BELGACOM Forum Phone 740 User manual

Brand: BELGACOM

Model: Forum Phone 740

Category: IP phones

Type: User manual

This manual is also suitable for

First

Belgacom Forum™ IPhone 740 / 750

Belgacom Forum ™ 700

User manual

First

Belgacom Forum™ Phone 740

User manual

Introduction

Thank you for choosing a telephone from the Forum™ IPhone/Phone range manufactured by Belgacom.

Your terminal has a new ergonomic layout for more effective communication.

 A large graphic screen, in conjunction with various keys and the navigator, allows you to make calls, configure and program

your telephone,

 a receiver that is pleasant to use: it fits nicely in the hand with a flexible grip section,

 communication is even more convenient using the audio keys (loudspeaker, hands free),

 using the convenient alphabetic keypad, you can call your correspondents by name.

You will find the latest version of the manual on the site www.belgacom.be.

Initializing your voice mailbox (option)

When your phone has a mailbox, after pushing the mail-button, your phone will ask you to initialize your mailbox. Once

personalized, this message will disappear.

Forum™ IPhone 750

light flashes

enter your personal code then record

your name according to voice guide

instructions

Your personal code is used to access your voice mailbox and to lock your telephone.

You can always modify this (see chapter : Programming your telephone/Modifying

your personal code).

How to use this guide

These symbols can be supplemented by small icons or text.

• Actions • Keypad

Lift the receiver. Numeric keypad.

Hang up. Alphabetic keypad.

Specific key on numeric keypad.

• Navigator

Move the navigation key up, down, to the left or to the right.

To go back one level (press and release) or to return to the welcome page (press and hold) ;

during a conversation, can be used to access the different pages (Menu, Perso, etc.) and to return

to the telephone screens.

• Display and display keys • Audio keys

Partial view of display.;.

Loudspeaker,

hands free.

Display key. Adjustment “reduce”.

Adjustment “increase”.

• Programmable keys and icons • Other fixed keys

Line key. Fixed key.

Icon corresponding to key. MENU key/Info key.

Preprogrammed function keys. The

labels used in the documentation are

default labels and can be modified by the

installer.

Voice mail access key.

• Other symbols used

Means that the function is accessible from the Menu page.

Means that the function is accessible from the Perso page.

Means that the function is accessible from the Info page.

Means that the function is subject to programming. Dial Free Number for any

modification: 0800 44 500.

abc

def

jkl

mno

Smith John

…

How

Contents

Toc

Getting to know your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.6

Description of the screens and Bluetooth® handset. . . . . . . . . . . . . . . . p.7

1.1 Welcome screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.7

1.2 Call management screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.8

1.3 Application screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.8

1.4 Bluetooth® receiver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.9

Making a call / receiving a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.10

