Brother MFC 6550MC Owner's manual

_®

Setup Manualfor Fax,Printer _ Copier

MFC 4550

MFC 6550MC

MFC 7550MC

Please complete the following check listwhen you set upyour machine.

Check t/! STEP Page

I

Selecting a suitable location for your machine.

Check the supplied items.

Install the Drum Unit assembly.

q Load Paper into the machine.

Attach the trays.

Connect your MFC to your computer.

Connect the handset, the power cord and telephone line.

(Connect a Telephone Answering Device.)

Set the dialing mode (Tone/Pulse).

__ii_i_ Set the date and time.

Set the station ID.

Set the beeper sound level. 3-5

Set up the Multi-Function Link Pro software, t 3-13

t 1 ...... ........

..... i Set upthew}ndo_s_operatingsoftware.!_Seet_h_e_Mu}ti'Func_!i_onLink_Pro_Manua.! __

..... j_ (Set_u_p On_e_Touchand Speed.Dial numbers:_) ......... 3-6~9

Test your machine. 4-1

1-1

1-2

2-1

2-2

2-5

" 2-7

2-6

2-8

3-1

3-2

3-3

I his equipment has been tested alLd found to comply with the limits for a

Class B digital device, pursuant to Part 15 of the FCC rules. These limits

are designed to piovide reasonable protection against harmful

interference in a residential installation. This equipment generates, uses

and can radiate radio frequency energy and if not installed and used in

accordance with the instructions, may cause harmful interference to

radio communications. However, there is no guarantee that interference

will not occur in a particular installation. If this equipment does cause

harmful interference to radio or television reception, which can be

determined by turning the equipment off and on, the user is encouraged

to try to correct the interference by one or more of the following

measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and the receiver.

• Connect the equipment to an outlet on a circuit different from that to

which the receiver is connected.

• Consult with the dealer or an experienced radio/TV technician for help.

Introduction to the Setup Manual

• [Read this manua| first, to set up your machine and prepare

your computer for the printer mode.

This Setup Manual will help you prepare your machine to

operate asa fax, printer and copier.

• [Your Multt-Funchon'.... Center 6_OM_f_O_ has......._'_ _ .... _6

performance modes in one machine. It is a Fax, Printer,

Copier, Scanner, PC Fax and Message Center.

• _nd _f MFC 45_0_has 5 performance modes. It is a

Printer, Copier, Scanner and PC Fax.

• After you complete setting up the MFC, s_t-Ile ;_ra-tionsl

[Manual for Fax_Printer, Cop|e_lfor more information about

your MFC suchasfunctions of machine and the control panel.

Information about maintenance, troubleshooting and

technical specifications are also available in this Manual.

• [Seethe "Multi-Function LinkProManual for Scanner& PC]

_for informationon how to set up your machine and

computer,and how to usethescannerand PCFax.

TABLEOFCONTENTS

................... FOR YOUR INFORMATION

1. SUITABLE PLACE AND PACKING LIST ................ 1-1

Choosing a Suitable Place forYour Machine ................................. 1-1

The Good Places .......................................................................... 1-1

And the Bad Places ..................................................................... 1-1

Checking All Supplied Items .......................................................... 1-2

2. MECHANICAL SETTINGS ........................................ 2-1

A. Installing the Drum Unit Assembly (with Toner Cartridge) .... 2-1

B. Loading Paper into the MFC machine ...................................... 2-2

• Accetabel Paper: ................................................................. 2-4

C. Setting Up the MFC ................................................................... 2-5

D.Connecting the MFC to the Computer ...................................... 2-7

E. Connecting a Telephone Answering Device (TAD) .................... 2-8

Hooking up the Telephone Answering Device ........................... 2-8

If your machine is MFC 4550: .................................................... 2-9

If your machine is MFC 6550MC/7550MC: ............................... 2-9

Recotding the TAD's Outgoing Message (OGM) ..................... 2-10

F. Connecting to Different Types of Phone Lines ........................ 2-11

• Roll Over Phone Lines ......................................................... 2-11

• Two Line Phone System ...................................................... 2-11

• Converting Telephone Wall Outlets .................................... 2-11

• Installing a MFC, Two Line TAD and TWo Line

Telephone ............................................................................. 2-12

