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MFC-640CW

Brother MFC-640CW, DCP-120c, MFC-820CW Software User's Guide

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SOFTWARE
USER’S GUIDE
Version B
i
Table of Contents
Section I Windows
®
1Printing
Using the Brother printer driver..................................................................................................................2
Features ....................................................................................................................................................2
Choosing the right type of paper................................................................................................................3
Simultaneous printing, scanning and faxing ..............................................................................................3
Clearing data from the memory .................................................................................................................3
Checking the print quality ..........................................................................................................................3
Status Monitor............................................................................................................................................4
Monitoring the machine’s status ..........................................................................................................4
Turning off the status monitor..............................................................................................................5
Printer driver settings.................................................................................................................................5
Accessing the printer driver settings..........................................................................................................5
Basic tab....................................................................................................................................................6
Media Type..........................................................................................................................................6
Quality .................................................................................................................................................7
Enhanced Print Settings ......................................................................................................................8
Paper Size .........................................................................................................................................10
Page Layout ......................................................................................................................................11
Orientation .........................................................................................................................................12
Copies ...............................................................................................................................................12
Advanced tab...........................................................................................................................................13
Color..................................................................................................................................................14
Scaling...............................................................................................................................................16
Watermark.........................................................................................................................................17
Device Options ..................................................................................................................................19
Support tab ..............................................................................................................................................22
2Scanning
Scanning a document using the TWAIN driver........................................................................................23
TWAIN compliant...............................................................................................................................23
Accessing the Scanner......................................................................................................................24
Scanning a document into the PC .....................................................................................................25
Settings in the Scanner Setup dialog box..........................................................................................26
Scanning a document using the WIA driver
(For Windows
®
XP only).......................................................................................................................30
WIA compliant ...................................................................................................................................30
Accessing the scanner ......................................................................................................................30
Scanning a document into the PC .....................................................................................................31
Using the Scan key
(For USB cable users) .........................................................................................................................35
Scan to E-mail ...................................................................................................................................35
Scan to Image ...................................................................................................................................36
Scan to OCR .....................................................................................................................................36
Scan to File........................................................................................................................................37
ii
Scan to Card .....................................................................................................................................37
Using ScanSoft
®
PaperPort
®
9.0SE and OmniPage
®
OCR....................................................................42
Viewing items ....................................................................................................................................43
Organizing your items in folders........................................................................................................44
Quick links to other applications ........................................................................................................44
ScanSoft
®
OmniPage
®
OCR lets you convert image text into text you can edit ...............................44
You can import items from other applications ...................................................................................45
You can export items into other formats............................................................................................45
Uninstalling PaperPort
®
9.0SE and ScanSoft
®
OmniPage
®
OCR ....................................................45
3 ControlCenter2
Using ControlCenter2 ..............................................................................................................................46
Turning the AutoLoad feature off.......................................................................................................47
SCAN.................................................................................................................................................47
CUSTOM SCAN ................................................................................................................................48
PHOTOCAPTURE (USB only) ..........................................................................................................48
COPY ................................................................................................................................................48
PC-FAX (Not available for DCP models)...........................................................................................48
DEVICE SETTING.............................................................................................................................49
SCAN.......................................................................................................................................................50
Image
(example: Microsoft
®
Paint)..........................................................................................................50
OCR
(Word Processing program) ..........................................................................................................52
E-mail ................................................................................................................................................53
File attachments ................................................................................................................................53
File.....................................................................................................................................................54
CUSTOM SCAN ......................................................................................................................................55
Customizing a user-defined button....................................................................................................56
PHOTOCAPTURE (USB only) ................................................................................................................60
Open PCC Folder
(PCC: PhotoCapture Center™)....................................................................................................60
Copy From PCC ................................................................................................................................60
Copy To Application ..........................................................................................................................61
COPY ......................................................................................................................................................62
PC-FAX
(For MFC models only) .........................................................................................................................63
