Brother FAX-1355 User manual

Category
Fax machines
Type
User manual

This manual is also suitable for

USER’S GUIDE
FAX-1355
FAX-1360
FAX-1460
FAX-1560
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: FAX-1355, FAX-1360, FAX-1460 and
FAX-1560
(Circle your model number)
Serial Number:
1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2006 Brother Industries, Ltd.
i
Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
ii
EC Declaration of Conformity under the R & TTE
Directive
iii
Table of Contents
Section I General
1 General Information 2
Using the documentation.......................................................................................2
Symbols and conventions used in the documentation ....................................2
Control panel overview ..........................................................................................3
2 Loading documents and paper 7
Loading documents ...............................................................................................7
Using the ADF .................................................................................................7
Scanning area ................................................................................................. 8
Handling and using plain paper .............................................................................8
Choosing the right media.................................................................................9
Loading paper......................................................................................................10
How to load paper .........................................................................................10
Printable Area................................................................................................12
3 General setup 13
Power Save mode ...............................................................................................13
Putting your machine in Power Save mode...................................................13
Bringing your machine out of Power Save mode ..........................................13
Power Save setting........................................................................................13
Mode Timer..........................................................................................................14
Paper settings......................................................................................................15
Paper Size .....................................................................................................15
Volume Settings...................................................................................................15
Ring Volume..................................................................................................15
Beeper Volume..............................................................................................15
Speaker Volume............................................................................................16
Automatic Daylight Savings Time........................................................................16
LCD display .........................................................................................................16
LCD Contrast.................................................................................................16
4 Security features 17
TX Lock (FAX-1355 and FAX-1360)....................................................................17
Setting and changing the TX Lock password ................................................17
Turning TX Lock on/off ..................................................................................18
Memory Security (FAX-1460 and FAX-1560)......................................................18
Setting and changing the Memory Security password ..................................19
Turning Memory Security on/off ....................................................................19
iv
Section II Fax
5 Sending a fax 22
Entering Fax mode ..............................................................................................22
Faxing from the ADF ....................................................................................22
Cancelling a fax in progress ..........................................................................22
Broadcasting........................................................................................................22
Cancelling a Broadcast in progress...............................................................23
Additional sending operations..............................................................................23
Sending faxes using multiple settings ...........................................................23
Contrast .........................................................................................................23
Changing Fax Resolution ..............................................................................24
Dual access ...................................................................................................24
Real time transmission ..................................................................................25
Overseas Mode .............................................................................................25
Delayed Faxing..............................................................................................25
Delayed Batch Transmission.........................................................................26
Checking and cancelling waiting jobs............................................................26
Sending a fax manually .................................................................................26
Sending a fax at the end of a conversation ...................................................27
Out of Memory message ...............................................................................27
6 Receiving a Fax 28
Receive modes ....................................................................................................28
Choosing the Receive Mode .........................................................................28
Using receive modes ...........................................................................................30
Fax only .........................................................................................................30
Fax/Tel...........................................................................................................30
Manual...........................................................................................................30
TAD (TAD:Msg Mgr) (FAX-1460 and FAX-1560) ..........................................30
External TAD (FAX-1355 and FAX-1360) .....................................................30
Receive mode settings ........................................................................................31
Ring Delay.....................................................................................................31
F/T Ring Time (Fax/Tel mode only)...............................................................31
Fax Detect .....................................................................................................31
Additional receiving operations............................................................................32
Printing a reduced incoming fax ....................................................................32
Receiving faxes into memory ........................................................................32
Receiving a fax at the end of a conversation.................................................33
Printing a fax from the memory .....................................................................33
v
7 Telephone and External devices 34
Voice Operations ................................................................................................34
Making a telephone call (Not for FAX-1355) .................................................34
Answering calls with the Speaker Phone (FAX-1460 and FAX-1560)...........34
Mute (Not for FAX-1355) ...............................................................................34