2.1 Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.10

2.2 Receiving a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.10

2.3 Using the telephone in "Hands free" mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.10

2.4 Activating the loudspeaker during a conversation (receiver lifted). . . . . . . . . . . . . . . . . . p.11

2.5 Calling your correspondent by name (company directory) . . . . . . . . . . . . . . . . . . . . . . . p.11

2.6 Make calls via your programmed call keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.11

2.7 Calling back the last numbers dialled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.11

2.8 Requesting automatic callback if internal number is busy . . . . . . . . . . . . . . . . . . . . . . . . . p.12

2.9 Call pick-up (option). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.12

2.10 Receiving intercom calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.12

2.11 Sending DTMF signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.13

2.12 Mute, so that your correspondent cannot hear you . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.13

During a conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.14

3.1 Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.14

3.2 Making a second call during a conversation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.14

3.3 Answering a second call during a conversation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.14

3.4 Switching between calls (Broker call). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.15

3.5 Transfer a call to the voice mailbox of an absent party . . . . . . . . . . . . . . . . . . . . . . . . . . p.15

3.6 Three-way conference with internal and/or external correspondents (conference). . . . p.15

3.7 Placing a call on hold (hold) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.15

3.8 Placing an outside call on hold (parking) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.16

3.9 Intrusion into an internal conversation (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.16

3.10 Store a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.16

3.11 Adjust audio volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.16

'Meet me' conference. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.17

4.1 Initiate a 'Meet me' conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.17

4.2 Join a 'Meet me' conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.17

Keep in touch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.18

5.1 Diverting calls to another number (immediate diversion). . . . . . . . . . . . . . . . . . . . . . . . . p.18

5.2 Selecting calls to be diverted . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.18

5.3 Do not disturb . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.18

5.4 Personal assistant: reaching you with one number only (option) . . . . . . . . . . . . . . . . . . . p.18

5.5 Activate/disable the personal assistant (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.19

5.6 Diverting calls to your pager (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.19

5.7 Forwarding your calls from the receiving terminal (“Follow me”) . . . . . . . . . . . . . . . . . . p.19

5.8 Applying a selective diversion (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.19

5.9 Diverting all group calls (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.19

5.10 Cancelling all diversions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.19

5.11 Diverting calls when your line is busy (divert if busy) . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.20

5.12 Leaving a recorded message for internal callers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.20

Use your mailbox (option). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.21

6.1 Initializing your voice mailbox (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.21

6.2 Customising your voice greeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.21

6.3 Diverting your calls to your voice message service. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.21

6.4 When you return, consult recorded messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.21

6.5 Send a voice message copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.21

6.6 Sending a recorded message to a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.22

6.7 Filtering calls using the voice mailbox (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.22

6.8 Sending a written message to an internal correspondent . . . . . . . . . . . . . . . . . . . . . . . . . p.22

6.9 List with missing external calls and your displaying text-messages. . . . . . . . . . . . . . . . . . p.23

6.10 Message notification (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.24

6.11 During the call, record the communication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.24

Some additional facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.25

7.1 Receiving supervised call ringing (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.25

7.2 Answering the general bell (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.25

7.3 Manager/secretary filtering (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.25

7.4 Answering briefly in place of the operator (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.25

7.5 Hunting groups (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.25

7.6 Calling an internal correspondent on his/her pager (option) . . . . . . . . . . . . . . . . . . . . . . p.26

7.7 Answering a call on your pager (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.26

7.8 Calling a correspondent on his/her loudspeaker (option). . . . . . . . . . . . . . . . . . . . . . . . . p.26

7.9 Broadcasting a message on the loudspeakers of a station group (option) . . . . . . . . . . . . p.26

7.10 Modify the automated attendant welcome message remotely . . . . . . . . . . . . . . . . . . . . . p.26

Programming your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.27

8.1 Modifying your personal code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.27

8.2 Configuring the telephone ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.27

8.3 Adjusting screen brightness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.27

8.4 Selecting the welcome page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.28

8.5 Selecting language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.28

8.6 Programming direct call keys (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.28

8.7 Programming direct call keys (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.28

8.8 Erase a programmed key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.28

8.9 Programming an appointment reminder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.28

8.10 Identify the terminal you are on. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.29

8.11 Broadcasting background music on your loudspeaker (option) . . . . . . . . . . . . . . . . . . . . p.29

8.12 Lock / unlock your telephone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.29

8.13 Configuring the audio jack of your telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.29

8.14 Activating/deactivating "forced headset" mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.29

8.15 Installing a Bluetooth® Wireless Technology handset (matching) . . . . . . . . . . . . . . . . . . p.30

8.16 Use of the Bluetooth® handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.30

8.17 Installing a Bluetooth® Wireless Technology headset (matching) . . . . . . . . . . . . . . . . . . p.30

8.18 Using a Bluetooth® Wireless Technology headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.31

8.19 Deleting an accessory (headset, handset, etc.): Bluetooth® Wireless Technology . . . . . p.31

ACD : Agent set /Supervisor station . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.32

9.1 Agent set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.32

9.2 Open an agent session (login). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.32

9.3 ACD application welcome screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.32

9.4 The four operating statuses of the agent set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.32

9.5 Changing the operating status of the set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.32

9.6 Modifying your personal code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.32

9.7 Agent set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.33

9.8 Close the agent session (logout) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.33

9.9 Supervisor station . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.33

9.10 Supervising group mailboxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.33

10.

