Xerox Office Fax TF4020 User manual

Brand: Xerox

Model: Office Fax TF4020

Category: Fax machines

Type: User manual

This manual is also suitable for

Office Fax TF4025.4075

User Manual

2 ¦

are trademarks of Xerox Corporation in the US and/or other countries and is used under li-

cense.

Sagem Communications is an authorized Xerox licensee.

information now allowed by statutory judicial law or hereinafter granted, including without

limitation, material generated from the software programs displayed on the screen such as

icons, screen displays, or looks.

Other company trademarks are also acknowledged.

Changes are periodically made to this document. Changes, technical inaccuracies, and typo-

graphic errors will be corrected in subsequent editions.

Introduction ¦ 3

Introduction

Dear Customer

Introduction Brand Variable

With the purchase of this device, you have chosen a quality Xerox product brand. Their device

fulfils the most varied requirements for private use or in your office and business everyday.

Your device is delivered with an already inserted free ink film for a few test pages. For this

film, you do not require any Plug’n’Print card (= chip card with information regarding ink film

capacity).

Telephone Book

In the telephone book of your device, you can save entries with multiple numbers and collect

multiple entries into groups. You can assign various ring tones to the entries.

Short Dial

You can assign short dial numbers to frequently dialled telephone numbers. You can load

these numbers quickly with the short dial key and the number keys.

The built-in answering machine (model dependent) stores up to 30 minutes of messages. You

can record internal and external voice messages (= memos). Using remote message retrieval,

you can call new messages from each telephone. With the VIP code, callers can also reach

you even while the answering machine is switched on.

You can send fax messages in different resolutions to one or more recipients or a group. You

can also poll faxes and prepare documents for polling.

Fax Temp lates

Five fax templates, which you can use, are stored in your device. With these templates you

can quickly create, for example, a short fax note or an invitation.

Select the resolution for text and photo in order to copy documents with your device. You can

also create multiple copies.

You can send SMS messages from your device if this service is activated for your telephone

line (this function is not supported in all countries and networks). Received SMS messages can

be managed with the extensive functions of the SMS menu.

Activate notification by SMS to receive an SMS message, for instance on your mobile phone,

when calls, fax transmissions or other messages arrive in your absence (this function is not

supported in all countries and networks).

We hope you enjoy your device and its many functions!

Spaltenumbruch

4 ¦ Introduction

About this User Manual

With the installation guide on the following pages, you can start using your device quickly

and easily. Detailed descriptions can be found in the following sections of this user manual.

Read the entire user manual carefully. Follow all safety instructions in order to ensure proper

operation of your device. The manufacturer accepts no liability if these instructions are not

followed.

Multiple models of this device series are described in this user manual. Please note that some

functions are only available with specific models.

Symbols Used

Troubleshooting

Damage to the Device or Loss of Data!

Danger to Persons!

Notice

Troubleshooting

This symbol designates tips that will help you to use your device more effectively

and easily.

CAUTION!

Damage to the Device or Loss of Data!

This symbol gives warning of damage to the device and possible loss of data. Dam-

age to the device or loss of data can result from improper handling.

DANGER!

Danger to Persons!

This symbol gives warning of danger to persons. Physical injury or damage can result

from improper handling.

Table of Contents ¦ 5

Table of Contents

Introduction................................................................... 3

Dear Customer ......................................................................................................................... 3

About this User Manual ........................................................................................................ 4

1 Safety Notes .................................................................. 9

Introduction .............................................................................................................................. 9

Warning: Electrical Safety Information ..................................................................... 10

Emergency Power Off ........................................................................................................ 10

Operational Safety Information ................................................................................... 11

Maintenance .......................................................................................................................... 11

Consumable Materials ....................................................................................................... 12

Radio Frequency Emissions ............................................................................................. 12

Regulatory Information .................................................................................................... 12

For Fax Function ................................................................................................................... 13

Illegal Copies .......................................................................................................................... 13

2 Overview....................................................................... 15

Overview of the Menu Functions .................................................................................. 15

Device Overview .................................................................................................................... 18

Panel .......................................................................................................................................... 20

3 Initial Operation........................................................ 23

Packing Contents ................................................................................................................. 23

Opening the Cover ............................................................................................................... 24

Attaching Paper Tray .......................................................................................................... 24

Loading Paper ........................................................................................................................ 24

Connecting the Handset ................................................................................................... 25

Connecting the Telephone Cable ................................................................................. 26

Connecting the Mains Cable ........................................................................................... 27

