Xerox 701P45570 User manual

Brand: Xerox

Model: 701P45570

Category: Print & Scan

Type: User manual

Xerox 701P45570 is an Integration for FreeFlow Web Services, this device is able to:

create “cold folders” to facilitate access to files for the production phase.
connect and get printers from a list of previously set-up printers in FreeFlow Printer Administration.
approve jobs and automatically transfer the files (PDF, .XPR, .XPIF) to the “cold folder” designated in the Output Device set-up.
edit imposition and check the output device.
get information about jobs, such as device name, status, and quantity.
change the print device and quantity for jobs in the Approval Queue.

Xerox 701P45570 is an Integration for FreeFlow Web Services, this device is able to:

create “cold folders” to facilitate access to files for the production phase.
connect and get printers from a list of previously set-up printers in FreeFlow Printer Administration.
approve jobs and automatically transfer the files (PDF, .XPR, .XPIF) to the “cold folder” designated in the Output Device set-up.
edit imposition and check the output device.
get information about jobs, such as device name, status, and quantity.
change the print device and quantity for jobs in the Approval Queue.

Quick Print

Integration

for FreeFlow

Web Services

Version 5.0, July 2006

701P45570

Xerox Corporation

Global Knowledge and Language Services

800 Phillips Road - Bldg. 845-17S

Webster, NY 14580

Document Company® and all identifying numbers used in connection with the Xerox products mentioned in this publication are

trademarks of XEROX CORPORATION. Copyright protection claimed includes all forms and matters of copyrightable material and

information now allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated from the

software programs which are displayed on the screen such as styles, templates, icons, screen displays looks, etc.

While every care has been taken in the preparation of this material, no liability will be accepted by Xerox Corporation arising out of

any inaccuracies or omissions.

Printed in the United States of America.

Other company trademarks are acknowledged as follows:

Adaptec®, the Adaptec logo, SCSlSelect®, and EZ-SCSI® are trademarks of Adaptec, Inc

Adobe®, the Adobe logo, Acrobat®, the Acrobat logo, Acrobat Reader®, Distiller®, Adobe PDF JobReady™, PostScript®, and the

PostScript logo are either registered trademarks of Adobe Systems Incorporated in the United States and/or other countries.

Autologic® is a registered trademark of Autologic Information International, Inc.

Compaq® and QVision® are registered United States Patent and Trademark Office, for Compaq Computer Corporation.

DEC, DEC RAID, and Redundant Array of Independent Disks are registered trademarks of Digital Equipment Corporation.

Hummingbird NFS Solo® is a registered trademark of Hummingbird Communications, Ltd.

Imaging Technology provided under license by Accusoft Corporation.

Intel® and Pentium® are registered trademarks of Intel Corporation.

Novell® and NetWare® are registered trademarks of Novell, Inc. in the United States and other countries.

Oracle® is a registered trademark of Oracle Corporation Redwood City, California

Sony™ and Storage by Sony™ are trademarks of Sony.

Quark® and QuarkXpress® are registered trademarks of Quark, Inc.

StorageView™ is a trademark of CMD Technology, Inc.

TextBridge® is a Registered Trademark of ScanSoft, Inc.

TIFF® is a registered trademark of Aldus Corporation.

Windows®, Windows XP®, and Internet Explorer are trademarks of Microsoft Corporation; Microsoft® and MS-DOS® are registered

trademarks of Microsoft Corporation.

This software is based in part on the work of the Independent JPEG Group.

This product includes software developed by the Apache Software Foundation.

This software is based in part on the work of Graeme W. Gill.

Includes Adobe® PDF Libraries and Adobe Normalizer technology

The Graphics Interchange Format© is the Copyright property of CompuServe Incorporated. GIF

is a Service Mark of CompuServe

Incorporated.

Portions contain an implementation of the LZW algorithm licensed under U.S. Patent 4,558,302

All non-Xerox brands and product names are trademarks or registered trademarks of their respective companies.

Changes are periodically made to this document. Changes, technical inaccuracies, and typographical errors will be corrected in

subsequent editions.