Managing your charges (option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.34

10.1 Charging your calls directly to business accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.34

10.2 Finding out the cost of an outside call made for an internal user from your terminal. . . p.34

11.

Functions and corresponding codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.35

10.3 Call duration restriction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.34

Annex

Guarantee and clauses

Writing accented or special characters with the phone keyboard

Getting to know your telephone

Forum™ IPhone 750

Handset

(possibility of a wireless handset -

Bluetooth® - Forum™ IPhone 750 only)

Socket for connecting headphones or a

Hands-free / Loudspeaker unit



Audio keys

Hang-up key:

to terminate a call.

Hands-free/Loudspeaker Key:

to make or answer a call without lifting the receiver.

• Lit in hands-free mode or headset mode (short press).

• Flashing in loudspeaker mode (long press).

Intercom/Mute key:

• During a conversation: press this key so that your correspondent can no longer hear you.

• Terminal idle: press this key to answer calls automatically without picking up the receiver.

To adjust the loudspeaker or handset volume up or down



Extension unit

An extension unit can be fitted to your telephone. This provides additional keys which

can be configured as function keys, line keys, call keys etc.

To affix labels:

push the holding strip of the unit backwards to you and lift it. Install

the label under the keypad, in the housing designed for, and place the keypad back

into position.



Indicator light

• Flashing green: incoming call.

• Flashing red: alarm.

Alphabetic keypad



Display and display keys

Contains several lines and pages providing information on calls and the functions accessible via the 10 keys associated with the words on the

screen.

Transfer icon:

pressing the key next to this icon allows you to program or change the transfer function.

Headset connected. Appointment programmed.

Silent mode activated. Telephone locked.

Display keys:

pressing a display key activates the function shown associated with it on the screen.



Navigation



Welcome screens

OK key:

used to validate your choices and options while programming or configuring.

Left-right navigator:

used to move from one page to another.

Up-down navigator:

used to scroll through the content of a page.

Back/Exit key:

to return to previous menu (short press) or return to first screen (long press) ; during a conversation,

provides access to welcome screens (Menu, Info, ...) and to return to the conversation icon screens.

Menu page:

contains all functions and applications accessible via the keys associated with

the words on the screen.

Perso page:

contains call line keys (allowing supervision of calls) and programmable call

keys.

Info page:

contains information on the telephone and the status of its functions: name, telephone number, number of messages, acti-

vation of transfer function, appointment reminder, etc.



Call display

Incoming call. Call in progress or outgoing call.

Call on hold*.

If you get two calls at the same time, you can switch from one call

to the other by pressing the display key associated with each call.

Left-right navigator:

used to check calls.



Function keys and programmable keys

Messaging key to access various mail services

If the key flashes, a new voice message or a new text message has been received.

'Redial' key:

• to access the 'Redial' function(short press),

• call back on the last 10 number dialled (long press).

Programmable key (F1 and F2 keys):

lit when the function associated with the key is activated.

Adjust the tilt of the screen

Guide key:

used to obtain information on functions of the 'menu' page and to program key of the 'perso' page. Pressing

this key during a call displays the name or number of the caller.

Description of the screens and

Bluetooth® handset

Other

1.1

Welcome screens

Menu page: Perso page: Info page:

Time and status icon

Date

Scroll bar

: shows

the position on a

page

Call forwarding icon:

Stationary

: no forwarding activated.

Rotating

: forwarding activated

- blue: immediate forwarding

- orange: forwarding if busy or absent

(if the screen of your set is a colour

screen)

Displays the content of the page se-

lected

 Menu page: contains all functions and applications accessible via the keys associated with the words on the screen.

From this page, it is possible to adjust the ringer volume and screen brightness, program the time of an appointment,

lock the terminal, define the default page displayed, configure voice mail, and access telephone functions such as calling

back one of the last numbers or intercepting calls.

 Perso page: contains call line keys (allowing supervision of calls) and programmable call keys. The up-down navigator

is used to access all the direct call keys (apart from those displayed by default).

