Canon WG7250Z Multifunction Printer User guide

Windows

Business IJ FAX Driver

User's Guide

WGMP2-0503-00 2018-03 en Copyright CANON INC. 2018

Contents

Introduction ....................................................................................................................................................... 2

How to Use the Manual ............................................................................................................................................. 3

Notations Used in the Manual ................................................................................................................................ 4

Disclaimers ............................................................................................................................................................... 5

Copyright .................................................................................................................................................................. 6

Trademarks .............................................................................................................................................................. 7

Before Use ........................................................................................................................................................... 9

Basic Faxing Procedure .......................................................................................................................... 11

Changing the Default Settings ......................................................................................................... 14

Prole Settings .............................................................................................................................................. 16

Device Option Settings ........................................................................................................................... 19

Cautions Regarding the Canon Business IJ FAX Driver ................................................ 22

[Select Destination] Tab ......................................................................................................................... 24

[Add Prole] Dialog Box ........................................................................................................................................... 26

[Edit Prole] Dialog Box ........................................................................................................................................... 27

[View Settings] Dialog Box ....................................................................................................................................... 28

[Edit Address Book] Dialog Box ................................................................................................................................ 29

[Add Person]/[Edit Person] Dialog Box ...................................................................................................................... 31

[Add Group]/[Edit Group] Dialog Box ........................................................................................................................ 34

[Advanced Function Settings] Dialog Box .................................................................................................................. 36

[Add Destination]/[Edit Destination] Dialog Box ........................................................................................................ 37

[Cover Sheet] Dialog Box .......................................................................................................................................... 39

[Register Cover Sheet] Dialog Box ............................................................................................................................ 41

[Item Settings] Dialog Box ....................................................................................................................................... 42

[Detailed Settings] Dialog Box .................................................................................................................................. 43

[Select Destination Fax Number] Dialog Box ............................................................................................................. 44

[Enter Destination] Tab ........................................................................................................................... 46

[Special] Tab ..................................................................................................................................................... 49

[Security Settings] Dialog Box .................................................................................................................................. 51

I

[Sent Fax Information and Image] Tab ..................................................................................... 53

[Device Settings] Tab ................................................................................................................................ 56

[Department ID/PIN Settings] Dialog Box ................................................................................................................. 59

[Conrm Department ID/PIN] Dialog Box ................................................................................................................. 60

[User Authentication Settings] Dialog Box ................................................................................................................ 61

[Conrm User Name/Password] Dialog Box .............................................................................................................. 62

[User Information Settings] Dialog Box .................................................................................................................... 63

[Share Cover Sheet] Tab ......................................................................................................................... 65

Troubleshooting ........................................................................................................................................... 67

Cannot Get the Printer Status or Use the Department ID Management Function or User Authentication .................... 68

Forgot the Password for Exporting Address Lists ...................................................................................................... 69

II

Introduction

Introduction .......................................................................................................................................................... 2

How to Use the Manual ......................................................................................................................................... 3

Notations Used in the Manual .......................................................................................................................... 4

Disclaimers ............................................................................................................................................................. 5

Copyright ............................................................................................................................................................... 6

Trademarks ............................................................................................................................................................ 7

Introduction

1

Introduction

How to Use the Manual(P. 3)

Disclaimers(P. 5)

Copyright(P. 6)

Trademarks(P. 7)

Introduction

2

How to Use the Manual

This explains things that you need to know in order to use this manual.

Notations Used in the Manual(P. 4)

Introduction

3

Notations Used in the Manual

This explains symbols and settings used in this manual.

Symbols Used in This Manual

In this manual, explanations of items and operations that must be followed while using the driver are set forth

the symbols that indicate the following.

IMPORTANT

● Indicates operational requirements and restrictions. Be sure to read these items carefully to operate the

product correctly, and avoid damage to the product.

NOTE

● Indicates a clarication of an operation, or contains additional explanations for a procedure. Reading these

notes is highly recommended.

About Settings

In this manual, setting names displayed on the computer screen are represented as shown in the following

examples.

Example:

[Print]

[OK]

Introduction

4

Disclaimers

The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR

IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO

MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT.

CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY

NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.

Introduction

5

Copyright

Copyright CANON INC. 2018

No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system, or

translated into any language or computer language in any form or by any means, electronic, mechanical,

magnetic, optical, chemical, manual, or otherwise, without the prior written permission of Canon Inc.

Introduction

6

Trademarks

Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United

States and/or other countries.

macOS is a trademark of Apple Inc.

Other product and company names herein may be the trademarks of their respective owners.

Introduction

7

Before Use

Before Use .............................................................................................................................................................. 9

Before Use

8

Before Use

● The newest driver software is posted on the Canon web site. Please verify the operating environment etc.

and download the appropriate software as required.

