TA Triumph-Adler P-2540i MFP Owner's manual

P-2540i MFP

Operation Guide

i

> Preface

Preface

Thank you for purchasing this machine.

This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take

simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.

We recommend the use of our own brand supplies.

Please use our genuine toner containers, which have passed rigorous quality control testing.

The use of non-genuine toner containers may cause failure.

We will not be liable for any damages caused by the use of third party supplies in this machine.

Checking the Equipment's Serial Number

The equipment's serial number is printed in the location shown in the figure.

You'll need the equipment's serial number when contacting your Service Representative. Please check the number

before contacting your Service Representative.

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> Contents

Contents

Preface ......................................................................................................................................i

Contents ................................................................................................................................... ii

Menu Map ................................................................................................................................x

[Copy] .............................................................................................................................x

[Send] ........................................................................................................................... xii

[Custom Box] (Store File, Printing, Send) ................................................................... xiv

[Job Box] .................................................................................................................... xvii

[Removable Memory] (Store File, Printing Documents) ............................................. xvii

[FAX] ............................................................................................................................xx

[Sub Address Box] ...................................................................................................... xxi

[Polling Box] ................................................................................................................ xxi

[FAX Memory RX Box] ............................................................................................... xxii

[Status/ Job Cancel] ................................................................................................... xxii

[System Menu] ...........................................................................................................xxiii

Overview ................................................................................................................................. xl

Machine Features ................................................................................................................... xli

Color and Image Quality Functions ....................................................................................... xlv

Basic Color Modes ...................................................................................................... xlv

Adjusting Image Quality and Color ............................................................................. xlvi

Guides Provided with the Machine .......................................................................................xlvii

About the Operation Guide (this Guide) ............................................................................... xlix

Structure of the guide ................................................................................................. xlix

Conventions Used in This Guide .....................................................................................l

1 Safety Precautions ................................................................................. 1-1

Safety Conventions in This Guide ....................................................................................... 1-2

Environment ........................................................................................................................ 1-3

Precautions for Use ............................................................................................................. 1-4

Laser Safety (Europe) ......................................................................................................... 1-5

Safety Instructions Regarding the Disconnection of Power ................................................ 1-6

Compliance and Conformity ................................................................................................ 1-7

Legal Restriction on Copying/Scanning .............................................................................. 1-8

EN ISO 7779 ....................................................................................................................... 1-9

EK1-ITB 2000 ...................................................................................................................... 1-9

Legal Information ................................................................................................................. 1-9

Energy Saving Control Function ........................................................................................ 1-15

Automatic 2-Sided Print Function ...................................................................................... 1-16

Resource Saving Paper .................................................................................................... 1-17

Environmental benefits of "Power Management" .............................................................. 1-18

Energy Star (ENERGY STAR®) Program ......................................................................... 1-19

Wireless Connection (Mexico only) ................................................................................... 1-20

Security Precautions when Using Wireless LAN (If equipped) .......................................... 1-21

Limited Use of This Product (If equipped) ......................................................................... 1-22

2 Installing and Setting up the Machine .................................................. 2-1

Part Names (Machine Exterior) ........................................................................................... 2-3

Part Names (Connectors/Interior) ....................................................................................... 2-5

Part Names (With Optional Equipments Attached) ............................................................. 2-6

Connecting the Machine and Other Devices ....................................................................... 2-7

Connecting cable ................................................................................................................. 2-9

Connecting LAN Cable .............................................................................................. 2-9

Connecting USB Cable ............................................................................................. 2-9

Connecting the Power Cable .................................................................................... 2-9

Power On/Off ..................................................................................................................... 2-10

Power On ................................................................................................................ 2-10

Power Off ................................................................................................................ 2-10

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Default Settings of the Machine ........................................................................................ 2-11

Setting Date and Time ....................................................................................................... 2-12

Network settings ................................................................................................................ 2-13

Configuring the Wired Network ............................................................................... 2-13

Wireless Network Settings ...................................................................................... 2-15

Setting Wi-Fi Direct ................................................................................................. 2-19

Setting NFC ............................................................................................................. 2-20

Energy Saver function ....................................................................................................... 2-22

Low Power Mode .................................................................................................... 2-22

Energy Saver Recovery Level ................................................................................. 2-22

Sleep ....................................................................................................................... 2-23

Auto Sleep ............................................................................................................... 2-23

Sleep Rules (models for Europe) ............................................................................ 2-24

Sleep Level (Energy Saver) (models except for Europe) ........................................ 2-24

Quick Setup Wizard ........................................................................................................... 2-25

Installing Software ............................................................................................................. 2-27

