Merlin M2105 User manual

British Telecom Business Systems

Published by

British

Telecom Business Systems

Safety

information

APPROVED

for

use

with telecommuriication systems

run by British

Telecommunications

in

accordance

with

the

conditions

in

the

instructions

for

use.

S/1000/3/E/500047

Whilst

allpossible care has been taken

in

the preparation ofthis publication,

British

Telecom BusinessSystems accept no responsibility

for

any inaccuracies

that

may

be

found.

British

Telecom Business Systems reserve the

right

tomakechanges

without

notice both to this publication and tothe equipment which itdescribes.

If

you

find

anyerrors

in

this

publication

or

would

like

to

make

suggestions

for improvement,

please

write to

the

Technical Publications Unit at

British

Telecom Business Systems,

Room

533,

Anzani

House,

Trinity

Avenue,

Felixstowe,

IP11

8XB.

Telephone;

Felixstowe

(0394)

693787.

Telex:

987062

BTAN2,

Publication

NoTPU

57A

Item

Code

No

980216

Issue

2.0

(6/85)

Wntten

and designed byCastle,Chappell&Partners

Ltd.

COPYRIGHT®

British

Telecommunications pic 1985

BritishTelecommunications pic

Registered office:81 Newgate Street

LONDON

EC1A7AJ

Registered

in England No.

1800000

The

equipment must

be

earthed.

Never

use equipment

with

damaged or

worn

mainscables and connectors.

Always

disconnect the equipment

from

the mains before unpluaaina

individual

units.

Do not remove the equipmentcovers.

Do

not

trail

wires

undercarpetsor

where

people

might

trip

over

them.

Donot restrictthe

ventilation

ofthe equipment.

Under

no

circumstances

should

the

mains

adapterbe

replaced

by

any

other

power

supply.

4

Contents

Introduction

Using

the

M2105for

the

first

time

How

the

M2105

works

to

help

you

Using

the

M2105to

prepare

documents

3 Conventions used inthisguide

6

The

M2105

terminal

10

13

14

15

16

17

20

21

24

26

28

30

32

34

36

40

41

46

Simple

Instructions

Keyboard

and

key

functions

The

Display

Screen

User

Screen

Command

Screen

Selecting

commands

How

Ihe

terminal

takes

over

office

tasks

How

the files inthe terminalare organised

Reviewing

files

Scanning

through

documents

Next/Previous

screen

Next/Previous

page

Next/Previous

document

Preparing

documents

Storing

documents

Deleting

documents

Printing

documents

Preparinga simplemessage

Locating

Items

In

documents

Find

item

^Uslng

forms

Locating forms

Completing and validating forms

Signing forms

ft

Sending

and

receiving

messages

on

the

M2105

Installing

the

M2105

Initialising

the

M2105

Problem

solving

Specifications

anc

reference

48

50

52

53

54

55

56

57

59

62

64

65

70

71

72

74

76

B^8Qtti©§j^PH@n&rmina.

Sendinqsimple

messages

Answerback

Number

of

queued

messages

Retry

Incoming

messages

Voice

response

Escape

Receive

Send

all

for

Dial

number

PABX

procedure

Communication

Information

Header

Components

Wiring

instructions and connections to mains

Setting up the printer

Setting up the keyboard and memory unit

Setting

up

the

screen

Screen

controls

80

Check

list

84

85

86

87

88

89

91

92

96

98

line

Approved PBX's

l^ybQ^dcifications

Screen

Printer

System

response

messagec

intormation

messages

Glossary

Summarv

of

commands

InUG

h

h*

How

the

M2105

sends

and

receives

messages:

an

outline

In

your

day-to-day

business

relationships,

you

communicate

with

other

people

basically

in

speechor

in

writing.

You

probably

doa

good

deal

of

communication bytelephone, because

you

can makecontactand pass or

receive

messages

quicklyand efficiently.

Othercommunications, forvarious reasons, need to be written ones, whether

brief

or

lengthy,

straightforward

text

or

completed

forms.

Inevitably

a

slower

process,

whatever

sort

of

delivery

system

is

used,

and

sometimes

unacceptably

slow.

