Toshiba e-studio 600 User manual

Category
Multifunctionals
Type
User manual

This manual is also suitable for

MULTIFUNCTIONAL DIGITAL SYSTEMS
TopAccess Guide
SOFTWARE LICENSE AGREEMENT 3
SOFTWARE LICENSE AGREEMENT
INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR
ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE
LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE
SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU
MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE
SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.
THE SOFTWARE INSTALLED ON THIS PRODUCT INCLUDES NUMEROUS INDIVIDUAL
SOFTWARE COMPONENTS, EACH HAVING ITS OWN APPLICABLE END USER LICENSE
AGREEMENT (“EULA”). INFORMATION RELATING TO THE EULAS MAY BE FOUND IN AN
ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED
HEREWITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CRE-
ATED BY OR FOR TOSHIBA TEC CORPORATION (“TTEC”) ARE PROPRIETARY PROD-
UCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY
PROVISIONS, AND OTHER APPLICABLE LAWS.
Grant of License
This is a legal agreement between you, the end-user (“You”), and TTEC and its suppliers. This
software, fonts (including their typefaces) and related documentation (“Software”) is licensed for
use with the system CPU on which it was installed (“System”) in accordance with the terms con-
tained in this Agreement. This Software is proprietary to TTEC and/or its suppliers.
TTEC and its suppliers disclaim responsibility for the installation and/or use of this Software, and
for the results obtained by using this Software. You may use one copy of the Software as
installed on a single System, and may not copy the Software for any reason except as neces-
sary to use the Software on a single System. Any copies of the Software shall be subject to the
conditions of this Agreement.
You may not, nor cause or permit any third party to, modify, adapt, merge, translate, reverse
compile, reverse assemble, or reverse engineer the Software. You may not use the Software,
except in accordance with this license. No title to the intellectual property in the Software is
transferred to you and full ownership is retained by TTEC or its suppliers. Source code of the
Software is not licensed to you. You will be held legally responsible for any copyright infringe-
ment, unauthorized transfer, reproduction or use of the Software or its documentation.
Term
This license is effective until terminated by TTEC or upon your failure to comply with any term of
this Agreement. Upon termination, you agree to destroy all copies of the Software and its docu-
mentation.
You may terminate this license at any time by destroying the Software and its documentation
and all copies.
Disclaimer of Warranty
THIS SOFTWARE IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES
OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-
INFRINGEMENT. TTEC AND ITS SUPPLIERS DISCLAIM ANY WARRANTY RELATING TO
THE QUALITY AND PERFORMANCE OF THE SOFTWARE. IF THE SOFTWARE PROVES
DEFECTIVE, YOU (AND NOT TTEC OR ITS SUPPLIERS) SHALL BE RESPONSIBLE FOR
THE ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. TTEC
AND ITS SUPPLIERS DO NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE
SOFTWARE WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE
SOFTWARE WILL BE UNINTERRUPTED OR ERROR FREE.
4 SOFTWARE LICENSE AGREEMENT
ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY TTEC AND ITS AFFILI-
ATES PURSUANT TO A EULA IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND,
EITHER EXPRESS OR IMPLIED.
Limitation of Liability
IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES,
WHETHER IN CONTRACT, TORT, OR OTHERWISE (EXCEPT PERSONAL INJURY OR
DEATH RESULTING FROM NEGLIGENCE ON THE PART OF TTEC OR ITS SUPPLIERS),
INCLUDING WITHOUT LIMITATION ANY LOST PROFITS, LOST DATA, LOST SAVINGS OR
OTHER INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE
USE OR INABILITY TO USE THE SOFTWARE, EVEN IF TTEC OR ITS SUPPLIERS HAVE
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, NOR FOR THIRD PARTY
CLAIMS.
U.S. Government Restricted Rights
The Software is provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the
U.S. Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the
Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19
(c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation,
6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.
General
You may not sublicense, lease, rent, assign or transfer this license or the Software. Any attempt
to sublicense, lease, rent, assign or transfer any of the rights, duties or obligations hereunder is
void. You agree that you do not intend to, and will not ship, transmit (directly or indirectly) the
Software, including any copies of the Software, or any technical data contained in the Software
or its media, or any direct product thereof, to any country or destination prohibited by the United
States Government. This license shall be governed by the laws of Japan or, at the election of a
Supplier of TTEC concerned with a dispute arising from or relating to this Agreement, the laws of
the Country designated from time to time by the relevant Supplier of TTEC. If any provision or
portion of this Agreement shall be found to be illegal, invalid or unenforceable, the remaining
provisions or portions shall remain in full force and effect.
YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT
YOU UNDERSTAND ITS PROVISIONS. YOU AGREE TO BE BOUND BY ITS TERMS AND
CONDITIONS. YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE
COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC AND ITS SUPPLI-
ERS AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN,
OR ANY OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS
LICENSE AGREEMENT.
TOSHIBA TEC Corporation, 6-78, Minami-cho, Mishima-shi, Shizuoka-ken, 411-8520, Japan.
TRADEMARKS AND COPYRIGHT 5
TRADEMARKS AND COPYRIGHT
Trademarks
y The official name of Windows 98 is Microsoft Windows 98 Operating System.
y The official name of Windows Me is Microsoft Windows Me Operating System.
y The official name of Windows 2000 is Microsoft Windows 2000 Operating System.
y The official name of Windows XP is Microsoft Windows XP Operating System.
y The official name of Windows Vista is Microsoft Windows Vista Operating System.
y The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating
System.
y Microsoft, Windows, Windows NT, and the brand names and product names of other
Microsoft products are trademarks of Microsoft Corporation in the US and other countries.
y Apple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple
Computer, Inc. in the US and other countries.
y Postscript is a trademark of Adobe Systems Incorporated.
y Netscape is a trademark of Netscape Communications Corporation.
y IBM, AT and AIX are trademarks of International Business Machines Corporation.
y NOVELL, NetWare, and NDS are trademarks of Novell, Inc.
y Other company names and product names in this manual are the trademarks of their respec-
tive companies.
Copyright
© 2005 TOSHIBA TEC CORPORATION All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written
permission of TTEC. No patent liability is assumed, however, with respect to the use of the infor-
mation contained herein.
6 Preface
Preface
Thank you for purchasing e-STUDIO850 Series Multifunctional Digital Systems. This TopAccess
Guide explains the instructions for users and administrators to set up and manage the e-
STUDIO850 Series using TopAccess. Read this guide before using your e-STUDIO850 Series.
Keep this guide within easy reach, and use it to configure an environment
that makes best use of the e-STUDIO’s functions.
About This Guide
This manual explains how to set up and manage network functions using the TopAccess user
functions — such as network job management and template registration — from client comput-
ers via a network.
For information about Control Panel operation, see the Operator’s Manual for Basic Function
or User Functions Guide.
Conventions
y The term “this equipment” in this manual refers to the e-STUDIO850 Series.
y The term “e-Filing” in this manual is an abbreviation of “electronic filing”.
Lineup of Our Manuals
Thank you for purchasing the TOSHIBA multifunctional digital systems e-STUDIO850 Series.
We have provided you with these manuals for the operation of this equipment. Select and read
the manual best suited to your needs.
Quick Start Guide
This Quick Start Guide describes the initial setup method of this equip-
ment and accessories of this product such as operator’s manuals and
CD-ROMs.
Operator’s Manual Basic Functions
This Operator’s Manual Basic Functions describes how to use the basic
functions of this equipment mainly focusing on the copying function.
Also this manual contains safety precautions for users to be observed.
Be sure to read it first carefully.
User Functions Guide
This User Functions Guide describes the functions and settings under
the [USER FUNCTIONS] button on the control panel of this equipment.
Preface 7
Other guides are provided by the User Documentation CD-ROM in PDF files:
TopAccess Guide
This TopAccess Guide explains how to operate and set up the network
functions such as the network scanning function and job management,
using the TopAccess (Web-based utility) from client computers.
Network Administration Guide
This Network Administration Guide explains the guidelines for setting up
network servers to provide various network services, and troubleshoot-
ing for network administrators.
Printing Guide
This Printing Guide explains how to install the client software for printing
from Microsoft Windows, Apple Mac OS, and UNIX computers, and print
to the equipment.
Scanning Guide
This Scanning Guide explains how to operate the scanning function of
this equipment.
e-Filing Guide
This e-Filing Guide explains how to operate the e-Filing function using
the TWAIN driver, File Downloader and e-Filing web utility.
8 Preface
To read manuals in PDF (Portable Document Format) files
Viewing and printing this operator’s manual in PDF files require that you install Adobe Reader or
Adobe Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed
on your PC, download and install it from the website of Adobe Systems Incorporated.
Network Fax Guide
This Network Fax Guide explains how to use the network fax function
that enable users to operate fax and internet fax sending from a client
computer via network.
