KYOCERA CS 620 Operating instructions

Scan System (H)

Operation Guide

Function Edition

i

Regarding Tradenames

• Windows, Windows Server, Windows XP and Windows Vista are registered trademarks of

Microsoft Corporation.

• Windows NT is a trademark of Microsoft Corporation.

• Adobe, Adobe Acrobat and Adobe Reader are registered trademarks of Adobe Systems

Inc.

• PowerPC is a trademark of International Business Machines Corporation.

All other brand and product names are registered trademarks or trademarks of their respective

companies. The designations ™ and ® will not be used in this Operation Guide.

About this Operation Guide

This Operation Guide contains the following chapters:

1 Scanner Settings

Explains the scanner functions and settings that can be configured from the machine touch

panel.

2 Setting Scanner from a Web Browser

Explains the scanner settings that can be configured from a web browser.

3 Included Scanner Tools

Introduces the scanner tools.

Appendix

Includes a glossary.

ii

Conventions in This Guide

The following conventions are used depending on the nature of the description.

Convention Description Example

Bold Indicates a message or button

displayed on the machine’s operation

panel key or a computer screen.

Press the Start key.

[Regular] Indicates touch panel keys. Press [Basic].

Italic Indicates touch panel messages. Ready to copy is displayed.

Note Indicates supplemental information or

operations for reference.

NOTE: -

Important Indicates items that are required or

prohibited so as to avoid problems.

IMPORTANT: -

iii

Contents

Regarding Tradenames .................................................................................................................................. i

About this Operation Guide ............................................................................................................................ i

Conventions in This Guide ............................................................................................................................ ii

1 Scanner Settings ...........................................................................................1-1

Setting Scanner Functions ...................................................................................................... 1-2

Scanner Default Settings ...................................................................................................... 1-11

Confirming Sending History .................................................................................................. 1-17

2 Setting Scanner from a Web Browser .........................................................2-1

Web Page Feature ................................................................................................................. 2-2

System Setting ........................................................................................................................ 2-6

Scan to PC Setting ................................................................................................................ 2-15

Send E-mail Setting .............................................................................................................. 2-19

Scan to FTP Setting .............................................................................................................. 2-24

3 Included Scanner Tools ................................................................................3-1

Introducing the Scanner Tools ................................................................................................. 3-2

Scanner File Utility .................................................................................................................. 3-3

Address Editor ....................................................................................................................... 3-14

Address Book for Scanner .................................................................................................... 3-33

TWAIN Source ...................................................................................................................... 3-43

DB Assistant .......................................................................................................................... 3-49

4 Troubleshooting ............................................................................................4-1

Responding to Error Messages ............................................................................................... 4-2

Appendix ..................................................................................................... Appendix-1

Glossary ..................................................................................................................... Appendix-2

Index ................................................................................................................... Index-1

iv

1-1

1 Scanner Settings

This chapter explains the scanner functions and settings that can be configured from the machine

touch panel. For basic scanner operation, refer to the Scan System (H) Operation Guide Set up

Edition.

• Setting Scanner Functions...1-2

• Scanner Default Settings...1-11

• Confirming Sending History...1-17

Scanner Settings

1-2

Setting Scanner Functions

This section explains how to configure the scanner functions from the machine.

NOTE: Refer to each scanner function operation procedure as explained in Scan System (H)

Operation Guide Set up Edition for information how to display the scanner function settings screen.

The available settings may vary depending on the sending method.

The following settings are available from the scanner function screen’s [Basic] tab.

• Select Original Size...1-3

• Select Sending Size...1-3

• Selecting Original Orientation...1-4

• Scan Resolution...1-4

• File Name Entry...1-5

• File Format...1-5

Ready to scan.

Address

Sending

Size

Scan

Resolution

File

CancelScan to PC-Continuous TX

Original

Size

Original

Orient.

File Name

Single Scan

Delete

Save at

User PC

Destination

Place the original and select destination.

Basic Quality Edit

Auto size 300dpi

Auto Top Edge Top

PDF

Auto

10/10/`08 10:10

Original

A4

Send

A4

Group A

Group B

User A

Book

Format

Entry

Scanner Settings

1-3

Select Original Size

Select the original size (scanning area).

