Xerox FreeFlow Process Manager Administration Guide

FreeFlow

®

System Administration Guide

Version 8.0

September 2009

701P49902

Xerox Corporation

Global Knowledge and Language Services

800 Phillips Road - Bldg. 218-01A

Webster, NY 14580

FreeFlow®, FreeFlow Makeready®, FreeFlow Output Manager®, and FreeFlow Process Manager® are

trademarks of Xerox Corporation in the US and/or other countries.

Other company trademarks are acknowledged as follows:

Adaptec®, the Adaptec logo, SCSlSelect®, and EZ-SCSI® are trademarks of Adaptec, Inc.

Adobe®, the Adobe logo, Acrobat®, the Acrobat logo, Acrobat Reader®, Distiller®, Adobe PDF

JobReady™, and PostScript®, and the PostScript logo are either registered trademarks or trademarks of

Adobe Systems Incorporated in the United States and/or other countries. All instances of the name

PostScript in the text are references to the PostScript language as defined by Adobe Systems Incorporated

unless otherwise stated. The name PostScript also is used as a product trademark for Adobe Systems'

implementation of the PostScript language interpreter, and other Adobe products.

Autologic® is a registered trademark of Autologic Information International, Inc.

Compaq® and QVision® are registered United States Patent and Trademark Office, for Compaq

Computer Corporation.

DEC, DEC RAID, and Redundant Array of Independent Disks are registered trademarks of Digital

Equipment Corporation.

reserved.

Imaging Technology provided under license by Accusoft Corporation.

Intel® and Pentium® are registered trademarks of Intel Corporation.

Novell® and NetWare® are registered trademarks of Novell, Inc. in the United States and other countries.

Oracle® is a registered trademark of Oracle Corporation Redwood City, California

ScanFix® Image Optimizer and ImagXpress are either registered marks or trademarks of Pegasus Imaging

SonyTM and Storage by SonyTM are trademarks of Sony.

PANTONE ™ and other Pantone, Inc. trademarks are the property of Pantone Inc.

Quark® and QuarkXpress® are registered trademarks of Quark, Inc.

StorageViewTM is a trademark of CMD Technology, Inc.

TIFF® is a registered trademark of Aldus Corporation.

Windows®, Windows XP®, Windows Server® 2003, and Internet Explorer are trademarks of Microsoft

Corporation; Microsoft® and MS-DOS® are registered trademarks of Microsoft Corporation.

This software is based in part on the work of the Independent JPEG Group.

This product includes software developed by the Apache Software Foundation.

This software is based in part on the work of Graeme W. Gill.

Includes Adobe® PDF Libraries and Adobe Normalizer technology

The Graphics Interchange Format © is the Copyright property of CompuServe Incorporated. GIFSM is a

Service Mark property of CompuServe Incorporated.

Portions contain an implementation of the LZW algorithm licensed under U.S. Patent 4,558,302.

Parts of this software are a SSLv3/TLS implementation written by Eric Rescorla and licensed by Claymore

Smith, Richard Pernavas, Erwin Bolwidt.

All other product names and services mentioned in this publication are trademarks of their respective

companies. They are used throughout this publication for the benefit of those companies, and are not

intended to convey endorsement or other affiliation with the publication.

While every care has been taken in the preparation of this material, no liability will be accepted by Xerox

Corporation arising out of any inaccuracies or omissions.

Printed in the United States of America.

Companies, names, and data used in examples herein are fictitious unless otherwise noted.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographical

errors will be corrected in subsequent editions.

System Administration Guide i

Table of Contents

i Notices and Certifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i-i

Approvals and certification. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i-i

60HZ, 115V . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i-i

50HZ, 220V-240V . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i-i

Radio frequency emissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i-i

USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .i-i

Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i-ii

Europe 50HZ, 220V-240V equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i-ii

ii Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii-iii

Operational safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii-iii

General safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii-iv

Maintenance safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .ii-v

iii It’s illegal to make prints of these documents . . . . . . . . . . . iii-vii

It’s illegal . . . USA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii-vii

It’s illegal . . . Canada . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iii-ix

iv About this guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv-xi

Audience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv-xii

How to recognize important information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv-xiii

Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv-xiii

Additional Formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv-xiv

Related information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv-xiv

FreeFlow documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv-xiv

Scanner documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv-xiv

Ordering additional materials and supplies . . . . . . . . . . . . . . . . . . . . . . . . iv-xv

Xerox Production Printing Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv-xv

Xerox solutions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv-xv

Windows information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv-xv

Windows online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv-xv

Windows web site. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv-xvi

Getting Help online . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv-xvi

Using a Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv-xvi

Using Help in a dialog box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv-xvi

Obtaining additional support. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv-xvi

X-PRESS FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .iv-xvi

Xerox FAQ web site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv-xvii

Xerox Welcome Center . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iv-xvii

1 Post-installation procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Security settings recommendations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Microsoft UpdateVirus protection recommendations . . . . . . . . . . . . . . . . . . . 1-2

Powering up attached peripherals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Ending the current session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Preparing to shut down the system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Checking for connected users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Table of Contents System Administration Guide

ii System Administration Guide

Notifying users connected to the system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4

Disconnecting users connected to the remote workstation . . . . . . . . . . . . . . 1-5

Post-installation procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Using Microsoft Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6

Running Microsoft Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7

Changing the XDL_ADMIN account password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8

Configuring document repository connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9

Accessing the FreeFlow Administration Tool . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10

Configuring local repository connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11

Configuring remote repository connections . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Configuring a remote repository using the FreeFlow Administration Tool

1-12

Configuring a remote repository without the FreeFlow Administration

Tool. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14

Removing a repository connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15

Viewing and modifying repository connection settings . . . . . . . . . . . . . . . . 1-15

Testing a repository connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16

Setting the default repository connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

Disabling all repository connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

Using document conversion. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18

Scheduling document conversion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19

2 Printer Administration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-1

Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Printer Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Configuring Network Agent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Accessing Network Agent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Managing Network Agent queues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Adding a Network Agent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Editing a Network Agent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Deleting a Network Agent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Copying a Network Agent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Renaming a Network Agent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Network Agent error logs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Enabling/disabling the error log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6

Viewing the Network Agent Job Log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Enabling the Network Agent service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Adding a production printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7

Enabling the Network Agent notification message . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8

Converting jobs saved at the FreeFlow Print Server to RDOs . . . . . . . . . . . . . . . . . 2-8

Creating a Network Agent save queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9

Enabling job status from the FreeFlow Print Server controller . . . . . . . . . . . 2-10

Converting jobs saved at the FreeFlow Print Server . . . . . . . . . . . . . . . . . . . . 2-11

Converting Document Centre/WorkCentre Pro Scans to RDO . . . . . . . . . . . . . . . 2-13

Creating a Document Centre/WorkCentre Pro template . . . . . . . . . . . . . . . 2-13

Converting Document Centre/WorkCentre Pro Scans to RDO . . . . . . . . . . . 2-13

Processing PDF Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-16

Optimizing RDO files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19

Performing Automatic Image Enhancement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21

Converting XJT Files to XPIF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23

Converting RDO Files to PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25

Installing a security certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27

FreeFlow Table of Contents

System Administration Guide iii

3 Using a scanner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Supported scanners. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-1

Maintaining a FreeFlow Scanner 665 or Production Scanner . . . . . . . . . . . . . . . . . 3-2

A Configuring Network Agent with DocuSP 51 . . . . . . . . . . . . . A-1

Common procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1

Creating a user . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1

Creating a Save directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-2

Creating a queue at the Nuvera production printer . . . . . . . . . . . . . . . . . . . . . A-2

Using Network Agent to retrieve files from the Nuvera printer . . . . . . . . . . . . . . . A-3

Configuring Network Agent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

Enabling the Network Agent service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-3

Adding a production printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-4

B Configuring Nuvera Scan Back and IQI Enhancement . . . . B-1

Nuvera DPS or DC/P Network Agent scan back and IQI Enhancement. . . . . . . . B-1

Create and configure a Network Agent Scan Back queue . . . . . . . . . . . . . . . B-2

Create a Scan Back save location on the FreeFlow system . . . . . . . . . . . B-3

Verify Scan Back . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-4

Configure a Network Agent IQI Enhancement queue . . . . . . . . . . . . . . . . . . . B-5

