-mail address for this machine.................................................................................. 4-3

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4.2 Store Address.................................................................................................................................. 4-4

4.2.1 Address Book .................................................................................................................................... 4-4

4.2.2 Group ................................................................................................................................................. 4-4

4.2.3 Program destination........................................................................................................................... 4-4

4.3 Using the TWAIN- or WIA-compatible applications..................................................................... 4-5

4.3.1 Settings required to use the TWAIN- or WIA-compatible applications ............................................. 4-5

4.3.2 Operating environment of the installer............................................................................................... 4-5

TWAIN................................................................................................................................................ 4-5

WIA..................................................................................................................................................... 4-5

4.3.3 Installing the Scanner Driver .............................................................................................................. 4-6

For Windows ...................................................................................................................................... 4-6

For Macintosh .................................................................................................................................... 4-9

4.3.4 Uninstalling the Scanner Driver........................................................................................................ 4-12

For Windows (Uninstallation by the installer) ................................................................................... 4-12

For Windows (Uninstalling the scanner driver using the uninstallation program)............................ 4-12

For Macintosh .................................................................................................................................. 4-12

4.4 Using the Web service.................................................................................................................. 4-14

4.4.1 Settings required to use the Web service........................................................................................ 4-14

4.4.2 Installing the driver program of this machine to a computer ........................................................... 4-14

Check before installation ................................................................................................................. 4-14

Installation procedure ...................................................................................................................... 4-15

5 Scan to E-mail

5.1 Operation flow................................................................................................................................. 5-2

5.1.1 E-mail sending ................................................................................................................................... 5-2

5.1.2 Recalling a program destination ........................................................................................................ 5-4

5.1.3 Broadcasting...................................................................................................................................... 5-6

5.2 Scan to E-mail screen .................................................................................................................... 5-8

5.2.1 Description of screen components.................................................................................................... 5-8

5.3 Favorites .......................................................................................................................................... 5-9

5.4 Direct Input .................................................................................................................................... 5-10

5.4.1 E-mail ............................................................................................................................................... 5-10

5.5 Log.................................................................................................................................................. 5-11

5.6 Address Book................................................................................................................................ 5-12

5.6.1 LDAP ................................................................................................................................................ 5-12

Search.............................................................................................................................................. 5-13

Advanced Search............................................................................................................................. 5-13

5.6.2 Search.............................................................................................................................................. 5-14

Type ................................................................................................................................................. 5-14

Name................................................................................................................................................ 5-14

5.7 Settings .......................................................................................................................................... 5-15

5.7.1 Simplex/Duplex................................................................................................................................ 5-15

5.7.2 Original Size ..................................................................................................................................... 5-15

[Standard Size]................................................................................................................................. 5-15

[Custom Size]................................................................................................................................... 5-16

5.7.3 Original Settings............................................................................................................................... 5-16

Separate Scan ................................................................................................................................. 5-16

Original Direction ............................................................................................................................. 5-17

Orig. Binding Position ...................................................................................................................... 5-17

5.7.4 Color Mode ...................................................................................................................................... 5-18

5.7.5 Original Type.................................................................................................................................... 5-18

5.7.6 Background/Density ........................................................................................................................ 5-19

Background Removal ...................................................................................................................... 5-19

Density ............................................................................................................................................. 5-19

Sharpness ........................................................................................................................................ 5-19

5.7.7 Resolution ........................................................................................................................................ 5-20

5.7.8 File Settings ..................................................................................................................................... 5-20

File Type........................................................................................................................................... 5-20

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Scan Setting..................................................................................................................................... 5-21

PDF Encrypt..................................................................................................................................... 5-21

5.7.9 Communication................................................................................................................................ 5-22

Binary Division ................................................................................................................................. 5-22

E-mail Encryption............................................................................................................................. 5-23

Send Use Signature ......................................................................................................................... 5-23

E-mail ............................................................................................................................................... 5-24

5.8 Mode Check .................................................................................................................................. 5-25

6 Scan to Folder

6.1 Operation flow................................................................................................................................. 6-2

6.1.1 Sending to folder................................................................................................................................ 6-2

6.1.2 Recalling a program destination ........................................................................................................ 6-4

6.1.3 Broadcasting...................................................................................................................................... 6-6