Tone or pulse.................................................................................................35
Fax/Tel mode ................................................................................................35
Fax/Tel mode in Power Save condition.........................................................35
Telephone services..............................................................................................36
Caller ID (For U.K. and Ireland only) .............................................................36
Setting the Phone Line Type .........................................................................37
BT Call Sign (For U.K. only) ..........................................................................37
Connecting an external TAD (telephone answering device)................................38
Connections...................................................................................................39
Recording an outgoing message (OGM) on an external TAD.......................39
Multi-line connections (PBX) .........................................................................39
External and extension phones ...........................................................................40
Connecting an external or extension telephone ............................................40
Operation from extension telephones............................................................40
Using extension telephones (For U.K. only) ..................................................41
Using a cordless external telephone (Not for FAX-1560) ..............................42
Using remote codes.......................................................................................42
8 Dialling and storing numbers 43
How to Dial ..........................................................................................................43
Manual dialling...............................................................................................43
One-Touch Dialling........................................................................................43
Speed-Dialling ...............................................................................................43
Search ...........................................................................................................44
Fax Redial .....................................................................................................44
Storing numbers ..................................................................................................44
Storing a pause .............................................................................................44
Storing One-Touch Dial numbers ..................................................................45
Storing Speed-Dial numbers .........................................................................45
Changing One-Touch and Speed-Dial numbers ...........................................45
Setting up Groups for broadcasting...............................................................46
Combining Quick-Dial numbers.....................................................................46
vi
9 Digital TAD (FAX-1460 and FAX-1560) 47
TAD-Mode for internal TAD .................................................................................47
Setting up the TAD ........................................................................................47
Outgoing message (OGM) ............................................................................47
Fax/Tel OGM .................................................................................................48
Activating TAD memory.................................................................................48
Managing your messages ...................................................................................48
Message Indicator .........................................................................................48
Playing voice messages ................................................................................48
Printing fax messages ..................................................................................49
Erasing incoming messages..........................................................................49
Additional TAD operations ..................................................................................50
Setting maximum time for incoming messages .............................................50
Setting toll saver ............................................................................................50
ICM Recording Monitor..................................................................................50
Recording conversation (FAX-1460 only)......................................................50
10 Remote fax options 51
Fax Forwarding....................................................................................................51
Fax Storage .........................................................................................................51
Changing Remote Fax Options ...........................................................................52
Turning off Remote Fax Options ...................................................................52
Remote Retrieval .................................................................................................52
Setting a Remote Access Code.....................................................................52
Using your Remote Access Code..................................................................53
Retrieving fax messages ...............................................................................53
Changing your Fax Forwarding number ........................................................54
Remote fax commands........................................................................................55
11 Printing Reports 57
Fax reports...........................................................................................................57
Transmission Verification Report...................................................................57
Fax Journal (activity report) ...........................................................................57
Reports ................................................................................................................58
How to print a report ......................................................................................58
12 Polling 59
Polling receive .....................................................................................................59
Setup for polling receive ................................................................................59
Setup to receive polling with a secure code ..................................................59
Setup for delayed polling receive ..................................................................60
Sequential polling ..........................................................................................60
Polled transmit.....................................................................................................61
Setup for polled transmit................................................................................61
Setup for polled transmit with secure code....................................................61
vii
Section III Copy
13 Making copies 64
How to copy.........................................................................................................64
Entering Copy mode......................................................................................64
Making a single copy.....................................................................................64
Making multiple copies ..................................................................................64
Stop copying..................................................................................................64
Copy options........................................................................................................65
Changing copy speed and quality .................................................................65
Enlarging or reducing the image copied ........................................................66