Canon Global Site: http://www.canon.com/

● The functions that you can use may vary according to the following conditions.

- The device you are using and its settings

- The rmware version of the device

- The option structure

- The driver version

- The computer environment you are using

● The screen content, procedures, etc. displayed and described in the manual may differ from those actually

displayed.

● In this manual, examples using Windows 7 are explained.

Before Use

9

Basic Faxing Procedure

Basic Faxing Procedure ................................................................................................................................. 11

Basic Faxing Procedure

10

Basic Faxing Procedure

The basic method for sending a fax using the fax driver is as described below.

1

Select [Print] from the application menu.

The [Print] dialog box is displayed.

2

Select the name of the device you are using → click [Print] (or [OK]).

The [Fax Sending Settings] dialog box is displayed.

3

Specify the destination.

❏ If you specify the destination from an address book (sending to multiple destinations at once):

Select the address book from [Select Destination] Tab(P. 24) → [Address Book List] → select a destination →

click [Add to Destination List].

- In [Address List] you can narrow down and search for destinations.

- By pressing [Edit Address Book], you can display the [Edit Address Book] Dialog Box(P. 29) and edit

address books.

- By pressing [Add Destination]/[Edit Destination], you can display the [Add Destination]/[Edit Destination]

Dialog Box(P. 37) and add new destinations or edit destinations without using an address book.

❏ If you want to enter a destination directly (enter the destination manually and send directly):

Specify [Enter Destination] Tab(P. 46) → [Communication Mode] → [Fax Number/URI] → [Fax Number] (or

[URI]).

4

If you want to set send options, set them by displayed the [Detailed Settings] Dialog

Box(P. 43) .

Outside dialing prex: Select [Add Outside Dialing Prex to G3/IP Fax Number] → enter a number in [Outside

Dialing Prex]

Sending time: Select [Set the Time to Send] → set [Sending Time]

To select a fax line: Select [Select G3 Line]

● Even if [Outside Dialing Prex] is set, it is invalid for URI destinations.

● Even if [Select G3 Line] is set, it is invalid for IP fax destinations.

5

If you want to attach a cover sheet, congure the settings in the [Cover Sheet] Dialog

Box(P. 39) .

6

If you want to save a fax image, select [Store Sent Fax Information and Image].

7

Click [Send].

Basic Faxing Procedure

11

Fax transmission starts.

References

● You can register frequently used settings as a prole (see Prole Settings(P. 16) ).

● If you set [Special] Tab(P. 49) - [Security Settings] - [Conrm Fax Number/URI when Setting Destination],

conrm or enter the fax number or URI in [Select Destination] Tab(P. 24) - [Add Destination]/[Edit

Destination] Dialog Box(P. 37) and [Enter Destination] Tab(P. 46) - [Conrm Fax Number]/[Conrm URI].

● If you do not have access privileges for the folder where the address book is stored, you cannot browse the

address book. If so, log on as a user having access privileges, or change the destination folder in [Edit

Address Book] Dialog Box(P. 29) → [Specify a Folder].

● You can only enter one destination in the [Enter Destination] Tab(P. 46) . If you want to send to multiple

destinations at once, use the [Select Destination] Tab(P. 24) .

● The number of destinations that you can send to at once varies according to the cover sheet attachment

conditions. For details, refer to the Readme.

● If you are sending by IP fax transmission, be sure to select a usable communication mode after obtaining the

device information in the [Device Settings] Tab(P. 56) . If you do not set the communication mode correctly

to match the connection environment, it can cause mis-transmissions and transmission errors. For details,

refer to Device Option Settings(P. 19) .

Basic Faxing Procedure

12

Changing the Default Settings

Changing the Default Settings ................................................................................................................. 14

Changing the Default Settings

13

Changing the Default Settings

You can change the initial settings of the driver. If you congure the send settings that are used every time, this

increases ease of use by reducing the number of settings you need to congure when sending.

1

Click [ ] (Start) → [Devices and Printers].

For Windows 10 and Server 2016: Click [Settings] → [Devices] → [Printers & scanners] → [Related settings] →

[Devices and printers].

For Windows 8.1, Server 2012, and Server 2012 R2: From the desktop, display the charm bar to the right of the

screen, and click or tap [ Settings] → [Control Panel] → [Devices and Printers].

For Windows Server 2008: Click [ ] (Start) → [Control Panel] → [Printers].

2

Right-click the icon of the device whose settings you want to congure → click

[Printing Preferences].

3

Set the required functions → click [OK].

Click each tab to set the required functions. For details, refer to the following:

[Select Destination] Tab(P. 24)

[Special] Tab(P. 49)

[Sent Fax Information and Image] Tab(P. 53)

Changing the Default Settings

14

Prole Settings

Prole Settings .................................................................................................................................................. 16

Prole Settings

15