HP Photosmart C4500 All-in-One Printer series User manual

Windows Help

HP Photosmart C4500 All-in-One series

HP Photosmart C4500

All-in-One series

Contents

1 HP Photosmart C4500 All-in-One series Help........................................................................3

2 HP All-in-One overview

The HP All-in-One at a glance....................................................................................................5

Control panel features................................................................................................................6

Menu overview............................................................................................................................7

Use the HP Photosmart Software...............................................................................................8

3 Find more information..............................................................................................................9

4 Connection information

Supported connection types.....................................................................................................11

USB connection........................................................................................................................11

Network connection..................................................................................................................12

5 How do I?.................................................................................................................................27

6 Load originals and load paper

Load originals...........................................................................................................................29

Choose papers for printing and copying...................................................................................31

Load paper...............................................................................................................................34

Avoid paper jams......................................................................................................................40

7 Print from your computer

Print from a software application..............................................................................................43

Make the HP All-in-One the default printer...............................................................................44

Change the print settings for the current job............................................................................44

Change the default print settings..............................................................................................48

Printing shortcuts......................................................................................................................48

Perform special print jobs.........................................................................................................50

Stop a print job.........................................................................................................................61

8 Use the photo features

Insert a memory card................................................................................................................63

Print photos..............................................................................................................................64

Save photos to your computer..................................................................................................65

9 Use the scan features

Make reprints of your photos....................................................................................................67

Scan an image or document.....................................................................................................68

Edit a scanned image...............................................................................................................69

Edit a scanned document.........................................................................................................69

Stop scanning...........................................................................................................................70

10 Use the copy features

Make a copy.............................................................................................................................71

Change the copy settings for the current job............................................................................72

1

Contents

Perform special copy jobs........................................................................................................74

Stop copying.............................................................................................................................77

11 Maintain the HP All-in-One

Work with print cartridges.........................................................................................................79

Print a self-test report...............................................................................................................94

Clean the HP All-in-One...........................................................................................................94

Turn off the HP All-in-One........................................................................................................96

12 Shop for ink supplies.............................................................................................................97

13 Troubleshooting

View the Readme file................................................................................................................99

Setup troubleshooting...............................................................................................................99

Network troubleshooting.........................................................................................................109

Paper jams..............................................................................................................................114

Print quality troubleshooting...................................................................................................115

Print troubleshooting...............................................................................................................131

Memory card troubleshooting.................................................................................................144

Scan troubleshooting..............................................................................................................149

Copy troubleshooting..............................................................................................................153

Errors......................................................................................................................................159

14 HP warranty and support

Warranty.................................................................................................................................237

Print cartridge warranty information........................................................................................237

Support process.....................................................................................................................237

Before you call HP support.....................................................................................................238

HP support by phone..............................................................................................................238

Additional warranty options....................................................................................................239

HP Quick Exchange Service (Japan).....................................................................................240

HP Korea customer support...................................................................................................240

Prepare the product for shipment...........................................................................................240

Pack the HP All-in-One...........................................................................................................241

15 Technical information

Specifications.........................................................................................................................243

Environmental product stewardship program.........................................................................244

Regulatory notices..................................................................................................................247

Regulatory wireless statements..............................................................................................250

Index............................................................................................................................................255

2

Contents

1 HP Photosmart C4500 All-in-

One series Help

For information about the HP All-in-One, see:

•“

HP All-in-One overview” on page 5

•“

Find more information” on page 9

•“

Connection information” on page 11

•“

How do I?” on page 27

•“

Load originals and load paper” on page 29

•“

Print from your computer” on page 43

•“

Use the photo features” on page 63

•“

Use the scan features” on page 67

•“

Use the copy features” on page 71

•“

Maintain the HP All-in-One” on page 79

•“

Shop for ink supplies” on page 97

•“

HP warranty and support” on page 237

•“

Technical information” on page 243

HP Photosmart C4500 All-in-One series Help 3

HP Photosmart C4500 All-in-

One series Help

Chapter 1

4 HP Photosmart C4500 All-in-One series Help

HP Photosmart C4500 All-in-

One series Help

2 HP All-in-One overview

Use the HP All-in-One to print documents or photos from your computer, print photos

directly from a memory card, scan documents or photos, or make copies. HP papers that

are specifically designed for the type of project you are printing produce the best results.

This section contains the following topics:

•

The HP All-in-One at a glance

•

Control panel features

•

Menu overview

•

Use the HP Photosmart Software

The HP All-in-One at a glance

Label Description

1 On button

2 Wireless network indicator light and button

3 Control panel

4 Memory card slots

5 Input tray

6 Paper tray extender (also referred to as the tray extender)

7 Paper-width guide

8 Print cartridge door

9 Glass

10 Lid backing

The HP All-in-One at a glance 5

HP All-in-One overview

Label Description

11 Rear door

12 Rear USB port

13 Power connection*

* Use only with the power adapter supplied by HP.

Control panel features

The following diagram and related table provide a quick reference to the HP All-in-One

control panel features.