6.2 Scan to Folder screen..................................................................................................................... 6-8

6.2.1 Description of screen components.................................................................................................... 6-8

6.3 Favorites .......................................................................................................................................... 6-9

6.4 Direct Input .................................................................................................................................... 6-10

6.4.1 FTP................................................................................................................................................... 6-10

6.4.2 PC (SMB) ......................................................................................................................................... 6-11

6.4.3 WebDAV........................................................................................................................................... 6-11

6.4.4 USB Memory.................................................................................................................................... 6-12

Supported external memory devices............................................................................................... 6-12

Connecting the external memory device ......................................................................................... 6-12

6.4.5 HDD.................................................................................................................................................. 6-13

6.4.6 Web Service Settings....................................................................................................................... 6-14

6.5 Log.................................................................................................................................................. 6-15

6.6 Address Book................................................................................................................................ 6-16

6.6.1 Search.............................................................................................................................................. 6-16

Type ................................................................................................................................................. 6-16

Name................................................................................................................................................ 6-17

6.7 Settings .......................................................................................................................................... 6-18

6.7.1 Simplex/Duplex................................................................................................................................ 6-18

6.7.2 Original Size ..................................................................................................................................... 6-18

[Standard Size]................................................................................................................................. 6-18

[Custom Size]................................................................................................................................... 6-19

6.7.3 Original Settings............................................................................................................................... 6-19

Separate Scan ................................................................................................................................. 6-19

Original Direction ............................................................................................................................. 6-20

Orig. Binding Position ...................................................................................................................... 6-20

6.7.4 Color Mode ...................................................................................................................................... 6-21

6.7.5 Original Type.................................................................................................................................... 6-21

6.7.6 Background/Density ........................................................................................................................ 6-22

Background Removal ...................................................................................................................... 6-22

Density ............................................................................................................................................. 6-22

Sharpness ........................................................................................................................................ 6-22

6.7.7 Resolution ........................................................................................................................................ 6-23

6.7.8 File Settings ..................................................................................................................................... 6-23

File Type........................................................................................................................................... 6-23

Scan Setting..................................................................................................................................... 6-24

PDF Encrypt..................................................................................................................................... 6-24

6.7.9 File Name ......................................................................................................................................... 6-25

6.7.10 Communication................................................................................................................................ 6-25

URL Notification............................................................................................................................... 6-25

URL Notification Destination............................................................................................................ 6-26

6.8 Mode Check .................................................................................................................................. 6-27

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7 Application scan function

7.1 TWAIN-compatible application...................................................................................................... 7-2

Basic Mode........................................................................................................................................ 7-2

Advanced Mode................................................................................................................................. 7-3

7.2 WIA-compatible application........................................................................................................... 7-5

7.3 Web service ..................................................................................................................................... 7-6

8 Description of reports and lists

8.1 Types of reports and lists............................................................................................................... 8-2

8.1.1 Reports .............................................................................................................................................. 8-2

8.1.2 Lists.................................................................................................................................................... 8-2

8.2 Reports............................................................................................................................................. 8-3

8.2.1 [Scan TX Report]................................................................................................................................ 8-3

Print sample ....................................................................................................................................... 8-3

Information included in the list........................................................................................................... 8-3

8.3 Lists .................................................................................................................................................. 8-4

8.3.1 [Speed Address List].......................................................................................................................... 8-4

Print sample ....................................................................................................................................... 8-4

Information included in the list........................................................................................................... 8-4

8.3.2 [Group Address List] .......................................................................................................................... 8-6

Print sample ....................................................................................................................................... 8-6

Information included in the list........................................................................................................... 8-6

8.3.3 [Program List]..................................................................................................................................... 8-7

Print sample ....................................................................................................................................... 8-7

Information included in the list........................................................................................................... 8-7

9 User Mode Settings

9.1 [Address Registration].................................................................................................................... 9-2

9.1.1 E-mail ................................................................................................................................................. 9-2

9.1.2 SMB ................................................................................................................................................... 9-3

9.1.3 Program destination........................................................................................................................... 9-5

Registering program destinations...................................................................................................... 9-5

Details ................................................................................................................................................ 9-6

Delete................................................................................................................................................. 9-6

9.2 [User Settings]................................................................................................................................. 9-7

