Olympia CM 1846S- F Owner's manual

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OPERATING INSTRUCTIONS

CM 1846 S- F

Version 3.01.02. 2006 (Rev.B)

Page 2 Operating Instructions Olympia CM 1846S-F

Contents

1 Basic Features / General Description ........................................................................................................................4

1.1 Description of cash register parts ..............................................................................................................................4

1.2 Basic features ............................................................................................................................................................4

1.3 Display header..........................................................................................................................................................5

1.4 Display footer .............................................................................................................................................................5

1.5 Control lock position...................................................................................................................................................5

1.6 Clerk key system........................................................................................................................................................5

1.7 Manager system ........................................................................................................................................................6

2 Reset System, Machine Initialization .........................................................................................................................7

2.1 System reset ..............................................................................................................................................................7

2.2 Warm start .................................................................................................................................................................7

3 Keyboard Description..................................................................................................................................................8

3.1 Keys ...........................................................................................................................................................................8

3.2 Default key assignment..............................................................................................................................................9

3.2.1 Basic level .........................................................................................................................................................9

3.2.2 Level 1.............................................................................................................................................................10

3.2.3 Level 2.............................................................................................................................................................10

4 General Information on Cash Register Installation and Operation.......................................................................13

4.1 Positioning the cash register....................................................................................................................................13

4.2 Electrical connections ..............................................................................................................................................13

4.3 Cleaning the cash register .......................................................................................................................................13

4.4 Changing the paper roll in the printer ......................................................................................................................13

5 Cash Register Operation – Sales Transaction ........................................................................................................14

5.1 Registrations in departments ...................................................................................................................................14

5.1.1 Departments with divisible quantity with calculation .......................................................................................15

5.2 Registration using PLU numbers .............................................................................................................................15

5.2.1 PLU registration with divisible quantity with calculation..................................................................................16

5.2.2 Registering a PLU with weight barcode, data input via keyboard...................................................................17

5.3 Mixed registration – multiplication............................................................................................................................17

5.4 Tender media keys (method of payment) ................................................................................................................17

5.4.1 Payment by cash.............................................................................................................................................18

5.4.2 Payment by cheque (check)............................................................................................................................18

5.4.3 Mixed payment................................................................................................................................................19

5.5 Payment in foreign currencies .................................................................................................................................19

5.6 Correcting registrations............................................................................................................................................20

5.6.1 (CLR) Clear .....................................................................................................................................................20

5.6.2 Cancelling the last item – EC (immediate error correction) ............................................................................20

5.6.3 Cancelling an item already registered – Void .................................................................................................21

5.6.4 Cancelling all the registrations – Void .............................................................................................................22

5.7 Discounts, surcharges, returns (refunds) in registrations ........................................................................................22

5.7.1 Trade surcharge/discount in % on single items (entire receipt):.....................................................................22

Olympia CM 1846S - F Operating Instructions Page 3

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5.7.2 Absolute surcharge/discount on single items (entire receipt) .........................................................................22

5.7.3 Retour (refunds) ..............................................................................................................................................23

5.8 Transactions without registration (receive on account, paid out, etc.) ....................................................................23

5.8.1 "No Sale" function ...........................................................................................................................................23

5.8.2 Received on account.......................................................................................................................................23

5.8.3 Paid out ...........................................................................................................................................................24

5.9 Additional information ..............................................................................................................................................24

5.9.1 Informative PLU price display .........................................................................................................................24

5.9.2 Printing a duplicate receipt..............................................................................................................................24

6 Cash Register Operation – Tracking System ..........................................................................................................25

6.1 Opening and closing tracks .....................................................................................................................................25

6.2 Transferring and separating tracks ..........................................................................................................................26

6.2.1 Transferring selected items from one track to another ...................................................................................26

6.3 Part payment, total payment of a track, paying several tracks................................................................................27

6.3.1 Part payment of a track ...................................................................................................................................27

6.4 Track correction .......................................................................................................................................................28

6.5 "Ticket type", "Order type", kitchen printer system ..................................................................................................28

System 1 (ticket type) .........................................................................................................................................................28

System 2 (order type) .........................................................................................................................................................29

System 3 (kitchen printer)..................................................................................................................................................29

6.6 Printing an additional business receipt ....................................................................................................................29

6.7 Compiling and printing cooking codes on the kitchen printer ..................................................................................30

6.8 Change of clerks ......................................................................................................................................................31

6.9 Other features ..........................................................................................................................................................31