Label Icon Name and Description

1 On: Turns the product on or off. When the product is off, a

minimal amount of power is still used. To completely remove

power, turn off the product, and then unplug the power cord.

2 Wireless: Opens the Wireless menu. By default, the wireless

feature is off. When turned on, it enables wireless printing and

scanning.

3 Settings: Opens the Photo settings menu when a memory

card is inserted. Otherwise, this button opens the Copy

settings menu.

4 OK: Confirms the copy or photo settings. In certain situations

(for example, after clearing a paper jam), this button resumes

printing.

5 Cancel: Stops a task (such as scanning or copying) or resets

settings (such as Quality, Size, and Copies).

Chapter 2

(continued)

6 HP All-in-One overview

HP All-in-One overview

Label Icon Name and Description

6 By default, this button is labelled Scan/Reprint and opens the

Scan/Reprint menu. When a photo is shown on the display,

this button advances to the next photo on the memory card.

When the Copy or Photo settings menu is open, this button

the changes copy or print settings.

7 By default, this button is labelled Start Copy Black and starts

a black-and-white copy. When a photo is shown on the

display, this button advances to the previous photo on the

memory card. When the Copy or Photo settings menu is open,

this button changes copy or print settings.

8 By default, this button is labelled Start Copy Color and starts

a color copy. When a photo is shown on the display, this button

initiates a print job. When the Copy or Photo settings menu is

open, this button changes copy or print settings.

Menu overview

The following topics provide a quick reference to top-level menus that appear on the

HP All-in-One display.

•

Default Menu

•

Scan/Reprint Menu

•

Settings Menu

•

Wireless Menu

Default Menu

The following options are available on the display by default.

Scan/Reprint

Start Copy Black

Start Copy Color

Scan/Reprint Menu

The following options are available when you press the button next to Scan/Reprint.

Scan to PC

Scan to Print

Settings Menu

The following options are available if you press the Settings button when a memory card

is inserted in the HP All-in-One.

Print Size

Borderless

Prints

(continued)

Menu overview 7

HP All-in-One overview

The following options are available if you press the Settings button when there is no

memory card inserted in the HP All-in-One.

Quality

Size

Copies

Wireless Menu

The following options are available when you press the Wireless button.

Enable Wireless

Wireless Settings

Signal Strength

Use the HP Photosmart Software

The HP Photosmart Software provides a fast and easy way to make prints of your photos.

It also provides access to other basic HP imaging software features, such as saving and

viewing your photos.

For more information on using the HP Photosmart Software:

• Check the Contents panel on the left. Look for the HP Photosmart Software Help

contents book at the top.

• If you do not see the HP Photosmart Software Help contents book at the top of the

Contents panel, access the software help through the HP Solution Center.

Chapter 2

8 HP All-in-One overview

HP All-in-One overview

3 Find more information

You can access a variety of resources, both printed and onscreen, that provide

information about setting up and using the HP All-in-One.

Start Here guide

The Start Here guide provides instructions for setting up the HP All-in-One and

installing software. Make sure you follow the steps in the Start Here guide in

order.

If you have problems during setup, check the Start Here guide for

troubleshooting information, or see “

Troubleshooting” on page 99 in this

onscreen Help.

Basics Guide

The Basics Guide contains an overview of the HP All-in-One, including step-

by-step instructions for basic tasks, troubleshooting tips, and technical

information.

HP Photosmart animations

The HP Photosmart animations, located in the relevant sections of the onscreen

Help, show you how to complete key tasks on the HP All-in-One. You will learn

how to load paper, insert a memory card, replace the print cartridges, and scan

originals.

Onscreen Help

The onscreen Help provides detailed instructions on using all features of the

HP All-in-One.

•

The How Do I? section provides links so you can quickly find information

on performing common tasks.

•

The HP All-in-One overview section provides general information about

the main features of the HP All-in-One.

•

The Troubleshooting section provides information about resolving errors

you might encounter with the HP All-in-One.

Readme

The Readme file contains the most recent information which might not be found

in other publications.

Install the software to access the Readme file.

www.hp.com/support If you have Internet access, you can get help and support from the HP Web

site. This Web site offers technical support, drivers, supplies, and ordering

information.

Find more information 9

Find more information

Chapter 3

10 Find more information

Find more information

4 Connection information

The HP All-in-One comes equipped with a USB port so you can connect directly to a

computer using a USB cable. You can also connect the HP All-in-One to a wireless

network or use printer sharing to share the device over an existing home network.

This section contains the following topics:

•

Supported connection types

•

USB connection

•

Network connection

Supported connection types

The following table contains a list of supported connection types.

Description Recommended number

of connected

computers for best

performance

Supported software

features

Setup instructions

USB connection One computer connected

with a USB cable to the

rear USB 2.0 High Speed

port on the HP All-in-One.

All features are

supported.

Follow the Start Here

guide for detailed

instructions.

Integrated wireless

WLAN 802.11 connection

Up to five computers

connected using a

wireless router

(infrastructure mode).

One computer (ad hoc

mode).

All features are

supported.

Follow instructions in “Set

up the HP All-in-One on

an integrated wireless

(WLAN 802.11) network”

on page 12.