Software on DVD (Windows) .................................................................................. 2-27

Installing Software in Windows ............................................................................... 2-28

Uninstalling the Software ........................................................................................ 2-33

Installing Software on a Mac Computer .................................................................. 2-34

Setting TWAIN Driver .............................................................................................. 2-37

Setting WIA Driver ................................................................................................... 2-39

Installing the WSD Driver ........................................................................................ 2-40

Strengthening the Security by the Administrator ............................................................... 2-41

Embedded Web Server RX ............................................................................................... 2-42

Accessing Embedded Web Server RX ................................................................... 2-42

Changing Security Settings ..................................................................................... 2-43

Changing Device Information .................................................................................. 2-44

Setting SMTP and E-mail ........................................................................................ 2-45

Migrating the Address Book .............................................................................................. 2-49

Backing Up Address Book Data to PC .................................................................... 2-49

Writing Address Book Data to the Machine ............................................................ 2-51

Application ......................................................................................................................... 2-54

Installing Applications .............................................................................................. 2-54

Uninstalling Applications ......................................................................................... 2-55

3 Preparation before Use .......................................................................... 3-1

Using the Operation Panel .................................................................................................. 3-3

Assigning a Function to a Function Key .............................................................................. 3-4

Using the Operation Panel .................................................................................................. 3-6

Display the Home screen .......................................................................................... 3-6

Display for Device Information ................................................................................ 3-10

Functions key .......................................................................................................... 3-10

Displaying Keys That Cannot be Configured .......................................................... 3-11

Using the [Enter] Key .............................................................................................. 3-11

Using the [Quick No. Search] Key ........................................................................... 3-12

Help Screen ............................................................................................................ 3-12

Login/Logout ...................................................................................................................... 3-13

Login ....................................................................................................................... 3-13

Simple Login ........................................................................................................... 3-14

Logout ..................................................................................................................... 3-14

Check the counter ............................................................................................................. 3-15

Loading paper ................................................................................................................... 3-16

Precaution for Loading Paper ................................................................................. 3-16

Selecting a Paper Feeder Unit ................................................................................ 3-17

Loading Paper into Cassette 1 (to 3) ...................................................................... 3-17

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> Contents

Using the Output Stopper .................................................................................................. 3-21

Using the Paper Stack Guide ............................................................................................ 3-22

Preparation for Sending a Document to a Shared Folder in a PC .................................... 3-23

Making a note of the computer name and full computer name ............................... 3-23

Making a note of the user name and domain name ................................................ 3-23

Configuring Shared Folder Access Permissions ..................................................... 3-24

Creating a Shared Folder, Making a Note of a Shared Folder ................................ 3-25

Sharing File and Printers ......................................................................................... 3-28

Configuring Windows Firewall Settings ................................................................... 3-29

Adding a Destination ......................................................................................................... 3-33

Adding a Destination (Address Book) ..................................................................... 3-33

Changing an Address Book Destination ................................................................. 3-37

Deleting an Address Book Destination .................................................................... 3-38

Assigning a Destination to a One Touch Key .......................................................... 3-38

Editing One Touch Key ........................................................................................... 3-39

Deleting the Destination to the One Touch Key ...................................................... 3-40

Using Embedded Web Server RX to Add Destinations to the Address Book ......... 3-41

Recalling Frequently Used Functions (Favorites) ............................................................. 3-42

Adding to Favorites in Wizard Mode ....................................................................... 3-43

Adding to Favorites in Program Mode ..................................................................... 3-44

Executing Favorites in Wizard Mode ....................................................................... 3-45

Executing Favorites in Program Mode .................................................................... 3-46

Editing a Favorite .................................................................................................... 3-46

Deleting a Favorite .................................................................................................. 3-46

Registering Shortcuts (Copy, Send, and Document Box Settings) ................................... 3-47

Adding Shortcuts ..................................................................................................... 3-47

Edit the shortcut ...................................................................................................... 3-47

Deleting a Shortcut .................................................................................................. 3-48

Using Document Boxes ..................................................................................................... 3-49

What is Custom Box? .............................................................................................. 3-49

What is Job Box? .................................................................................................... 3-49

What is Removable Memory Box? .......................................................................... 3-49

The F Code Box, Polling Box, and FAX Memory Receive Box are for storing FAX data.