The

main

purpose

ofthe

M2105

terminal

istousethe

immediacy

ofthe

telephone

system

to

transfer

these

written

communications

as

printed

documents fast, reliably

and

automatically.

The

M2105

isdesigned

for

efficiency

and

simplicity

of

operation,

whether

for

the already proficientor forthe

first

timeuser.

Thisguide describes itsuse indetail.

Whereverthere isa telephone whichisconnected eithertoa direct lineortoa

simple

telephone

extension,

the

M2105

can beplugged

into

thesame

telephone

wall

socket as the existingtelephone.

When the terminal is to

send

a

message,

once

the destination telephone

number

(or

numbers) areadded tothemessage, the

terminal

automatically

dials the number and establishes contact

with

the distant M2105.which

automatically

answersthe

call.

It

then

sends themessage tothe

receiving

terminal, which prints it immediately.

It

makes

no difference whether the destination telephone number is inan

office at the

end

of the corridor, inan office ten floors down inthe

same

building,

in

a

nearby

building,

oratthe

other

end

of

the

country.

The

whole

processofsending a message

takes

only

a

matter

of

minutes.

If

you

are

using

the

terminal,

it

is

not

necessary

tobe

present

to

make

or

take

telephone

calls,

because

if

a

connection

cannot

beestablished onthe

first

try.

the

terminal

automatically

tries

again

later.

A

receiving

terminal

automatically

answersand

prints

out

whatever

message is

being

sentto

it.

Nb

8 The M2105 terminal

Screen

displays:

syst.hode;

UORK

Screen

displays:

EDITING I

UORK

If

your

terminal

needs

to

be

Installed

and

connected,

turn

now

to

page

62.

If

your

terminal

needs

to

be

switched

on

and

'initialised', turn

to

page

74.

Ifyour terminal is already installed and ready for use, or in use, youcan

taketheopportunityofsome immediateexperienceonthe

terminal

keyboard.

Thenextsection offerspractical instructions inthe simpleuse ofthe terminal.

It

isdesigned for

first

timeusers, and

if

youare already

familiar

with

whatis

'described,

go

on

to

page

20.

More

specialised usage ofthe

M2105

iscovered lateron

in

thisguide.

•

Using

the

M2105

for

the

first

time

Conventions

used

in

this

guide

I i I I i T I I I I

represent the keys on the top right ofthe keyboard, looking likethis

fV

which move the cursor left, right, up and down.

The

cursor

is the highlighted

'square'

which

appears

on the

screen

at

the

position

where

the

you

type

will

appear.

I 1

represents

the

key on

the

extreme

right of

the

keyboard,

looking like this

^uNc

I

represents

the

key on

the

extreme

left of

the

keyboard,

looking like this

Press

means

press

the key labelled CAPS

LK

FUNC,

and

whilst still

holding itdown,

press

and

release the Q key once. Then release the CAPS

LK

FUNC key.

Any

other

keyboard

characters,

letters or

numbers,

shown

as

following

I

fuNc

I

are

typed

in

the

same

way.

This

guide

is for

use

withthe unprivileged version of the M2105 terminal.

Use

of

the

terminal

with

Prestel,

VDU

and

Forms

creation

facilities is

covered

in

the

fv12105

Advanced

User

Guide.

10

Using

the

M2105

for

the

first

time

The

display

screen

The

keys

These

siinple instructions

assume

that

the

terminal

has

been

switched on

and

initialised,

and

the

words

'EDITINGWORK'

are

displayed

in

the

highlighted

band

on the lower halfofthe screen. (Ifthis is not the

case,

turn to

page).

'Editing' is

the

work you

are

about

to do,

and

covers

the

process

of

typing text on to the

screen

or amending text already shown on

it.

The complete

screen

is divided intotwo halves. The

upper

part is the 'User'

Screen,

and

this is

the

screen

on which

the

work you

do

will

appear.

The lower part is

the

'Command'

Screen,

which is your 'control

centre'

where

various

commands

('the menu')

will

be

displayed

and

confirmed,

and

where

the

terminal

will

'prompt'

and

inform you.

The Command

Screen

may

be

asking you to 'Select Command'. Now hold

down

the

I

fuhc

|

key

and

at

the

same

time

press

the

'Q' key

once.

