Philips 1.6.0.0 User manual

User Manual for

Philips Dictation Recorder for BlackBerry®

Version 1.6.0.0 from 11/18/2009

TableofContent

1 Introduction 3

1.1 Record and Edit Dictations via BlackBerry® 3

1.2 Receiving Confirmation Mail via BlackBerry® 3

1.3 Applications 3

1.4 Special Features 3

1.5 Data Transfer 3

2 Initial Installation (Single User Installation) 4

2.1 System Requirements 4

2.1.1 Supported Models 4

2.1.2 Firmware Version 5

2.1.3 APN-Settings 6

2.2 Software Installation 7

2.2.1 Installation via Download-Link 7

2.2.2 Installation via BlackBerry® Desktop Manager 9

2.2.3 Edit Application Permissions 10

2.3 Initial Start – The Setup Assistant 12

2.4 Open Setup Assistant 16

2.5 My Initial Dictation 17

3 Philips Recorder Elements 19

3.1 Status Bar 19

3.2 Button Bar 19

3.3 Meta Data 19

3.4 Philips Recorder Menu 20

3.5 Key Assignment 22

4 Application 23

4.1 Recording a Dictation 23

4.2 Overwriting 25

4.3 Inserting Text Passages 26

4.4 Delete Dictations 27

4.5 BackUp Directory 29

4.6 Send Dictations 30

5 Send Dictations via DPM 32

5.1 Dictation Selection 32

6 BlackBerry® Settings 35

6.1 Settings (System) 35

6.2 Settings (User) - Key Assignment 36

7 Useful BlackBerry® Tips 37

7.1 Start Philips Recorder faster with the Camera Quick-Button 37

7.2 Dictation Recorder Icon on the Opening Screen 38

8 Troubleshooting 40

8.1 Where to Save What? – The Directory Structure 40

8.2 Tunnel Error while sending Dictations 41

8.3 Keys cannot be used 41

8.4 BlackBerry® Storm 41

3

1 Introduction

1.1 Record and Edit Dictations via BlackBerry®

Philips SpeechExec Dictation Recorder for BlackBerry® turns your BlackBerry® into a

full-fledged digital dictation device. Dictations are recorded and played by using the

key-control. Furthermore, the system contains digital comfort features - such as the

inserting of dictation passages into an existing dictation.

Record your dictations on the plane as well. The dictation device function is also

available without any radio contact. As soon as the network is available again, the

dictation will be transmitted to your company.

Naturally you can use the normal features of Philips SpeechExec Enterprise on your

BlackBerry® and enter information regarding file number or client name.

As soon as the dictation has been transcribed by your secretary, the text can be made

accessible via e-mail as well.

1.2 Receiving Confirmation Mail via

BlackBerry®

To assure your dictation has been sent, you will receive an optional e-mail confirming

the successful transfer of your dictation.

1.3 Applications

SpeechExec for BlackBerry® is essential if dictations have to be recorded and sent

rapidly or in case a digital dictation device is not available. It is an extraordinary

supplement to Philips´ digital dictation devices with the ergonomically formed slide

switch.

1.4 Special Features

Key Assignment – Define the keys to control recording and playback. The system can

thus be easily adjusted to left-handers.

Compression – Fast data transfer due to small AMR files. Because this format is

supported by the BlackBerry® hardware, the processing unit is less

stressed.

1.5 Data Transfer

Philips Recorder for BlackBerry® communicates to your web server via Direct TCP and uses a highly secure bidirectional interface.

This enables the verification of a successful dictation transfer. Losing dictations due to connection problems is therefore

impossible.

4

2 Initial Installation (Single User Installation)

With the Philips SpeechExec Dictation Recorder for BlackBerry® Smartphones you can comfortable record and manage speech

notes as well as send dictations wireless from everywhere to your secretary. The Philips Recorder allows the use of the same

comfortable specific features that the most current dictation devices offer.

The installation and operation of the software is very simple and self-explanatory:

• Install the software wirelessly through the download-installation-link or via USB through the BlackBerry® Desktop

Manager.

• Start the Philips Recorder (to be found in the folder Downloaded)

• Use the Setup Assistant

• Record a dictation, press the menu button, and the EOL (End Of Letter) button to finish the dictation.

• Once you get prompted to send the dictation, select Yes.

• Done!

Should you have troubles with the installation, please perform the following detailed installation steps. If you are still unable to send

dictations you can contact support@speechshop.net

at any time. For inquiries, please always specify your BlackBerry® model,

firmware version, as well as the provider.

Subsequent you will find the above mentioned steps explained in more detail and with screenshots.

2.1 System Requirements

The Philips SpeechExec Dictation Recorder for BlackBerry® Smartphones works almost on every current BlackBerry®. If

necessary, it is recommended to just update the firmware of older models or to upgrade the memory with a MicroSD card

(available at the local dealer for a few Dollars.)

2.1.1 Supported Models

Below you find a list of supported models. The Philips Recorder for BlackBerry® Smartphones comes in two versions:

• Classic (For models with the BlackBerry® Firmware smaller than 4.7)

• Storm (For models with the BlackBerry® Firmware larger or equal to 4.7)

Model Model Number Additional Memory Card Philips Recorder Version

Bold 90xx Optional Classic

Curve II 89xx Optional Classic

Storm 95xx Optional Storm

Curve I 83xx Recommended Classic

Pearl 81xx Recommended Classic

8800 8800 Recommended Classic

Please install the appropriate version on your device.

Please Note: There is only little internal memory available with the older devices. Therefore, it is strongly recommended to use

an additional memory card with the above listed devices!

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2.2.2 Installation via BlackBerry® Desktop Manager

Alternatively you can also download the software to your PC and install it with the BlackBerry® Desktop Manager. You can always

download the latest version of the Philips SpeechExec Dictation Recorder for BlackBerry® under the following link:

http://www.speechshop.net/webinst/speechexec.zip

Unpack the bundle, connect the BlackBerry® to your PC,

start the BlackBerry® Desktop Software, and select

Application Loader.

First select Add/Remove Application - Start.

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speechexec.alx from the just unpacked bundle.

Select Next to complete the installation.

If applicable, restart the BlackBerry®.

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Install the Storm version for the BlackBerry®

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Status B

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Philips 1.6.0.0 User manual

Philips 1.6.0.0 User manual

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