• Connecting Your Machine to a Multi Line system (PBXs) 2-13

• Connecting to a Private Branch Exchange ........................ 2-13

• Custum Features on Your Phone Line ............................... 2-13

3. SOFTWARE SETTINGS ............................................. 3-1

A. TELEPHONE FUNCTION SETTINGS .................................... 3-1

Setting the Dialing Mode (Tone/Pulse) ...................................... 3-1

Setting the Date and Time ......................................................... 3-2

Setting the Station ID ................................................................ 3-3

Setting the Beeper Volume Level ............................................... 3-5

Storing the One-Touch Dial Numbers ....................................... 3-6

Storing the Speed-Dial Numbers ............................................... 3-8

• When You Wish to Change the Stored One-Touch and

Speed-Dial Numbers (During Step 6 on Page 3-6, 8) ........ 3-10

• Memory Storage/Temporary Battery Back Up ................... 3-10

Setting Up Number Groups for Broadcasting ......................... 3-11

B.MULTI-FUNCTIONLINKPROSOFTWARESETTINGS....3-13

1)FORWINDOWS@)USERS..................................................3-13

SettingUpWindows®95fortheMFC...............................3-13

SettingUpWindows®3.1fortheMFC..............................3-14

2)FORDOSUSERS(OnlyforMFC6550MC/7550MC).......3-15

HowtoUsetheMFCwithYourDOSApplication

Software...............................................................................3-15

WhatDoestheRemotePrinterConsoleDo?......................3-16

InstallingtheRemotePrinterConsole...............................3-16

UsingtheRemotePrinterConsoleMainProgram............3-17

RemotePrinterConsole......................................................3-18

PrinterSetupCategory.......................................................3-19

UsingthePrinterStatusMonitorProgram.......................3-21

4. TEST YOUR MACHINE .............................................. 4-1

Print a Test Sample Page ............................................................... 4-1

Send a Test Sheet by Fax ............................................................... 4-1

5. INDEX ............................................................................ 5-1

SUITABLEPLACE AND PACKING LIST

I. SUITABLEPLACEAND PACKING LIST

Choosing a Suitable Place for Your Machine

Use the following list as a guide to find a suitable place ibr your nmchine.

The Good Places...

Place your machine in a location where the temperature stays between 50-90.5°F

(10-32.5°C).

Place your machine on a flat, stable surface, such as a desk or table.

Select a place that is free from vibration and shocks.

The main plug on this equipment must be used to disconnect main power.

Please ensure the socket outlet is installed near the equipment and is easily

accessible.

And the Bad Places...

Avoid setting it up in a high-traffic area.

Avoid setting up the machine near heaters, air conditioners, water, chemicals, or

refrigerators.

Do not select a place that exposes your machine to direct sunlight, excessive heat,

humidity, moisture, or dust.

Do not connect your machine to electrical outlets controlled by wall switches or

automatic timers. This will cause a disruption ofpower and can wipe out information

from the unit's memory.

Do not connect your machine to electrical outlets on the same circuit as large

appliances or other equipment that might disturb the power supply.

Avoid placing the machine close to interference sources, such as speakers or the base

units of cordless phones.

1-1

SUITABLEP CE AND PACKING LIST

Checking All Supplied Items

Check to make sure you have the supplied items included in your box.

*4550-..6pcs included

*6550MC/7550MC...9pcs included

Dust cover

HelpfulHints

Please check to make sure you have all the items shown before

disbanding the carton.

If you plan on shipping the machine, we recommend you keep and

re-use the original carton and packing materials.

- Never install telephm,c' wrong during a lightning storm.

- Never install telephone jacks in wet locations unless thejaek is specilically

designed for wet locations.

- Never touch telephone wires or terminals that are not insulated unless

the telephone line has been disconnected at the network interface.

- Use caution when installing or modifying telephone lines.

- Avoid using a telephone (other than a cordless type) during an electrical

storm. There may be a remote risk of electric shock from lightning.

- Do not use the telephone to report a gas leak in the vicinity of the leak.

- For PLUGGABLE EQUIPMENT, the socket-outlet should be installed

near the equipment and should be easily accessible.

1-2

MECHANICAL SETTINGS

2. MECHANICAL SETTINGS

Follow these steps to set up your machine.

A. Installing the Drum Unit Assembly (with Toaer Cartridge)

Drum unit assembly

Do NOT remove the starter sheet

1)

1) Unpack the drum unit assembly

including the toner cartridge and

gently rock it from side to side five

or six times. Unseal the tape on

the toner cartridge lever.