Appendix Xerox FreeFlow Quick Print

Print Provider Guide 3

Before you start

Figure 1:

Adding a Printer in FreeFlow Printer Administration



1 RefertotheXeroxFreeFlowPrinterOperatorandAdministratorGuidetocarryoutthesesteps

BeforeyoustartcreatethePrinter(s)in

PrinterAdministratorforthespecificQuick

Printtargetdevicestobeusedduringpricing

set‐upandproduction

Index

4 Print Provider Guide



“Cold Folder” directory for approved jobs

Inordertocreatethe“ColdFolder”Directorycarryoutthefollowingsteps:

1 Makesharedfolderonalocalorremotecomputer.MakesurethateveryonehasFullControlaccessto

thisfolder.



2 Createnewfolder

3 RightclickoncreatedfolderandselectProperties

4 Goto“Sharing”tab

5 SelectSharethisfolder.Thesharenamewillappear.

6 Press“Permissions”buttonandmakesurethateveryonehasFullControl

7 PressOKtosavechanges.TheFolderpropertieswindowregainsthefocus

8 Press

OKtosavechanges.

9 Open“Mynetworkplaces”andsetupnewnetworkplacethatpointstothesharedfolderdefinedatthe

step1.Ifyoupromptedtoenterusernameandpassword,justenterit(logintotheremotecomputer)

andselect“Remembermypassword”option”.



Createa“coldfolder”directoryinthe

appropriatelocationtoaccesswithaXerox

FreeFlowQuickPrintClienttocompletethe

productionphaseoftheworkflow

Appendix Xerox FreeFlow Quick Print

Print Provider Guide 5

Adding a Printer

Figure 1: Adding a Xerox Free Flow Printer

Add an Output Device

InordertocreateaXeroxFreeFlowPrintercarriesoutthefollowingsteps

10 SelectSettings,thenOutputDevicestab

11 SelectAddinOutputDevices:pane

12 IntheAddDevicedialogEnterDeviceName,DeviceGroupselectDigitalandMachineTypeselectXerox

FreeFlowPrinter

13 SelectOK

14 OptionalchangetheDeviceDescriptionandaddappropriatePressSheetSizes

NOTE: It is best to enter a description for the printer because of the various displays of the

printing device among the dialog boxes such as Pricing, Edit Properties, and Print Properties.

Index

6 Print Provider Guide

Figure 2: Security Set-up for Output Device

Security Set-up

Inordertoset‐upthepathforthePDFandXeroxJobTicketstotransferuponapprovalcarryoutthe

followingsteps:



1 PressonOutputChannelstab

2 SelectApplicationLauncherradiobutton

3 CheckmarkDevicesupportsmulti‐queuesystemcheckbox

4 SelectFolderType:Network

5 SelectApplication:XeroxFreeFlowPrinter(thiscouldbetheonlyselection)

6 Typetheshared“ColdFolder”directorynameinFolderPath.

ThisistheFolderfortheXeroxJobTicket

andresourceswhenthejobisApprovedintheTasks/ApprovalQueue

7 SelectSecuritybutton

8 InSecuritySet‐upenterComputerIPoftheremotecomputerwherethe“ColdFolder”directorydefined

inFolderPathentryresides

9 PressOKtosavechanges

Appendix Xerox FreeFlow Quick Print

Print Provider Guide 7

Figure 3: Create a list of Printers

Get Printers

Inordertoconnecttotheprinterspreviouslyset‐upintheFreeFlowPrinterAdministrationtocarryoutthe

followingsteps:



1 SelectDevicesupportsmulti‐queuesystemlink

2 SelectGetPrintersbutton.Theprinterspreviouslyset‐upwilldisplay.

3 SelectSelectAllValid,DeselectAllorCheckmarkthePrintersappropriateforthisOutputDevice

4 ClickonOKbutton

5 Selecttheprinteryouwantfordefaultand

clickOKbutton.

Index

8 Print Provider Guide

Figure 4: Approve Job

Printing a Free Flow Web Services Job to a Free Flow Printer

InordertoapproveaFreeFlowWebServicesbasedjobcarryoutthefollowingsteps

1 SelectTasks/Productionmenu

2 ChooseJobinApprovalqueue.

3 PressonApprovebutton

4 Thejob(PDF,.XPR,.XPIF)willbetransferredtothedesignated“cold”foldercreatedintheOutput

Device

set‐upfornoncatalogjobs.UsetheFreeFlowQuickPrintonanyclienttoaccessthisfolderto

completetheproductionprint.