6.9.1 Printing a copy of the receipt...........................................................................................................................31

6.9.2 Returning items to another clerk .....................................................................................................................31

6.9.3 Changing tender media after printing receipt..................................................................................................31

6.9.4 Working with two connected cash registers (option).......................................................................................32

7 Stock PLU, Stock Counter Adjustment, Linking PLU Stock..................................................................................32

7.1 Addition of inventory stock.......................................................................................................................................32

7.2 Deducting inventory stock........................................................................................................................................32

8 Overview of X-reports, Z-reports ..............................................................................................................................33

8.1 Report overview .......................................................................................................................................................33

9 Error Messages (Error Codes) ..................................................................................................................................35

10 Training Mode.............................................................................................................................................................38

11 Plug-in Peripherals, Software Updates ....................................................................................................................38

Page 4 Operating Instructions Olympia CM 1846S-F

1 Basic Features / General Description

1.1 Description of cash register parts

1. Printer lid

2. Receipt

3. Printer lid lock

4. Pivoting customer display

5. LC display

6. Operating mode control lock

7. Programmable keypad

8. Clerk lock

1.2 Basic features

Model : OLYMPIA CM 1846S-F

Power consumption : 25 W

Weight (without cash register drawer) : 8 kg

Voltage : 220 V

Working temperature range: : 0 – 400 C

No. of departments : 64 (99)

PLU : 1.500 (10.000) with memory expansion 25.000

No. of tax groups : 8

No. of clerks : 26 keys (Max. 99 when using ID code)

No. of cashiers : 0 (Max. 9)

No. of tender media : 5 (Max. 30)

No. of tracks : 50 (200 hospitality) (Max. 800)

No. track items : 70 (Dynamic, max. 70)

Keyboard : Stroke

Keyboard : Flate OPTION

120 keys on basic Level and 71 keys on 1.Level,71 keys on 2.Level

Number of key : 80 keys on basic Lecel and 40 keys an Level 1,40keys on Level 2

Customer display : Numeric – 10 digits

Clerk display : Alphanumeric-15 digits

: Numeric – 10 digits

Printer : 2x thermal printers, Seiko LTPC 245 with blade

Max. speed max.: 13 lines/sec.

Max. no. of printable characters: 32

Paper width: 57 /50 /12 (mm)

Connectable peripheral devices : PC, modem

GCP external printer

Kitchen printer (hospitality)

BCR (barcode scanner)

Olympia CM 1846S - F Operating Instructions Page 5

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1.3 Alphanumeric Display

ABCDEFGHIJ

IJKLMNOPQR

1.4 Numeric Display

Symbol Amount

8. 8. 8. 8. 8. 8. 8. 8. 8. 8

_

_ _ _ _ _ _ _ _ _

1.5 Control lock position

OFF OFF - The machine cannot be operated

PRG REG PRG - PRG Mode (Program Mode)

S X S - S Mode (Service Mode)

Z REG - Registration Mode (recording)

X - Print report (view), training

Z - Print report (including delete!)

1.6 Clerk key system

Before entering a transaction, the clerk must log on by inserting his/her clerk key (26 keys by default). This system can be

changed in PRG mode (i.e., it can be deactivated). It is not possible to change clerks (i.e. change keys) before the

respective transaction is concluded. In addition, each clerk can be assigned a password.

PASSWORD

X X X

_

_ _ _ _ _ _ _ _ _

The prompt for the PASSWORD appears in the display. On entering data (1 character), the display changes accordingly

(e.g. on entering two characters....).

PASSWORD

*

X X

_

_ _ _ _ _ _ _ _ _

When all the characters in the PASSWORD have been entered, the clerk is logged on. If the cash register displays "0",

the PASSWORD is incorrect and the password can be entered again after pressing the CLR key.

Page 6 Operating Instructions Olympia CM 1846S-F

CM 1846S-F with Barber-Bakery firmware

Operator system ( Babersystem ECR type 0 standard)

Changing operator

The operator applies over an operator button , before doing a transaction this system can in the PRG -- mode be

influenced i.e., it can be turned off.

During a booking the operators can be changed.

The operator 1 applies and starts with his bookings.

During the booking a new operator can be registered over the operator button . The operator change is documented by a

line of text on the voucher.

All bookings are assigned to the operator registered respectively automatically.

Operator system ( Bakerysystem ECR type 1 )

ATTENTION:

The operator system bakery must be activated at CLERK-SEKTION #6 Status S4

( programming Instruction Page 25)

select the point „Acces for all Track is enable-Supervisor“

Floting operater function

Before doing a transaction the operator applies over an operator button (or key).