Initial Installation ................................................................................................................ 27

6 ¦ Table of Contents

4 Telephone Functions............................................... 29

Placing a Call on the Device ............................................................................................ 29

Calling Additional Telephone Functions .................................................................... 30

Getting Outside Line ...........................................................................................................31

Chain Dialling ......................................................................................................................... 32

Insert Dialling Pause ........................................................................................................... 32

Hands-Free .............................................................................................................................. 32

Recording a Telephone Conversation ......................................................................... 32

Telephone Book of the Device ....................................................................................... 33

Groups ....................................................................................................................................... 34

Short Dial ................................................................................................................................. 35

Calling Line Identification (CLIP) .................................................................................. 36

Missed Calls ............................................................................................................................ 36

5 Answering Machine ................................................. 39

Switching On and Off ......................................................................................................... 39

Editing the Outgoing Message ...................................................................................... 39

Listening to Messages ........................................................................................................ 41

Deleting Messages ..............................................................................................................42

Setting up Forwarding and Remote Access .............................................................. 43

Using Remote Access ......................................................................................................... 44

Remote Control Functions ............................................................................................... 45

Recording Internal Memos .............................................................................................. 46

Modifying the Settings ...................................................................................................... 46

6 Fax .................................................................................. 49

Sending a Fax ........................................................................................................................ 49

Sending Fax Manually ........................................................................................................ 51

Direct Inward Dialling or Selecting Sub-address .................................................... 51

Eavesdropping while Connection is Established .................................................... 52

Sending to Multiple Recipients (= Broadcasting) ................................................... 52

Sending Fax Later ................................................................................................................ 53

Fax Reception ........................................................................................................................ 53

Receiving Fax Manually ..................................................................................................... 53

Polling Faxes ........................................................................................................................... 54

Using Fax Templates .......................................................................................................... 54

Table of Contents ¦ 7

7 Copier ............................................................................ 55

Inserting Documents .......................................................................................................... 55

Making a Copy ...................................................................................................................... 56

Creating Multiple Copies .................................................................................................. 56

8 SMS................................................................................. 57

SMS Requirements ...............................................................................................................57

Sending SMS .......................................................................................................................... 57

Notification by SMS ............................................................................................................58

Receiving SMS Messages .................................................................................................. 59

Reading SMS Messages ..................................................................................................... 59

Calling SMS Functions ........................................................................................................ 60

Printing SMS Messages ...................................................................................................... 60

Deleting SMS Messages .................................................................................................... 60

Modifying the Settings ...................................................................................................... 61

9 Settings......................................................................... 63

Entering the Date and Time ............................................................................................ 63

Selecting the Language ..................................................................................................... 63

Selecting the Country ......................................................................................................... 64

Entering Number .................................................................................................................. 64

Entering Name ...................................................................................................................... 64

Setting the Contrast ............................................................................................................ 65

Reducing Transmission Speed ........................................................................................ 65

Switching Page Adjustment On and Off .................................................................... 65

Setting the Ring Tones ...................................................................................................... 66

Setting the Fax Switch ....................................................................................................... 66

Printing Lists and Help Pages .......................................................................................... 68

Starting Initial Installation ............................................................................................... 69

10 Telephone Lines and Additional Devices ........ 71

Configuring Telephone Lines and Services ............................................................... 71

Connecting Additional Devices ...................................................................................... 72

Using Additional Telephones (Easylink) ..................................................................... 73

8 ¦ Table of Contents

11 Service ........................................................................... 75

Checking the Ink Film Reserve ........................................................................................ 75

Changing the Ink Film ........................................................................................................ 75

Fixing a Paper Jam .............................................................................................................. 78

Fixing a Document Jam .................................................................................................... 79

Cleaning ................................................................................................................................... 81

Checking the Firmware Version ..................................................................................... 83

Using Service Codes ............................................................................................................83

Power Cycling ......................................................................................................................... 83

12 Appendix ...................................................................... 87

Technical Data ...................................................................................................................... 87

Guarantee ............................................................................................................................... 89

Declaration of Conformity (DoC) ................................................................................. 91

Customer Information ....................................................................................................... 96

Safety Notes · Introduction¦ 9

Safety Notes 1

Introduction

Read these safety notes carefully before using this product to make sure you operate the equipment safely.

Read these safety notes carefully before using this product to make sure you operate the

equipment safely.

Your Sagem product and recommended supplies have been designed and tested to meet

strict safety requirements. These include safety agency approval, and compliance to estab-

lished environmental standards. Please read the following instructions carefully before oper-

ating the product and refer to them as needed to ensure the continued safe operation of your

product. The safety and environment testing and performance of this product have been ver-

ified using Sagem materials only.