Send ..................................................................................................................................................63
Receive/View Received
(MFC-640CW and MFC-820CW only)..........................................................................................64
Address Book ....................................................................................................................................65
Setup .................................................................................................................................................65
DEVICE SETTING...................................................................................................................................66
Remote Setup
(Not available for DCP-120C)........................................................................................................66
Quick-Dial
(Not available for DCP-120C).......................................................................................................67
Ink Level ............................................................................................................................................68
iii
4 Network Scanning
(For models with built-in network support)
Before using Network Scanning ..............................................................................................................69
Network license .................................................................................................................................69
Configuring Network Scanning..........................................................................................................70
Using the Scan key..................................................................................................................................72
Scan to E-mail (PC)...........................................................................................................................72
Scan to Image ...................................................................................................................................73
Scan to OCR .....................................................................................................................................73
Scan to File........................................................................................................................................73
5 Remote Setup
(Not available for DCP models)
Remote Setup..........................................................................................................................................75
6 Brother PC-FAX Software
(For MFC models only)
PC-FAX sending......................................................................................................................................77
Setting up user information................................................................................................................78
Sending setup....................................................................................................................................79
Address Book ....................................................................................................................................80
Speed Dial setup .....................................................................................................................................81
Brother Address Book .......................................................................................................................82
Setting up a member in the Address Book........................................................................................82
Setting up a group for broadcasting ..................................................................................................83
Editing member information...............................................................................................................83
Deleting a member or group..............................................................................................................83
Exporting the Address Book ..............................................................................................................84
Importing to the Address Book ..........................................................................................................85
Setting up a cover page.....................................................................................................................86
Entering cover page information........................................................................................................86
Sending a file as a PC-FAX using the Facsimile style user interface................................................87
Sending a file as a PC-FAX using the Simple style user interface ....................................................88
PC-FAX receiving
(MFC-640CW and MFC-820CW only)..................................................................................................90
Enabling the PC-FAX software on your machine ..............................................................................91
Running the PC-FAX receiving software on your PC ........................................................................92
Setting up your PC ............................................................................................................................92
Configuring the Network PC-FAX Receiving Settings.......................................................................93
Viewing new PC-FAX messages.......................................................................................................94
7 PhotoCapture Center™
For USB cable users................................................................................................................................95
For network cable users (For models with built-in network support) .......................................................97
iv
Section II Apple
®
Macintosh
®
8 Printing and Faxing
Setting up your USB-equipped Apple
®
Macintosh
®
................................................................................99
Simultaneous printing, scanning and faxing ......................................................................................99
Clearing data from the memory ......................................................................................................100
Checking the print quality ................................................................................................................100
Status Monitor .................................................................................................................................100
Media Type......................................................................................................................................101
Quality .............................................................................................................................................102
Using the Brother ink driver
(For Mac OS
®
X) ................................................................................................................................103
Choosing page setup options ..........................................................................................................103
Choosing printing options................................................................................................................104
Using the Brother ink driver
(For Mac OS
®
9.1-9.2)........................................................................................................................105
Choosing a printer ...........................................................................................................................105
Page Setup......................................................................................................................................105
Printing a document.........................................................................................................................106
Sending a fax
(For MFC models only) .......................................................................................................................107
For Mac OS
®
X................................................................................................................................107
For Mac OS
®
9.1-9.2.......................................................................................................................110
9Scanning
Scanning from a Macintosh
®
.................................................................................................................112
Accessing the scanner ....................................................................................................................112
Scanning an image into your Macintosh
®
.......................................................................................113
Pre-Scanning an image...................................................................................................................113
Settings in the Scanner window ......................................................................................................114
Using the Scan key (For USB cable users) ..........................................................................................117
Scan to E-mail .................................................................................................................................117
Scan to Image .................................................................................................................................118
Scan to OCR ...................................................................................................................................118
Scan to File......................................................................................................................................119
Scan to Card....................................................................................................................................119
Using Presto!
®
PageManager
®
.............................................................................................................124
Features ..........................................................................................................................................124
System requirements for Presto!