The

complete User

Screen

will

appear.

Nowrelease the I

func

| key.

Press

the

I

f"nc

|

and

'Q'

keys

again

in

the

same

way, until

the

Command

Screen

is invitingyou to

'Select

Command'.

Press

them

a third time

and

you

have

the

User

Screen

again. Using

the

I

fuwc

|

and

'Q' keys likethis

will

always

cause

the terminal to alternate the

screen

display between the

Command

and

User

screens.

Lookat the Command Screen and you

will

see

highlighted

bands

along its

top

and

bottom.

These

are

divided intoa series ofsections displaying

information

about

the

terminal. Allthis,

and

the

information within

the

screen,

is explained

fully

later.

Using I

func

| Q, Moveintothe User Screen.

Now,

using the keyboard

as

a

normal typewriter,

type

the

words

'THIS ISA

MESSAGE".

Notice how the

flashing block

character,

known

as

the

cursor,

moves

along

as

you type.

You

may

be

typing in capitals, but ifyou want to

type

in lower

case,

(small

letters)

press

and

hold down the I shift | key,

and

press

the I

caps

lk|

key

once.

Then

release

I shift |.

You

will

now

be

able

to

use

| shift |

for

capitals

as

on

a

normal

typewriter.

Pressing

and

releasing | capslk|

and

I shift | inthe

same

way

will

once

again

return you to capitals,

and

so

on. When you

are

typing in capitals, the yellow

lighton the leftof the keyboard

will

be

illuminated.

You

can

ignore

the

legends

on

the

lower lines of

the

keys: they

are

not

used

in

this

terminal

at

the

moment.

The

keys

have

an

'auto-repeat'

function, which

means

that

ifyou hold a key

down, it

will

automatically

continue

to

type

the

same

character

until you

release

it.

Editing

your

message

Using

the

| |

cursor

key,

move

the

cursor

under

the

'M' of MESSAGE.

Pressi

func

rr(fbr

InsertSpace)

and

open

3 or 4

spaces

between the

words.

The

space

will

always

be

inserted

on

the

right of

the

character

under

which

the cursor is positioned. Close the

message

up again, by using I

func

| 'D'

(forDelete Character)

and

it

will

perform inexactly the opposite way, by

deleting

the

spaces

between

the

words.

If

you keepon pressing I

func

| D,you

will

start deleting allthe

characters

on the rest of thatline of your

message.

All

you

need

to

do

is

type

back

in

any

characters

you

have

lost. You

will

also

find that you

can

remove

any

mistakes

by moving

the

cursor

over

the

mistaken

character

or

section

and

overtyping.

You

can

also

use

the

DELETE

key whilst typing, where it

will

delete

the

character

on

the

left

of

the

cursor.

Nowcontinue typing a

message

across

the

screen

untilyou

have

completed

another line or two. You

will

notice that

as

you go, the cursor

moves

down a

lineat a time,

and

the corresponding numeral '1' is highlighted

each

time on

the

right

hand

side

of

the

screen.

You

will

also

see

that ifa word is not

completed

by the time you

reach

the

right hand

edge

of the

screen,

the

complete

word

will

automatically move

down to the next line. This is called 'Wordwrap'.

I

mwc

IC (forClose Gap)

and

j

fumc

| O (forOpen Gap), workon the

same

principle as I

f"nc

11

and I

func

|D.

but

are

used

fordeleting

and

inserting

whole

lines.

Tryinserting a blank line between twoof the lines you have typed. Press

I

Fuwc

iO

and

a

one

line

gap

will

open

between

the

line on which

the

cursor

is

currently

positioned

and

the

one

above

it.

Press the cursor key marked I |. The cursor

will

move

back

along the

line

one

space.

Ifyou

keep

the key

pressed

the cursor

will

continue to move

along untilyou

release

the key

and

the

same

will

happen

ifyou

press

the

I -» I key. in a forward direction.

Positionthe cursor under the

initial

T ofyour firstword THIS', by using the

I T ll I Iandl ^

||

Icursor keys.

Now

pressI

fumc

11,

and keep

it

pressed

down untilthe whole

message

has

moved right

across

the

screen.