 Info page: contains information on the telephone and the status of its functions: name, telephone number, number of

messages, activation of transfer function, appointment reminder, etc.

Left-right navigator:

used to move from one page to another.

Up-down navigator:

used to scroll through the content of a page.

Description of the screens and Bluetooth® handset

1.2

Call management screen

Date Incoming call icon Time and status icon

Call holding icon Call in progress icon

Pop-up display of

functions accessi-

ble while the call is

taking place

Incoming call presenta-

tion screen.

This screen is

temporarily displayed when a

call arrives and shows the

name and/or number of the

caller.

Each tab corresponds to a call, the status of which is symbolized by its icon (in progress, held, arrival of new call).

When a call is in progress, use the left-right navigator to look at held or incoming calls.

Use the up-down navigator to display the functions accessible. These functions (transfer, conference, etc.) are

directly related to the status of the call consulted. For example, the transfer function will not be available

between a call in progress or a held call and an incoming call.

Back/Exit key:

used to switch from a telephone screen to an application screen. For example, can be used while a call is in pro-

gress to look up a number, program an appointment reminder, etc.

Calls can also be managed from the Perso page.

While the call is in progress, press the Back/Exit key and display the Perso page.

Calls in progress or waiting are displayed on the different line keys. It is then possible to converse with the caller

of your choice by pressing the key associated with him.

1.3

Application screen

Date Application name

Time and

status icon

Application

screen

Events screen

 Application screen: displays information relevant to programming or configuring the telephone.

 Events screen: displays events connected to the programming or configuration operations in progress,

confirmation, rejection, error, etc.

Depending on how the system is configured, the name or number of the caller is displayed on the screen.

Pressing the 'i' key displays the name or number of the caller on the screen . If the number is displayed by

default, pressing the 'i' key displays the name . If the name is displayed by default, pressing the 'i' key displays

the number.

Description of the screens and Bluetooth® handset

1.4

Bluetooth® receiver (Only available on Forum™ IPhone 750 set)

Off-hook/On-hook and

Volume/Mute keys

Indicator light

Flashing green: correct

operation.

Green steady: handset

charging.

Orange flashing: battery

charge low or handset

outside coverage zone.

Orange steady:

malfunction.

On-hook / Off-hook: press this

key to answer or terminate a call

Volume/Mute:

• short successive presses

to change the handset

volume level (3 levels)

• long press to ensure your

correspondent no longer

hears you

Location of the batteries

• Presentation of the battery pack:

If the Bluetooth® handset is on its base, you do not need to press the Off-hook/On-

hook key to take or terminate the call. Just off-hook/on-hook the Bluetooth® handset.

• Installing or replacing the Bluetooth® handset battery

• Lift up the battery cover

• Slide out the battery holding part

The battery recharges when the Bluetooth® handset is on its base.

Making a call / receiving a call

Other

2.1

Making a call

• If the internal number does not reply:

dial directly

the nu

mber

for your call

lift the

receiver

number required press the 'on-hook' key

of the bluetooth®

handdset (forum™

iphone 750)

number required

hands free number

required

programmed line

key

correspondent’s

name

during a conversation

To make an external call, dial the outside line access code before dialling your

correspondent's number. 0 is the default code for an outside line.

For the operator, dial '11' (by default).

broadcast a message on

the loudspeaker of the

free terminal

request callback to a

busy terminal

send a written

message

go to next screen

ab c

def

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ab c

def

jkl

ab c

def

jkl

ab c

def

jkl

Paul

in conversation

Interphony

¤Callback

Text

2.2

Receiving a call

2.3

Using the telephone in 'Hands free' mode



Terminal idle:



Call in progress:

lift the

receiver

press the 'on-hook'

key of the

bluetooth®

handdset (forum™

iphone 750)

hands free press the key next to the

'incoming call' icon

Paul

is calling

you are in hands free

mode

press and

release

terminate

your call

during a

conversation

press and release

During a conversation, you can lift the receiver without terminating the call.