®
PageManager
®
.........................................................................124
Technical support ............................................................................................................................125
10 ControlCenter2
Using ControlCenter2
(For Mac OS
®
X 10.2.4 or greater)....................................................................................................127
Turning the AutoLoad feature off.....................................................................................................128
SCAN...............................................................................................................................................128
CUSTOM SCAN ..............................................................................................................................129
COPY / PC-FAX ..............................................................................................................................129
DEVICE SETTINGS ........................................................................................................................129
v
SCAN.....................................................................................................................................................130
Image
(example: Apple
®
PreView)........................................................................................................130
OCR
(Word Processing program) .......................................................................................................132
E-mail ..............................................................................................................................................133
File attachments ..............................................................................................................................133
File...................................................................................................................................................134
CUSTOM SCAN ....................................................................................................................................135
User-defined button .........................................................................................................................135
Scan to Image .................................................................................................................................136
Scan to OCR ...................................................................................................................................137
Scan to E-mail .................................................................................................................................138
Scan to File......................................................................................................................................139
COPY / PC-FAX ....................................................................................................................................140
DEVICE SETTINGS ..............................................................................................................................141
Remote Setup
(Not available for DCP models)...................................................................................................141
Quick-Dial
(Not available for DCP models)..................................................................................................142
Ink Level ..........................................................................................................................................143
11 Network Scanning
(For models with built-in network support)
Before using Network Scanning ............................................................................................................144
Configuring network scanning .........................................................................................................144
Using the Scan key................................................................................................................................146
Scan to E-mail .................................................................................................................................146
Scan to Image .................................................................................................................................147
Scan to OCR ...................................................................................................................................147
Scan to File......................................................................................................................................148
12 Remote Setup & PhotoCapture Center™
Remote Setup
(For Mac OS
®
X 10.2.4 or greater)
(Not available for DCP models) ..........................................................................................................149
PhotoCapture Center™ .........................................................................................................................150
For USB cable users .......................................................................................................................150
For network cable users (For models with built-in network support) ...............................................152
AIndex
Windows
®
XP in this documentation represents Windows
®
XP Professional, Windows
®
XP Professional
x64 Edition and Windows
®
XP Home Edition.
Go to the Brother Solutions Center (http://solutions.brother.com
) for more information on Windows
®
XP
Professional x64 Edition support.
For DCP users; This documentation is for both MFC and DCP models. Where it says ‘MFC’ in this user’s
guide, please read ‘MFC’ as ‘DCP’.
Section I
Windows
®
I
Printing 2
Scanning 23
ControlCenter2 46
Network Scanning (For models with built-in network support)
69
Remote Setup (Not available for DCP models) 75
Brother PC-FAX Software (For MFC models only) 77
PhotoCapture Center™ 95
2
1
Note
• The screens in this section are from Windows
®
XP. Screens on your PC may vary depending on your
operating system.
• If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings
to allow UDP port number 137. Visit the Brother Solutions Center (http://solutions.brother.com
) for more
information.
Using the Brother printer driver 1
A printer driver translates the data from your PC application, and using a page description language, converts
it into a format that can be understood by the printer/multi-function device.
You will find appropriate drivers on the CD-ROM supplied with the machine. Install those drivers by following
the steps in the Quick Setup Guide. You can also download the latest drivers from the Brother Solutions
Center at:
http://solutions.brother.com
Features 1
This machine offers many features you will find in a high quality ink jet printer.
Fast Printing Speed
Using Fast mode, you can print up to 15 pages per minute in full color, and up to 20 pages per minute in black.
Brilliant High Quality Output
Printing at up to 1200 × 6000 dpi on glossy paper to get the highest possible resolution. (See Resolution in
Specifications in the User’s Guide.) The printer driver supports 2 in 1, Watermark printing, Color
Enhancement technology and many other features.
Low Running Cost
Whenever you run out of a particular ink color, you only have to replace the empty cartridge.
USB
Universal Serial Bus Interface provides fast communication with your PC.
Ethernet
The Ethernet interface lets your machine communicate with multiple PCs connected on a network. This
feature is available for Network Standard models only.
Wireless LAN (IEEE802.11b/g) (MFC-640CW and MFC-820CW only)
The wireless LAN capability lets your machine to communicate with other wireless devices using the
IEEE802.11b/g wireless standard in Infrastructure and Ad-hoc modes. (See the Network User’s Guide for
details.) This feature is available for Network Standard models only.
Printing 1
Printing
3
Choosing the right type of paper 1
For high quality printing, it is important to choose the right type of paper. Be sure to read About paper in the
User’s Guide before buying paper.
Simultaneous printing, scanning and faxing 1
Your machine can print from your PC while sending or receiving a fax in memory, or while scanning a
document into the PC. Fax sending will not be stopped during PC printing.
However, when the machine is copying or receiving a fax on paper, it pauses the PC printing operation, and
then continues printing when copying or fax receiving has finished.
Clearing data from the memory 1
If the LCD shows Da ta Remaining, you can clear the data that is left in the memory by pressing the
Stop/Exit key on the control panel.