NOTE: For manual size input, place the original flush against the top left of the platen and set the

area to be scanned.

For scanning resolution, refer to Scan Resolution on page 1-4.

Select Sending Size

Select the sending size (size of image to send).

The following send sizes are available.

Auto size, 11 × 17", 11 × 15", 8 1/2 ×14", 81/2 ×131/2", 8 1/2 ×13", 81/2 ×11", 51/2 ×81/2", A3, B4,

A4, B5, A5, B6, Folio, 8K, 16K

NOTE: Not available when an custom original size has been specified.

For scanning resolution, refer to Scan Resolution on page 1-4.

Item Original Size

Select size Inch models

Auto, 11 × 17", 8

1/2 ×14", 11×81/2", 8 1/2 ×11", 81/2 ×51/2", 51/2 ×81/2",

11 × 15", 8

1/2 ×131/2", 8 1/2 × 13", A4, A4R, and custom sizes

Metric models

Auto, A3, B4, A4, A4R, B5, B5R, A5, A5R, B6, B6R, 11 × 15", 11 × 8

1/2",

8 1/2 × 11", Folio, and custom sizes

Size Entry Inch models

Vertical (Y): 2 - 11 5/8"

Horizontal (X): 2 - 17"

Metric models

Vertical (Y): 50 - 297 mm

Horizontal (X): 50 - 432 mm

Other stand. Size Inch models

A3, B4, B5, B5R, A5, A5R, B6, B6R, Folio, 8K, 16K, 16KR

Metric models

11 × 17", 8

1/2 × 14", 5 1/2 ×81/2", 8 1/2 ×51/2", 8 1/2 ×131/2", 8 1/2 ×13", 8K,

16K, 16KR

Scanner Settings

1-4

Selecting Original Orientation

Specify the top edge of the placed original.

Placing originals on the platen

Placing originals in the optional document processor

NOTE: The original may not be scanned correctly if original set direction is not specified.

Scan Resolution

Specify the degree of scanning detail. The larger the dpi value, the more details are captured, but

file sizes and scanning time are also increased. Specify scan resolutions of 200 dpi, 300 dpi,

400 dpi or 600 dpi.

NOTE: Typical computers display images on the screen at 96 dpi (for Windows), and printers

typically print at between 150 - 600 dpi. Scan images at higher resolutions if they will be later

enlarged or printed.

Item Description

Top Edge Top Sets the top edge as the original's upper edge.

Top Edge Left Sets the left edge as the original's upper edge.

Original [Top Edge Top] [Top Edge Left]

Original [Top Edge Top]

[Top Edge Left]

Scanner Settings

1-5

File Name Entry

Specify a filename to assign to a scanned image.

NOTE: This selection is not available for TWAIN and Database Connection.

Enter the filename using less than 20 characters.

To change the filename specified under default settings mode, refer to File Name on page 1-13.

When File Name Entry on page 1-15 is set to [Manual], The filename input screen is shown without

first showing the auto/manual selection screen.

File Format

Specify the image file format.

Item Description

Auto Automatically assign a filename.

Manual The file name can be changed. Press [Change Name] and input the filename.

Item Description

TIFF Configures TIFF.

PDF Configures PDF.

Scanner Settings

1-6

Setting Image Quality

The following settings are available from the scanner function screen’s [Quality] tab.

• Scanning Density...1-6

• Original Image...1-6

Scanning Density

Adjust the scanned image density.

Original Image

Choose the image quality suited to the type of original.

NOTE: For Send E-mail, [Photo] is not available.

Place the original and select destination.

Send

CancelScan to PC-Sending

Destination

Original

11×8½"

Address

8½×11"

Scanning

Densi ty 4

Basic

Quality Edit

Text

Original

10/10/’08 10:10

Book

Density Image

Ready to scan.

Cont. TX to

Save at

User PC

Delete

Item Description

Manual (1 - 7) Manually adjust the scanned image density.

Density can be adjusted in either 7 or 13 steps.

Auto The appropriate density is set by detecting the density of the original.

Item Description

Text+Photo When scanning originals with mixed text and photos.

Photo To reproduce depth of photo originals.

Text To clearly reproduce penciled or fine lines.

for OCR For use with OCR applications (software to convert optical characters to text

data).