Warning: Any unauthorized alteration, which may include the addition of new functions or

connection of external devices, not specifically approved by Sagem may impact the product

certification. Please contact your authorized Sagem Service Provider for more information.

Warning Markings

All warning instructions marked on or supplied with the product should be followed.

Power Supply Euro Plug

Power Supply

This product shall be operated from the type of electrical supply indicated on the product’s

data plate label. If you are not sure that your electrical supply meets the requirements, please

consult your local power company for advice.

Operator Accessible Areas

This equipment has been designed to restrict operator access to safe areas only. Operator ac-

cess to hazardous areas is restricted with covers or guards, which would require a tool to re-

move. Never remove these covers or guards.

Maintenance

Any operator product maintenance procedures will be described in the customer documenta-

tion supplied with the product. Do not carry out any maintenance procedures on this product

which are not described in the customer documentation.

DANGER!

This Warning alerts users to areas of the product where there is the possibility of per-

sonal injury.

10 ¦ Safety Notes · Warning: Electrical Safety Information

Cleaning Your Product

Before cleaning this product, unplug the product from the electrical outlet. Always use mate-

rials specified for this product. The use of other materials may result in poor performance and

may create a hazardous situation. Do not use aerosol cleaners, they may be explosive and

flammable under certain circumstances.

Warning: Electrical Safety Information

• Plug the power cord directly into an electrical outlet easily accessible. Do not use an exten-

sion cord. If you do not know whether an outlet is grounded, consult a qualified electrician.

Mains Connection 1

• This equipment is to be used on a branch circuit that has larger capacity than rated ampere

and voltage of this machine. See data plate on the rear panel for the rated ampere and volt-

age of this equipment.

• Only use the power cord supplied with the equipment.

• Do not place this equipment where people might step on or trip over the power cord.

• Do not place objects on the power cord.

• Do not override or disable electrical or mechanical interlocks.

• Do not obstruct the ventilation openings.

• Never push objects of any kind into slots or openings on the equipment.

Disconnect Device

Disconnect Device: The power cable is the disconnect device for this equipment. It is at-

tached to the back of the machine as a plug-in device. To remove all electrical power from

the equipment, disconnect the power cable from the electrical outlet.

Emergency Power Off

• If any of the following conditions occur, disconnect the power cord from the electrical outlet

immediately. Call an authorized local service representative to correct the problem.

• The equipment emits unusual noises or odors.

• The power cord is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid has spilled into the equipment.

• The equipment is exposed to water.

• Any part of the equipment is damaged.

Safety Notes · Operational Safety Information¦ 11

Operational Safety Information

Introduction

To ensure the continued safe operation of your Sagem equipment, follow these safety guide-

lines at all times.

Do These:

Operational Safety Information 1

• Always follow all warnings and instructions that are marked on or supplied with the equip-

ment.

• Always exercise care when moving or relocating equipment.

• Always locate the equipment in an area that has adequate ventilation, and space for servicing.

• Always use materials and supplies specifically designed for your Sagem equipment. Use of

unsuitable materials may result in poor performance.

• Always unplug this equipment from the electrical outlet before cleaning.

Do Not Do These:

• Never attempt any maintenance procedures that are not specifically described in the cus-

tomer documentation.

• This equipment should not be placed in a built-in unit unless proper ventilation is provided.

Please contact your authorized local Sagem dealer for further information.

• Do not remove covers or guards that are fastened with screws.

• Never locate the equipment near a radiator or any other heat source.

• Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover

the ventilation slits. Otherwise, the device can overheat and catch on fire.

• Never push objects of any kind into the ventilation openings. There are no operator service-

able areas within these covers.

• Never override or “cheat” any of the electrical or mechanical interlock devices.

• Never operate the equipment if you notice unusual noises or odors. Disconnect the power

cord from the electrical outlet and contact your local Sagem Service Representative or Service

Provider immediately.

Maintenance

Do not attempt any maintenance procedures that are not specifically described in the cus-

tomer documentation supplied with your machine.

• Do not use aerosol cleaners. The use of cleaners that are not approved may cause poor per-

formance of the equipment, and could create a dangerous condition.

• Use supplies and cleaning materials only as directed in the customer documentation. Keep

all these materials out of the reach of children.

• Do not remove covers or guards that are fastened with screws. There are no parts behind

these covers that you can maintain or service.