9.2.1 Machine Settings - ACS Level ........................................................................................................... 9-7

9.2.2 Machine Settings - Scan to E-mail Default Tab................................................................................. 9-7

9.2.3 Machine Settings - Scan to Folder Default Tab................................................................................. 9-8

9.2.4 Scan Settings..................................................................................................................................... 9-8

10 PageScope Web Connection

10.1 Using PageScope Web Connection ............................................................................................ 10-2

10.1.1 Operating environment .................................................................................................................... 10-2

10.1.2 Accessing PageScope Web Connection ......................................................................................... 10-2

10.1.3 Web browser cache ......................................................................................................................... 10-3

For Internet Explorer ........................................................................................................................ 10-3

For Mozilla Firefox............................................................................................................................ 10-3

10.2 Logging in and logging out .......................................................................................................... 10-4

10.2.1 Login ................................................................................................................................................ 10-4

Display Language ............................................................................................................................ 10-4

Logging in as a public user .............................................................................................................. 10-4

Logging in as a registered user........................................................................................................ 10-5

Logging in to the administrator mode.............................................................................................. 10-5

10.2.2 Logout.............................................................................................................................................. 10-5

10.3 Page Configuration....................................................................................................................... 10-6

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10.4 Current Status ............................................................................................................................... 10-7

10.5 User Mode Overview .................................................................................................................... 10-8

10.5.1 System ............................................................................................................................................. 10-8

10.5.2 Job ................................................................................................................................................... 10-9

10.5.3 Print................................................................................................................................................ 10-10

10.5.4 Storage........................................................................................................................................... 10-11

[Scan to HDD] ................................................................................................................................ 10-11

[PC-Fax] ......................................................................................................................................... 10-11

10.5.5 Address.......................................................................................................................................... 10-12

[Address Book]............................................................................................................................... 10-13

[Group] ........................................................................................................................................... 10-16

[Program] ....................................................................................................................................... 10-17

Program (New Registration)........................................................................................................... 10-18

Program (Edit) ................................................................................................................................ 10-19

[Subject] ......................................................................................................................................... 10-23

[Text] .............................................................................................................................................. 10-24

10.6 Administrator mode .................................................................................................................... 10-25

11 Troubleshooting for scanning problems

11.1 Cannot send scanned data .......................................................................................................... 11-2

11.1.1 Network scan sending ..................................................................................................................... 11-2

11.2 Error messages ............................................................................................................................. 11-3

11.3 If [Service Call] is displayed......................................................................................................... 11-4

12 Appendix

12.1 Product specifications.................................................................................................................. 12-2

12.1.1 Scanner functions ............................................................................................................................ 12-2

12.2 Glossary ......................................................................................................................................... 12-3

13 Index

13.1 Index by item ................................................................................................................................. 13-2

13.2 Index by button.............................................................................................................................. 13-4

1Introduction

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1.1 Welcome 1

1 Introduction

1.1 Welcome

Thank you for purchasing this machine.

This User's Guide describes the functions, operating instructions, precautions for correct operation, and sim-

ple troubleshooting guidelines of this machine. In order to obtain maximum performance from this machine

and use it effectively, please read this User's Guide as necessary.

1.1.1 User's guides

1.1.2 User's Guide

This User's Guide is intended for users ranging from those using this machine for the first time to administra-

tors.

It describes basic operations, functions that enable more convenient operations, simple troubleshooting op-

erations, and various setting methods of this machine.

Note that basic technical knowledge about the product is required to enable users to perform troubleshooting

operations. Limit your troubleshooting operations to the areas explained in this manual.

Should you experience any problems, please contact your service representative.

Printed manual Overview

[Quick Guide Copy/Print/Fax/Scan Operations] This manual describes operating procedures and the

functions that are most frequently used in order to en-

able you to begin using this machine immediately.

This manual also contains notes and precautions that

should be followed to ensure safe usage of this ma-

chine.

Please be sure to read this manual before using this

machine.

User's guide CD manuals Overview

[User's Guide Copy Operations] This manual describes details on copy mode opera-

tions and the settings of this machine.

• Specifications of originals and copy paper

• Copy function

• Maintaining this machine

• Troubleshooting

[User's Guide Print Operations] This manual describes details on printer functions.