Paul

in conversation

The duration of your external call may be limited in time by the administrator.. In this

case, a beep sounds and/or a message will be displayed on the screen 20 seconds before

the end of the communication

Depending on how the system is configured, the name or number of the caller

is displayed on the screen. Pressing the 'i' key displays the name or number of

the caller on the screen. If the number is displayed by default, pressing the 'i'

key displays the name. If the name is displayed by default, pressing the 'i' key displays

the number.

more information on the

caller: successive presses

for nam

and n

mber

Depending on how the system is configured, the name or number of the caller

is displayed on the screen. Pressing the 'i' key displays the name or number of

the caller on the screen. If the number is displayed by default, pressing the 'i'

key displays the name. If the name is displayed by default, pressing the 'i' key displays

the number.

Making a call / receiving a call

2.4

Activating the loudspeaker during a conversation (receiver lifted) -

Loudspeaker

2.5

Calling your correspondent by name (company directory)

• If name is OK:

• If name is not OK:

the loudspeaker key flashes

during a

conversation

activate loudspeaker

(long press)

The key is no longer lit

adjust volume

(9 levels)

deactivate

loudspeaker

(long press)

press and release the loudspeaker key to switch to hands free mode (light steady).

Paul

in conversation

proposes a name followed by a corresponding

telephone number and sequence number in list

first letters of

your

correspondent’s

name

make the call

extend search in

list

display the list of

correspondent

names

select the desired

name

Dial by name

Paul

001/003

1stname

List

2.6

Make calls via your programmed call keys

Concerning the programming of the call-buttons, see chapter 'Programming your telephone/Programming direct call keys (option)

(Perso page:)".

2.7

Calling back the last numbers dialled

 Redialling the last number dialled (redial):

 Call back on the last 10 number dialled:

erase last letter

entered

show next

name

show previous

name

access the

'perso' page

find the correspondent

you want to call from

the programmed call

keys

call the chosen

correspondent

PERSO

10:30

Helen

last number redial

'redial'

key(short

press)

'redial' key

(long press)

reach the 'menu'

page

select the no. in the

last ten issued

apply

10:30

Rediallist

Making a call / receiving a call

2.8

Requesting automatic callback if internal number is busy

• Cancelling callback request:

2.9

Call pick-up (option)

You hear a telephone ringing in an office where no-one can answer. If authorised, you can answer the call on your own telephone.

• If the telephone ringing is in your own pick-up group:

• If the telephone ringing is not in your pick-up group:

internal number busy callback request acknowledged

cancellation of callback request

acknowledged

Automatic callback is not available if the set of your correspondent is free or if you are

put on hold when the set is busy.

¤Callback

×Callback

access the

'perso' page

'group call pick-up'

programmed key

Group call pick-up is also possible using code #72.

reach the 'menu'

page

number of

telephone

ringing

PERSO

10:30

Pickup

10:30

Pickup

Set

ab c

def

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2.10

• To activate - Te

rminal idle:

• To deactivate - Terminal idle:

access the

'perso' page

'telephone call

pick-up'

programmed key

number of

telephone ringing

Individual call pick-up is also possible using code #71.

The system can be configured to prevent call pick-up on certain telephones.

PERSO

10:30

Pickup

ab c

def

jkl

corresponding LED lights up

When your caller hangs up, intercom mode remains active.

The corresponding LED goes out

Receiving intercom calls

You can answer a call without lifting the receiver. When you receive a call, you are automatically connected in hands-free mode.

The identity of the caller is displayed on the screen.

Making a call / receiving a call

2.11

Sending DTMF signals

During a conversation you sometimes have to send DTMF signals, such as with a voice server, an automated attendant or a

remotely consulted answering machine.

2.12

Mute, so that your correspondent cannot hear you

You can hear your correspondent but he/she cannot hear you:

• The terminal:

• The Bluetooth® receiver (Forum™ IPhone 750):

during a

conversation

to activate

The function is automatically cancelled when you hang up.

If you want to make a second call using direct outward dialling, you must first disable

voice frequency signalling

Paul

in conversation

¤MFcode

The key lights up

during a

conversation

disable microphone

The key is no longer lit

resume the

conversation

press the handset

volume/mute key (press

and hold)

Paul

in conversation

During a conversation

Other

3.1

Transferring a call

 Transfer of call without announcement (fast transfer):

When a call is not answered, it will be routed back to the phone. Your phone begins to ring, unhook and you're back on the phone.