This system can in the PRG -- mode be influenced i.e., it can be turned off.

Several operators can be registered at the same time.

The operator: 1 applies and starts with his bookings.

The operator can interrupt his booking any time, without which the register is closed.

The operator: 2 can apply over the operator button (or key) now, execute his bookings and lock [CASH] or also interrupt

his booking.

The operator:1 applies on, again over the operator button (or key) his balance is shown automatically and he can

continue his booking.

Attention

As long as an operator is registered the lock position of „R“ cannot be changed . Cancel operators first push the

button through [TRACK = SALDO] . (lay out button)

1.7 Manager system

The system enables the assignment of two manager PASSWORDS. This results in access being restricted for:

1. The functions with the key in position "Z“ (reports with subsequent deletion)

2. The functions with the key in position "S/PRG" (programming)

A password is composed of four characters and the log in process is analogue to that described above. In addition, PRG

Mode can be used to restrict the following clerk rights:

Restriction of transactions in X mode, Restriction of transactions in Z mode ,Restriction of "P/O" transactions

Restriction of "RETURN" transactions,Restriction of "VOID" transactions, Restriction of "NO SALE" transactions

Olympia CM 1846S - F Operating Instructions Page 7

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2 Reset System, Machine Initialization

2.1 System reset

All data which has been programmed, stored in the memory, etc. is deleted!!!! The status is displayed on the cash

register display by the character sequence "CL". Following this operation, the entire system is initialised, including

S Mode (refer to “Procedure for resetting the system”). The system reset is performed on changing the EPROM memory

during the initial installation, if necessary, or activated when the cash register does not respond to a warm start.

Procedure for resetting the system:

• Turn the key to "OFF".

• Switch the 220 V mains power supply off from the cash register, press and hold the FEED key

and, while doing so, switch the 220 V power supply to the cash register back on.

• The following appear in the display CONTINUE

• Release the

FEED key.

• Turn the control key to PRG and press  SYSTEM RESET in the display.

• Press

CASH: The cash register executes a RESET and indicates Programming Mode in the display.

• Cancelling the SYSTEM RESET: Use the arrow keys to move to CONTINUE and press CASH.

If the cash register becomes blocked (due to a paper jam, maloperation, etc.), proceed as follows:

2.2 Warm start

This cash register start up should only be performed when the following key combinations prove unsuccessful:

Following key positions "REG", "X", "Z", "PRG".

1. CLR 

2. FEED

3. NS # 

A warm start can be performed manually as follows:

1. According to the procedure for a warm start.

2. By pressing the "RESET“ button on the cash register's main board (left of the EPROM).

Procedure for a warm start:

• Turn the control key to "OFF".

• Switch off the 220 V mains power supply from the cash register.

• Press and hold the FEED key and, while doing so, switch the 220 V power supply for the cash register

back on.

• The following appears in the display: CONTINUE

• Release the

FEED key.

• Turn the control key to REG and press  to select WARM START.

• Press

CASH. The warm start procedure is completed.

Cancelling the WARM START: Use the arrow keys to move to CONTINUE and press the CASH key.

Page 8 Operating Instructions Olympia CM 1846S-F

3 Keyboard Description

3.1 Keys

FEED Bon feed

JOURNAL Journal feed

PLU Select PLU directly

DEPT. Select Department directly

 -  Minus (absolute discount)

 +  Plus (absolute premium)

EC

VOID

Press key directly following registration (PLU, DP …)

Otherwise use STORNO key

RETOUR Return

SUB TOTAL To calculate the subtotal during a transaction.

 X  Multiplication during sales, or for clock. Character display is moved.

PRICE LEVEL 1 2  Price PLU level change

TRACK Enter the track number

At Barber-Bakery-version for clerk cancel

TAKE OUT Change tax rate (TAX 1 to TAX 2)

ADD Add track

SEPARATE Separate item

TRANSFER Book to another track / Book to another clerk

BILL PRINT Print an intermediate bill for a certain track

HOUSE Free sale; the fixed price of the PLU/DP is set to zero for a single sale

TICKET ON/OFF Receipt printing off / on (R mode)

COOKING CODE Call in cooking message

FC Foreign currency exchange

NS # Print numbers / No Sale - open the cash drawer but no sale

RA Received on account operations

PO Paid out operations

%+ %- - /+% during sale (3 x 3)

