HP Access Control User manual

Brand: HP

Model: Access Control

Type: User manual

HP Access Control lets you delegate documents to coworkers for them to print. Once you add delegates to the delegate web page, you can select who you want to delegate documents to at the time of printing.

After the HP AC Print Client is installed on your workstation, the Secure Pull Print icon displays in the task bar. Right-click the icon and select Configure delegate printing to go to the delegate web page.

Before you can add a user for delegate printing, a group must be created. Groups allow you to decide if you want to assign a copy of documents to every member or if you want to share the documents among members of the group.

HP AC Delegate Printing User Guide

User Guide

Printed in the US

Development Company, L.P.

Microsoft, Windows, and Windows NT are U.S.

registered trademarks of Microsoft

Corporation.

Confidential computer software. Valid license

from HEWLETT-PACKARD required for

possession, use or copying. Consistent with

FAR 12.211 and 12.212, Commercial Computer

Software, Computer Software Documentation,

and Technical Data for Commercial Items are

licensed to the U.S. Government under

vendor's standard commercial license.

The information contained herein is subject to

change without notice. The only warranties for

HEWLETT-PACKARD products and services are

set forth in the express warranty statements

accompanying such products and services.

Nothing herein should be construed as

constituting an additional warranty. HEWLETT-

PACKARD shall not be liable for technical or

editorial errors or omissions contained herein.

November 2014

Table of contents

1 Introduction .................................................................................................................................................. 1

2 Managing delegates in the delegate web page ................................................................................................. 2

2.1 How to add a user for delegate printing ......................................................................................................... 2

2.2 How to delete a user or group ......................................................................................................................... 3

2.3 How to manage display of the web page ........................................................................................................ 4

3 Delegating documents from your computer ..................................................................................................... 5

4 Collecting delegated documents at the printer ................................................................................................ 6

iii

List of figures

Figure 2-1 Configure delegate printing ................................................................................................................................ 2

Figure 2-2 Add users ............................................................................................................................................................. 3

Figure 3-1 Delegate job to user or group ............................................................................................................................. 5

Figure 4-1 Delegated documents ......................................................................................................................................... 6

1Introduction

With delegate printing you can assign documents to coworkers for them to print. After adding delegates in

the delegate web page, you will be able to select who you want to delegate documents to at the time of

printing.

2 Managing delegates in the delegate web

page

After the HP AC Print Client is installed on your workstation, the Secure Pull Print icon displays in the task bar.

Right-click the icon and select Configure delegate printing to go to the delegate web page.

Figure 2-1 Configure delegate printing

IMPORTANT: After adding, deleting, or editing a user or group, you must manually update the delegate

information stored in the local cache. Right-click the Secure Pull Print icon in the taskbar, then click Update

local cache.

2.1 How to add a user for delegate printing

Before you can add a user for delegate printing, a group must be created. Groups allow you to decide if you

want to assign a copy of documents to every member or if you want to share the documents among

members of the group. Go to the delegate web page and follow the steps below to create a group and assign

users.

1. In the Group field, type a name for the group. In the Description field, type a description to identify the

group. Select the Distribution checkbox if you want every member of your group to receive their own

copy of your delegated documents.

If the Distribution checkbox is unchecked, all members of the group will share your delegated

documents. For example, if the Distribution checkbox is unchecked and you delegate a document to the

group, as soon as one user deletes the document, the document is no longer available to rest of the

members. Click Add.

2 Chapter 2 Managing delegates in the delegate web page

Figure 2-2 Add users

2. After a group is created, the Users section displays. In the User / Email field, enter the name or email

address of the user you want to add to the group. Click Test to verify the user exists in the database.

Click Add to add the user to the selected group.

3. Right-click the Secure Pull Print icon in the taskbar, then click Update local cache.

TIP: Group information can be changed at any time. Click the Edit icon next to the group to edit the group

name, description and/or distribution setting. Right-click the Secure Pull Print icon in the taskbar, then click

Update local cache.

2.2 How to delete a user or group

To delete a user or group, simply click the Delete icon next to the user or group you want to remove. Right-

click the Secure Pull Print icon in the taskbar, then click Update local cache.

Section 2.2 How to delete a user or group 3

2.3 How to manage display of the web page

Click Settings to manage the display settings on the delegate web page. The Rows per page (Groups) field

determines the number of group names you want to display per page. The Rows per page (Users) field

determines the number of user names you want to display per page. After making changes, click Update.

4 Chapter 2 Managing delegates in the delegate web page

3 Delegating documents from your computer

Once you have assigned users, it is easy to delegate documents:

1. Click Print to print your document.

2. Select a printer recommended by your administrator.

3. Click OK.

4. In the delegate printing dialog prompt, select a user or group to delegate to and then click Print.

Figure 3-1 Delegate job to user or group

The user or group you selected can now collect your document at the printer.

NOTE: When the Cancel button is selected, the job will be cancelled and will not print.

TIP: Enable the Remember selection option if you want the dialog to appear with the last selected user or

group the next time you print.

4 Collecting delegated documents at the

printer

Collecting a delegated document from someone else is done the same way as any other document. On the

printer, a delegated document is preceded with a (+) symbol.

Figure 4-1 Delegated documents

6 Chapter 4 Collecting delegated documents at the printer

HP Access Control User manual

HP Access Control User manual

HP Access Control User manual

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