• Do not perform any maintenance procedures unless you have been trained to do them by

an authorized local Sagem dealer or unless a procedure is specifically described in the cus-

tomer documentation.

12 ¦ Safety Notes · Consumable Materials

Consumable Materials

Consumable Materials 4

• Use only original consumable materials. These are available from a specialised retailer. Oth-

er consumable materials could damage the device or shorten its service life.

Consumable Materials 1

• Store all consumables in accordance with the instructions given on the package or container.

Consumable Materials 2

• Keep all consumables away from the reach of children.

Consumable Materials 5

• The messages and copies you have printed out can be read from used ink films. Consider

data protection issues when disposing of used ink films.

Consumable Materials 6

• Dispose of old consumable materials according to the waste regulations of your country.

Radio Frequency Emissions

Warning: In order to allow this equipment to operate in close proximity to Industrial Scien-

tific and Medical (ISM) equipment, the external radiation from the ISM equipment may have

to be limited or special mitigation measures taken.

Changes or modifications to this equipment not specifically approved by Sagem may void

the user’s authority to operate this equipment.

Warning: This is a Class A product. In a domestic environment this product may cause radio

interference in which case the user may be required to take adequate measures.

Regulatory Information

CE Mark: The CE mark applied to this product symbolizes Sagem’s declaration of conformity

with the following applicable Directives of the European Union as of the dates indicated:

9. March 9, 1999: Council Directive 99/5/EC, on radio equipment and telecommunications

terminal equipment and the mutual recognition of their conformity.

12. December 2006: Council Directive 2006/95/EC as amended. Approximation of the laws

of the member states related to low voltage equipment.

15. December 2004: Council Directive 2004/108/EC as amended. Approximation of the laws

of the member states related to low voltage equipment.

A full declaration of conformity, defining the relevant directives and referenced standards,

can be obtained from your authorized local Sagem dealer.

Safety Notes · For Fax Function¦ 13

For Fax Function

Europe

Certification to 1999/5/EC Radio Equipment & Telecommunications Terminal Equipment Di-

rective

This Sagem product has been self-certified by Sagem for pan-European single terminal con-

nection to the analogue public switched telephone network (PSTN) in accordance with Direc-

tive 1999/5/EC. The product has been designed to work with the national PSTNs and com-

patible PBXs of the following countries: Austria, Belgium, Denmark, Finland, France, Germany,

Greece, Iceland, Ireland, Italy, Luxembourg, Netherlands, Norway, Portugal, Spain, Sweden,

Switzerland, United Kingdom.

In the event of problems, you should contact your local Sagem representative in the first in-

stance. This product has been tested to and is compliant with TBR¦21, a technical specifica-

tion for terminal equipment for use on analogue-switched telephone networks in the Europe-

an Economic Area. The product may be configured to be compatible with other country net-

works.

Note: This product can use either loop disconnect (pulse) or DTMF (tone) signaling. It is rec-

ommended that it is set to use DTMF signaling. DTMF signaling provides reliable and faster

call setup.

Modification, connection to external control software or to external control apparatus not

authorized by Sagem, will invalidate its certification.

Illegal Copies

Reproduction Not Permitted

The reproduction of certain documents (e.g. by scanning, printing, copying) is prohibited in

many countries. The list of such documents below is not intended to be complete, it only of-

fers a general overview. In case of doubt, consult your legal advisor.

· Passports (personal identification)

· Entrance and exit visa papers (immigration papers)

· Military service documents

· Bank notes, travel checks, payment orders

· Postage stamps, tax stamps (stamped or unstamped)

· Loan papers, certificates of deposit, bonds

· Documents protected by copyright

Follow the statutory regulations of your country with regard to the legal validity of fax trans-

missions—particularly in connection with the validity of signatures, meeting delivery dead-

lines or disadvantages resulting from the loss of quality in the transmission, etc.

Take care to maintain the statutory regulations of your country regarding telecommunica-

tions secrecy and data privacy.

14 ¦ Safety Notes · Illegal Copies

Overview · Overview of the Menu Functions¦ 15

Overview 2

Overview of the Menu Functions

The following functions are available on your device. There are two ways in which you can

call functions:

Menu Navigation

Navigating in the Menu: Press OK or one of the two arrow keys [, to open the function

menu. Page through [ menu entries. Use OK to select a menu function. Press C to return

to the previous menu level. Press j to close the menu and return to the starting mode.

Direct Loading

Calling Functions Directly: You can call a menu function directly using the function number.