• Printer settings and operations

• Printer troubleshooting

[User's Guide Scan Operations] This manual describes details on scan functions.

• Scan settings and operations

• Scan troubleshooting

[User's Guide Fax Operations] This manual describes details on fax functions.

• Fax settings and operations

• Fax troubleshooting

[User's Guide Administrator Operations] This manual describes the functions or settings that

the administrator of the machine uses.

• Settings using the Control Panel

• Settings using PageScope Web Connection

[Trademarks/Copyrights] This manual describes details on trademarks and

copyrights.

• Trademarks and copyrights

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1.2 Conventions used in this manual 1

1.2 Conventions used in this manual

1.2.1 Symbols used in this manual

Symbols are used in this manual to express various types of information.

The following describes each symbol related to correct and safe usage of this machine.

To use this machine safely

7 WARNING

-This symbol indicates that a failure to heed the instructions may lead to death or serious injury.

7 CAUTION

-This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury

or property damage.

NOTICE

This symbol indicates a risk that may result in damage to this machine or documents.

Follow the instructions to avoid property damage.

Procedural instruction

0This check mark indicates an option that is required in order to use conditions or functions that are pre-

requisite for a procedure.

1This format number "1" represents the first step.

2This format number represents the order of serial steps.

%This symbol indicates a supplementary explanation of a pro-

cedural instruction.

%This symbol indicates transition of the Control Panel to access a desired menu item.

This symbol indicates a desired page.

The operation proce-

dures are described

using illustrations.

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1.2 Conventions used in this manual 1

d Reference

This symbol indicates a reference.

View the reference as required.

Key symbols

[ ]

Key names on the Touch Panel or computer screen, or a name of user's guide are indicated by these brack-

ets.

Bold text

This presents a key name on the Control Panel, part name, product name or option name.

1.2.2 Original and paper indications

Original and paper sizes

The following explains the indication for originals and paper described

in this manual.

When indicating the original or paper size, the Y side represents the

width and the X side the length.

Original and paper indications

w indicates the paper size with the length (X) being longer than the

width (Y).

v indicates the paper size with the length (X) being shorter than the

width (Y).

2Before using the Scan

function

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2.1 Information 2

2 Before using the Scan function

This section describes necessary information you should be aware of before using the scan function of this

machine.

2.1 Information

7 CAUTION

-To turn the Power Switch off and on, first turn the power off, and then on again after 10 or more sec-

onds has elapsed. Not doing so may result in an operation failure.

2.1.1 Scan function

Function type

Using this machine, scanned images can be sent via network. In addition, using the applications available

from a computer on the network, you can scan documents. This User's Guide introduces the following func-

tions.

Notes on using Network scan/Application scan function

The following requirement must be met to use the Network scan or Application scan function.

-The machine is connected to the network. (required)

The machine can be used over a TCP/IP network. First, connect the cable for connecting to the network.

For details, refer to page 4-2. In order to use this machine on a network, settings such as the IP address of

the machine must be specified. For details, refer to the [User's Guide Administrator Operations].

Functions Transmission Options

Network scan function • E-mail

• FTP

•SMB

•WebDAV

•Web Service

Local scan function • USB Memory

•HDD

Application scan function • Scanner driver

•Web Service

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2.1 Information 2

2.1.2 User authentication

To use this machine, some devices have been preset so that you must enter an account or user name and a

password. For details on the account or user name available for using the devices, contact your administra-

tor.

Reference

-If a user enters an incorrect password three times continuously, that user will be locked out and will no

longer be able to use the machine. For details on unlocking restricted operations, contact your admin-

istrator.

-If PageScope Authentication Manager is used for authentication, ask your server administrator about

the login procedure.

-When you use the optional Authentication Unit AU-201 for authentication, refer to the [User's Guide

Copy Operations] for the login procedure.

Device authentication

Enter the user name and password, and then press either [Login] or the Access key on the Control Panel.

External server authentication

Enter the user name, password and server, and then press either [Login] or the Access key on the Control

Panel.

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2.1 Information 2

Account Track

Enter the account and password, and then press either [Login] or the Access key on the Control Panel.

2.1.3 Restriction of file name

Name document data to be saved.

Reference

-The names can contain up to 30 characters.