Making N in 1 copies .....................................................................................67
Sorting copies using the ADF........................................................................67
Adjusting Brightness and Contrast ................................................................68
Paper options ................................................................................................68
Section IV Appendixes
A Safety and Legal 70
Choosing a location .............................................................................................70
To use the machine safely...................................................................................71
Important safety instructions..........................................................................74
IMPORTANT - For your safety ......................................................................75
EU Directive 2002/96/EC and EN50419........................................................76
Trademarks ...................................................................................................76
B Troubleshooting and Routine Maintenance 77
Troubleshooting...................................................................................................77
If you are having difficulty with your machine................................................77
Error messages ...................................................................................................80
Transferring your faxes or Fax Journal report ...............................................82
Document jam ...............................................................................................83
Printer jam or paper jam ................................................................................84
Dial Tone detection........................................................................................86
Phone line interference..................................................................................86
Routine maintenance...........................................................................................86
Replacing the ink cartridge ............................................................................86
Cleaning the outside of the machine .............................................................88
Cleaning the scanner.....................................................................................89
Cleaning the machine printer platen..............................................................90
Cleaning the paper pick-up roller...................................................................90
Cleaning the print head .................................................................................91
Checking the print quality ..............................................................................91
Checking the print alignment .........................................................................92
Checking the ink volume ...............................................................................93
Machine Information ............................................................................................93
Checking the serial number...........................................................................93
Packing and shipping the machine......................................................................93
viii
C Menu and Features 95
On-screen programming......................................................................................95
Menu table.....................................................................................................95
Memory storage.............................................................................................95
Menu keys ...........................................................................................................96
Menu Table..........................................................................................................97
Entering Text .....................................................................................................103
D Specifications 104
General..............................................................................................................104
Print media.........................................................................................................106
Fax.....................................................................................................................107
Digital TAD (FAX-1460 and FAX-1560).............................................................108
Digital Cordless Handset (FAX-1560)................................................................108
Cordless handset (BCL-D20) ......................................................................108
Battery .........................................................................................................108
Copy ..................................................................................................................109
Consumable items .............................................................................................109
E Glossary 110
FIndex 113
Section I
General I
General Information 2
Loading documents and paper 7
General setup 13
Security features 17
2
1
Using the
documentation
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
General Information 1
Bold Bold typeface identifies specific
keys on the machine’s control
panel.
Italics Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in the Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
General Information
3
1
Control panel overview 1
FAX-1355 1
FAX-1360 1
2
10
6
1
7 8
9
11
3
5
4
2
10
6
1
7 8
9
11
3
5
4
Chapter 1
4
FAX-1460 1
FAX-1560 1
2
10
6
1
7 8
9
11
13
12
3
5
4
2
10
6
1
7 8
9
11
13
12
3
5
4
General Information
5
1
1 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
2 One-Touch keys
Instantly accesses your stored Quick-Dial
numbers.
Shift
When held down, lets you access
One-Touch numbers 6 to 10.
3 Fax keys
Redial/Pause
Redials the last number called. It also inserts a
pause when programming quick-dial numbers.
Resolution
Lets you temporarily change the resolution
when sending a fax.
Tel (FAX-1355)
This key is used to have a telephone
conversation after picking up the external
handset in F/T pseudo-ringing.
R (FAX-1355)
Use this key to gain access to an outside
line, or transfer a call to another extension
when the machine is connected to a PBX.
Tel/R (FAX-1360 only)
Use this key to gain access to an outside
line, or transfer a call to another extension
when the machine is connected to a PBX.
Mute (FAX-1360 and FAX-1460)
Puts the current phone call on hold.
Speaker Phone (FAX-1460 and
FAX-1560)
Lets you speak to another party without
lifting the handset.
Mute/Intercom (FAX-1560)
Puts the current phone call on hold.
Also, press this key to speak on the
intercom or to transfer an incoming call to
the cordless handset.
4 Ink Management
Lets you clean the print head, check the print
quality, and check the available ink volume.
5 Copy key
Copy Options
Lets you temporarily change multiple copy
settings when in copy mode.
6Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone.
7 Menu keys:
Menu
Lets you access the menu to program your
settings in the machine.
a Search/Speed Dial
Lets you look up and dial numbers that are
stored in the memory.
b R (FAX-1460 and FAX-1560)
Use this key to gain access to an outside
line, or transfer a call to another extension
when the machine is connected to a PBX.
Volume keys
d c
In Fax mode, you can press these keys to
adjust the ring volume.
d
Press to scroll backward to a menu
selection.
a or b
Press to scroll through the menus and
options.
Clear/Back
Press to cancel the current setting.
OK
Lets you store your settings in the machine.
8 Start
Lets you start sending faxes or making
copies in monochrome.
9 Stop/Exit
Stops an operation or exits from a menu.
10 Power Save
Lets you put the machine into Power Save
mode.
Chapter 1
6
11 Mode keys:
Fax
Lets you access Fax mode.
Copy
Lets you access Copy mode.
12 Microphone (FAX-1460 and FAX-1560)
Used by the Speaker Phone feature, and to
record messages.