Printer sharing Up to five computers.

The host computer must

be on at all times in order

to print from the other

computers.

All features resident on

the host computer are

supported. Only printing

is supported from the

other computers.

Follow the instructions in

“

USB connection”

on page 11.

USB connection

The HP All-in-One supports a rear USB 2.0 High Speed port for connection to a computer.

If you use a USB cable to connect the HP All-in-One to a computer on a network, you

can set up printer sharing on your computer. This enables other computers on the network

to print to the HP All-in-One, using your computer as the host.

The host computer (your computer, connected directly to the HP All-in-One by a USB

cable) has full software functionality. Other computers, which are referred to as the

clients, have access only to the print features. HP recommends upto 5 computers for the

best performance. You must perform other functions from the host computer or from the

control panel on the HP All-in-One.

USB connection 11

Connection information

To connect the product with the USB cable

▲ Refer to the Start Here guide that came with your product for information on

connecting to a computer with a USB cable.

NOTE: Do not connect the USB cable to the product until you are prompted to

do so.

To enable printer sharing on a Windows computer

▲ Refer to the user guide that came with your computer or see the Windows onscreen

Help.

Network connection

This section describes how to connect the HP All-in-One to a network and how to view

and manage network settings.

If you want to: See this section:

Connect to a wireless network with a wireless

router (infrastructure).

“Set up the HP All-in-One on an integrated

wireless (WLAN 802.11) network”

on page 12

Connect directly to a wireless-capable

computer without a wireless router (ad-hoc).

“Connect to a wireless ad hoc network”

on page 17

Add connections to more computers on the

network.

“Connect to additional computers on a

network” on page 17

Change the HP All-in-One from a USB

connection to a network connection.

NOTE: Use the instructions in this section if

you first installed the HP All-in-One with a USB

connection, and you now want to change to a

wireless network connection.

“Change the HP All-in-One from a USB

connection to a network connection”

on page 18

View or change the network settings. “Manage your network settings” on page 18

Find troubleshooting information. “Network troubleshooting” on page 109

Learn what a specific networking term means. “Network glossary” on page 24

Set up the HP All-in-One on an integrated wireless (WLAN 802.11) network

The HP All-in-One uses an internal networking component that supports a wireless

network.

For optimal performance and security in your wireless network, HP recommends you use

a wireless router or access point (802.11) to connect the product and the other network

elements. When network elements are connected through a wireless router or access

point, this is called an infrastructure network.

Chapter 4

12 Connection information

Connection information

The advantages of a wireless infrastructure network as compared to an ad hoc network

include:

• Advanced network security

• Enhanced reliability

• Network flexibility

• Better performance

• Shared Broadband Internet access

To set up the HP All-in-One on an integrated

wireless WLAN 802.11 network, you need to

do the following:

See this section:

First, collect all of the required materials. “What you need for an integrated wireless

WLAN 802.11 network” on page 13

Next, install the software and connect the

HP All-in-One to the wireless router.

“Connect to an integrated wireless WLAN

802.11 network” on page 13

What you need for an integrated wireless WLAN 802.11 network

To connect the HP All-in-One to an integrated wireless WLAN 802.11 network, you will

need the following:

❑

A wireless 802.11 network that includes a wireless router or access point.

❑

A desktop computer or laptop with either wireless networking support, or a network

interface card (NIC). The computer must be connected to the wireless network that

you intend to install the HP All-in-One on.

❑

Broadband Internet access (recommended) such as cable or DSL.

If you connect the HP All-in-One on a wireless network that has Internet access, HP

recommends that you use a wireless router (access point or base station) that uses

Dynamic Host Configuration Protocol (DHCP).

❑

Network name (SSID).

❑

WEP key or WPA Passphrase (if needed).

❑

A standard USB cable to connect temporarily for transferring wireless settings.

Connect to an integrated wireless WLAN 802.11 network

The HP Photosmart Software CD and included USB setup cable provide an easy way to

connect the HP All-in-One to your wireless network.

Network connection 13

Connection information

CAUTION: To prevent other users from accessing your wireless network, HP

strongly recommends using a password or passphrase (WPA or WEP security) and

a unique network name (SSID) for your wireless router. Your wireless router might

have been shipped with a default network name, which is typically the manufacturer

name. If you use the default network name, your network can be easily accessed by

other users using the same default network name (SSID). It also means that the

HP All-in-One might accidently connect to a different wireless network in your area

which uses the same network name. If this happens you will not be able to access

the HP All-in-One. For more information on how to change the network name, see

the documentation that came with your wireless router.

To connect the product

1. Insert the product Software CD in the computer CD-ROM drive.

2. Follow the instructions on the screen.

When you are prompted, connect the product to the computer using the USB setup

cable included in the box. The product will attempt to connect to the network. If the

connection fails, follow the prompts to correct the problem, and then try again.

3. When the setup is finished, you will be prompted to disconnect the USB cable and

test the wireless network connection. Once the product connects successfully to the

network, install the software on each computer that will use the product over the

network.

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