-You can edit the names after the documents have been saved.

-The names can be specified when saving data. Otherwise, when saving the data without specified the

name, a predefined name is applied to the data.

If the data is saved without a name specified, names are created by combining the following elements. The

following describes elements of an example document name "SMFP110511152300".

Item Description

S This character indicates the mode when the document is saved.

S: Scan (Scan to E-mail/Scan to Folder)

F: Fax

P: Print

MFP This represents the name of the device that scanned the data. This item

displays the name that is entered in [Device Name] under [Admin Settings]

ö [Administrator Registration] ö [Machine Settings]. When changing the

displayed name, specify it with up to 10 characters.

110511152300 This indicates the year (last two digits), month, day, hour and minute when

the data was scanned. If a series of documents are scanned at the same

time (minute), serial numbers are attached to the last two digits.

_0001 This indicates the page when multi-page data is scanned. This numeral

does not appear in the File Name column, but is added automatically as

part of the name when the file is transmitted. Consider this part for FTP or

other transmission when a server has restriction regarding file names.

.TIF This is the extension for the specified data format. The characters do not

appear in the File Name column, but is added automatically as part of the

name when the file is transmitted.

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2.2 Overview 2

2.2 Overview

2.2.1 Available operations with Network scan function

"Scanning" refers to the operation of reading the image of an original fed through the ADF or placed on the

Original Glass. The scan functions can be used to temporarily store the scan data on the internal memory

of the machine and transmit the data over the network.

E-mail transmission

Scanned data can be sent to the specified E-mail address. Select destinations from the touch panel of this

machine, and send scanned data as an E-mail attachment.

1. Original

2. Main unit

3. Memory

4. E-mail + scanned data

5. SMTP server

6. POP server

7. Intranet/Internet

8. Receive E-mail message

1

8

2

3

4

765

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2.2 Overview 2

FTP transmission

Upload scanned data to the specified FTP server. Enter the FTP server address and login password from the

touch panel of this machine.

Data uploaded to the FTP server can be downloaded from a computer on the network.

1. Original

2. Main unit

3. Memory

4. Scanned data

5. FTP server

6. Intranet/Internet

7. Download

SMB transmission

Scanned data can be sent to a shared folder on a specified computer. Enter the intended host name, file path

and other information from the touch panel of this machine.

1. Original

2. Main unit

3. Memory

4. Scanned data

5. Save to shared folder

1

7

5

2

3

4

6

1

2

3

5

4

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2.2 Overview 2

WebDAV transmission

Upload scanned data to the specified server. Enter the server address and login password from the touch

panel of this machine.

The data uploaded to the server can be downloaded from a computer on the network.

1. Original

2. Main unit

3. Memory

4. Scanned data

5. Server

6. Intranet/Internet

7. Download

Web Service

If the driver is installed to a computer (Windows Vista/7/Server 2008/Server 2008 R2) on the network while

the computer recognizes this machine, data can be scanned using this machine depending on the purpose

and sent to the computer.

1. Original

2. Scanned data

3. Computer (Windows Vista/7/Server 2008/Server 2008 R2)

1

7

5

2

3

4

6

2

3

1

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2.2 Overview 2

2.2.2 Available operations with local scan function

Stored USB memory, Stored HDD

Scanned data can be stored in the Hard Disk of this machine or the USB memory, allowing the data to be

reused. The file name can be entered from the touch panel of this machine when the data is stored.

1. Main unit

2. Hard disk

3. External memory

1

2

3

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2.2 Overview 2

2.2.3 Available operations with application scan function

Scanner driver

If the scanner driver is installed in a computer on the network, you can scan documents using the applications

available from the computer. TWAIN or WIA-compatible applications are used for scan settings and scan op-

erations.

1. Command scan operation

2. Scanned data

3. Original

Web Service

If the driver is installed in a computer (Windows Vista/7/Server 2008/Server 2008 R2) on the network while

the computer recognizes this machine, you can scan documents using the applications available from the

computer.

1. Computer (Windows Vista/7/Server 2008/Server 2008 R2)

2. Command scan operation

3. Scanned data

4. Original

2

1

3

1 2

4

3Control Panel/Liquid Crystal

Display

Konica Minolta bizhub 36 User manual

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