User Management Guide
This User Management Guide describes how to manage this equipment
using the functions of “Department Management”, “User Management
Setting” and “User Authentication for Scan to E-mail”.
e-BRIDGE Viewer
The e-BRIDGE Viewer provides the functions to view and find the docu-
ments in e-Filing boxes on the TOSHIBA e-STUDIO MULTIFUNC-
TIONAL DIGITAL SYSTEMS from a client computer via TCP/IP
network, and also it can view and find the files in your computer.
Preface 9
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety pre-
cautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.
Other than the above, this manual also describes information that may be useful for the opera-
tion of this equipment with the following signage:
Indicates a potentially hazardous situation which, if not avoided, could result
in death, serious injury, or serious damage, or fire in the equipment or sur-
rounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Describes handy information that is useful to know when operating the equip-
ment.
Pages describing items related to what you are currently doing. See these
pages as required.
TABLE OF CONTENTS 11
TABLE OF CONTENTS
SOFTWARE LICENSE AGREEMENT ..........................................................3
TRADEMARKS AND COPYRIGHT...............................................................5
Preface...........................................................................................................6
Chapter 1 Overview
TopAccess Overview .................................................................................16
Accessing TopAccess End-User Mode ....................................................17
TopAccess Web Site ...............................................................................18
Chapter 2 Checking Device Status
TopAccess Device Tab Page.....................................................................22
Device Status Indicators.......................................................................... 23
Chapter 3 Managing Jobs
Managing Print Jobs ..................................................................................26
Displaying Print Jobs ...............................................................................26
Deleting a Print Job .................................................................................27
Releasing a Print Job ..............................................................................27
Managing Fax/Internet Fax Jobs...............................................................29
Displaying Fax/Internet Fax Jobs ............................................................29
Deleting a Fax Transmission Job ............................................................29
Managing Scan Jobs..................................................................................31
Displaying Scan Jobs ..............................................................................31
Deleting a Scan Job ................................................................................31
Chapter 4 Displaying Job Logs
Displaying Print Job Logs .........................................................................34
Displaying Transmission Journals ...........................................................35
Displaying Reception Journals .................................................................37
Displaying Scan Job Logs.........................................................................39
Chapter 5 Registering from TopAccess
Managing Templates ..................................................................................42
Registering Private Template Groups .....................................................42
Registering Private Templates ................................................................50
Displaying Public Templates ...................................................................83
12 TABLE OF CONTENTS
Managing Address Book ...........................................................................85
Managing Contacts in the Address Book ................................................85
Managing Groups in the Address Book...................................................92
Managing Mailboxes ..................................................................................95
Setting Up an Open Mailbox....................................................................96
Deleting an Open Mailbox .....................................................................102
Chapter 6 Managing Counters
Viewing Counters .....................................................................................106
Displaying the Total Counter .................................................................106
Displaying the Department Counter ......................................................106
Chapter 7 TopAccess Administrator Mode
Features and Functions ...........................................................................111
About Setup from TopAccess................................................................111
About Maintenance from TopAccess.....................................................112
About Registration from TopAccess ......................................................113
About Other Administrative Functions in TopAccess ............................113
Accessing TopAccess Administrator Mode ..........................................114
Setting up from TopAccess..................................................................... 116
Setting up Device Settings ....................................................................116
Setting up Network Settings ..................................................................121
Setting up Copier Settings.....................................................................159
Setting up Fax Settings .........................................................................162
Setting up Save as file Settings.............................................................167
Setting up Email Settings ......................................................................174
Setting up Internet Fax Settings ............................................................177
Setting up Printer Settings.....................................................................180
Setting up Print Service Settings ...........................................................186
Displaying Version Information..............................................................192
Maintaining from TopAccess ..................................................................193
About the Maintenance Functions .........................................................193
Updating the Software...........................................................................194
Removing the Client Software ...............................................................196
Backing up Data ....................................................................................197
Restoring Data from Backup File...........................................................199
Deleting the Data from Local Folder......................................................202
Managing Directory Service ..................................................................203
Setting up Notification............................................................................206
Importing and Exporting the Address Book...........................................211
Importing and Exporting the Department Code .....................................215
Exporting the Logs, Journals, and Counters .........................................218
TABLE OF CONTENTS 13
Clearing the Logs and Journals.............................................................220
Rebooting the Equipment......................................................................221
Registering from TopAccess...................................................................223
About the Registrations .........................................................................223
Registering Public Templates................................................................223
Registering Fax and Internet Fax Received Forward ............................231
Displaying Message Log..........................................................................248
Managing Department Code....................................................................249
Displaying the Department List and Counters .......................................249
Clearing the Department Counters........................................................251
Registering or modifying the Department Code ....................................253
Deleting the Department Code ..............................................................255
Setting up User Management ..................................................................258
Enabling Department Management.......................................................258
Setting up User Management Setting....................................................261
Setting up User Authentication for Scan to E-mail ................................296
Chapter 8 Troubleshooting
TopAccess Error Messages ....................................................................304
Print Job Status Messages....................................................................304
Transmission/Reception Journal Status Messages...............................304
Scan Job Status Messages...................................................................309
Message Log .........................................................................................314
INDEX .......................................................................................................................................319
14 TABLE OF CONTENTS
1.Overview
This section describes overview of the TopAccess functions.