As the

message

moves

across

the

screen,

and

hits the right

hand

edge,

it

will

move

down to

the

next line, word by word.

11

12

Using

the

M2105

for

the

first

f/me

Clearing

ihe

screen

Printing and

sending

your

message

Position

the

cursor

onthe

empty

line,

and

close

upthegap

again

by

pressing

I

fUHc

iCand

your

message

returns

to

its

original

form.

(But

if

you

continue

to

press

I

Futirni

C

your

message

will

be

deleted

line

by

line

until

it

no

longer

remains on the screen).

You

can

now

continue totype

your

message.

If

you

wish

to

insert

somespace

between

lines,

orparagraphs,as

you

go,

simply

pressthe|

return

|

key.

As

you

fill

thescreen a

numeral

showing

the page number

will

appearonthe

right

hand

margin

and

allow

thecursorto

move

down

correspondingly.

Asyourmessage continuesovera page (approximately 52linesonthe

screen)the

right

hand

margin

numeral

will

change

progressively

to

2,3,

and

4,

in

alternate

normal

and highlighted display.

Any

partofthemessage

currently

displayed

onthescreencan be

edited

by

usingthe cursor keystogo

left,

right,

up and

down,

orthe|

func

| For

I IB

keys

totab

forwards

and

backwards

(10

charactersata

time).

If

atany

time

you

needtoclearthescreenandstart

again,

pressthe|

fuwc

|

andQkeysas described earlier, to

bring

you

into

the

Command

Screen.

Now

presstheI -» I

key

until

the

letters

DD

appear

highlighted

along

thetop

edge

of

the

Command

Screen.

Notice

that

the

command

you

are

selecting

is

expanded

on the leftof the Command Screen, inthis

case

'DELETE

DOCUMENT'.

PresstheI

""urn

|

key.

PresstheY

key

to

confirm

your

action,

andpressthe

I I

key

once

more.

Now

pressthe|

fuwc

| andQ

keys

and

you

will

be

presented

with

a clear UserScreen tostartagain.

'

Now

you

canput

together

a messageonthe

terminal,

it's

aneasy

matter

to

print it, or

send

itto

another

terminal.

Try

printing

it.

PressI

func~|Q.

to

bring

backthe

Command

Screen.Press the

I ^ Icursor key

until

the lettersPRappear highlighted. Press the |

return

|

key

twice.

Your

printer

will

print

outthemessage

you

have

typed

onthe

screen.

You

cansend

your

messageto

another

terminal

just

as

easily,

if

you

know

its

telephone number. Again,afteryouhave typed yourmessageon the screen,

pressI

func

IQ.

Now

presstheI ^ Icursor

key

until

the

letters

QSappear

highlightedalong the top

edge

ofthe CommandScreen. Press |

return

|.

once.

You

will

see the

cursor

flashing

in

the

Command

Screen

asking

you

to

enterthetelephonenumber ofthe

terminal

you

want

tosend

your

message

to.

Type

it

in,

making

sure

it

is

complete

and

correct.

Press

|

return

|

again.

Your

message

is now 'posted' and on itsway, and the Command

Screen

will

display information

about

its

progress.

Ifyou

erase

the

message

to

clear

the

screen

now.

the

message

will

still

have

been

held in

the

terminal's files

and

can

be

brought

back

to look at or

do

further work on,

as

described

later in the guide, on p24.

Don't worry at this

stage

about

not

fully

understanding the

commands.

They

will

all

be

explained

in detail later in this

guide.

]w

ZDE

I

'"-t

IR

,

Read

iti.-jtKed

item

I

I'

inseil

space

Del^sieen

c^atacle'S

/

C^o

Open

space

between

lines

CursoT

lelt

letm.ri.i'

h.indsel

Picnous

, Cutsof

nqni

R

C'l.ifiiie

m<Hlf

Summary

of

keyboard

functions

'

SHI.t

y Z^

"N

X

r

v]{

B,\

r ^ f

f N\f

. ,

JL

-

_J

A

JS

P'PVIOllS

().l(|0

I ' IA

No«t |).i<ic

JX

PK'.iijci-.