Scanner Settings

1-7

Setting Edit Functions

The following settings are available from the scanner function screen’s [Edit] tab.

• Border Erase...1-8

• Continuous Scan...1-8

• Mixed Size Originals...1-9

• One Page Per File...1-9

• Full scan...1-9

• Centering...1-10

• Original Type...1-10

Place the original and select destination.

Send

CancelScan to PC-Sending

Destination

Original

11×8½"

Address

8½×11"

Border

Off

One Page

Basic

Quality Edit

Off

Continuous

Scan

1 sided

Original

Type

Off

Mixed Size

10/10/’08 10:10

Book

Erase Originals

Per File

Ready to scan.

Cont. TX to

Off

Full scan/

Centering

Save at

User PC

Delete

Scanner Settings

1-8

Border Erase

Removes black borders from around the edges of originals.

Continuous Scan

After scanning an original, you can continue scanning a new original. When this feature is enabled,

after an original is scanned, a selection screen prompts whether to continue scanning originals.

NOTE: For TWAIN image scanning, Continuous Scan is available when Wait for Scan is enabled.

Function Value Description

Border Erase Sheet Inch models

Border: 0 - 2" (1/8" increments)

Metric models

Border: 0 - 50 mm

Use this mode to erase black borders

around single sheet originals.

Book Erase Inch models

Border: 0 - 2" (1/8" increments)

Gutter: 0 - 2" (1/8" increments)

Metric models

Border: 0 - 50 mm

Gutter: 0 - 50 mm

Use this mode to erase black borders that

develop around the edges and in the

middle when scanning originals such as

thick books. You can specify the widths

individually to erase the borders around

the edges and in the center of the book.

Individual

BordrErase

Inch models

Top: 0 - 2" (1/8" increments)

Bottom: 0 - 2" (1/8" increments)

Left: 0 - 2" (1/8" increments)

Right: 0 - 2" (1/8" increments)

Metric models

Top: 0 - 50 mm

Bottom: 0 - 50 mm

Left: 0 - 50 mm

Right: 0 - 50 mm

Use this mode to individually specify

border widths to erase on all sides.

Off Do not erase borders.

Item Description

On Enables Continuous Scan.

Off Disables Continuous Scan.

Scanner Settings

1-9

Mixed Size Originals

Scan differently sized originals in one operation when placed in the optional document processor.

One Page Per File

Creates and sends a separate file for each page of a scanned original.

Full scan

With this mode, you can scan the entire area of the selected original size as image when this

function is set to [On]. You can scan the original to one size smaller when this function is set to [Off].

If you scan the original that is filled its corner with the contents, a photo and so on, this function is

set to [On].

NOTE: The margin (blank) space may appear slightly even if Full scan is set to [On].

This function is only available with scanners that possess a touch panel.

Item Description

Mixed Size Copies Enables Mixed Size Originals.

Off Disables Mixed Size Originals.

Item Description

On Enables One Page Per File.

Off Disables One Page Per File.

Item Description

On Enables Full scan.

Off Disables Full scan.

Scanner Settings

1-10

Centering

When scanning with zoom, by specifying the Original size and the Send size, blank borders around

the bottom or left and right will be shown, depending on the sizes. When setting Centering, the

image is moved to the center so that blank borders around the top and bottom or left and right

become even.

Original Type

Select the original type according to type of original being scanned.

NOTE: 2 sided and Multi-page Form is displayed when the optional document processor is

installed.

Item Description

On Enables Centering.

Off Disables Centering.

Item Bind Direction Description

1 sided – Single sided sheet original.

2 sided Binding Left/Right,

Binding top

2-sided sheet original.

Book Binding left,

Binding right

Magazine or book originals with facing pages.

Multi-page Form –

Multiple-page bound originals

such as forms.

Scanner Settings

1-11

Scanner Default Settings

Change the default settings for the scanner function.

Default Settings

This section explains how to change default settings which are applied when the machine is

powered up or the Reset key is pressed. Automatically configured details set in default setting

mode are called default settings. You can change the default settings as desired to meet your usage

patterns.

Accessing the Setting default function Screen

Follow the steps below to display the Setting default function screen.

1

Press the System Menu/Counter key.

2

Press [Scanner Default].