--WARNING

Do not expose the drum unit to

light for longer than a few minutes

because it will damage the drum.

WARNING - • .

Do not remove the starter

sheet. This sheet will be ejected

while the machine is warming up

after installing a new drum unit.

(See page 2-7.)

2)

Topcover

!

2) Open the top cover of the MFC

until the latch clicks into place.

2.1

MECHANICAL SETTINGS

3)

Drum unit

3) Holding the drum unit by its

handles, insert it into the MFC

machine.

4)

Topcover

4) Close the top cover.

(See page 13-1 of the Operations

Manual for more information

about replacement of the toner

cartridge.)

B. Loading Paper into the MFC machine

1)

wre

Multipurpose heet feeder

1) Hook the wire extension into the

multipurpose sheet feeder.

II

2-2

MECHANICAL SETTINGS

3)

\

Cover

Multipurpose

sheet feeder

2) Toinstallthepaper, fanthepaper

wellandthentaptheleadingedge

of the pages on a flat surface so

they are even.

3) Open the multipurpose sheet

_edercover.

4_

4) Load paper in the multipurpos(,

sheet _eder.

NOTE

The feeder can hold up to 200 sheets

of plain paper or up to 10 envelopes

Excessive sheets may cause paper

jams. Make sure the paper level is

stacked below the I* mark.

5)

Paper guide

5) Move the paper guide to fit the

paper width.

WARNING

Failure to set the paper guide to

the paper width may cause paper i

to skew and jam. p

i

11111111I I II I IIII iii

2-3

IMECHANICAL SETTINGS

6) Due,co\er

7)

s!cover

Multipurposesheet

feeder cover

6) Attach the dust cover to the

multipurpose sheet feeder cover.

- NOTE

• It is essential to use the dust

cover for your MFC to prevent

dust from entering the drum unit

and causing damage.

• Using the dust cover on your

MFC will prolong the drum unit

life.

7) Close the multipurpose sheet

feeder cover.

• Accetable Paper :

The MFC can handle paper that has the following specifications:

But please note that you can receive fax messages only on Letter, Legal and A4 paper.

And if you use legal or A4 sheet, you have to change the Recording Paper Size setting,

which is Function 1-5-6 (See Operations Manual page 6-7).

Paper Type Paper Size

Cut sheet A4, Letter, Legal, B5, A5, Executive, Custom size

2.75-8.5 x 5-14 inches (70-216 x 127-356 mm)

Envelopes DL, C5, COM-10, Monarch, 9" x 12"

Post Card 2.75-8.5 x 5-11 inches (70-216 x 127-356 ram)

Organizer Day-Timer_ J, K, L, M

2.75-8.5 x 5-11 inches (70-216 x 127-356 mm)

Labels and 2.75-8.5 x 5-14 inches (70-216 x 127-356 mm)

Transparencies

2-4

MECHANICAL SETTINGS

Paper Capacity in Feeder

Multipurpose

Sheet Feeder: Up to 0.87 inch (22 mm) in height (up to the mark) Approx. 200

sheets of 20 lb. (75 g/m _)or 50 sheets of 42 lb. (158 g/m 2)A4/Letter

paper, or 10 envelopes

Output Tray: Approx. 100 sheets of 20 lb. (75 g/m 2)A4/Letter paper

Cut Sheet Envelope

Basis Weight 16 to 42 lb. 20 to 24 lb.

(60 to 158 g/m 2) (75 to 90 g/m _)

single thickness

Caliper +0.03 to +0.08 in. 0.0033 to 0.0058 in.

(0.08 to 0.2 mm) (0.084 to 0.14 ram)

single thickness

Moisture Content 4% to 6% by weight 4% to 6% by weight

Smoothness 100 to 250 (Sheffield) 100 to 250 (Sheffield)

Recommended paper types:

Cut sheet: Xerox 4200

Label: Avery laser label or equivalent

Transparency: 3M CG3300 or equivalent

C. Setting Up the MFC

1) Attach the document and paper

2-5

Document tra__

Paper tray

Telephone

linecord

2) Connect the handset.

Handset

curled cord

_ernal

_" _ telephone

orTAD*

* TAD: Telephone Answering Devices

3) Connect the power cord and turn on the power switch that is located on

the left side of your machine.