3-50

Using Machine Operations to Create a New Custom Box ...................................... 3-50

Using Embedded Web Server RX to Create a New Custom Box ........................... 3-52

Edit the custom box. ................................................................................................ 3-53

Deleting Custom Box .............................................................................................. 3-54

4 Operation on PC ..................................................................................... 4-1

Printer Driver Print Settings Screen .................................................................................... 4-2

Displaying the Printer Driver Help ....................................................................................... 4-4

Changing the Default Printer Driver Settings ...................................................................... 4-5

Printing from PC .................................................................................................................. 4-6

Printing on Standard Sized Paper ............................................................................. 4-6

Printing on Non-standard Sized Paper ...................................................................... 4-7

Canceling Printing from a Computer ......................................................................... 4-9

Storing Data in Machine Memory and Printing Data in Machine Memory ......................... 4-11

On the computer, specify the document box and save the job ............................... 4-11

Using Embedded Web Server RX to Print a Job Stored in a Custom Box ............. 4-12

Monitoring the Printer Status (Status Monitor) .................................................................. 4-14

Accessing the Status Monitor .................................................................................. 4-14

Exiting the Status Monitor ....................................................................................... 4-14

Status Monitor Display ............................................................................................ 4-14

Printing Progress Tab ............................................................................................. 4-15

Paper Tray Status Tab ............................................................................................ 4-15

Toner Status Tab .................................................................................................... 4-15

Alert Tab .................................................................................................................. 4-16

Status Monitor Context Menu .................................................................................. 4-16

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> Contents

Status Monitor Notification Settings ........................................................................ 4-17

5 Operation on the Machine ..................................................................... 5-1

Connecting cable ................................................................................................................. 5-3

Placing Originals on the Platen ................................................................................. 5-3

Loading Originals in the Document Processor .......................................................... 5-5

Loading Paper in the Multi Purpose Tray ............................................................................ 5-7

Using Applications ............................................................................................................. 5-10

Activating Applications ............................................................................................ 5-10

Deactivating Applications ........................................................................................ 5-11

Copying ............................................................................................................................. 5-12

Copying ................................................................................................................... 5-12

Interrupt Copy ......................................................................................................... 5-13

Canceling Jobs ........................................................................................................ 5-13

Frequently-Used Sending Method ..................................................................................... 5-14

Sending Scanned Document via E-mail .................................................................. 5-14

Sending to a Shared Folder on a Computer [SMB] ................................................. 5-16

Sending to an Folder on an FTP Server [FTP] ........................................................ 5-18

Scanning with a TWAIN/WIA Compatible Application ............................................. 5-19

Useful Sending Method ..................................................................................................... 5-21

Executing WSD Scan .............................................................................................. 5-21

Using File Management Utility to Scan an Original Document ............................... 5-22

Sending to Different Types of Destinations (Multi Sending) .................................... 5-23

Sending to the E-mail Address of the Logged In User ............................................ 5-23

Using a FAX Server to Send (FAX Server Send) .................................................... 5-24

Canceling Scanning .......................................................................................................... 5-26

Destination Operations ...................................................................................................... 5-27

Choosing from the Address Book ........................................................................... 5-27

Choosing from the External Address Book ............................................................. 5-29

Choosing from the One Touch Key ......................................................................... 5-29

Choosing from the Speed Dial ................................................................................ 5-30

Checking and Editing Destinations ......................................................................... 5-30

Confirmation Screen of Destinations ....................................................................... 5-30

Recall ...................................................................................................................... 5-31

How to Use the FAX Function ........................................................................................... 5-32

Basic Operation for Document Box ................................................................................... 5-33

Box List Operations ................................................................................................. 5-33

Document List Operations ....................................................................................... 5-33

Custom Box Operations .................................................................................................... 5-34

Saving Scanned Documents to a Custom Box ....................................................... 5-34

Moving Documents in Custom Box ......................................................................... 5-34

Copying Documents in Custom Box into Other Boxes ............................................ 5-35

Copying Documents in Custom Box to Removable Memory .................................. 5-36

Joining Documents in Custom Box ......................................................................... 5-36

Deleting Documents in Custom Box ....................................................................... 5-37

Sending Documents in a Custom Box .................................................................... 5-37

Sending Documents in Custom Box to E-mail Address of Logged in User. ............ 5-38

Scanning Document Stored in a Custom Box ......................................................... 5-39

Printing Data Saved on the Machine ................................................................................. 5-40

Printing Documents from Private Print Box ............................................................. 5-40

Deleting the Documents Stored in the Private Print Box ......................................... 5-40

Printing Document from Stored Job Box ................................................................. 5-41

Deleting the Documents Stored in the Stored Job Box ........................................... 5-41

Printing Document from Quick Copy Box ................................................................ 5-42

Deleting the Documents Stored in the Quick Copy Box .......................................... 5-42