 Transferring a call with announcement:

• If the number receiving the transfer answers:

• The transfer recipient does not answer

Retrieving the call:

3.2

Making a second call during a conversation

The called phone is

ringing

during a

conversation

number of

second

correspondent

no. of the 2nd

terminal

the first call is on hold

key associated with the

'incoming call' icon

Paul

in conversation

Newcall

ab c

def

jkl

Transfer

Paul

in conversation

Newcall

ab c

def

jkl

John

in conversation

Transfer

John

in conversation

Paul

in conversation

during a

conversation

number of

second

correspondent

Paul

in conversation

Newcall

ab c

def

jkl

mno

• Other methods for calling a second correspondent

• To cancel your second call and recover the first:

3.3

Answering a second call during a conversation

• A second correspondent is trying to call you:

select the no. in the

last ten issued if your

telephone allows this

operation

to call a number in the

directory

the first call is on hold

Dial directly the number for your call.

Name of second correspondent.

- To access the 'Redial' function (press and hold).

- Call back on the last 10 number dialled (short press).

Programmed line key (Perso page).

key associated with the

'incoming call' icon

If you make an error, hang up: your telephone will ring and you will recover your first

call.

Rediallist

Indiv.rep.

John

in conversation

abc

def

jkl

mno

PERSO

10:30

John

in conversation

Paul

in conversation

during a

conversation

name or no. of the caller

displayed for 3 seconds

Paul

in conversation

Paul

is calling

Depending on how the system is configured, the name or number of the caller

is displayed on the screen. Pressing the 'i' key displays the name or number of

the caller on the screen. If the number is displayed by default, pressing the 'i'

key displays the name. If the name is displayed by default, pressing the 'i' key displays

the number.

more information on the

caller: successive presses

for name and number

During a conversation

 Answer call displayed:

• To return to your first caller and end the conversation in progress:

3.4

Switching between calls (Broker call)

During a conversation, a second call is on hold.

To accept the second call:

3.5

Transfer a call to the voice mailbox of an absent party

During the call, you want to transfer your correspondent to the voice mailbox of another correspondent.

line key for which

icon is flashing

the first call is on hold

key associated with the

'incoming call' icon

Answer

John

in conversation

John

in conversation

Paul

in conversation

key associated

with the

'incoming call'

icon

your first call is placed on

hold

John

in conversation

Paul

in conversation

during a

conversation

number of

second

correspondent

Paul

in conversation

TransferVMU

ab c

def

jkl

3.6

Three-way conference with internal and/or external correspondents

(conference)



During a conversation, a second call is on hold:



Cancel conference and return to first correspondent (if conference is active):



Hang up on all correspondent (if conference is active):



After the conference, to leave your two correspondents talking together:

3.7

Placing a call on hold (hold)

• Exclusive hold:

During a conversation, you wish to place the call on hold and recover it later, on the same telephone.

• Recover the call on hold:

select the 'conference'

function

cancel the

conference

John

in conversation

¤Conference

×Conference

Transfer

during a

conversation

your call is placed on hold

key associated with the

'incoming call' icon

Paul

in conversation

Hold

Paul

on hold

Paul

on hold

Paul

in conversation

During a conversation

• Common hold (subject to programming):

to recover your call on any telephone in your system.

Recover the call on hold from any telephone:

3.8

Placing an outside call on hold (parking)

You can place an outside call on hold and recover the call on another telephone:

• To recover the parked call:

during a

conversation

your call is placed on hold

key associated with

the 'incoming call'

icon

Paul

in conversation

Hold

Paul

on hold

Paul

in conversation

during a

conversation

number of

telephone from

which call was

parked

If the parked call is not recovered within a preset time, it is transferred to the operator.

Using code #74, you can park a call or retrieve a parked call.