13 TAD keys (FAX-1460 and FAX-1560)
On/Off
Turns the Telephone Answering Device
(TAD) on or off. Will also flash if you have
new messages.
Erase
Deletes voice/fax messages.
Play/Record (FAX-1460)
Plays voice messages stored in the
memory.
Play (FAX-1560)
Plays voice messages stored in the
memory.
7
2
2
Loading documents 2
You can send a fax and make copies from the
ADF (automatic document feeder).
Using the ADF 2
The ADF can hold up to 20 pages and feeds
each sheet individually. Use standard
80 g/m
2
(20 lb) paper and always fan the
pages before putting them in the ADF.
Recommended environment 2
Document Sizes Supported 2
How to load documents 2
CAUTION
DO NOT pull on the document while it is
feeding.
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink are
completely dry.
a Open the document support (1) and the
document tray (2) and then pull out the
extension (3).
b Fan the pages well. Make sure you put
the documents face down, top edge
first in the ADF until you feel them touch
the feed roller.
c Adjust the paper guides (1) to fit the
width of your documents.
Loading documents and paper 2
Temperature: 20 to 30° C (68 to 86° F)
Humidity: 50% to 70%
Paper:
80 g/m
2
A4 (20 lb LTR)
Length: 127 to 355.6 mm (5 to 14 in.)
Width: 89 to 215.9 mm
(3.5 to 8.5 in.)
Weight:
64 to 90 g/m
2
(17to24lb)
1
2
3
1
Chapter 2
8
Scanning area 2
The figures below show the areas you cannot
scan on paper.
Handling and using
plain paper
2
You can use plain paper only.
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
Store paper in its original packaging,
and keep it sealed. Keep the paper flat
and away from moisture, direct
sunlight and heat.
Improper Setup
DO NOT use the following kinds of paper:
Damaged, curled, wrinkled, or
irregularly shaped paper
1 2 mm (0.08 in.) or longer
Extremely shiny or highly textured paper
Paper already printed on by a printer
Paper that cannot be arranged uniformly
when stacked
Paper made with a short grain
Paper capacity of the output paper tray
Up to 50 sheets of 20 lb Letter or 80 g/m
2
A4
paper.
Usage Document
Size
Top (1)
Bottom (2)
Left (3)
Right (4)
Fax Letter 3 mm
(0.12 in.)
4 mm
(0.16 in.)
A4 3 mm
(0.12 in.)
3 mm
(0.12 in.)
Copy Letter 3 mm
(0.12 in.)
4 mm
(0.16 in.)
A4 3 mm
(0.12 in.)
3 mm
(0.12 in.)
3
4
1
2
Brother paper
Paper Type Item
A4 Plain BP60PA
1
1
Loading documents and paper
9
2
Choosing the right media 2
Paper type and size for each operation 2
Paper weight, thickness and capacity 2
1
Up to 50 sheets for Legal size paper 80 g/m
2
(20 lb).
Up to 100 sheets of 80 g/m
2
(20 lb) paper.
Paper Type Paper Size Usage
Fax Copy
Cut Sheet Letter 216 × 279 mm (8 1/2 × 11 in.) Yes Yes
A4 210 × 297 mm (8.3 × 11.7 in.) Yes Yes
Legal 216 × 356 mm (8 1/2 × 14 in.) Yes Yes
Paper Type Weight Thickness No. of
sheets
Cut
Sheet
Plain Paper
64 to 120 g/m
2
(17 to 32 lb)
0.08 to 0.15 mm (0.003 to 0.006 in.)
100
1
Chapter 2
10
Loading paper 2
How to load paper 2
a If the paper support flap (1) is open,
close it, and then pull the paper tray
completely out of the machine. Open the
output tray cover (2).
b Press and hold the universal guide
release button (1) as you slide out the
front of the paper tray to match the
paper size you are using.
c Press and slide the paper side guides
(1) and paper length guide (2) to fit the
paper size.
d Fan the stack of paper well to avoid
paper jams and misfeeds.
Note
Always make sure the paper is not curled.
e Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
1
2
1
2
1
1 / 1

Brother FAX-1355 User manual

Category
Fax machines
Type
User manual
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