Verify IQI Enhancement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . B-6

C Configuring Network Agent for Nuvera DPS or CP/P with Do-

cuSP 51 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

Common procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

Creating a user . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-1

Creating a save directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-2

Creating the save directory at the Nuvera printer . . . . . . . . . . . . . . . . . . . . . . . C-2

Using Network Agent to retrieve files from the Nuvera DPS or C/P . . . . . . . . . . . C-3

Creating a Network Agent queue at the FreeFlow system . . . . . . . . . . . . . . . C-3

Enabling the Network Agent service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-3

Adding a production printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-4

Printing a job at the FreeFlow system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-4

Using Network Agent for scan back to FreeFlow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-5

Creating a scan back job at the Nuvera C/P . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-5

Creating a Network Agent queue at the FreeFlow system . . . . . . . . . . . . . . . C-5

Enabling the Network Agent service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C-6

Viewing the save directory at the FreeFlow system . . . . . . . . . . . . . . . . . . . . . C-6

D Configuring the Xerox 4110 printer . . . . . . . . . . . . . . . . . . . . . D-1

Configuring a Xerox 4110 with GXP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-1

Enabling the printer license key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-1

Settings required on the Xerox 4110 for connecting with FreeFlow . . . . . . D-2

Registering an FTP User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-2

Enabling the Paper Color Customization . . . . . . . . . . . . . . . . . . . . . . . . . . . D-3

Settings required on the FreeFlow system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-4

Selecting the Production Print Path . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-4

Specifying the Scanner IQ settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . D-4

E Legacy peripheral hardware . . . . . . . . . . . . . . . . . . . . . . . . . . . . E-1

Using a Redundant Array of Independent Disks (RAID). . . . . . . . . . . . . . . . . . . . . . E-1

Understanding the RAID device configurations . . . . . . . . . . . . . . . . . . . . . . . . . E-2

Using the Baydel Storage and Backup Subsystem . . . . . . . . . . . . . . . . . . . E-2

Using the SafeStor Storage Solution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . E-2

Table of Contents System Administration Guide

iv System Administration Guide

System Administration Guide i-i

i

Notices and

Certifications

Approvals and certification

For the UK, this product is serviced under a BS5750 Quality system accepted by the British

Standards Institution.

60HZ, 115V

The equipment is listed by the Underwriters Laboratories, UL1950, certified by Canadian

Standards Association, CSA22.2, No. 1950.

50HZ, 220V-240V

The equipment is certified by the British Standards Institution, IEC950 (EN60950). The

equipment is manufactured under a BS5750 Quality system accepted by the British Standards

Institution. The equipment is also certified in compliance with applicable standards by various

national bodies.

Radio frequency emissions

USA

This equipment generates, uses, and can radiate radio frequency energy. It may cause radio

interference to radio communications if not installed according to the installation instructions.

The equipment complies with the limits for a Class A computing device as documented in

Subpart J, Part 15 of the FCC rules which are designed to provide reasonable protection against

such interference when operated in a commercial environment. Operation of this equipment in

a residential area is likely to cause interference. In such cases, the user is responsible for the

expense of correcting the interference.

Notices and Certifications FreeFlow

i-ii System Administration Guide

Canada

The equipment does not exceed the class A limits for radio noise emissions from a digital

apparatus as documented in the radio interference regulations of the Canadian Department of

Communications.

Cet appareil numérique est conforme aux limites d'émission de bruits radioélectriques pour les

appareils de classe A stipulées dans le Réglement sur le brouillage radioélectriques du ministére

des Communications du Canada.

Europe 50HZ, 220V-240V equipment

The equipment was tested and is certified in conformance with the European commission

directive 82/499/ECC and VDE 0871/0875, class B which relates to radio frequency

interference.

This equipment is certified, manufactured and tested in compliance with strict safety and radio

frequency interference regulations.

System Administration Guide ii-iii

ii

Safety

Your Xerox equipment and supplies were designed and tested to meet strict safety

requirements. These include safety agency examination, approval and compliance with

established environmental standards.

Attention to the following notes ensures the continued safe operation of your equipment.

If you need any additional safety information concerning the equipment or materials, contact

your local representative.

Operational safety

Always connect the equipment to a properly grounded power source receptacle. If in doubt,

have the receptacle checked by a qualified electrician.