CLR Delete entry

CASH Tender – pay in cash

CHECK Tender – pay by cheque

CARD CREDIT Tender – pay by card, credit

A.B.R. Additional business receipt

A.B.R. 1 Additional business receipt with 4 lines to enter text

TAX 1 Change tax rate for single, registered PLU/DP

TAX 2 Change tax rate for single, registered PLU/DP

CASHIER CLERK Cashier entry, clerk

Olympia CM 1846S - F Operating Instructions Page 9

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DEPT LEVEL Change Department level

ASK PRICE PLU Price look up for individual PLUs

KEYB. LEVEL Change keyboard level

WITHOUT TAX No tax key; the programmed tax is set to zero for the PLU/DP registered for a

one-off operation

 Scroll line by line (up) in the display

 Scroll line by line (down) in the display

MAKRO 1  Makro 1

MAKRO 1  Makro 2

502010 5  Banknote keys –fixed amount

3.2 Default key assignment

3.2.1 Basic level flat - Keyboard ( Hospitality )

FEED JOURNA

L

PLU 23 PLU 31 PLU 39 PLU 47 PLU 55 PLU 63 PLU 71 Makro

1

KEYB.

LEVEL RA PO

TICKET

ON / OFF ▲

PLU 7 PLU 14 PLU 22 PLU 30 PLU 38 PLU 46 PLU 54 PLU 62 PLU 70 Makro

2

BILL

PRINT %+ %- FC ▼

PLU 6 PLU 13 PLU 21 PLU 29 PLU 37 PLU 45 PLU 53 PLU 61 PLU 69 DEPT.

3

PRICE

1

COOKING

CODE SEPARAT

E

TRANSFER Credit

2

PLU 5 PLU 12 PLU 20 PLU 28 PLU 36 PLU 44 PLU 52 PLU 60 PLU 68 DEPT.

2 RETOUR PLU MODE X Credit

1

PLU 4 PLU 11 PLU 19 PLU 27 PLU 35 PLU 43 PLU 51 PLU 59 PLU 67 DEPT.

1 VOID 7 8 9 CARD

PLU 3 PLU 10 PLU 18 PLU 26 PLU 34 PLU 42 PLU 50 PLU 58 PLU 66 TAKE

OUT EC 4 5 6 CHECK

PLU 2 PLU 9 PLU 17 PLU 25 PLU 33 PLU 41 PLU 49 PLU 57 PLU 65 ADD NS

# 1 2 3 SUB

TOTAL

PLU 1 PLU 8 PLU 16 PLU 24 PLU 32 PLU 40 PLU 48 PLU 56 PLU 64 TRACK CLR 0 00 . CASH

Page 10 Operating Instructions Olympia CM 1846S-F

3.2.2 Level 1

FEED JOURNAL PLU 123 PLU 131 PLU 139 PLU 147 PLU 155 PLU 163 PLU 171

PLU 107 PLU 114 PLU 122 PLU 130 PLU 138 PLU 146 PLU 154 PLU 162 PLU 170

PLU 106 PLU 113 PLU 121 PLU 129 PLU 137 PLU 145 PLU 153 PLU 161 PLU 169

PLU 105 PLU 112 PLU 120 PLU 128 PLU 136 PLU 144 PLU 152 PLU 160 PLU 168

PLU 104 PLU 111 PLU 119 PLU 127 PLU 135 PLU 143 PLU 151 PLU 159 PLU 167

PLU 103 PLU 110 PLU 118 PLU 126 PLU 134 PLU 142 PLU 150 PLU 158 PLU 166

PLU 102 PLU 109 PLU 117 PLU 125 PLU 133 PLU 141 PLU 149 PLU 157 PLU 165

PLU 101 PLU 108 PLU 116 PLU 124 PLU 132 PLU 140 PLU 148 PLU 156 PLU 164

Identical to basic keyboard level

3.2.3 Level 2

FEED JOURNAL PLU 223 PLU 231 PLU 239 PLU 247 PLU 255 PLU 263 PLU 271

PLU 207 PLU 214 PLU 222 PLU 230 PLU 238 PLU 246 PLU 254 PLU 262 PLU 270

PLU 206 PLU 213 PLU 221 PLU 229 PLU 237 PLU 245 PLU 253 PLU 261 PLU 269

PLU 205 PLU 212 PLU 220 PLU 228 PLU 236 PLU 244 PLU 252 PLU 260 PLU 268

PLU 204 PLU 211 PLU 219 PLU 227 PLU 235 PLU 243 PLU 251 PLU 259 PLU 267

PLU 203 PLU 210 PLU 218 PLU 226 PLU 234 PLU 242 PLU 250 PLU 258 PLU 266

PLU 202 PLU 209 PLU 217 PLU 225 PLU 233 PLU 241 PLU 249 PLU 257 PLU 265

PLU 201 PLU 208 PLU 216 PLU 224 PLU 232 PLU 240 PLU 248 PLU 256 PLU 264

Identical to basic keyboard level

Olympia CM 1846S - F Operating Instructions Page 11

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3.2.4 Basic level Storke -Keyboard ( Retail )