(lociiinoni

:z

No

it

ilociiimTdl

CE3C

\

Close

ij.ip

I

IP

Dcicu'ctiirciil

ch.ir,u:to<

1

IB

H.tcKw.iiils

l.it)

3M

Mark

line

or

t)kx;K

C..'so(

do

An

C.i'irul

commanO

Implement

selected

command

Use

I

fuNt

IQ

to

switch

between

User

and

Command

Screens.

Press

CTRLwith key to

select

top right

character

on keyswith

three

characters.

Editing functions

Moving through files

and

documents

FUNC

I

D

O

C

F

INSERT

space

between

characters

FUNCW Display NEXTSCREEN (20 lines)

DELETEcurrent

character

FUNCE Display PREVIOUSSCREEN

OPEN

gap

(insert new line) FUNCA Display NEXTPAGE (50 lines)

CLOSE

gap

(delete

line) FUNCS Display PREVIOUSPAGE

FORWARD

tab

FUNCZ Display NEXTDOCUMENT

FUNC X Display PREVIOUS DOCUMENT

B

BACKWARDS

tab

FUNC

M

MARK

line

or

block/clear

mark

R

READ

marked

text

into

Work

File

13

14

Usingthe M2105forthefirsttime

The

Display

Screen

The diagram below shows howthe screen is laidout inEditing

Work

mode,

when

in

the

Work

File.

The DisplayScreen is split intotwo parts. The upper part is the User Screen

and the lowerpart isthe Command Screen. Bothparts ofthe screen have a

linewidth of80 characters. The User

Screen

has

a

depth

of20 lines and the

Command

Screen

a

depth

of 5 lines.

1

08/11/841

terminal;

:

H2105

:

V2.80

I EDITING 1

WORK

:

15:54

1

D IZIRF FI crt

D

0

SF RC

DN

B

SO

a

•

1 : 1

I

FFs:

04758:

CDS:

00110;

;h!

SN: m 1n8h ee 1

Theleft

hand

margin

is

shown

as"]"

characters

and

the right

hand

margin is shown

as

"["

characters

plus

a two digit

number.

The

purpose

of

these

brackets

is to

control

the

available line

length

to 74

characters,

offset to

the right of the

paper.

This

leaves

a blank left

hand

margin

for

punching

and

binding

when

the

document

is

printed.

The two digit

number

on

the

right

indicates

the

page

number

in

the

document

being

displayed.

For

page

1

and

following

odd-

numbered

pages,

this

number

is

shown

highlighted. For

page

2

and

following

even-

numbered

pages,

itis

shown

normally. This

makes

it

easy

(or

the

boundary

between

pages

to

be

shown

clearly,

and

helps

you to

position

text in a multiple

page

document.

The

User

Screen

It

isa goodideato

think

ofthe

User

Screenas a 20

line

'window'

into

the

document

being

edited

or

reviewed.

You

can

position

this

window

in

a

number

of

ways.

You

can

move

it

upor

down

byone

line

ata

time,

or20

lines

(one

screen)

ata

time,

or

52

lines

(one

page)

ata

time.

Or

reposition

it

to

show

the

top

20

lines

of

the

following

or

This

is

explained

on

p26.

Each

page

of

a

document

is

52

lines

long,

except

the

first

page,

which

is

51.

-ca

CD

CO

ca

CO

ca

•3

ca

CO

ca

CO

c

15

16

Using

the

M2105

for

the

first

time

The

Command

Screen

TheCommand Screen comprises the bottom

five

linesofthe Display Screen.

Itis your 'control

centre'

where various

commands

('the menu')

will

be

displayed and confirmed and where the terminal

will

'prompt' and

inform

you.

The diagram below

shows

the meanings of the various sections which make

up

the

top

and

bottom highlighted

bands.

The top line of the three lines displayed between the highlighted

bands

will

offer you the

choice

of a number of

commands,

which

will

be highlighted

when you

select

them. Not allof the

commands

will

necessarily

be

displayed

all

the

time

- it

depends

on

the

mode

of

the

terminal.

The

second

line

will

spell but the command in

full

on the left-handside. Where

there is a further additional option to

be

selected

or an entry to

be

made,

that

will

also

be

displayed

to

prompt

you.