Paul

in conversation

Parkcall

Pickup

Unparkcall

ab c

def

jkl

3.9

Intrusion into an internal conversation (option)

Your correspondent’s line is busy. If the number is not “protected” and if authorised, you can intrude into the call:

• Protection against intrusion:

3.10

Store a number

During a call, to save the number onto a call key:

3.11

Adjust audio volume

During a call, to adjust the volume level of the loudspeaker or receiver:

same key to exit

access the

'perso' page

'protection of a

call' programmed key

enter the number

Protection is cancelled when you hang up.

¤Intrusion

×Intrusion

PERSO

10:30

Protect

ab c

def

jkl

during a

conversation

press a call key on

the perso page

enter the name of your

correspondent

apply

Paul

in conversation

Savetorep

----------

during a conversation adjust audio volume

Paul

in conversation

'Meet me' conference

Other

The 'Meet me' function is used to set up a conference with a maximum of 6 persons: the 'master' of the conference (who has the

rights for initiating the conference) and the participants (maximum of 5) who meet for the conference.

4.1

Initiate a 'Meet me' conference

In order for the participants to join the conference, you must first decide on a meeting time for the conference and send them

the access code.

 Activation code : this code is defined by the administrator during system configuration.

 Call number for activating the 'Meet me' conference: this call number is used by the conference master when he wishes to

initiate a conference from an external set. This number must have been defined previously by the system administrator.

 Password: the default password cannot be used. If necessary, refer to chapter: "Modifying your personal code".

When the system prompts you to enter a code or password, you are allowed 3

attempts before the system rejects your request.

lift the receiver

(see making a

call)

enter the 'meet me'

conference activation

code

from the outside, dial

the 'meet me'

conference activation

call number

enter your

telephone number

(internal)

the conference is set-up

enter your

personal

password

enter the conference

access code;

When the conference master on-hooks, all the communications will be cut-off.

ab c

def

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ab c

def

jkl

ab c

def

jkl

ab c

def

jkl

ab c

def

jkl

4.2

Join a 'Meet me' conference

Once set-up by the conference master, the participants can join the 'Meet me' conference (5 participants maximum).



Joining code : this code is defined by the administrator during system configuration.



Call number for joining the 'Meet me' conference: this call number allows the participants to join a conference from an external

set. This number must have been defined previously by the system administrator.

lift the receiver

(see making a

call)

enter the joining code

for the 'meet me'

conference

from the outside, dial

the 'meet me'

conference joining call

number

You are in conference mode

enter the

conference access

code

An audible beep sounds when a participant joins the conference. 2 audible beeps sound

when a participant leaves the conference.

ab c

def

jkl

ab c

def

jkl

ab c

def

jkl

You cannot join a conference if the maximum allowed number of participants is

already reached.

If the conference has not yet been set up by the conference master you are put on hold

until the conference is initiated (5 minutes maximum).

If you cannot directly reach the conference, you have to call first an internal user or an

automatic operator. This one dials the call number for joining the 'Meet-me'

conference and then transfers your call (10 seconds).

Keep in touch

Other

5.1

Diverting calls to another number (immediate diversion)

The number can be your home, portable or car phone, voice message or an internal extension (operator, etc.).

5.2

Selecting calls to be diverted

When a diversion is applied, you can select the types of call to be diverted: outside, internal, all.

number to be

called

diversion is acknowledged

You can make calls, but only the destination number can call you.

By default, internal and external calls are deflected (to change, see point 5.2) Selecting

calls to be diverted).

Immediate

ab c

def

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mno

Rediallist

Indiv.rep.

select the type of out/int call type of call diverted

is displayed

divert internal and

outside calls

divert outside calls divert internal calls

Ext/Int

Forward

Div: Ext/Loc

Allcalls

External

Internal

5.3

Do not disturb

You can make your terminal temporarily unavailable for all calls.

5.4

Personal assistant: reaching you with one number only (option)

diversion is

acknowledged

access the

'perso' page

'do not disturb'

programmed key

During an internal call, the Do Not Disturb message is displayed on the sets of callers

when they try to call you. External calls are deflected to the attendant.