Printing Document from Proof and Hold Box .......................................................... 5-43

Deleting the Documents Stored in the Proof and Hold Box .................................... 5-43

Printing Documents in Custom Box ........................................................................ 5-43

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Printing from the Handheld Device .................................................................................... 5-45

Printing by AirPrint .................................................................................................. 5-45

Printing by Google Cloud Print ................................................................................ 5-45

Printing by Mopria ................................................................................................... 5-45

Printing with Wi-Fi Direct ......................................................................................... 5-45

Printing with NFC .................................................................................................... 5-46

Operating Using Removable USB Memory ....................................................................... 5-47

Saving Documents to USB Memory (Scan to USB) ................................................ 5-47

Check the USB Memory Information ....................................................................... 5-48

Removing USB Memory .......................................................................................... 5-48

Printing from Removable USB Memory .................................................................. 5-49

6 Advanced Function Settings ................................................................. 6-1

Icons in This Chapter .......................................................................................................... 6-2

[ID Card Copy] ..................................................................................................................... 6-3

[Original Size] ...................................................................................................................... 6-4

[Paper Selection] ................................................................................................................. 6-5

[Mixed Size Originals] .......................................................................................................... 6-7

[Original Orientation] ........................................................................................................... 6-9

[Collate/Offset] ................................................................................................................... 6-10

[Paper Output] ................................................................................................................... 6-11

[Density] ............................................................................................................................ 6-12

[Original Image] ................................................................................................................. 6-13

[EcoPrint] ........................................................................................................................... 6-14

[Color Selection] ................................................................................................................ 6-15

[Sharpness] ....................................................................................................................... 6-16

[Contrast] ........................................................................................................................... 6-17

[Background Density Adj.] ................................................................................................. 6-18

[Prevent Bleed-through] .................................................................................................... 6-19

[Zoom] ............................................................................................................................... 6-20

[Combine] .......................................................................................................................... 6-22

[Margin] ............................................................................................................................. 6-24

[Duplex] ............................................................................................................................. 6-25

[Continuous Scan] ............................................................................................................. 6-28

[Auto Image Rotation] ........................................................................................................ 6-29

[Job Finish Notice] ............................................................................................................. 6-30

[File Name Entry] ............................................................................................................... 6-31

[Priority Override] .............................................................................................................. 6-32

[Skip Blank Page] .............................................................................................................. 6-33

[2-sided/Book Original] ...................................................................................................... 6-34

[Sending Size] ................................................................................................................... 6-35

[File Format] ...................................................................................................................... 6-36

[File Separation] ................................................................................................................ 6-39

[Scan Resolution] .............................................................................................................. 6-40

[E-mail Subject/Body] ........................................................................................................ 6-41

[FTP Encrypted TX] ........................................................................................................... 6-42

[Delete after Printed] ......................................................................................................... 6-43

[Delete after Transmitted] .................................................................................................. 6-44

[Storing Size] ..................................................................................................................... 6-45

[Long Original] ................................................................................................................... 6-46

[Encrypted PDF Password] ............................................................................................... 6-47

[JPEG/TIFF Print] .............................................................................................................. 6-48

[XPS Fit to Page] ............................................................................................................... 6-49

7 Managing Jobs, Consumables, and Devices ...................................... 7-1

Checking a Job Status ........................................................................................................ 7-2

Available Status Screens .......................................................................................... 7-2

Displaying the Status Screen .................................................................................... 7-2

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Status Display ..................................................................................................................... 7-3

Print Job Status Screen ............................................................................................ 7-3

Send Job Status Screen ........................................................................................... 7-4

Store Job Status Screen ........................................................................................... 7-5

Scheduled Job Status Screen ................................................................................... 7-5

Checking Detailed Information of Jobs ..................................................................... 7-6

Checking Job Histories ........................................................................................................ 7-7

Available Job History Screens .................................................................................. 7-7

Displaying the Job History Screen ............................................................................ 7-7

Checking the Detailed Information of Histories ......................................................... 7-8

Sending the Log History ............................................................................................ 7-8

Job Operation ...................................................................................................................... 7-9

Pausing and Resuming a Job ................................................................................... 7-9

Canceling a Job ........................................................................................................ 7-9

Check the status of Device (Device/Communication) ....................................................... 7-10

Checking the Remaining Amount of Toner and Paper (Paper/Supplies) .......................... 7-12

8 System Menu .......................................................................................... 8-1

Operation Method ................................................................................................................ 8-2

[Quick Setup Wizard] ........................................................................................................... 8-3

[Language] .......................................................................................................................... 8-4

[Report] ................................................................................................................................ 8-5