When you turn on the power switch, the display will show "01/01/1997 00 00 .

Make sure the machine automatically ejects the starter sheet while the machine

is warming up immediately after installing a new drum unit.

Starter sheet

I I Jlllll II Jill II I ill IIIII IJll

2-6

MECHANICAL SETTINGS

1.This machine must be gtuunded using a 3-prong plug.

2.Since the machine is grounded through the power outlet, you can proLecL

yourself from potentially hazardous electrical conditions on the

telephone network byplugging in the power cord before you connect it to

the telephone line.

Similarly, you can protect yourself when you want to move your machine,

by disconnecting the telephone line first, and then the power cord.

4) Connect the telephone line to the LINE jack.

D. Connecting the MFC to the Computer

You must connect the MFC to your computer with the bidirectional IEEE 1284

compliant parallel cable that is included, unless you are using the optional serial

interface board.

1)

I:ON O :OFF

1) Make sure the power switch is off

before connecting or disconnecting

the interface cable.

Also, make sure the computer is

turned off.

ttlttltU Ill

2-7

MECHANICAL SETTINGS

2)

Connect the parallel interface

cable to the parallel interface port

of the MFC machine. (Q)

Secure the connection with the

wire clips. (Q)

Connect the interface cable to the

printer port of the computer.

NOTE

You can use the optional RS-232C/RS-422A serial interface board (Part No.:RS100M).

However, installing the RS100M optional interface board will not allow PC faxing and

scanning on an Apple Macintosh computer.

For the location of your computer's parallel (or serial, if you are using the optional

interface board) printer port, see the User's Guide for your computer.

E. Connecting a Telephone Answering Device (TAD)

Hooking Up the Telephone Answering Device

There is only one way you can hook up a Telephone Answering Device (TAD) on the

fax phone line. The TAD _ be plugged into the back of the MFC machine

in the jack labeled EXT. Your MFC machine can not work properly if you plug the

TAD into a wall jack. Follow these steps:

1. Plug the telephone line cord from the wall jack into the back of the MFC machine

in the jack labeled LINE.

2. Plug the telephone line cord from your TAD into the back of the MFC machine in

the jack labeled EXT, (Double check that the telephone line cord comes from the

jack in the TAD for telephone line and not for telephone set.)

Please review the operation and receiving mode sections for more details on using

Telephone Answering Devices (TAD).

(See "Operations Manual for Fax, Printer, Copier page 6-17-20.)

]1111 __till ..... III I I I II

III

2-8

MECHANICAL SETTINGS

If your machine is MFC 4550:

You can change the answer mode by pressing the answer Mode key on the control

panel.

1. Change the Answer Mode to TAD Mode.

* "_" Fax

[ Fax ] L TAv

[: F/_T::} .O.F/TF

: TAD;

I Manual!

Mode

Press Mode until both the Fax and

FFrlightsarelit.

2. Set up Your TAD.

If your machine is MFC 6550MC/7550MC:

1.Change the Answer Mode to MSG CTR Mode.

• Fax

Fax _-M,_f

FIT

:--: __::.- .O. FIT

Manual

Mode

%

PressModeuntilboththeFaxand

F/T lightsarelit.

2. Set up Your TAD.

IIIII II

2.9

MECHANICAL SETTINGS

Recording the TAD's Outgoing Message (OGM)

The TAD's outgoing message is important because it must be set up to handle two

kinds of fax receptions: automatic and manual. Timing is important.

1. Record 5 seconds of silence as the beginning ofyour message. (Your MFC machine

will be able to hear the fax calling tones, ofautomatic fax transmissions, before they

stop.)

2. Limit your speaking to 20 seconds.

3. End your 20 second message by giving your Remote Activation Code for people

sending manual faxes:

"After the beep, leave a message or send a fax by pressing $51."

NOTE: Do not assume that most callers send faxes automatically. Many people do not

realize they are not sending fax tones when they lift the handset or press the

Hook key. Also, some machines may not send fax tones.

' ' .............. 2.io

MECHANICAL SETTINGS

F. Connecting to Different Types of Phone Lines

FORYOUR INFORMATION

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines

that pass incoming calls to each other ifthey are busy. The calls are usually

passed down or "rolled over" to the next available phone line in a preset

order.

Your MFC can work in a roll over system as long as it is the last

number in the sequence so the call can not roll away. Do not put the MFC

on any of the other numbers. When the other lines are busy and a second

fax call is received, the fax call is transferred to a line that does not have

a MFC.