The third line

will

give you information on the terminal's status on its current

task

and

warn you,

together

witha

'bleep',

ifyou

have

omitted

necessary

entries or

made

incorrect ones. Anumber of different

messages

can

appear

inthe lower left-hand corner

and

you

will

become

familiarwiththem through

experience.

They

are

listed on p91.

A list of

the

most

common

commands

is

given

on p96.

DATE

CURRENT

LINE

PREFERENCE

MODE:

TERMINAL

OR

HANDSET

\

SOFTWARE VERSION CURRENT MODE CURRENT FILE TIMEOF

DAY

NUMBER

/ /

08/11/841

terhinal;

1

H2185

!

V2.M

1 EBIT1M6

1

UORK

:

15:54

1

D •

RF

FI cn

DD

PR 6S SF

RC

SN

so

•

D

COPY

IOC

0

B

Select

Costnand

E

•

D

1 i

:FFs:e475d;C]is:0ene:

1

nsN:

eee

:

NBH

ee

\

MESSAGE

SEQUENCE

NUMBER

FREE

FILE

SPACE:

REPRESENTS

CURRENT

SPACE

AVAILABLE

IN

FILE

CURRENTLY

DISPLAYED

CURRENT

DOCUMENT

SIZE:

REPRESENTS

SIZE

OF

DOCUMENT

CURRENTLY

DISPLAYED

\

NUMBER

OF

QUEUED

MESSAGES

m

to^se?pr^t^rnm^TnHo

^

document

has

been

prepared,

whether

a

simple

message

or

a

form,

lu

5»eieci

commanas

there

are

a

number

of

basic

commands

you

carry

out.

You

can

copy

it

into

other

files,

delete

it,

print

it.

orsend ittoanother terminal. Thereare other

commands which you

can

use, but forthe moment take

these

four

commands

as

examples.

To

select a

command,

pressI

^unc

| Qtogo

into

the

Command

Screen.

You

will

see

a

'menu'

that looks like this

n

C(1

CD

DD

PR

8S

SF

RC

DN

SO

Thesecommandsare

known

as 'mnemonic' commands.

The four

commands

concerned

are:

CD- Copy Document

DD -

Delete

Document

PR

-

Print

QS- Queue

for

Sending

There

are

two

ways

of

selecting

commands.

1)

By

using

the

I

-»

I

or

I I

keys

repeatedly

to

highlight

the

required

mnemonic, then pressing I

RETuaN*!.

2)^y

pressing

a

single

key.

which

you

will

tind

simpler

when

you

are

more

familiar

with

the

terminal,

f^or

example,

pressing

P

and

then

|

utiuaw

|

is

a

shortcut

to

using

theI -* Ior| |

keys

toselect

PR.

Where

there

is

more

than

one

command

with

ihe

same

first

letter

- eg

CM

and

CD.

a

single

press

of

'C

will

select

CM.

To

select

CD,

press

C

followed

by D.

So

to

select

'Copy

Document'

you

would

type

CD

and

press

[

return

If

you

select

any

command

by

mistake

you

can

cancel

it

simply

by

pressino

the

DELETE

key.

y y^ y

17

20

How

the

terminal

takes

over

office

tasks

TO

AND

FROM

OTHER

TERMINALS

PRINTER

SYSTEM

INFORMATION

1

WORK

FILE

MAIL

BOX

FILE

OPERATOR

INFORMATION

FILE

FORMS

FILE

'MESSAGES

RECEIVED'FILE

PENDING

FILE

'MESSAGES

SENT

FILE

Ifyou think how your terminal

replaces

the

tasks

you would

need

to perform

ifyou were sitting at an ordinary

desk

doing the

same

work,you

can

quickly

see

the

parallels.

Yourdisplay

screen

and

keyboard

becomes

your medium for work output-

writingcommunications,

filling

informs. Instead of

despatching

letters by

post

and

keeping

carbon

copies

in 'out' trays

and

filing

cabinets,

you mail

them

via your own electronic

postbox

and

the

telephone

system

directto their

destinations,

and

they

are

filedinmemory, whereyou

can

quickly reviewthem.