Always follow all warnings and instructions marked on, or supplied with, the equipment.

Always locate the equipment on a solid support surface (not on a thick pile carpet) with

adequate strength for the weight of the machine.

Always exercise care in moving or relocating the equipment.

Always place the equipment in an area which provides adequate room area for ventilation and

servicing.

Always use the materials and supplies specifically designed for your Xerox equipment. Use of

unsuitable materials may result in poor performance and possibly, a hazardous situation.

Never use a ground adaptor plug to connect the equipment to a power source receptacle that

lacks a ground connection terminal.

Never attempt any maintenance function that is not specifically described in this

documentation.

Never obstruct ventilation openings. These are provided to prevent overheating.

Never remove covers or guards that are fastened with screws. There are no operator serviceable

areas within these covers.

Never install the equipment near a radiator or any other heat source.

WARNING

Improper connection of the equipment grounding conductor can result in electrical shock.

Safety FreeFlow

ii-iv System Administration Guide

Never override or “cheat” electrical or mechanical interlock devices.

Never push objects of any kind into the ventilation openings.

Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord

from the power source receptacle and call your customer service engineer to correct the

problem.

General safety

Always follow all warnings and instructions marked on or supplied with the product.

Never locate the scanner where people may walk on the system power cable. Do not place

objects on the system power cable.

Never use this product near water, wet locations, or outdoors.

Never put containers of coffee or other liquids on the product.

Never push objects of any kind into the slots of the scanner as they may touch dangerous

voltage points or short out parts that could result in a risk of fire or electric shock.

Always switch off the system power, unplug this product from the wall outlet, and call a Xerox

Service Representative under the following conditions:

• When the power cord is damaged or frayed.

• If liquid has been spilled into the product.

• If the product has been exposed to water.

• If the product is producing any unusual noises or odors.

• If the product has been dropped or the cabinet is damaged.

Never use a ground adapter plug to connect the product to a power source receptacle that lacks

a ground connection terminal.

WARNING

Never look directly at the scanner light. It may cause discomfort to your eyes. Always keep the

document handler down on the document glass when you use the scanner.

WARNING

This product is equipped with a 3-wire grounding type plug. A 3-wire plug is a plug having a

third (grounding) pin. This type of plug will fit into a grounding-type power outlet. This is a

safety feature.

WARNING

To avoid risk of an electrical shock, contact your electrician to replace the receptacle, if you are

unable to insert the plug into the outlet.

FreeFlow Safety

System Administration Guide ii-v

Never place the product in a built-in installation unless proper ventilation is provided.

Never push objects of any kind into the slots of the product, as they may touch dangerous

voltage points or short out parts that could result in a risk of fire or electric shock.

Maintenance safety

For proper care and maintenance of the scanner, refer to the scanner documentation.

Always unplug this product from the wall outlet before cleaning.

Never use supplies or cleaning materials for other than their intended purposes.

Always keep all materials out of the reach of children.

Safety FreeFlow

ii-vi System Administration Guide

System Administration Guide iii-vii

iii

It’s illegal to make

prints of these

documents

It’s illegal . . . USA

Congress, by statute, has forbidden the copying of the following subjects under certain

circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making

such copies.

1. Obligations or Securities of the United States Government, such as:

– Certificates of indebtedness

– United States Bonds

– National Bank Currency

–Treasury Notes

– Coupons from bonds

– Federal Reserve Notes

– Federal Reserve Bank Notes

–Fractional Notes

– Silver Certificates

– Certificates of Deposit

–Gold Certificates

–Paper Money

– Bonds and obligations of certain agencies of the government, such as FHA, etc.

–Bonds

Note

U.S. Savings Bonds may be photographed only for publicity purposes in connection

with the campaign for the sale of such bonds.

– Internal Revenue Stamps

It’s illegal to make prints of these documents FreeFlow

iii-viii System Administration Guide

Note

If necessary to copy a legal document on which there is a canceled revenue stamp, this

may be done, provided the reproduction of the document is performed for lawful

purposes.

– Postage Stamps, canceled or not canceled

Note

For philatelic purposes, Postage Stamps may be photographed, provided the

reproduction is in black and white, and is less than 3/4 or more than 1-1/2 times the

linear dimensions of the original.