Press OK and enter the appropriate function number using the numeric keypad. Confirm

with OK. You will find the function number in the following list.

Help 6 · Function List

1 Telephone Book

11 Looking Up an Entry (PPF 6xx · SPFX 4x)

11 Looking up an entry ................................................................................................................ page 29

12 New Entry (SPFX)

12 New entry .................................................................................................................................... page 33

13 Creating Group

13 Creating group .......................................................................................................................... page 34

14 Short Dial

14 Short dial ..................................................................................................................................... page 35

15 Changing Entries

15 Modifying an entry.................................................................................................................. page 33

16 Deleting Entries

16 Deleting entries......................................................................................................................... page 34

17 Printi ng Entries

17 Printing entries .......................................................................................................................... page 68

2 Calls

21 Received Calls (PPF 6xx · SPFX 4x)

21 Received calls............................................................................................................................. page 29

22 Outgoing Calls ( PPF 6xx · SPFX 4x)

22 Outgoing calls............................................................................................................................ page 29

23 Printi ng Entries

23 Printing entries .......................................................................................................................... page 68

Notice

Printing the Functions List

Press î and 6 to print a list of all functions and settings of your device.

16 ¦ Overview · Overview of the Menu Functions

3 Fax

31 Polling

31 Polled reception ........................................................................................................................ page 54

32 Polling Send

32 Polling send................................................................................................................................. page 54

33 Sending Fax Later

33 Sending fax later ...................................................................................................................... page 53

34 Broadcasting

34 Sending to multiple recipients (= broadcast)................................................................ page 52

35 Printing Fax Journal

35 Printing fax journal.................................................................................................................. page 68

36 Printing Transmission Report

36 Printing transmission report ................................................................................................ page 68

37 Print Reduced in Size

37 Print reduced in size ................................................................................................................ page 65

38 Reducing Transmis sion Speed

38 Reducing transmission speed.............................................................................................. page 65

4 Miscellaneous

41 Printing Call Log

41 Printing call log..........................................................................................................................page 68

42 Switching Notification Tone for Call Waiting On/Off (Type 2)

42 Switching notification tone for call waiting on/off (Office Fax TF4075).......... page 31

43 Using Fax Templates

43 Using fax templates................................................................................................................ page 54

44 Setting th e Contrast

44 Setting the contrast ................................................................................................................ page 65

45 Using Service Codes

45 Using service codes ................................................................................................................. page 83

46 Checking the In k Film Reserve

46 Checking the ink film reserve...............................................................................................page 75

47 Checking the Firmware Version

47 Checking the firmware version ........................................................................................... page 83

5 Fax Switch

51 Configuring Day Mode

51 Configuring day mode ...........................................................................................................page 66

52 Configuring Night Mode

52 Configuring night mode ........................................................................................................ page 66

53 Setting th e Timer

53 Setting the timer ...................................................................................................................... page 66

54 Easylink

54 Easylink......................................................................................................................................... page 73

55 Setting the Ring Tones

55 Setting the ring tones............................................................................................................. page 66

6 SMS

61 Sending SMS (SPFX 43/47)

61 Sending SMS ..............................................................................................................................page 57

62 Reading SMS (PPF 67 5 · 676 · 6xx · SPFX 43/47)

62 Reading SMS ..............................................................................................................................page 59

63 Printing SMS

63 Printing SMS............................................................................................................................... page 60

64 Deleting SMS (PPF 675 · 676 · 6xx · SPFX 43 /47)

64 Deleting SMS ............................................................................................................................. page 60

65 Notification by SMS

65 Notification by SMS ................................................................................................................ page 58

66 SMS Access

66 SMS access.................................................................................................................................. page 61

Overview · Overview of the Menu Functions¦ 17

7 Answering Machine

(Type 2)

(Office Fax TF4075)

71 Switches Answer ing Machine On/Off (PPF 675 · 676 · 6xx · SP FX 47)

71 Switches answering machine on/off ................................................................................ page 39

72 Listening to Message s (PPF 675 · 676 · 6xx · SPFX 47)

72 Listening to messages ............................................................................................................page 41

73 Recording Inter nal Memos (PPF 675 · 676 · 6xx · SPFX 47)

73 Recording internal memos ................................................................................................... page 46

74 Setting the Recording Duration

74 Setting the recording duration ........................................................................................... page 47

75 Editing the Outgoi ng Message (PPF 675 · 676 · 6xx · SPFX 47)

75 Editing the announcement .................................................................................................. page 39