TopAccess Overview ..............................................................................................16
Accessing TopAccess End-User Mode.................................................................17
TopAccess Web Site .........................................................................................................................18
1 Overview
16 TopAccess Overview
TopAccess Overview
TopAccess is a web-based job and device management tool that allows you to access informa-
tion about this equipment over the Internet.
TopAccess has two web sites available. One site is designed for end users and the other is for
the administrators.
y The end-user site displays the equipment and job status and enables you to create and
maintain private template groups and private templates.
y The administrator site enables network administrators to configure device settings, conduct
maintenance, and update the address book, public template group and public templates.
For instructions on how to use TopAccess in the administrator mode, refer to the following sec-
tion.
P.109 “TopAccess Administrator Mode”
End users can:
y Display general device information including the status, drawer/accessory configuration, and
paper supply information.
y Display and manage the status of print jobs, fax/internet fax transmit jobs, and scan jobs
submitted by the user. (Optional Fax unit is required for displaying and managing the fax
transmit jobs)
y Display the job logs for print, fax/internet fax transmit, fax/internet fax reception, and scan.
(Optional Fax unit is required for displaying the fax transmit and fax reception job log.)
y Register and modify the templates.
y Add or modify the contacts and groups in the address book.
y Register and modify the mailboxes. (Optional Fax unit is required.)
y Display the counters logs
y Download client software.
y Because TopAccess uses cookies to store information on the user’s system, users must
have cookies enabled in the browser.
y When TopAccess does not display the correct information in any pages, delete cookies and
try again.
y On Netscape 7.1, the Confirm dialog box that asks whether you want Password Manager to
remember the logon may appear when you save any changes in TopAccess. If the dialog
box appears, click [No] to disable the memory of Password Manager. If enabled, unex-
pected values may automatically be entered when you open the page next time.
Accessing TopAccess End-User Mode 17
Accessing TopAccess End-User Mode
To operate TopAccess, this equipment should be connected to the network and be configured
with the TCP/IP settings. After you complete the TCP/IP setup, you can access to TopAccess
web site to operate various functions from your computer using a web browser such as
Netscape Navigator and Internet Explorer.
You can use the TopAccess web-based utility from a Windows, Macintosh or Unix operating sys-
tem environment. The following browsers are supported:
Windows
y Internet Explorer 5.5 or later
y Netscape Navigator 7.1 or later
Macintosh
y Safari 2.0
y Netscape Navigator 7.1 or later
Unix
y Netscape Navigator 7.1 or later
Accessing TopAccess in end-user mode
1
To navigate to TopAccess, enter the following URL on the address
box of your Internet browser.
http://<IP Address> or http://<Device Name>
For example
When the IP address of the equipment is “10.10.70.105”:
http://10.10.70.105
When the device name of this equipment is “mfp-00c67861”:
http://mfp-00c67861
When SSL for the HTTP network service is enabled, the alert message may appear
when you enter the URL in the address box. In that case, please click [Yes] to proceed
the operation.
1 Overview
18 Accessing TopAccess End-User Mode
2
The TopAccess web page for end users opens.
You can also access TopAccess using the TopAccessDocMon link. For instructions on
accessing TopAccess from TopAccessDocMon, see the Printing Guide.
TopAccess Web Site
When you access TopAccess, the general information page of the TopAccess web site is dis-
played.
From here, you can initiate most device monitoring and management functions.
Accessing TopAccess End-User Mode 19
The basic TopAccess page contains following items:
1) Function Tab
This provides access to main pages of TopAccess for each function.
2) Menu Bar
This provides access to each menu page under the selected function tab.
3) Submenu Bar
This provides access to each submenu page under the selected menu and function tab.
4) Install Software link
Click this to open the Install Client Software page to download the client software from
TopAccess.
5) Top link
Click this to display the top of the page that is currently displayed.
6) Help link
Click this to display the Online Help.
The TopAccess Online Help cannot be displayed in the following browsers.
- Safari 2.0
- Netscape 7.2
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Toshiba e-studio 600 User manual

Category
Multifunctionals
Type
User manual
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