3

Use the numeric keys to enter the 4 digit management code. The default setting is 6200 for the 62

ppm model and 8200 for the 82 ppm model.

If the correct management code has been entered, the Scanner setting menu screen is displayed.

NOTE: For security, it is recommended to change the management code. For further details, refer

to machine’s Operation Guide.

If the optional security kit has been installed, the management code is 8 digits long. The default

setting is 62006200 for the 62 ppm model and 82008200 for the 82 ppm model.

4

Press [Func. Def. setting].

5

Refer to the following configuration items to configure the default settings.

System Menu / Counter

System Menu

Default

Copy

Language

Accounting

Job

Default

Scanner

Default

Machi ne

Default

Printer

Setting

MP tray

Management

BOX

Management

Document

Orig. Size

Register

Report

Print

System Menu / Counter

System

Basic

System Menu

Func. Def.

setting.

Scanner setting menu

User

registr.

Scanner Settings

1-12

Original Image

Set the image quality for default settings mode. The setting items are as follows.

For further details on original image, see page 1-6.

1

Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default

function screen.

2

Press [] or [] to select Original Image and press [Change #].

3

Select [Text+Photo], [Photo], [Text] or [for OCR].

4

Press [Close]. The display returns to the Setting default function screen.

File Format

Configure the file format for default settings mode. The setting items are as follows.

For further details about File Format, see page 1-5.

1

Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default

function screen.

2

Press [] or [] to select File format and press [Change #].

3

Select File Format.

4

Press [Close]. The display returns to the Setting default function screen.

Scan Resolution

Set the scan resolution for default settings mode. Specify scan resolutions of 200 dpi, 300 dpi,

400 dpi or 600 dpi.

For further details on scanning resolution, refer to page 1-4.

1

Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default

function screen.

2

Press [] or [] to select Scan Resolution (Scanning Resolution) and press [Change #].

3

Select [200dpi], [300dpi], [400dpi] or [600dpi].

4

Press [Close]. The display returns to the Setting default function screen.

Item Description

Text+Photo When scanning originals with mixed text and photos.

Photo To reproduce depth of photo originals.

Text To clearly reproduce penciled or fine lines.

for OCR For use with OCR applications (software to convert optical characters to text

data).

Item Description

PDF Configures PDF.

TIFF Configures TIFF.

Scanner Settings

1-13

Continuous Scan

Configure Continuous Scan for default settings mode. The setting items are as follows.

For further details on Continuous Scan, refer to page 1-8.

1

Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default

function screen.

2

Press [] or [] to select Continuous Scan and press [Change #].

3

Select [On] or [Off].

4

Press [Close]. The display returns to the Setting default function screen.

One Page Per File

Configure One Page Per File for default settings mode. The setting items are as follows.

For further details about One Page Per File, see page 1-9.

1

Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default

function screen.

2

Press [] or [] to select One Page Per File (Output Each Page) and press [Change #].

3

Select [On] or [Off].

4

Press [Close]. The display returns to the Setting default function screen.

File Name

Set the scanner image filename for default settings mode.

NOTE: Enter the filename using less than 16 characters.

For further details on scanner image file name, refer to page 1-5.

1

Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default

function screen.

2

Press [] or [] to select File Name and press [Change #].

3

Press [Change].

4

Enter the filename and press [End].

5

Press [Close]. The display returns to the Setting default function screen.

Item Description

On Enables Continuous Scan.

Off Disables Continuous Scan.

Item Description

On Enables One Page Per File.

Off Disables One Page Per File.

Scanner Settings

1-14

Full scan

Configure Full Scan for default settings mode. the setting items are as follows.

For further details about Full scan, see page 1-9.

1

Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default

function screen.

2

Press [] or [] to select Full scan and press [Change #].

3

Select [On] or [Off].

4

Press [Close]. The display returns to the Setting default function screen.

Centering

Configure Centering for default settings mode. The setting items are as follows.

For further details about Centering, see page 1-10.

1

Referring to Accessing the Setting default function Screen on page 1-11, access the Setting default

function screen.

2

Press [] or [] to select Centering and press [Change #].

3

Select [On] or [Off].

4

Press [Close]. The display returns to the Setting default function screen.

Item Description

On Enables Full scan.

Off Disables Full scan.

Item Description

On Enables Centering.

Off Disables Centering.

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