[Counter] .............................................................................................................................. 8-8

[Cassette/MP Tray Settings] ................................................................................................ 8-9

[Common Settings] ............................................................................................................ 8-11

[Home] ............................................................................................................................... 8-21

[Copy] ................................................................................................................................ 8-22

[Send] ................................................................................................................................ 8-23

[Document Box] ................................................................................................................. 8-24

[FAX] ................................................................................................................................. 8-25

[Application] ....................................................................................................................... 8-25

[Internet] ............................................................................................................................ 8-25

[Address Book/One Touch] ............................................................................................... 8-26

[User Login/Job Accounting] ............................................................................................. 8-27

[Printer] .............................................................................................................................. 8-28

[System/Network] .............................................................................................................. 8-31

[Date/Timer/Energy Saver] ................................................................................................ 8-55

[Adjustment/Maintenance] ................................................................................................. 8-58

9 User Authentication and Accounting (User Login, Job Accounting) 9-1

Overview of User Login Administration ............................................................................... 9-3

Managing the Job Account from PC .................................................................................... 9-3

Enabling User Login Administration .................................................................................... 9-4

Setting User Login Administration ....................................................................................... 9-5

Authentication Security ............................................................................................. 9-5

Adding a User (Local User List) ................................................................................ 9-6

Change the user properties ..................................................................................... 9-10

Managing Print Users .............................................................................................. 9-12

Managing the Users to Use TWAIN for Scanning ................................................... 9-13

Managing the Users to Use WIA for Scanning ........................................................ 9-14

Managing the Users to Send Faxes from a PC ....................................................... 9-15

Authorizing Local Users .......................................................................................... 9-16

Group Authorization Settings .................................................................................. 9-16

Guest Authorization Set .......................................................................................... 9-18

Obtain NW User Property ....................................................................................... 9-20

Simple Login Settings ............................................................................................. 9-22

ID Card Settings ...................................................................................................... 9-24

PIN Code Authorization ........................................................................................... 9-25

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Using User Login Administration ....................................................................................... 9-26

Login/Logout ........................................................................................................... 9-26

User Login/Job Accounting ............................................................................................... 9-27

Enabling Job Accounting ................................................................................................... 9-28

Job Accounting Access ........................................................................................... 9-28

Setting an account. [Local] ................................................................................................ 9-29

Adding an Account [Accounting List] ....................................................................... 9-29

Restricting the Use of the Machine ......................................................................... 9-30

Setting Processing When the Limit is Exceeded ..................................................... 9-31

Editing an Account .................................................................................................. 9-31

Deleting an Account ................................................................................................ 9-32

Managing the Job Print Status ................................................................................ 9-33

Job Accounting for Scan Using TWAIN .................................................................. 9-34

Job Accounting for Scan Using WIA ....................................................................... 9-35

Job Accounting for the FAX Transmitted from a Computer .................................... 9-36

Using Job Accounting ........................................................................................................ 9-37

Configuring the Job Accounting Default Settings .................................................... 9-37

Count by Paper Size ............................................................................................... 9-38

Counting the Number of Pages Printed .................................................................. 9-39

Print Accounting Report .......................................................................................... 9-41

Copier/Printer Count Method Setting ...................................................................... 9-42

Logging In and Logging Out (Job Accounting) ........................................................ 9-43

Setting Unknown Number Processing Method .................................................................. 9-44

Setting Unknown ID Job Processing ....................................................................... 9-44

Registering User Property for an Unknown ID User ............................................... 9-45

10 Maintenance ......................................................................................... 10-1

Regular Maintenance ........................................................................................................ 10-2

Cleaning Glass Platen ............................................................................................. 10-2

Cleaning Slit Glass .................................................................................................. 10-2

Consumable Replacement and Replenishment ................................................................ 10-4

Toner Container Replacement ................................................................................ 10-4

Waste Toner Box Replacement .............................................................................. 10-7

Loading Paper ......................................................................................................... 10-9

11 Troubleshooting ................................................................................... 11-1

General Troubles ............................................................................................................... 11-2

Solving Malfunctions ............................................................................................... 11-2

Machine Operation Trouble ..................................................................................... 11-3

Printed Image Trouble ............................................................................................. 11-6

Responding to Messages .................................................................................................. 11-9

Responding to Send Error ..................................................................................... 11-22

Adjustment/Maintenance ................................................................................................. 11-25

Overview of Adjustment/Maintenance ................................................................... 11-25

Tone Curve Adjustment ........................................................................................ 11-25

Drum Refresh ........................................................................................................ 11-26