DoNotDisturb

PERSO

10:30

Forward

reach the 'menu'

page

select type of

diversion

dial number of a

colleague or your

secretary

dial an outside line number dial number of your dds or

dect

activate/deactivate transfer

to operator

apply

Forwarding to the personal assistant is immediate. The voice prompt is already

recorded and cannot be customised. Before activating the personal assistant, the voice

mailbox must be initialized and will always be part of the voice prompt announcement

(no available language choice for the personal assistant). If a French language set calls

a Dutch language set that is deflected to the personal assistant, the announcement will

be in Dutch). In the menu of the assistant, there is no need to parameter all the

destinations and the personal assistant announcement will be adapted to your choice.

10:30

Settings

Assistant

InternalNr

ExternalNr

MobileNr

Operator

Keep in touch

5.5

Activate/disable the personal assistant (option)

5.6

Diverting calls to your pager (option)

Callers will thus be able to contact you while you are moving around the company:

5.7

Forwarding your calls from the receiving terminal (“Follow me”)

You wish to receive your calls in your present location:

Use the “Follow me” function.

reach the 'menu'

page

apply

10:30

Settings

Assistant

Settings

Assistant : OFF

Off

Settings

Assistant : ON

access the

'perso' page

'divert to

pager'

programmed key

diversion is acknowledged

Topaging

PERSO

10:30

Forward

your extension

number

Followme

ab c

def

jkl

5.8

Applying a selective diversion (option)

You can selectively divert calls, according to the caller’s identity:

5.9

Diverting all group calls (option)

You can divert all your group calls to another internal number:

5.10

Cancelling all diversions

diversion is acknowledged

access the

'perso' page

'forward calls'

programmed key

your extension

number

Activating follow me is also possible using code #798 and can be disabled using code

#799 and the number of the internal set.

PERSO

10:30

Forward

ab c

def

jkl

mno

diversion is acknowledged

access the

'perso' page

'selective

diversion'

programmed key

PERSO

10:30

Forward

diversion is acknowledged

access the

'perso' page

'divert group calls'

programmed key

number receiving

diversion

PERSO

10:30

Forward

ab c

def

jkl

programme another

type of diversion

access the

'perso' page

'cancel all diversions'

programmed key

Cancelling all forwarding is also possible using code #790.

Cancelfwd.

PERSO

10:30

Forward

Keep in touch

5.11

Diverting calls when your line is busy (divert if busy)

Callers can be diverted to another telephone if you are already on the line.

5.12

Leaving a recorded message for internal callers

You can leave a message on your terminal which will be displayed on the screen of the terminal calling you.

• Predefined message:

diversion is acknowledged

number

receiving

diversion

access the

'perso' page

'divert if busy'

programmed key

number

receiving

diversion

Onbusy

ab c

def

jkl

mno

PERSO

10:30

Forward

ab c

def

jkl

first message in list

(27)

select the

message to be

sent

enter the no. of

the message to be

sent (01 to 27)

apply your choice

change language of

message

apply your choice

Textanswer

Text Mail

Call me back

01/27

Gotomessage

Language

• Personal message:

• The 27 standard messages are shown below:

create a temporary

personal message

(alphabetic keypad)

apply your choice

1 Call me back 15 Meeting on ___ (*)

2 Call me back tomorrow 16 Meeting on ___ at _:_ (*)

3 Call me back at _:_ (*) 17 Out for a while

4 Call back _____ (*) 18 Absent for the rest of the day

5 Call the attendant 19 Absent, back at _:_ (*)

6 Call the secretary 20 Absent, back on ___ at _:_ (*)

7 I will call back at _:_ (*) 21 On vacation, back on ___ (*)

8 Use paging 22 External meeting

9 Please fetch your fax 23 External meeting, back on ___ (*)

10 Please fetch your mail 24 I am in room nr __ (*)

11 Please cancel your forwarding 25 In a meeting - do not disturb

12 Visitors are waiting 26 At lunch

13 You are expected at reception 27 Indisposed

14 Meeting at _:_ (*) (*) Messages to be completed using numeric keypad

NewMsg

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BELGACOM Forum Phone 740 User manual

Brand: BELGACOM

Model: Forum Phone 740

Category: IP phones

Type: User manual

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