FEED JOURNA

L

DP 16 DP 22 DP 28 DP 34 DP 40 Keyb.

Level CLERK Retour RA PO

TICKET

ON / OFF ▲

DP 5 DP 10 DP 15 DP 21 DP 27 DP 33 DP 39 ( - ) PLU NS/# %+ %- FC ▼

DP 4 DP 9 DP 14 DP 20 DP 26 DP 32 DP 38 ( + ) X/ TIME 7 8 9 CARD

DP 3 DP 8 DP 13 DP 19 DP 25 DP 31 DP 37 Price

Level1 VOID 4 5 6 CHECK

DP 2 DP 7 DP 12 DP 18 DP 24 DP 30 DP 36 ASK

Price EC 1 2 3 SUBTOTAL

DP 1 DP 6 DP 11 DP 17 DP 23 DP 29 DP 35 No-Tax CLEAR 0 00 . CASH

Level 1

FEED JOURNA

L

PLU 16 PLU 22 PLU 28 PLU 34 PLU 40

PLU 5 PLU 10 PLU 15 PLU 21 PLU 27 PLU 33 PLU 39

PLU 4 PLU 9 PLU 14 PLU 20 PLU 26 PLU 32 PUL 38

PLU 3 PLU 8 PLU 13 PLU 19 PLU 25 PUL 31 PLU 37

PLU 2 PLU 7 PLU 12 PLU 18 PLU 24 PLU 30 PLU 36

PLU 1 PLU 6 PLU 11 PLU 17 PLU 23 PLU 29 PLU 35

Level 2

FEED JOURNA

L

PLU116 PLU122 PLU128 PLU134 PUL140

PLU 10

5

PLU110 PLU115 PLU121 PLU127 PLU133 PUL139

PLU 104 PLU109 PLU114 PLU120 PLU126 PLU132 PUL138

PLU 103 PLU108 PLU113 PLU119 PLU12

5

PUL131 PLU137

PLU 102 PLU107 PLU112 PLU118 PLU124 PLU130 PLU136

PLU 101 PLU106 PLU111 PLU117 PLU123 PLU129 PLU13

5

Page 12 Operating Instructions Olympia CM 1846S-F

3.2.5 Basic level flat - Keyboard ( RETAIL )

FEED JOURNA

L

PLU 22 PLU 30 PLU 38 PLU 46 PLU 54 PLU 63 PLU 71 DEPT.

4

KEYB.

LEVEL RA PO

TICKET

ON / OFF ▲

PLU 7 PLU 14 PLU 21 PLU 29 PLU 37 PLU 45 PLU 53 PLU 62 PLU 70 DEPT.

3

Makro

1 %+ %- FC ▼

PLU 6 PLU 13 PLU 20 PLU 28 PLU 36 PLU 44 PLU 52 PLU 61 PLU 69 DEPT.

2

Makro

2 ( + ) ( - ) Ask

Price

Credit

2

PLU 5 PLU 12 PLU 19 PLU 27 PLU 35 PLU 43 PLU 51 PLU 60 PLU 68 DEPT.

1 RETOUR PLU Clerk X Credit

1

PLU 4 PLU 11 PLU 18 PLU 26 PLU 34 PLU 42 PLU 50 PLU 59 PLU 67 Clerk

4 VOID 7 8 9 CARD

PLU 3 PLU 10 PLU 17 PLU 25 PLU 33 PLU 41 PLU 49 PLU 58 PLU 66 Clerk

3 EC 4 5 6 CHECK

PLU 2 PLU 9 PLU 16 PLU 24 PLU 32 PLU 40 PLU 48 PLU 57 PLU 65 Clerk

2

NS

# 1 2 3 SUB

TOTAL

PLU 1 PLU 8 PLU 15 PLU 23 PLU 31 PLU 39 PLU 47 PLU 56 PLU 64 Clerk

1 CLR 0 00 . CASH