Two Line Phone System

A two line phone system is nothing more than two separate phone numbers

on the same wall outlet. The two phone numbers can be on separate jacks

(RJ 1l) or combined into one jack (RJ 14). Your MFC must be plugged into an

RJ 11jack. RJ 11and RJ14jacks may be equal in size and appearance and both

may contain 4 wires (black, red, green, yellow). To test the type ofjack, plug

in a two line phone and see if it can access both lines. If it can, you must

separate the lines for your MFC.

Converting Telephone Wall Outlets

There are three ways to convert to an RJll receptacle. The first two ways

may require assistance from the telephone company. You can change the

wall outlet from one RJ 14jack to two RJ11 jacks. Or, you can have an RJ11

wall outlet installed and slave or jump one of the phone numbers to it. The

third way is the easiest. Buy a triplex adapter.

You can plug a triplex adapter into an tLll4 wall outlet. It will separate the

wires into two separate RJll jacks (line 1, line 2) and a third RJ14 jack

dines 1 and 2). Plug the fax machine into L2 of the triplex adapter.

RJI4

RJII RJII RJl4

Triplex Adapter

I IIIIIIIIIIII II I I J I I I

2-1

1

_R YOURINI_ORMATION

Installing a MFC, Two Line TAD and Two Line Telephone

When you are installing a two line telephone answering device (TAD) and

a two line telephone, your MFC must be isolated on one line at both the wall

jack and at the TAD. The most common connection is to put the fax machine

on line 2. The back of the two line TAD must have two telephone jacks: one

labeled L1 or L1 and L2 and the other labeled L2. You will need at least

three telephone line cords: the one that came with your MFC and two for

your two line TAD. You will need a fourth line cord if you add a two line

telephone.

Place the two line TAD and two line telephone beside your MFC. Plug one

end of the telephone line cord for your MFC into the L2 jack of the triplex

adapter; plug the other end into the LINE jack in the back of the MFC. Plug

one end of the first telephone line cord for your TAD into the L1 jack of the

triplex adapter; plug the other end into the L1 or L1 and L2jack in the back

of the two line TAD. Plug one end of the second telephone line cord for your

TAD into the L2jack in the back ofthe two line TAD; plug the other end into

the EXTjack in the back ofthe MFC. The two line TAD hookup is complete.

It will answer both lines as usual.

You can keep two line telephones on other wall outlets as always. There are

two ways to add a two line telephone to the MFC's wall outlet. Plug the

telephone line cord from the two line telephone into the LI+L2 jack of the

triplex adapter. If you prefer, you can plug it into the TELE jack in the back

of the two line TAD instead.

Triplex Adapter

l ? TwoLi.e Phooe

L] L2 L]____2] _LI/L2

L] L2

Two Line TAD Fax Machine

I I

2-12

MECHANICAL SETIINGS

FORYOUR INFORMATION

Connecting Your Machine to a Multi Line system (PBXs)

Most offices use a central telephone system. While it is often relatively

simple to connect the machine to a key system or a PBX (private branch

exchange), we suggest that you contact the company that installed your

telephone system and ask them to connect the machine for you.

It is advisable to have a separate line for the machine. You can then leave

the machine in Fax Mode to receive faxes at any time of the day or night.

If the machine is to be connected to a multi-line system, ask your installer

to connect the unit to the last line on the system. This will prevent the unit

from being activated each time a telephone call is received.

• As with all fax units this machine must be connected to a two wire phone

system. If your line has more than two wires, proper connection of the

machine can not be made.

Connecting to a Private Branch Exchange

The following points should be kept in mind if you are installing the

machine to work with a private branch exchange(PBX).

1)It is not guaranteed that the unit will operate correctly under all

circumstances with PBXs. Any cases of difficulty should be reported first

to the company that handles your PBX.

2)If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer Mode be set to Manual. (See page 6-1-2

ofthe Operation sManual.) All incoming calls should initi ally be regarded

as telephone calls.

3)The unit may be used with either pulse or tone dialing telephone types.

Custum Features on Your Phone Line

If you have Call Waiting, Ring Master, Voice Mail, an Answering Service,

Alarm System or any other custom calling feature on your telephone line,

it may create a problem in operation of your MFC.

zZ3. .......... '.....

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