76 Using Announcement without Recording Message

76 Using announcement without recording message (= external memo) ............. page 41

77 Forwarding Mess ages

77 Forwarding messages............................................................................................................. page 43

78 Entering the VIP Code

78 Entering the VIP code ............................................................................................................ page 46

79 Entering Access Code

79 Entering access code............................................................................................................... page 43

9 Settings

91 Entering the Date and Time

91 Entering the date and time..................................................................................................page 63

92 Selecting the Language

92 Selecting the language ..........................................................................................................page 63

93 Selecting the Country

93 Selecting the country..............................................................................................................page 64

94 Entering Number

94 Entering number....................................................................................................................... page 64

95 Entering Name (SPF X)

95 Entering name........................................................................................................................... page 64

96 Configuring Telephone Lines and Services

96 Configuring telephone lines and services....................................................................... page 71

Spaltenumbruch

18 ¦ Overview · Device Overview

Device Overview

Primo · Voice overview

‚ Handset

ƒ Paper tray

„ Document feeder (writing facing up)

… Panel with display

† ) socket—Connection socket for the telephone handset

‡ EXT socket—Connection socket for additional devices

ˆ LINE socket—Connection socket for telephone cable

SPFX 4x

Spaltenumbruch

Overview · Device Overview¦ 19

Internal Description

‚ Scanner glass

ƒ Rollers of the automatic document feeder

„ Rests of the intake rollers

… Document guide / scanner film

† Cover for scanner and automatic document feeder

‡ Toothed wheel for tightening the ink film

ˆ Ink film roll in the rear ink film compartment

‰ Ink film roll in the front ink film compartment

Š Slot for the Plug’n’Print card

‹ Locks for the cover of the scanner and automatic document feeder

Innenansicht nummeriert

Spaltenumbruch

20 ¦ Overview · Panel

Panel

Telephone Book

m—Press briefly: Calling up the telephone book entries. Selecting the entries with the [ /

press and hold: saving new entries

Fax Swit ch

º/»—Setting the timer and the fax reception modes (= fax switch). Modes set on the dis-

play

™ (day), ˜ (night). Activated timer is indicated with ›

SMS (not supported everywhere)

_—Calling the SMS menu (function is not supported in all countries and networks)

Answering Machine (Type 2)

b (Office Fax TF4075)—Calling answering machine menu

Short Dial

Ý—Press briefly: Load short dial entries. Selecting the entries with the [ or numeric keys

/ press and hold: Assign a new short dial entry

Stop (AM Type 2)

j—Function abort / return to the starting mode / documents eject / (Office Fax TF4075):

ending message playback

C (AM Type 2)

C—Return to the previous menu level / press briefly: deleting individual characters / press

and hold: deleting complete input / (Office Fax TF4075): during a playback: deleting individ-

ual message / in the starting mode: deleting all messages

Arrow Keys

[—Calling the menu functions / navigation within the menu / selecting options / moving

the cursor / adjusting the volume level

OK—Calling the menu functions / confirming input

Start

o—Press briefly: Starting transmission of messages / press and hold: Starting fax polling

Letter Keypad

Letter keypad—Entering characters. Entering capital letters by pressing and holding + key.

Deleting using \. Entering a break using |. Entering a space using ½. Entering special char-

acters by pressing and holding CTRL key.

Message

ä—Lights up, if new messages are received / list of the new messages with submenus

/ blinks in the case of device error (for example no ink film)

Copy (SMS)

COPY—Press briefly: creating a copy / press and hold: creating multiple copies / printing

SMS

Resolution

RES—Setting higher resolution for faxes and copying (RESOL.: STANDARD, RESOL.:

FINE, RESOL.: PHOTO)

Help

î—Press briefly: Printing help pages and setting lists / press and hold: Starting initial instal-

lation process

Redialling

@—Press briefly: Toggling between the list of the last 10 dialled numbers (= redial list) /

press and hold: List of last ten callers (caller list)

Speaker (SPFX 43 · 47 · SP 4840 )

l—(Office Fax TF4025): Dialling with the handset replaced / (Office Fax TF4075): hands-

free

R—Press briefly: insert short line interruption (Hook Flash) as office index on PABX or for call-

ing special functions in the public telephone network (PSTN)/long press: Inserting dialling

pause

Numeric Keys (short dial)

Numeric keypad—Inputting digits, characters and special characters / press and hold: Recall-

ing short dial numbers

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Xerox Office Fax TF4020 User manual

Brand: Xerox

Model: Office Fax TF4020

Category: Fax machines

Type: User manual

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