Similarly, incoming communications land inyour electronic 'in' tray,

are

printed

and

filed in memory. Where, again, you

can

review them.

You

can

also

file material in

your

electronic

pending

file,

and

examine

or

amend

it.

Important

or

irreplaceable

material

like forms, or

other

information

that

must

be

held permanently,

can

be

put

away

in yourelectronic safe.

m

i

9

How

the

files in

the

terminal

are

organised

Te

.'VorH

-ile

'he

lending

File

iP)

The

Mail

Box

File

The terminal holds

seven

different files of information. Their

uses

are

described

in

the

following

pages.

The

Work

File

The

Pending

File

The

Mail

Box

File

The

Transmitted

History File

The

Received

History File

The

Forms

File

The

Operator

Information File

(W)

(P)

(Contents not accessible by user)

(T)

(R)

(F)

(0)

The Work File, holds, in effect,

the

document

which is currently

being

completed.

It

can contain onlyone document at a

time,

althoughofseveral

pages.

Documents

can

be copied to or fromthe WorkFileor deleted. Noediting

can

be

done

on

a

document

unless

it is in

the

Work

File.

ThePending

File

isused to hold

temporarily

anydocument whichhas been

copied

from

the

Work

File

orother

file,

and subject to

space

availability,

it

can

hold any numberof documents at a time.

It

has

three main uses. 1) to store an incomplete document while more

informationis collected 2) tostorea document temporarilywhileanother

user

makes

use

of the terminal 3) to retain temporarilya copyofa received or

previously

transmitted document.

Documents

in

thePending

File

can

only

be

copied

or

deleted

by the user.

The

abbreviation

PENDG

is

used

for

this

File.

The Mail Box File is

used

to

store

documents

which

have

been

completed

by

the

user

and

have

been

actioned for transmission using the

'Queue

for

sending'

command.

Once 'posted' to the

Mail

Box

File

a document cannot be retrieved

and

copied back intothe

Work

File

forpossible unauthorised modification before

transmission. The 'mail' is protected, just

as

ifit

had

been

posted.

21

22

How the files in the terminal

are

organised

The

Transmitted

History

Fi!e(T)

The

Received

History

File (R)

The

Forms

File (F)

The

Operator

Information

File

(O)

As

soon

as

the

document

is put into

the

Mail

BoxFile,

the

terminal

automatically

starts

the

process

of dialling

the

telephone

numbers

on

the

document

and

transmitting it.This

happens

completely independentlyof any

other

action

the

user

may

be

taking,

so

work

can

continue.

Immediately

thedocumenthas

been

transmitted, itisautomaticallytransferred

to

the

Transmitted History File.

The Transmitted History File

contains

copies

of the latest

documents

which

have

been

transmitted,

subject

to

space

availability.

Only

the

terminal is allowed to

copy

documents

INTO

this file.

The file

can

be

reviewed,

so

thatparts, or

the

whole, oftransmitted

documents

can

be

used

in

the

creation

of

new

documents

in

the

Work

File.

The

abbreviation

TXHST

is

used

for

this

file.

The

Received

History File

contains

copies

of

the

latest

documents

which

have

been

received,

subject

to

space

availability.

Like

the

TXHST

file,only

the

terminal

can

put

documents

into this file.

The

abbreviation

RXHST

is

used

for

this

file.

The Forms Fileis

used

to

store

copies

of blankforms. They

can

be

withdrawn

and

copied

to

the

Work File to

be

"filled in"

as

required.

Only forms

can

be

stored

in this file.

The

Operator

Information File is for storing

notes

and

information

that

is useful for continual

reference,

for

example

phone

lists.

The

abbreviation

OPINF

is

used

for

this

file.

Note

The

contents

of

the

Forms

and

Operator

Information files

are

in

battery-protected

memory

which is

semi-permanent.

The

contents

will

not normally

be

lost if

the

terminal is

switched

offfor several

days.

The Pending,

Mail

Box, Transmitted History

and

Received History files

compete

for

space

with

one

another

rather

like

suspension

files in

one

drawer

of a

desk.

The

Operator

Information

and

Forms files also

compete

for

space

in a

second

'drawer'.

Page is loading ...

Merlin M2105 User manual

Other documents