–Postal Money Orders

– Bills, Checks, or Drafts for Money, drawn by or upon authorized officers of the United

States.

– Stamps and other representatives of value, of whatever denomination, which have

been or may be issued under any Act of Congress.

2. Adjusted Compensation Certificates for Veterans of World Wars

3. Obligations or Securities of any Foreign Government, Bank, or Corporation

4. Copyrighted material, unless permission of the copyright owner has been obtained or the

copying falls within the “fair use” or library reproduction rights provisions of the copyright

law.

Note

Further information on these provisions may be obtained from the Copyright Office, Library

of Congress, Washington, D.C. 20559. Ask for Circular R21.

5. Certificates of Citizenship or Naturalization

Note

Foreign Naturalization Certificates may be photographed.

6. Passports

Note

Foreign passports may be photographed.

7. Immigration Papers

8. Draft Registration Cards

9. Selective Service Induction Papers, which bear any of the following information:

– Registrant’s earnings or income

– Registrant’s previous military service

– Registrant’s dependency status

– Registrant’s physical or mental condition

– Registrant’s court record

FreeFlow It’s illegal to make prints of these documents

System Administration Guide iii-ix

Note

U.S. Army and Navy discharge certificates may be photographed.

10. Badges, Identification Cards, Passes, or insignia carried by Military, Naval personnel, or by

members of the various Federal Departments and Bureaus, such as FBI or Treasury, unless

the photograph is ordered by head of such department or bureau.

11. Copying the following is also prohibited in certain states:

– Automobile Licenses

– Driver Licenses

– Automobile Certificates of Title

The above list is not all inclusive, and no liability is assumed for its completeness or accuracy. In

case of doubt, consult your attorney.

It’s illegal . . . Canada

Parliament, by statute, has forbidden the copying of the following subjects under certain

circumstances. Penalties of fines or imprisonment may be imposed on those guilty of making

such copies.

1. Current bank notes or current paper money

2. Obligations or securities of a government or bank

3. Exchequer bill paper or revenue paper

4. The public seal of Canada or of a province, or the seal of a public body or authority in

Canada, or of a court of law

5. Proclamations, orders, regulations or appointments, or notices thereof (with intent to

falsely cause same to purport to have been printed by the Queen’s Printer for Canada, or

the equivalent printer for a province)

6. Marks, brands, seals, wrappers, or designs used by or on behalf of the Government of

Canada or of a province, the government of a state other than Canada or a department,

board, commission, or agency established by the Government of Canada or of a province or

of a government of a state other than Canada

7. Impressed or adhesive stamps used for the purpose of revenue by the Government of

Canada or of a province or by the government of a state other than Canada

8. Documents, registers, or records kept by the public officials charged with the duty of

making or issuing certified copies thereof, where the copy falsely purports to be a certified

copy thereof

9. Copyrighted material or trademarks of any manner or kind without the consent of the

copyright or trademark owner

The above list is provided for your convenience and assistance, but it is not all inclusive and no

liability is assumed for its completeness or accuracy. In case of doubt, consult your solicitor.

It’s illegal to make prints of these documents FreeFlow

iii-x System Administration Guide

System Administration Guide iv-xi

iv

About this guide

This guide provides information on configuring, customizing, and maintaining your entire

system and provides administrative procedures for common FreeFlow applications, such as

FreeFlow Administration Tool, Printer Administration, hardware maintenance, and other post-

installation procedures.

Note

For information specific to products such as FreeFlow Web Services Product, FreeFlow

Process Manager, and FreeFlow Makereasdy, refer to the applicable product

documentation, online Help systems, or contact your Xerox Representative.

This chapter explains the information found in this guide and how the information is organized.

It also helps you get the most out of this guide by:

• identifying the audience and the basic skills required to use this guide effectively

• explaining the standard conventions and cues that highlight important information

• listing related documentation you may find helpful

• listing available online Help systems

• providing information on ordering additional materials and supplies

• telling you how to obtain additional information

Note

If you are using a FreeFlow system for the first time, it is recommended that you first read

Post-installation procedures on page 1-1, of this guide.

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Xerox FreeFlow Process Manager, FreeFlow Makeready Administration Guide

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