Clearing Paper Jams ....................................................................................................... 11-27

Jam Location Indicators ........................................................................................ 11-27

Remove any jammed paper in the Multipurpose Tray .......................................... 11-28

Remove any jammed paper in Right Cover 1 ....................................................... 11-29

Remove any jammed paper in Cassette 1, 2 and 3 .............................................. 11-30

Remove any jammed paper in Right Cover 2, 3 ................................................... 11-31

Remove any jammed paper in the Document Processor ...................................... 11-33

12 Appendix ............................................................................................... 12-1

Optional Equipment ........................................................................................................... 12-2

Overview of Optional Equipment ............................................................................. 12-2

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> Contents

Optional Applications .............................................................................................. 12-9

Starting Application Use .......................................................................................... 12-9

Checking Details of Application ............................................................................. 12-10

Character Entry Method .................................................................................................. 12-11

Entry Screens ........................................................................................................ 12-11

Entering Characters .............................................................................................. 12-12

Paper ............................................................................................................................... 12-14

Basic Paper Specifications .................................................................................... 12-14

Paper Appropriate Paper ...................................................................................... 12-15

Special Paper ........................................................................................................ 12-18

Specifications .................................................................................................................. 12-21

Machine ................................................................................................................. 12-21

Copy Functions ..................................................................................................... 12-23

Printer Functions ................................................................................................... 12-23

Scanner Functions ................................................................................................ 12-24

Document Processor ............................................................................................. 12-25

Paper Feeder (500-sheet) ..................................................................................... 12-25

Paper Feeder (500-sheet x 2) ............................................................................... 12-25

Glossary .......................................................................................................................... 12-26

Index .............................................................................................................................. Index-1

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> Menu Map

Menu Map

This is a list of menus displayed on the touch panel. Depending on the settings, some menus may not be displayed.

Some menu names may differ from their reference titles.

[Copy]

or

Function key Description Reference

Page

Paper Selection Select the cassette or multi-purpose tray that contains the

required paper size.

6-5

Zoom Adjust the zoom to reduce or enlarge the image. 6-20

Density Adjust density. 6-12

Duplex Produces two-sided copies. You can also create single-sided

copies from two-sided originals.

6-25

Combine Combines 2 or 4 original sheets into 1 printed page. 6-22

Collate/Offset Offset the output by set or page. 6-10

Functions Description Reference

Page

ID Card Copy Use this when you want to copy a driver's license or an

insurance card. When you scan the front and back of the card,

both sides will be combined and copied onto a single sheet.

6-3

Original Size Specify the original size to be scanned. 6-4

Original Orientation Select the orientation of the original document top edge to

scan correct direction.

6-9

Mixed Sized Originals Scans all sheets in the document processor, even if they are

of different sizes.

6-7

Paper Output Specify the output tray. 6-11

Original Image Select original image type for best results. 6-13

EcoPrint EcoPrint saves toner when printing. 6-14

Sharpness Adjusts the sharpness of image outlines. 6-16

Contrast You can adjust the contrast between light and dark areas of

the image.

6-17

Background Density Adj. Removes dark background from originals, such as

newspapers.

6-18

Prevent Bleed-thru Hides back side image bleed-through when scanning a thin

paper original.

6-19

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> Menu Map

Skip Blank Page When there are blank pages in a scanned document, this

function skips the blank pages and scans only pages that are

not blank.

6-33

Margin Add margins (white space). In addition, you can set the

margin width and the back page margin.

6-24

Continuous Scan Scans a large number of originals in separate batches and

then produce as one job.

6-28

Auto Image Rotation Automatically rotates the image 90 degrees when the sizes of

the original and the loaded paper matches but the orientations

are different.

6-29

Job Finish Notice Sends E-mail notice when a job is complete. 6-30

Document Name Entry Adds a file name. 6-31

Priority Override Suspends the current job and gives a new job top priority. 6-32

Functions Description Reference

Page

xii

> Menu Map

[Send]

or

Function key Description Reference

Page

One Touch Key Assign a new destination (contact or group) to an one touch

key.

3-38

Address Book Select a destination registered in the Address Book. 5-27

External Address Book Select a destination registered in the external address book. Embedded

Web Server

RX User

Guide

E-mail Sending Scanned Document via E-mail. 5-14

Folder You can store the scanned document into the desired shared

folder on a computer.

5-16

5-18

FAX Sending Scanned Document via E-mail. FAX

Operation

Guide

FAX Server You can send a scanned document through a fax server. FAX

Operation

Guide

WSD Scan WSD Scan saves images of originals scanned on this

machine as files on a WSD-compatible computer (WSD

Scan).