Checking the print quality 1
If you want to check the print quality and find out how to improve it, see Improving print quality in the User’s
Guide.
Printing
4
Status Monitor 1
The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices,
allowing you to get immediate notification of error messages such as paper empty, paper jam or ink empty.
You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing
Status Monitor located in Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX on your PC.
Note
For more information about using the Status Monitor software, right-click the Status Monitor icon and
choose Help.
Monitoring the machine’s status 1
Once you start up your PC, the Status Monitor icon appears on the tasktray.
A green icon indicates the normal stand-by condition.
A yellow icon indicates a warning.
A red icon indicates an error has occurred.
There are three locations where you can display the status monitor on your PC—in the taskbar, in the tasktray
or on the desktop.
Printing
5
Turning off the status monitor 1
If you want to switch off the status monitor, follow these steps:
a Right-click the Status Monitor icon or window and choose Load Status Monitor on Startup.
b Set this function to Off and close the window by clicking Exit.
Note
Even if the status monitor is off, you can check the machine’s status at any time by clicking Status Monitor
from the Start menu on your PC. You can switch the status monitor on by opening the menu window when
displaying the status.
Printer driver settings 1
You can change the following printer settings when you print from your PC:
Media Type/Quality (Speed)
Page Layout
Color Matching/Halftone
Color Enhancement
Scaling
Watermark
Print Date & Time
Quick Print Setup
Accessing the printer driver settings 1
a Click File, then Print in your application.
b Choose Brother MFC-XXXX USB Printer (where XXXX is your model name) and click Properties.
The printer properties dialog box appears.
Printing
6
Basic tab 1
a Choose the Media Type and Quality (1).
b Choose the Paper Size, Page Layout, Borderless, Border Line (if any), Orientation, number of
Copies and the page order (2).
c Click OK (3) to apply your chosen settings.
To return to the default settings, click Default (4), then OK (3).
Note
This area (5) shows the current settings of Quality, Paper Size, Page Layout, Orientation,
Collate/Reverse Order and Color/Grayscale.
Media Type 1
To achieve the best print results, the media being printed on should be selected in the driver. The machine
changes the way it prints depending on the selected media type.
Plain Paper
Inkjet Paper
Glossy Paper
Transparencies
Slow Drying Paper
Note
Choose Slow Drying Paper when printing with plain paper on which ink dries slowly. This setting may
cause some slight blurring of text.
1
5
2
4
3
Printing
7
Quality 1
The quality selection allows you to choose the print resolution. As print quality and speed are related, the
higher the quality, the longer it will take to print the document. The quality selections that are available will
vary depending on the media type you choose.
Highest
Up to 1200 × 6000 dpi. (See Resolution in Specifications in the User’s Guide.) Use for printing precise
images such as photographs. This is the highest resolution and slowest speed.
Photo
Up to 1200 × 2400 dpi. Use for printing photographs. Since the print data is much larger than a normal
document, the processing time, data transfer time and print time will be longer.
Fine
1200 × 1200 dpi. Better print quality than Normal mode and faster print speed than Photo.
Enhanced Normal Printing
750 × 750 dpi. You can use this mode only if you have set Media Type to Plain Paper, Slow Drying
Paper or Transparencies.
Normal
600 × 600 dpi. Good print quality with typical print speed.
Fast Normal
600 × 300 dpi. Better print quality than Fast mode and faster print speed than Normal.
Fast
600 × 150 dpi. The fastest print mode and the lowest amount of ink used. Use for printing large volume
documents or documents for proofing.
Note
• The default settings are shown in bold.
• The Highest Print Quality selection is not available if you choose borderless printing.
Media Type Color/Grayscale Print Quality Selection
Plain Paper Color/Grayscale Fast, Fast Normal, Normal, Fine
Inkjet Paper Color/Grayscale Fine, Photo
Glossy Paper Color/Grayscale Fine, Photo, Highest
Transparencies Color/Grayscale Normal, Fine
Slow Drying Paper Color/Grayscale Fast, Fast Normal, Normal, Fine
Printing
8
Enhanced Print Settings 1
Click the Settings button to see options for enhanced print settings.
Bi-Directional Printing 1
When Bi-Directional Printing is checked, the print heads print in both directions offering faster print speeds.