5 Theapprovalissuccessfulwhenthe

iconappearsintheStatuscolumn

6 Amessagewillbeshowntotheusersayingthatthefilesarestoredinthepreviouslyconfigured

NetworkFolder

7 JobsthatfailinthePrintingQueuearegenerallyduetonetworkerrors.ChecktheDeviceset‐upto

diagnosethisproblem.



SelectingadifferentPrinterSelectionforjobsintheApprovalQueue

1 ChoosetheJobinApprovalQueue

2 SelectthemultiplequeueiconinJobInfonexttotheDevicename

orclickonEditImpositionbutton

3 ChangethePrinterSelectionbyselectingadifferentPrinterName

4 SelecttheOKbutton

Appendix Xerox FreeFlow Quick Print

Print Provider Guide 9

Figure 5: Edit Imposition or Check Output Device

Printing a FreeFlow Repository using FreeFlow Quick Print

InordertoapprovejobfromaFreeFlowJobLibraryorDoucShare(seetheappendixfortheFreeFlow

Repositoryforstepstocreatethese“CatalogReady”items)carryoutthefollowingsteps

Note:ThejobappearswithaManualImpostIconinJobInfo.Theicon

forthejobisalsounique.Both

ofthesefactorsidentifythisjobasarepositoryor“catalogready”job.

1 SelectTasks/Productionmenu,ChooseJobinApprovalqueue.

2 PressonApprovebutton

3 Theapprovalissuccessfulwhenthe

iconappearsintheStatuscolumn.Jobsthatfail inthe

PrintingQueuearegenerallyduetonetworkerrors.ChecktheDeviceset‐up,SynchronizewiththeExternal

RepositoryandtheFreeFlowRepositorySet‐uptodiagnosethisproblem.

ChangingthePrintDeviceandQuantity

1 ChoosetheJobinApprovalQueue

2 Selectthemultiplequeueiconin

JobInfonexttotheDevicename orclickonEditImpositionbutton

3 ChangetheOutputDevicebyselectingadifferentPrinterName

4 ChangetheQuantityifappropriateselectOKandcontinuewithsteps1‐2

Index

10 Print Provider Guide

Pricing

Figure 6: Set Pricing at a Template Level

Pricing can be pre-set at either a Customer/Template Level or Job Type/Job Subtype

1 SelecteitherTemplatesfromCustomers/SettingsorJobSubtypefromManagement/JobTypeLibraryand

selectPricing

2 SelecttheAddRowbutton,selectPerCopyforPricingModel,andenterappropriateprices

3 SelecttheXeroxFreeFlowPrinterfromtheOutputDevicedropdownmenu.This

wastheoutputdevice

previouslyset‐up.

4 SelectthePrinterNamefromthePrinterSelectiondialog

5 SelectOK

Note:anyorderforthespecificcustomertemplateofaNewJoborTemplatecreatedwiththisJobTypewill

automaticallyhavethisdeviceselectiondesignatedintheTasks/Production/JobInfo/Device

Appendix Xerox FreeFlow Quick Print

Print Provider Guide 11

Trouble Shooting

Figure 7: Mismatch in production setting

When a mismatch occurs in the production job ticket produced by an order from the FreeFlow Web

Services,

the device settings alert message will occur. This can be corrected at the QuickPrint

interface.

Select OK and attend to this at the QuickPrint Inter face or select Cancel and use the multiple queue

icon in Job Info next to the Device name

select a different Printer Selection

Xerox 701P45570 User manual

Brand: Xerox

Model: 701P45570

Category: Print & Scan

Type: User manual

Xerox 701P45570 is an Integration for FreeFlow Web Services, this device is able to:

create “cold folders” to facilitate access to files for the production phase.
connect and get printers from a list of previously set-up printers in FreeFlow Printer Administration.
approve jobs and automatically transfer the files (PDF, .XPR, .XPIF) to the “cold folder” designated in the Output Device set-up.
edit imposition and check the output device.
get information about jobs, such as device name, status, and quantity.
change the print device and quantity for jobs in the Approval Queue.

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Xerox 701P45570 User manual

Xerox 701P45570 User manual

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