5-21

Functions Description Reference

Page

Color Selection Select the color mode setting. 6-15

File FormatSpecify the image file format. Image quality level can also be adjusted. 6-36

Original Size Specify the original size to be scanned. 6-4

Original Orientation Select the orientation of the original document top edge to

scan correct direction.

6-9

Mixed Sized Originals Scans all sheets in the document processor, even if they are

of different sizes.

6-7

2-sided/Book Original Select the type and binding of originals. 6-34

Sending Size Select size of image to be sent. 6-35

File Separation Creates several files by dividing scanned original data page

by page, and sends the files.

6-39

Scan Resolution Select fineness of scanning resolution. 6-40

Density Adjust density using 9 levels. 6-12

Original Image Select original image type for best results. 6-13

㻿㼑㼚㼐

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> Menu Map

Sharpness Adjusts the sharpness of image outlines. 6-16

Contrast You can adjust the contrast between light and dark areas of

the image.

6-17

Background Density Adj. Removes dark background from originals, such as

newspapers.

6-18

Prevent Bleed-thru Hides back side image bleed-through when scanning a thin

paper original.

6-19

Skip Blank Page When there are blank pages in a scanned document, this

function skips the blank pages and scans only pages that are

not blank.

6-33

FAX TX Resolution Select fineness of images when sending FAX. FAX

Operation

Guide

Zoom Adjust the zoom to reduce or enlarge the image. 6-20

Continuous Scan Scans a large number of originals in separate batches and

then produce as one job.

6-28

Document Name Entry Adds a file name. 6-31

E-mail Subject/Body Adds subject and body when sending a document. 6-41

Long Original Reads long-sized original documents using a document

processor.

6-46

Job Finish Notice Sends E-mail notice when a job is complete. 6-30

FTP Encrypted TX Encrypts images when sending via FTP. 6-42

FAX Delayed Transmission Set a send time. FAX

Operation

Guide

FAX Direct Transmission Sends FAX directly without reading original data into memory. FAX

Operation

Guide

FAX Polling RX Dial the destination and receive documents for Polling

Transmission stored in the polling box.

FAX

Operation

Guide

Functions Description Reference

Page

xiv

> Menu Map

[Custom Box] (Store File, Printing, Send)

[Store File]

Function key Description Reference

Page

2-sided/Book Original Select the type and binding of originals. 6-34

Scan Resolution Select fineness of scanning resolution. 6-40

Density Adjust density using 9 levels. 6-12

Document Name Entry Adds a file name. 6-31

Color Selection Select the color mode setting. 6-15

Functions Description Reference

Page

Original Size Specify the original size to be scanned. 6-4

Original Orientation Select the orientation of the original document top edge to

scan correct direction.

6-9

Mixed Sized Originals Scans all sheets in the document processor, even if they are

of different sizes.

6-7

Storing Size Select size of image to be stored. 6-45

Original Image Select original image type for best results. 6-13

Sharpness Adjusts the sharpness of image outlines. 6-16

Contrast You can adjust the contrast between light and dark areas of

the image.

6-17

Background Density Adj. Removes dark background from originals, such as

newspapers.

6-18

Prevent Bleed-thru Hides back side image bleed-through when scanning a thin

paper original.

6-19

Skip Blank Page When there are blank pages in a scanned document, this

function skips the blank pages and scans only pages that are

not blank.

6-33

Zoom Adjust the zoom to reduce or enlarge the image. 6-20

Continuous Scan Scans a large number of originals in separate batches and

then produce as one job.

6-28

Job Finish Notice Sends E-mail notice when a job is complete. 6-30

xv

> Menu Map

[Print]

Function key Description Reference

Page

Paper Selection Select the cassette or multi-purpose tray that contains the

required paper size.

6-5

Collate/Offset Offset the output by set or page. 6-10

2-sided Print a document to 1-sided or 2-sided sheets. 6-34

Delete after Printed Automatically delete a document from the box once printing is

complete.

3-51

Functions Description Reference

Page

Paper Output Specify the output tray. 6-11

Margin Add margins (white space). In addition, you can set the

margin width and the back page margin.

6-24

Priority Override Suspends the current job and gives a new job top priority. 6-32

Document Name Entry Adds a file name. 6-31

Job Finish Notice Sends E-mail notice when a job is complete. 6-30

EcoPrint EcoPrint saves toner when printing. 6-14

xvi

> Menu Map

[Send]

Function key Description Reference

Page

One Touch Key Assign a new destination (contact or group) to an one touch

key.