When unchecked, the print heads will only print in one direction giving higher quality printouts, but slower
printing speeds.
Enhanced Normal Printing 1
Use this mode if fine horizontal bands appear on the paper. This increases print resolution which helps to
avoid banding on some types of paper. Overall print quality is improved, but print speed is slightly slower than
in Normal mode. You can use this mode only when printing on Plain Paper, Slow Drying Paper or
Transparencies.
Printing
9
Color Enhancement (True2Life
®
) 1
Checking Color Enhancement (True2Life
®
) option enables the True2Life
®
feature. This feature analyzes
your image to improve its sharpness, white balance and color density. This process may take several minutes
depending on the size of the image and the specifications of your PC.
Color Density
Adjusts the total amount of color in the image. You can increase or decrease the amount of color in an
image to improve a washed out or weak looking picture.
White Balance
Adjusts the hue of the white areas of an image. Lighting, camera settings and other influences will effect
the appearance of white. The white areas of a picture may be slightly pink, yellow or some other color. By
adjusting the white balance you can adjust those white areas.
Sharpness
Enhances the detail of an image, similar to adjusting the fine focus on a camera. If the image is not in true
focus and you cannot see the fine details of the picture, then adjust the sharpness.
Auto Image Enhance
Allows alteration of individual picture settings to improve the printed image and analyzes data from
surrounding or neighboring pixels in the document.
Brightness
Adjusts the brightness of the whole image. To lighten or darken the image, move the scroll bar to the left
or right.
Contrast
Adjusts the contrast of an image. This will make darker areas darker and lighter areas lighter. Increase the
contrast when you want an image to be clearer. Decrease the contrast when you want an image to be more
subdued.
Red
Increases the intensity of Red in the image to make the image redder.
Green
Increases the intensity of Green in the image to make the image greener.
Printing
10
Blue
Increases the intensity of Blue in the image to make the image bluer.
Paper Size 1
The Paper Size selection includes a large selection of standard paper sizes. If you want, you can create a
custom size ranging from 3.5 × 5 in. (88.9 × 127.0 mm) to 8.5 × 14 in. (215.9 × 355.6 mm). You can also
choose the borderless setting for specific paper sizes. From the drop-down list, choose the Paper Size you
are using.
You can create a custom size by choosing User Defined Size. Specify the Width and Height values, and
enter any name you want for this custom size. Choose the correct paper thickness to improve the quality of
your output.
To do borderless printing 1
From the Paper Size pull down list choose the size of paper you want to print such as Letter (borderless).
Printing
11
Page Layout 1
The Page Layout option allows you to choose the N in 1 options or the 1 in N options. The N in 1 options
print 2 or 4 pages of a document on 1 sheet of paper. The 1 in N options enlarges your print size and prints
the document in poster print mode.
Note
If you are using Windows
®
98/98SE/Me, the 4 in 1 layout is not available.
Border Line 1
When printing multiple pages on one sheet with the Page Layout feature, you can choose to have a solid
border, dashed border or no border around each page on the sheet.
Printing
12
Orientation 1
Orientation chooses the position your document will print (in Portrait or Landscape).
Note
If your application software contains a similar function to this, we recommend you use the one in the
application.
Copies 1
The Copies selection sets the number of copies that will be printed (1 to 999).
Collate 1
With Collate checked, one complete copy of your document will be printed and then reprinted according to
the number of copies you choose. If Collate is unchecked, then each page will be printed according to the
number of copies chosen before the next page of the document is printed.
Reverse Order 1
Reverse Order prints the pages of your document in the opposite order.
Portrait (Vertical) Landscape (Horizontal)
Printing
13
Advanced tab 1
Note
To return to the default settings, click Default.
Change the tab settings by clicking one of the following icons:
Color (1)
Scaling (2)
Watermark (3)
Device Options (4)
1 2 3 4
Printing
14
Color 1
Color/Grayscale 1
This selection allows a color document to be printed in black and white using grayscale.
Image Type 1
The printer driver will choose the most suitable color matching and half tone method, depending on your
image type. Generally, text and business graphics are printed vividly and photographic images are printed
softly.
Auto
The printer driver automatically chooses the image type.
Photo
Use for photographic images.
Graphics
Use for documents that contain text or business graphics (charts or clip art).
Custom
If you want to choose the color matching and halftone method, choose this mode.
/