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HP AC Delegate Printing User Guide
User Guide
Printed in the US
© Copyright 2014 Hewlett-Packard
Development Company, L.P.
Microsoft, Windows, and Windows NT are U.S.
registered trademarks of Microsoft
Corporation.
Confidential computer software. Valid license
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FAR 12.211 and 12.212, Commercial Computer
Software, Computer Software Documentation,
and Technical Data for Commercial Items are
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vendor's standard commercial license.
The information contained herein is subject to
change without notice. The only warranties for
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set forth in the express warranty statements
accompanying such products and services.
Nothing herein should be construed as
constituting an additional warranty. HEWLETT-
PACKARD shall not be liable for technical or
editorial errors or omissions contained herein.
November 2014
Table of contents
1 Introduction .................................................................................................................................................. 1
2 Managing delegates in the delegate web page ................................................................................................. 2
2.1 How to add a user for delegate printing ......................................................................................................... 2
2.2 How to delete a user or group ......................................................................................................................... 3
2.3 How to manage display of the web page ........................................................................................................ 4
3 Delegating documents from your computer ..................................................................................................... 5
4 Collecting delegated documents at the printer ................................................................................................ 6
iii
List of figures
Figure 2-1 Configure delegate printing ................................................................................................................................ 2
Figure 2-2 Add users ............................................................................................................................................................. 3
Figure 3-1 Delegate job to user or group ............................................................................................................................. 5
Figure 4-1 Delegated documents ......................................................................................................................................... 6
iv
1Introduction
With delegate printing you can assign documents to coworkers for them to print. After adding delegates in
the delegate web page, you will be able to select who you want to delegate documents to at the time of
printing.
1
2 Managing delegates in the delegate web
page
After the HP AC Print Client is installed on your workstation, the Secure Pull Print icon displays in the task bar.
Right-click the icon and select Configure delegate printing to go to the delegate web page.
Figure 2-1 Configure delegate printing
IMPORTANT: After adding, deleting, or editing a user or group, you must manually update the delegate
information stored in the local cache. Right-click the Secure Pull Print icon in the taskbar, then click Update
local cache.
2.1 How to add a user for delegate printing
Before you can add a user for delegate printing, a group must be created. Groups allow you to decide if you
want to assign a copy of documents to every member or if you want to share the documents among
members of the group. Go to the delegate web page and follow the steps below to create a group and assign
users.
1. In the Group field, type a name for the group. In the Description field, type a description to identify the
group. Select the Distribution checkbox if you want every member of your group to receive their own
copy of your delegated documents.
If the Distribution checkbox is unchecked, all members of the group will share your delegated
documents. For example, if the Distribution checkbox is unchecked and you delegate a document to the
group, as soon as one user deletes the document, the document is no longer available to rest of the
members. Click Add.
2 Chapter 2 Managing delegates in the delegate web page
Figure 2-2 Add users
2. After a group is created, the Users section displays. In the User / Email field, enter the name or email
address of the user you want to add to the group. Click Test to verify the user exists in the database.
Click Add to add the user to the selected group.
3. Right-click the Secure Pull Print icon in the taskbar, then click Update local cache.
TIP: Group information can be changed at any time. Click the Edit icon next to the group to edit the group
name, description and/or distribution setting. Right-click the Secure Pull Print icon in the taskbar, then click
Update local cache.
2.2 How to delete a user or group
To delete a user or group, simply click the Delete icon next to the user or group you want to remove. Right-
click the Secure Pull Print icon in the taskbar, then click Update local cache.
Section 2.2 How to delete a user or group 3
2.3 How to manage display of the web page
Click Settings to manage the display settings on the delegate web page. The Rows per page (Groups) field
determines the number of group names you want to display per page. The Rows per page (Users) field
determines the number of user names you want to display per page. After making changes, click Update.
4 Chapter 2 Managing delegates in the delegate web page
3 Delegating documents from your computer
Once you have assigned users, it is easy to delegate documents:
1. Click Print to print your document.
2. Select a printer recommended by your administrator.
3. Click OK.
4. In the delegate printing dialog prompt, select a user or group to delegate to and then click Print.
Figure 3-1 Delegate job to user or group
The user or group you selected can now collect your document at the printer.
NOTE: When the Cancel button is selected, the job will be cancelled and will not print.
TIP: Enable the Remember selection option if you want the dialog to appear with the last selected user or
group the next time you print.
5
4 Collecting delegated documents at the
printer
Collecting a delegated document from someone else is done the same way as any other document. On the
printer, a delegated document is preceded with a (+) symbol.
Figure 4-1 Delegated documents
6 Chapter 4 Collecting delegated documents at the printer
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