2-7

Address Book Select a destination registered in the Address Book. 5-27

External Address Book Select a destination registered in the external address book. Embedded

Web Server

RX User

Guide

E-mail Sending Scanned Document via E-mail. 5-14

Folder You can store the scanned document into the desired shared

folder on a computer.

5-16

5-18

FAX Sending Scanned Document via E-mail. FAX

Operation

Guide

FAX Server You can send a scanned document through a fax server. FAX

Operation

Guide

Functions Description Reference

Page

File Format Specify the image file format. Image quality level can also be

adjusted.

6-36

File Separation Creates several files by dividing scanned original data page

by page, and sends the files.

6-39

Resolution Select fineness of scanning resolution. 6-40

FAX TX Resolution Select fineness of images when sending FAX. FAX

Operation

Guide

Document Name Entry Adds a file name. 6-31

E-mail Subject/Body Adds subject and body when sending a document. 6-41

Job Finish Notice Sends E-mail notice when a job is complete. 6-30

FTP Encrypted TX Encrypts images when sending via FTP. 6-42

FAX Delayed Transmission Set a send time. FAX

Operation

Guide

Delete after Transmitted Automatically deletes a document from the box once

transmission is complete.

6-44

xvii

> Menu Map

[Job Box]

[Removable Memory] (Store File, Printing Documents)

[Store File]

Function key Description Reference

Page

Private Print/Stored Job In Private Printing, you can specify that a job is not to be

printed until you operate the machine.

In Stored Job, the print data sent from the application is saved

to the machine.

5-40

5-41

Quick Copy/Proof and Hold Quick Copy feature facilitates additional prints of a document

already printed.

The Proof and Hold feature produces only a single proof print

of multiple-print job and holds printing of the remaining copies.

5-42

5-43

Function key Description Reference

Page

File Format Specify the image file format. Image quality level can also be

adjusted.

6-36

2-sided/Book Original Select the type and binding of originals. 6-34

Scan Resolution Select fineness of scanning resolution. 6-40

Density Adjust density using 9 levels. 6-12

Document Name Entry Adds a file name. 6-31

Color Selection Select the color mode setting. 6-15

Functions Description Reference

Page

Original Size Specify the original size to be scanned. 6-4

Original Orientation Select the orientation of the original document top edge to

scan correct direction.

6-9

㻾㼑㼙㼛㼢㼍㼎㼘㼑

㻌㻌㻹㼑㼙㼛㼞㼥

xviii

> Menu Map

Mixed Sized Originals Scans all sheets in the document processor, even if they are

of different sizes.

6-7

Storing Size Select size of image to be stored. 6-45

Original Image Select original image type for best results. 6-13

Sharpness Adjusts the sharpness of image outlines. 6-16

Contrast You can adjust the contrast between light and dark areas of

the image.

6-17

Background Density Adj. Removes dark background from originals, such as

newspapers.

6-18

Prevent Bleed-thru Hides back side image bleed-through when scanning a thin

paper original.

6-19

Skip Blank Page When there are blank pages in a scanned document, this

function skips the blank pages and scans only pages that are

not blank.

6-33

Zoom Adjust the zoom to reduce or enlarge the image. 6-20

Continuous Scan Scans a large number of originals in separate batches and

then produce as one job.

6-28

Long Original Reads long-sized original documents using a document

processor.

6-46

Job Finish Notice Sends E-mail notice when a job is complete. 6-30

File Separation Creates several files by dividing scanned original data page

by page, and sends the files.

6-39

Functions Description Reference

Page

xix

> Menu Map

[Print]

Function key Description Reference

Page

Paper Selection Select the cassette or multi-purpose tray that contains the

required paper size.

6-5

Collate/Offset Offset the output by set or page. 6-10

2-sided Print a document to 1-sided or 2-sided sheets. 6-27

Functions Description Reference

Page

Paper Output Specify the output tray. 6-11

Margin Add margins (white space). Set the margin width.

In addition, you can set the margin width and the back page

margin.

6-24

EcoPrint EcoPrint saves toner when printing. 6-14

Job Finish Notice Sends E-mail notice when a job is complete. 6-30

Document Name Entry Adds a file name. 6-31

Priority Override Suspends the current job and gives a new job top priority. 6-32

Encrypted PDF Password Enter the preassigned password to print the PDF data. 6-47

JPEG/TIFF Printing Select the image size when printing JPEG or TIFF files. 6-48

XPS Fit to Page Reduces or enlarges the image size to fit to the selected

paper size when printing XPS file.

6-49

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TA Triumph-Adler P-2540i MFP Owner's manual

TA Triumph-Adler P-2540i MFP Owner's manual

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